Professional Documents
Culture Documents
RECRUITMENT
The art of choosing men is not nearly as difficult as the art of enabling those one has chosen to attain their full worth. Definition:Recruitment is the process of recruiting potential personnel to fill up the existing requirement of the organization. It is the process of discovering potential applicants for actual or anticipated job vacancies. Recruitment involves encouraging individuals with the needed skills to make applications for employment with the firm.
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Image of the organization Image or goodwill of the organization also affects the recruitment. Organizations having good image can attract potential and competent candidates to a large extent. Good public relation, rendering public services, etc. help to enhance the image and reputation of the organization.
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Image of job Jobs having good image in terms of better remuneration, working condition, promotion, career development opportunities etc can attract the potential and qualified candidates to a large extent.
2. External Factors External factors are concerned with the environmental changes that will take place in the external environment of organization. Some of the external factors that affect recruitment policy are as follows: i. Demographic factors Demography is the study of human population in terms of age, sex, occupation, religion, composition, ethnicity etc. The demographic factors have profound influence on recruitment process. Labor market Labor market constitutes the force of demand and supply of labor of particular importance. For instance, if demand for a particular skill is high relative to its supply, the recruitment process evolves more efforts. Contrary to it, if supply is more than demand, the recruitment process will be easier. Unemployment situations Unemployment rate of particular area is yet another influencing factor of recruitment process. If the unemployment rate is high, the recruitment process will be simpler and vice versa. Social and political environment The forces of social and political environment also influence recruitment policy. For instance, the change in government can have a direct impact upon recruitment policy of the company due to change in government rules and regulations. Legal considerations Legal considerations with regard to employment provision for under-privileged castes etc. will have a positive impact on recruitment policy of the organization.
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1.3 Internal Sources of Recruitment The internal sources of recruitment are:1. Promotions: Promotion means to give a higher position, status, salary and responsibility to the employee. So, the vacancy can be filled by promoting a suitable candidate from the same organization.
2. Transfers: Transfer means a change in the place of employment without any change in the position, status, salary and responsibility of the employee. So, the vacancy can be filled by transferring a suitable candidate from the same organisation.
3. Internal Advertisements: Here, the vacancy is advertised within the organisation. The existing employees are asked to apply for the vacancy. So, recruitment is done from within the organisation.
4. Retired Managers: Sometimes, retired managers may be recalled for a short period. This is done when the organisation cannot find a suitable candidate.
exchanges provide job information to job seekers and help employers in identifying suitable candidates. 5. Labour contractors Manual workers can be recruited through contractors who maintain close contacts with the sources of such workers. This source is used to recruit labour for construction jobs. 6. Unsolicited applicants Many job seekers visit the office of well-known companies on their own. Such callers are considered nuisance to the daily work routine of the enterprise. But can help in creating the talent pool or the database of the probable candidates for the organisation. 7. Employee referrals / recommendations Many organisations have structured system where the current employees of the organisation can refer their friends and relatives for some position in their organisation. Also, the office bearers of trade unions are often aware of the suitability of candidates. Management can inquire these leaders for suitable jobs. In some organizations these are formal agreements to give priority in recruitment to the candidates recommended by the trade union. 8. Recruitment at factory gate Unskilled workers may be recruited at the factory gate these may be employed whenever a permanent worker is absent. More efficient among these may be recruited to fill permanent vacancies.
candidates will require orientation, all-inclusive training and tend to need more time to acclimate to the company culture and operating procedures. c) Reduced Risks Hiring a new employee can be a gamble, and hiring mistakes are costly. Internal candidates typically will have an established track record with your company, documented employee reviews and a deeper sense of loyalty than a new hire. Likewise, you can be confident that the internal candidate is a good fit with your company culture if he is requesting more responsibility by means of a promotion. d) Increased Employee Moral A major factor of employee satisfaction is career mobility. Rewarding an existing employee with a promotion shows the rest of the team that with hard work, upward movement is a real possibility. As a result, internal recruitment often increases employee productivity long past the time the hiring decision is made.
f. Uncertain Response The fresh candidates may not be suitable for the job due to the limited information about outsiders. g. Poor Moral The arrival of fresh candidates in the work place can adversely affect the morale of existing employees.
1.11 Methodology
The data for the project was collected from primary and secondary sources. Primary data The primary data was collected HR department of Open destination which is a travel software development company Secondary data This data has been collected from numerous articles, websites, and books from the college library.
2. Selection
Selection is the process of differentiating between applicants in order to identify and hire those with a greater likelihood of success in a job.
