CMMi Level 5 defines Capid meherprasad@mail.

com ability Maturity Model level 5 is highest rank means the firm is capable of delivering consistent quality with process that are reapatable, scalable and consistent.

.1.1.1.1.1 Bank Accounting: Cash Journal

In the following activities settings are made for a cash journal.

Set up Cash Journal

Cash journal: 0001 - Petty Cash EUR G/L account 288010 has been assigned to the cash journal Assigned document types: AB for G/L account postings DZ for customer receipts/payments KZ - for vendor receipts/payments To carry out the activity, choose one of the following navigation options: Transaction Code SPRO IMG Menu Financial Accounting Bank Accounting Business Transactions Cash Journal Set Up Cash Journal
In the master data, account 288010 has been set to Post Automatically Only. In addition, the sort key has been set to 001 (posting date) and the account text has been set to PETTY CASH EUR. The account currency is EUR. Only Balances in Local Crcy has not been set.

Set Up Number Ranges

A number range is set up for company code BP01 (same as SAP standard for company code 0001)

Create, Change, and Delete Business Transactions

The following cash journal business transactions have been set up: Transaction Business G/L Tax Cash journal business Transaction account Code transaction Type 1 E (Expenses) 682100 V0 POSTAL COSTS W/O TELEPH. 2 E (Expenses) 682000 V1 SHIPPING COSTS 3 E (Expenses) 680000 V1 OFFICE SUPPLIES 4 D (Customer AR: PAID TO/RECEIPT posting) FROM 5 K (Vendor AP: PAID TO/RECEIPT posting) FROM 6 B (Payment to 280015 PAYMENT TO DT. BANK

7 8 9 10 11 12 13 14

bank account) B (Payment to bank account) B (Payment to bank account) C (Receipt from bank account) C (Receipt from bank account) C (Receipt from bank account) R (Revenue) B (Payment to bank account) C (Receipt from bank account)

281015 282015 280014 281014 282014 500900 285015 285014 A1

PAYMENT TO DRESDNER BK. PAYMENT TO BW.BANK RECEIPT FROM DT. BANK RECEIPT FROM DRESD.BANK RECEIPT FROM BW. BANK DOMESTIC SALES IN CASH PAYMENT TO POSTBANK RECEIPT FROM POSTBANK

To carry out the activity, choose one of the following navigation options: SPRO Transaction Code IMG Menu Financial Accounting Bank Accounting Business Transactions Cash Journal Create, Change, Delete Business Transactions

Print Parameters for Cash Journal

To print the cash journal and the cash journal receipts, you have to set up the corresponding print program parameters per company code. SAP standard is used.

Assign Print Program to Correspondence SAP18 (Cash Journal)

Print Program:RFKORD80 used variant: SAP18 To carry out the activity, choose one of the following navigation options: Transaction Code SPRO IMG Menu Financial Accounting Bank Accounting Business Transactions Bill of Exchange Transactions Bill of Exchange Receivables Post Bill of Exchange Receivable Carry Out and Check Settings for Correspondence

Assign Forms for Correspondence (Cash Journal)

Program RFKORD80: Form /SMB15/CASH_Doc

To carry out the activity, choose one of the following navigation options: SPRO Transaction Code IMG Menu Financial Accounting Bank Accounting Business Transactions Bill of Exchange Transactions Bill of Exchange Receivables Post Bill of Exchange Receivable Carry Out and Check Settings for Correspondence

Define Sender Details for Correspondence

The following Text IDs are used: /SMB15/HEADER, /SMB15/FOOTER, /SMB15/SIGN, /SMB15/SENDER To carry out the activity, choose one of the following navigation options: Transaction Code SPRO IMG Menu Financial Accounting Bank Accounting Business Transactions Bill of Exchange Transactions Bill of Exchange Receivables Post Bill of Exchange Receivable Carry Out and Check Settings for Correspondence Access the Customizing activity as described in the BC Set configuration data and make the settings according to the table values listed in this documentation.
BC Set configuration data: SMB15_3510_CASHJOURNAL_S026_B29.DOC

.1.1.1.1.2 Bank Accounting: Electronic Bank Statement Global Settings for Electronic Bank Statement
Create Account Symbols and assign them to Account Symbols: You create account symbols to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output. Account Acct Mod. AUSG-UEBERW-AUS Foreign out. transf. + AUSG-UEBERW-INL Domestic out. transf + BANK Bank account + BANKEINZUG Bank collection + BANKGEBUEHREN Bank cost + BARAUSZAHLUNG Cash payment + BAREINZAHLUNG Cash deposit + Text Currency G/L Acct + + + + + + + +++++++++3 +++++++++2 ++++++++++ +++++++++4 675000 ++++++++14 ++++++++15

GELDEINGANG Cash receipt SCHECKAUSGANG Outgoing checks SCHECKEINGANG Incoming checks SCHECKVERRECHNG Check clearing acct SONSTIGE Other bank trans. TREASURYAUSGANG Treasury outg. trans TREASURYAUSGANG Treasury outg. trans TREASURYAUSGANG Treasury outg. trans TREASURYEINGANG Treasury inc. trans. TREASURYEINGANG Treasury inc. trans. TREASURYEINGANG Treasury inc. trans. ZINSAUFWAND Interest paid ZINSERTRAG Interest received

+ + + + + + + + + + + + +

+ + + + + + USD CHF + USD CHF + +

+++++++++9 +++++++++1 +++++++++8 ++++++++13 +++++++++5 ++++++++16 ++++++++55 ++++++++65 ++++++++16 ++++++++55 ++++++++65 751000 571000

Create Keys for Posting Rules: In this step, you create the descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a check received, a credit memo, or debit memo. Posting Rule 001+ 002 + 003004005006007+ 008009+ 010+ 011012013+ 014015+ 016017+ 018Text Cash inflow via interim account Check credit memo through bank Cashed check Domestic transfer Foreign transfer Other disbursements Other receipts Cash payment Cash receipt Collection/direct debit Returns collection/direct debit Bank fee Interest received Interest paid Payment by credit card Vendor direct debit Treasury receipts Treasury disbursements

Define Posting Rules/Posting Specifications: In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) is to be posted. Posting specifications comprise one or two posting records Debit Credit. The first posting record is called posting area 1 and usually involves a G/L account posting

(BANK ACCOUNT CASH RECEIPT, for example). The second posting record, which is optional, is called posting area 2 (CASH RECEIPT CUSTOMER, for example). Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas.

Cash inflow via interim account

Pstg PosAr PKey Acct (Debit) Rule 001+ 1 40 BANK 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 40 GELDEINGANG 40 BANK SCHECKAUSGANG AUSG-UEBERWINL AUSG-UEBERWAUS 40 SONSTIGE 40 BANK BARAUSZAHLUNG 40 BANK 40 BANK 40 SONSTIGE 40 BANKGEBUEHREN 40 BANK 40 ZINSAUFWAND 40 AUSG-UEBERWSG INL

PKey Acct (Credit)

Doc. Pst Type Ty 50 GELDEINGANG SA 1 DZ SA SA SA SA SA SA SA SA SA SA SA SA SA SA KZ SA 8 1 4 4 4 1 1 4 5 5 1 1 1 1 1 7 5

001+ Check credit 002+ memo through bank Cashed check 003Domestic 004transfer Foreign 005transfer Other 006disbursements Other receipts 007+ Cash payment 008Cash receipt Collection/ direct debit Returns collection/ direct debit Bank fee Interest received Interest paid Vendor direct debit 009+ 010+ 011012013+ 014016-

50 SCHECKEINGANG 50 BANK 50 BANK 50 BANK 50 BANK 50 SONSTIGE 50 BANK BAREINZAHLUNG BANKEINZUG 50 BANK 50 BANK 50 ZINSERTRAG 50 BANK 50 BANK 50 AUSGUEBERWSG INL TREASURYEINGANG