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8) Perception Test: At times perception tests can be conducted to find out beliefs, attitudes, and mental sharpness.etc. 9) Graphology Test: It is designed to analyze the handwriting of individual. It has been said that an individuals handwriting can suggest the degree of energy, inhibition and spontaneity. For example, big letters and emphasis on capital letters indicate a tendency towards domination and competitiveness. A slant to the right, moderate pressure and good legibility show leadership potential. 10) Polygraph Test: Polygraph is a lie detector, which is designed to ensure accuracy of the information given in the applications. 11) Medical Test: It reveals physical fitness of a candidate. Medical servicing helps measure and monitor a candidates physical resilience upon exposure to hazardous chemicals.
2.3 Interview
An interview is a conversation between two or more people where questions are asked by the interviewer to elicit facts or statements from the interviewee.
Helps obtain additional information from the applicants Facilitates giving general information to the applicants such as company policies, job, products manufactured and the like Helps build the companys image among the applicants.
2) Formal Interview: Formal interviews may be held in the employment office by the employment office in a more formal atmosphere, with the help of well structured questions, the time and place of the interview will be stipulated by the employment office. 3) Non-directive Interview: Non-directive interview or unstructured interview is designed to let the interviewee speak his mind freely. The interviewer has no formal or directive questions, but his all attention is to the candidate. The idea is to give the candidate complete freedom to sell himself, without the encumbrances of the interviewers question. 4) Depth Interview: It is designed to intensely examine the candidates background and thinking and to go into considerable detail on particular subjects of an important nature and of special interest to the candidates. For example, if the candidate says that he is interested in tennis, a series of questions may be asked to test the depth of understanding and interest of the candidate. 5) Stress Interview: It is designed to test the candidate and his conduct and behavior by him under conditions of stress and strain. The interviewer may start with Mr. Joseph, we do not think your qualifications and experience are adequate for this position, and watch the reaction of the candidates. A good candidates will not yield, on the contrary he may substantiate why he is qualified to handle the job. 6) Group Interview: It is designed to save busy executives time and to see how the candidates may be brought together in the employment office and they may be interviewed. 7) Panel Interview: A panel or interviewing board or selection committee may interview the candidate, usually in the case of supervisory and managerial positions. This type of interview pools the collective judgment and wisdom of the panel in the assessment of the candidate and also in questioning the faculties of the candidate. 8) Structures Interview: In a structured interview, the interviewer uses preset standardized questions, which are put to all the interviewees. This interview is also called as Guided or Patterned interview. It is useful for valid results, especially when dealing with the large number of applicants.
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9) Unstructured Interview: It is also known as Unpatterned interview, the interview is largely unplanned and the interviewee does most of the talking. Unguided interview is advantageous in as much as it leads to a friendly conversation between the interviewer and the interviewee and in the process, the later reveals more of his or her desire and problems. 10) Telephone Interviews: Have a copy of your resume and any points you want to remember to say nearby. If you are on your home telephone, make sure that all roommates or family members are aware of the interview (no loud stereos, barking dogs etc.). Speak a bit slower than usual. It is crucial that you convey your enthusiasm verbally, since the interviewer cannot see your face. If there are pauses, do not worry; the interviewer is likely just taking some notes. 11) Second Interviews: Job seekers are invited back after they have passed the first initial interview. Middle or senior management generally conducts the second interview, together or separately. Applicants can expect more in-depth questions, and the employer will be expecting a greater level of preparation on the part of the candidates.
There are two outcomes of job analysis: 1. Job description 2. Job specification
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1. JOB DESCRIPTION is an organized factual statement of job contents in the form of duties and responsibilities of a specific job. The preparation of job description is very important before a vacancy is advertised. It tells in brief the nature and type of job. This type of document is descriptive in nature and it constitutes all those facts which are related to a job such as : 1. Title/ Designation of job and location in the concern. 2. The nature of duties and operations to be performed in that job. 3. The nature of authority- responsibility relationships. 4. Necessary qualifications that are required for job. 5. Relationship of that job with other jobs in a concern. 6. The provision of physical and working condition or the work environment required in performance of that job.
2. JOB SPECIFICATION is a statement which tells us minimum acceptable human qualities which helps to perform a job. Job specification translates the job description into human qualifications so that a job can be performed in a better manner. Job specification helps in hiring an appropriate person for an appropriate position. The contents are : 1. Job title and designation 2. Educational qualifications for that title 3. Physical and other related attributes 4. Physique and mental health 5. Special attributes and abilities 6. Maturity and dependability 7. Relationship of that job with other jobs in a concern.
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Basis Meaning Objective Process Hurdles Approach Sequence Economy Time Consuming
Recruitment
It is an activity of establishing contact between employers and applicants. It encourages large number of Candidates for a job. It is a simple process.