Treasury receipts

017+

40 BANK

Treasury 018disbursements

TREASURYAUSGANG

50 BANK

SA

Returns collections/direct debits are posted to the account for other interim postings, since they need to be postprocessed. Create Transaction Type: In this step, you create the names and descriptions for the various transaction types required. House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type. Trans. Type MC Name MultiCash

Assign External Transaction Types to Posting Rules: In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes. Ext Trans 001 002 004 005 009 020 051 070 071 082 083 201 202 206 401 401 402 402 411 412 413 414 415 416 +/- Post. Rule 003+ + + + + + + + + + 003016016011004001+ 002+ 010+ 009+ 008005001+ 005017+ 018017+ 018018017+ 018017+ 018017+ Int Algthm 012 Outgoing check: check number same as payment doc. no. 012 Outgoing check: check number same as payment doc. no. 021 Reference document number search 021 Reference document number search 000 No interpretation 019 Reference no. (DME management) 021 Reference document number search 000 No interpretation 019 Reference no. (DME management) 001 Standard algorithm 001 Standard algorithm 019 Reference no. (DME management) 021 Reference document number search 019 Reference no. (DME management) 019 Reference no. (DME management) 019 Reference no. (DME management) 019 Reference no. (DME management) 019 Reference no. (DME management) 019 Reference no. (DME management) 019 Reference no. (DME management) 019 Reference no. (DME management) 019 Reference no. (DME management) 019 Reference no. (DME management) 019 Reference no. (DME management)

417 418 808 814 814 833 833 UNALLOCATED UNALLOCATED

+ + + + -

018017+ 012013+ 014017+ 018007+ 006-

019 019 000 000 000 001 001 000 000

Reference no. (DME management) Reference no. (DME management) No interpretation No interpretation No interpretation Standard algorithm Standard algorithm

To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).

For algorithm 012, the number interval of the document numbers must be entered in the import report. For algorithm 026, the number interval of the reference document numbers must be entered (SD number assignment = XBLNR in the FI document). For further information on searching for the reference document number, refer to SAP Note 0107592. The UNALLOCATED transaction results in the bank statement being imported, even if the external transaction code has not been created in Customizing. The transaction is posted to the interim account +++++5 (bank subaccount, depending on bank). Take a look at this interim account after the bank statement has been imported and post the items to the correct accounts where necessary. To ensure that the transaction is contained in the system the next time the statement is imported, define the new external transaction code in Customizing and assign an appropriate posting rule. Assign Bank Accounts to Transaction Types: In this step, you assign each of your bank accounts to a transaction type.
bank key 66220020

50070010 82080000 50070010 50070010

bank account 1000002 1133698 5566645 5689555 5689500

Transaction Type MC MC MC MC MC

To carry out the activities listed previously, choose one of the following navigation options: Transaction Code SPRO IMG Menu Financial Accounting Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Make Global Settings for Electronic Bank Statement

Define Program and Variant Selection

Transaction FF.5 and FF_5 uses program RFEBKA00. Transaction FF.6 and FF_6 uses program RFEBKAP0. Transaction FEBC has no restriction. You can also define your own variant here so that it appears immediately on the screen when you call up the transaction. To carry out the activities listed previously, choose one of the following navigation options: Transaction Code SPRO IMG Menu Financial Accounting Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Define Program and Variant Selection Access the Customizing activity as described in the BC Set configuration data and make the settings according to the table values listed in this documentation.
BC Set configuration data: SMB15_3520_ELEC-STAT_S027_B29.DOC