Selection
It is a process of picking up more competent and suitable employees. It attempts at rejecting unsuitable candidates. It is a complicated process. have to be
The candidates have not to cross Many hurdles over many hurdles. crossed. It is a positive approach. It proceeds selection. It is an economical method. Less time is required.
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3. Survey and analysis on the Recruitment and selection of Open Destination 3.1 Introduction
Behind their products sit a team of over 270 travel technology professionals, spread between our headquarters in London, England and our development, support and outsourcing centre in Goa, India. The management team is based in our London headquarters and brings unparalleled experience working with blue-chip players in the travel industry. Their diverse team is constantly growing, and is currently comprised of over 100 developers, 19 business analysts and a team of 30 people working in project management and implementation. They encourage their developers to expand their knowledge base and consequently many of them are multi-disciplined, with equal skills in application programming, technical architectures and web technologies. Their team of experts works with you to explore all booking channels and develop automated business processes to assist you in boosting sales and profitability for your organization.
Career
Open Destinations are constantly looking to recruit bright, motivated people who can add value to our business. They welcome CVs of people who are looking for employment with a dynamic, forward looking organisation and who have demonstrable experience within Travel or technology companies.
Equal Opportunities
Open Destinations are committed to ensuring that all individuals are treated fairly and with respect, and are valued regardless of age, disability, employment status, gender, sexual orientation, marital status, race, religion, nationality, social class, and membership or nonmembership of a trade union. They take all reasonable steps to recruit, employ, promote and reward and develop employees purely on the basis of ability, skill and qualification, without regard to sex, sexual orientation, race, colour, religion, national origin, age, disability or personal background.
Outsourcing
Open Destinations offers a unique, cost-effective solution to business process outsourcing, combining the travel and technology expertise between their company headquarters in London and our outsourcing centre in Goa, India. Theirr scalable team structure ensures that they can cater to the ups and downs of your business throughout the year, with the flexibility of staffing over weekends and peak periods. This means that they can quickly adapt to changing priorities, with urgent tasks such as getting special offers live in your system.
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Their experienced team will work with you to build a customised outsourcing solution that will not only reduce your costs, but also increase efficiencies with staff management and training, leaving you to focus on the important task of growing your business. Their outsourcing department opened in 2004 and now manages the back-end processes for more than 20 travel businesses worldwide. The UK office oversees the operations and manages the customer accounts, whilst the Goa office provides a cost-effective staffing resource. All of their outsourcing teams are managed by a Team Leader, who has a minimum of two years of experience working in a BPO Team within Open Destinations. This ensures that all best practices are implemented based on our experience with other companies. The Team Leader engages in regular 1/1 coaching sessions with the staff to ensure that the highest levels of accuracy are maintained. All staff has previously worked in contract loading, admin, finance and e-commerce roles within established tour operators, with a combined experience of 50+ years working in the travel industry. Recruitment follows a strict process which includes various rounds of written tests, group discussions and personal interviews.
Open destination
Experience in Software % in examinations Response to questions
ratings
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Newspaper Recruiting agency (TY consultancy in Bombay, Fine Edge Solution in Goa). Web portals like Monster.com, Naukri.com, Internal reference, Campus recruitment Steps For locals Written aptitude and logical
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*****
Presentation
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potential employees
reasoning test Technical interview Final HR interview Steps for non-locals Telephonic Same as above ERC (employee resource center)Software, keeps track of employees leave, performance, pay Its set by the reporting manager, based on that they advertise Based on the experience
Same
Method of maintaining records in the HR department On what bases are the job descriptions and responsibilities defined On what basis is the compensation for employees calculated
Web based test In tray exercise Group exercise Role play Technical interview Final HR interview Software hardcopy
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*****
What are the benefits received by the employees other than their remuneration
For locals
Hourly Qualification Experience Age Marital status Leave entitlement Flexible working Travel allowances Appliances Commission Share options Promotion Training Membership Clothing allowance Locals Women
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****
*****
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Yes
*****
Yes Yes
***** *****
Which is the most important quality the organization looks for in a candidate?
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Yes
Yes
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4.1 Findings
The following was the findings after conducting the survey 1. The process involved in the external recruitment of employees of IT industry is short. 2. Technical knowledge is the most important factor when recruiting employees from IT industry. 3. Locals are preferred over non-locals because it becomes much cheaper for the company. 4. Recruitment depends on the number of clients. 5. Selection in open destination (IT) is much simple as compared to other industry.