.1.1.1.1.3 Manual Bank Statement Create and Assign Business Transactions

In this step, you define an indicator and assign a posting rule for each business transaction. Tran 001+ 002+ 003004005006007+ 008009+ 010+ 011012013+ 014016017+ 018019+ ++ + + + + + + + Post. Rule 001+ 002+ 003004005006007+ 008009+ 010+ 011012013+ 014016017+ 018017+ Acct Mod + + + + + + + + + + + + + + + + + + Int Text Algthm 21 Cash inflow via interim account Check credit memo through bank 12 Cashed check 19 Domestic transfer 19 Foreign transfer Other disbursements Other receipts 1 Cash payment 1 Cash receipt 19 Collection/direct debit Returns collection/direct debit Bank fee Interest received Interest paid 21 Vendor direct debit 19 Treasury receipts 19 Treasury disbursements 1 Cash concentration - incoming

020-

018-

Cash concentration - outgoing

Define Posting Keys and Posting Rules for Manual Bank Statement
The posting keys and rules have already been set up for the electronic bank statement. The posting keys and rules for the manual bank statement are the same as those used for the electronic bank statement.

Define Variants for Manual Bank Statement

In this step, you create your own account assignment variants for the manual bank statement in order to adapt the assignment and/or selection of the account assignment fields to meet your companys needs. One variant is shipped by default. This variant cannot be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated. Variant BP01 BP02 BP03 SAP01 Lines 1 1 1 1 Description Acct Statement (Bank Ref.) Acct Statemt (Ref. doc. nr/vend) Acct Statement (Matchcode) Standard Release 46C 46C 46C 46C

The variants contain the following fields:

BP01: Transaction, Value Date (sel.), Amount, Customer Number (sel.), Document Number (sel.), Bank Reference/Check (sel.) BP02: Transaction, Value Date (sel.), Amount, Reference Document No. (sel.), Customer Number (sel.), Vendor Number (sel.) BP03: Transaction, Value Date (sel.), Amount, Customer Matchcode (sel.), Vendor Matchcode (sel.), Document Number (sel.)

Access the Customizing activity as described in the BC Set configuration data and make the settings according to the table values listed in this documentation.
BC Set configuration data: SMB15_3530_MAN-STAT_S049_B29.DOC

.1.1.1.1.4 Check Management Create and Assign Business Transactions

In this step, you define transaction codes for check deposits and assign them to a posting rule. You have to specify these transaction codes in the Tran (Transaction) field on the initial screen for check deposits. Tran CD01 CD02 ++ + Post. Rule Acct Mod CD01 + CD02 + Text Direct check deposit Check deposit via interim account

Define Posting Rules and Posting Keys for Check Deposit

Two posting rules have been created: Direct check deposit and Check deposit via interim account. These rules represent two ways of posting checks in the system. If you only want to post the bank accounting item in the first step and then clear the open customer items, use the Check deposit via interim account transaction. This is of particular importance when you have a lot of checks and you have to ensure that all the checks in Bank Accounting are posted by 10:30 a.m., for example. Otherwise, you use the Direct check deposit transaction in which the customers are cleared immediately provided that clearing information is available.

Procedure
Create Account Symbols: In this step, you create account symbols. You will need these symbols at a later stage to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. Symbol SCHECKEINGANG SCHECKVERRECHNG BANK Description Incoming checks Check clearing acct Bank account

Assign Accounts to Account Symbol: In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output. Act Symbol Acct Mod. SCHECKEINGANG + SCHECKVERRECHNG + SCHECKVERRECHNG + SCHECKVERRECHNG + BANK + Currency G/L Acct + + CHF USD + +++++++++8 ++++++++13 ++++++++65 ++++++++55 ++++++++++ Acct Symb. Desc. (set automatically) Incoming checks Check clearing acct Check clearing acct Check clearing acct Bank account

Create Keys for Posting Rules: In this step, you define a posting rule for check deposits. The key determines the posting rules for general ledger and subledger accounting. The posting rule represents the typical business transactions involved in check deposits. Posting Rule CD01 CD02 Text Direct check deposit Check deposit via interim account