4.2 Suggestions
1. Advertising your Company The more job seekers know about how great your company is, the more they'll want to be employed and stay employed with you. Marketing your company as well as your job openings is important. Why does an applicant want to work for your company? What makes your company apart from the rest? What type of company is it and how long have you been in business? 2. Job requirements Particular job requirements are something job seekers have the potential to learn from the job. The candidates may think on the certain qualifications be 'preferred' instead of required. The job requirement is a "rule" that you set to look for the right people. Would you overlook candidates without these qualifications or could you provide training to the right person? Make sure that you indicate the preferable and required skills clearly in your posting. You'll often find the most valuable quality in a candidate will be a willingness and ability to learn.
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3. Compensation Always begin your advertisement by listing the minimum salary you're willing to pay to a person who might need 'on the job training' ranging to what you'd be willing to pay that 'perfect' person who has all the experience and skills you're looking for. Advertise a pay range associated with a particular position. This way you will leave room for negotiation without limiting your candidate pool. 4. Benefits &Incentives Benefits and incentives are important for job seeker to consider on. So, always outline your insurance plans, as most job seekers are looking for a long-term position. Do you offer 'perks' like tuition reimbursement, day care allowance, casual Fridays, flextime, parking, health club memberships and so on? 5. Contact Information You will miss out on hearing from ideal candidates by limiting the different ways one can apply for a position. The candidates who might not have access to a fax machine or the ability to send an email from home may lose their opportunity to apply for the jobs. Thus, always provide multiple ways for job seekers to submit a resume or contact you.
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5. Conclusions
The department and HR have to change in many ways. The rate of change is likely to increase quickly and public and political expectations of service levels will continue to rise. They need to be able to continue to attract talented people who will be committed, involved in their work, will achieve high levels of performance and deliver excellent value for money. They need to find the right candidate for the job, and not merely select a candidate because they are known to the company or the manager. This Survey examines the issues that are central for HR to continue to support the departments success and set a new direction. . Good leadership is essential for effective change, and this is one of the main themes of this survey. They are committed to improving their leadership at all levels, and to becoming an organization where leaders lead by personal example and inspire others. They need to involve staff to change and improve their business and service delivery. They have high-quality, professional and motivated staff who are committed to achieving business targets despite facing significant change.
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Questionnaire on recruitment
1. How will you define or identify talented employees out of all? a) Education b) Percentages in education c) Experience (software travel, BPO) 2. What is the initial process of processing new employees for the organization ? a) b) c) d) By putting advertisement in the newspapers. Through employee reference. Conducting walk in interviews. Organizing job fairs.
3. What are the different steps involved in the interview process of potential employees? a) b) c) d) e) Written aptitude and logical reasoning test Technical persona interview Final hr interview External candidate Telephonic interview
4. What is the method of maintaining records in the HR department? a) b) c) d) Maintaining soft copies in the data base. Maintaining hard copies in the form of files and folders. Maintaining both soft as well as hard copies. Others, please specify
5. On what bases are the job descriptions and responsibilities defined? 8. On what basis is the compensation for employees calculated? a) b) c) d) Overall performance. Overtime. Code of conduct. Others, please specify
9. What are the benefits received by the employees other than their remuneration? On what basis are the benefits decided?
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a) Woman b) Locals c) SC 12. What methods do youll use to in order to minimize cost?
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Questionnaire on selection
Q1. Does the organization do proper Job Analysis before Selection Process begins? a. Yes b. No Q2. Does the Job Responsibilities and Job Description are clearly defined to the candidates appearing for selection process? a. Yes b. No Q3. Do you think organization prefers referred candidates? a. Yes b. No Q9. Rate how well HR finds good candidates from non-traditional sources when necessary? a. Poor b. Adequate c. Excellent Q10. Do you think organization looks for experienced employees in selection Process? a. Yes b. No Q11. Which is the most important quality the organization looks for in a candidate? a. b. c. d. e. f. Knowledge Past Experience Optimistic Nature Discipline Team Work Ability Other
Q15. Does the organization do employee verification before and after selection? a. Yes b. No
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Q16. How do you rate the Selection Policy of the organization? a. Good b. Average c. Poor
Q 17) what type of interview do you prefer? a. b. c. d. Personal interview depends on the location Telephonic interview Video conferencing All three
Q 18) Are you satisfied with the present method being followed by the company for recruitment and selection? If no, what steps you prefer to make improvements? a. Yes b. No Q 19) Do you conduct aptitude test? a. b. c. d. Yes No Till some extend Cant say
Q 20) Do you conduct any of these test? a. b. c. d. Psychometric test Medical test Reference test check Others(specify)
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BIBLIOGRAPHY
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