Define Posting Rules: In this step, you define the posting rules for check deposits and prepare account determination. Depending on whether a posting transaction affects general ledger accounting only, or affects both general ledger and subledger accounting, you define posting rules either for one or two posting areas. You only need one posting area if you post items directly Bank to incoming checks rather than using clearing accounts, for example. Pstg PosAr PKey Acct (Debit) PKey Account Rule (D) (C) (Credit) CD01 2 40 SCHECK EINGANG CD02 1 40 SCHECK 50 SCHECKVEREINGANG RECHNUNG CD02 2 40 SCHECKVERRECHNUNG Doc. Type DZ SA DZ PstTy 8 1 8

Define Variants for Check Deposits

In this step, you can create your own account assignment variants for check deposits in order to adapt the assignment and/or selection of the account assignment fields to meet your companys needs. One variant is shipped by default. This variant cannot be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated. Variant Lines Description Release BP01 1 Check (Check no/Ref./Customer) 46C BP02 1 Check (Matchcode) 46C SAP01 1 Standard 46C The variants contain the following fields:
BP01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Number (sel.) BP02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Matchcode (sel.)

Define Value Date Rules

Not relevant. Delta Customizing. Note interaction with CM.

Define Forms
The standard form F_M40S_CHEQUE for check deposits has been copied and assigned to /SMB15/M40S_CHQ. Access the Customizing activity as described in the BC Set configuration data and make the settings according to the table values listed in this documentation. House Banks:

In SAP House Bank indicate main bank through which majority of our day to day transactions are routed through and Account ID refers bank account attached to the house bank. For eg. State Bank of India, Main Branch, Bangalore is a House Bank where MobiApps Cash Credit a/c is a Account ID attached to this House Bank. In SAP where automatic BRS is require each House Bank will have five General Ledger Accounts as given below. Check Received A/c This account will be debited as and when bank receipts are prepared. Check Issued A/c- This account will be credited when check payments are made Funds Received A/c- This account will be debited when incoming funds transfers are accounted Funds Sent A/c- This account will be credited when funds are transferred out from this House Bank Bank Direct A/c This account will be debited or credited whenever bank direct credit/debits are accounted. Real Bank A/c This account will be automatically posted at the time of BRS for e.g. When check debited by bank is accounted Real Bank A/C will be credited and Check Issued a/c will be debited (system will post these entries automatically when bank statement is entered Refer BRS write up) Creation of House Bank: Steps Involved in creation of House Bank are discussed hereunder. Master data formation must be defined for all the banks that are involved with payment transactions with your customers and vendors. This data is contained in the bank directory, and should include information on your house banks. The data may contain information on the house banks of your customers and vendors as well. The bank information is used in the configuration of the payment program. Configuring House Banks 1) Follow the IMG Path: Financial Accounting/Bank Accounting / Bank Account/ Define House Banks T.C.FI12

2) Enter the appropriate Company code 3) Press the House Banks button Adding a House Bank 1) Press the Create Bank button 2) Enter the appropriate data in the following fields: House Bank: The Bank identifier Bank Country: The country for the Bank 3) Press the green enter icon at the bottom of the window, or press ENTER. Enter House Bank Data 1. Enter the appropriate data in the following fields: Required - Bank key: a unique identifier for this bank Optional - All other fields are optional 2. Press ENTER Because this is a new bank, the system will produce a pop-up window for the entry of bank data 3. Enter the appropriate data in the following fields: Required: Bank name: the banks name Bank Number: the bank number has defaulted from the Bank key entered on the previous screen. 4. Select Continue to return to the previous screen. 5. Click the Save icon to create/add the bank Configuring Bank Accounts In this step, a bank account is defined in the house bank just created. 1. If you are at the change House Bank/ Bank Accounts / list of House Banks Screen, press the Back icon to go back to the change house bank/bank accounts / initial screen. 2. Enter the appropriate Company code. 3. Press the Bank accounts button. 4. Press the Create acct. button 5. Enter the appropriate data in the following fields: House bank: Bank ID established earlier Acct ID : an identifier for this banks account Text: a description of this account 6. Press the green Continue icon or ENTER to continue. 7. Enter the appropriate data in the following fields:

Required Bank Account: the bank account number Currency: the currency of this account Optional G/L account: the GL account for this bank account You must create a General Ledger account for each bank account. Make same that the currency for the bank account and the GL account are the same. 8. Save your data. Setting up the Payment Program TC: FBZP 1. Following IMG Path: Financial accounting / Accounts Receivable and Accounts Payable/ Business Transactions / Outgoing Payments/ Automatic Outgoing Payment /Payment Method/ Bank Selection / Configure payment program Either press the Bank selection button, or select Banks Bank selection from the menu bar. Setting the Ranking Order 1. Selected a company by double click on the company code ID, of click one on the company code ID and press the Ranking order button. Enter bank information by payment method. The system references this information to select a bank during a payment/check run. Press the Amounts button. Setting the Amounts In this process, it is possible to set limits to the total amount that can be paid from a specific account. 1. Press the Create icon to set amounts for a new bank account. 2. Enter the appropriate data in the following fields: House bank: ID for a house bank. Account ID: a unique bank account number at the house bank. Days until value date: the number of days until charge/value date (for bill of exchange payments). Currency: the currency key for this bank account. Available for outgoing payment: this is where the amount available for outgoing payments is specified.

3. Press the Proceed button, and then press the continue icon. You will be returned to the Maintain Payment Program Configuration. Company Codes screen. 4. Position your cursor on the appropriate Company code and press the Accounts button. Setting the Accounts The GL account is selection depends on the bank, the currency, and the payment method. These settings are made here. 1. Press the Create icon. 2. Enter the appropriate data in the following fields: House bank: the ID for the relevant house bank. Payment method: how the payment will be made (e.g., by check, bill of exchange, bank transfer, etc.,) Currency: the currency code for this house bank. Account ID: the unique bank account at the house bank account at the house bank. Bank sub account: the GL account to which payment should be posted. 3. Press the Proceed button or the ENTER key on your key board. 4. Save your data by pressing the Save icon. CC INTEREST COMPUTATION In SAP cash credit interest can be computed automatically by attaching cash credit interest indicator to the real bank account. While entering bank statement at the time of carrying out bank reconciliation value date as given by the bank has to be properly entered so that system will recomputed the balance accordingly for interest computation. Dr For Eg. Balance as 01.07.2006 Transactions: Transactions: 02.01.2006 03.01.2006 100000 200000 500000 Cr. Clng Bal 10,00,000cr 11,00,000cr 16,00,000cr

With value date as 02.02.2006

System will reckon Rs.500000 for 02.01.2006 and will take 2nd closing balance as Rs.16,00,000/- for the purpose of interest computation. SAP Menu Path: Financial Accounting/General Ledger/ Periodic Processing/Interest Calculation Balances. Following screens will appear where we have to attach CC interest indicator and carry out interest run. Tick additional log appearing on this screen and the system will generate interest workings for our reference. While carrying out interest run ensure that reference 1 is attached for reference date and additional date for the purpose reckoning value date for interest computation. Carry out interest run on monthly basis and do not post the entries as bank will be debiting interest separately. Use the additional log for taking details of SAP interest computation and for reconciling with bank debits. The above feature for computing interest can also be used for computing interest on other general ledger accounts. (For eg. MobiApps India Pvt Ltd current account interest computation for MobiApps India Ltd.,). USER PROCEDURE MANUAL BANK RECONCILIATION Table of Contents 1. ENTER POST BANK STATEMENT 2. AUTOMATIC CLEARING FOR BRS Bank Reconciliation Entering Bank Statement: Menu path: Accounting/Treasury/Incomings/Manual Bank Statement/Enter TC: FF67 Process: The Purpose of entering the Bank Statement as it appears in the Statement is to do BRS through the system. The Bank Statement has to be entered in this option Transaction wise with the necessary references, in order to do matching of items through the system. Entering Fist Statement for a Bank:

Step 1 : Enter Company Code MIND Step 2 : Enter House Bank This field should be updated with the House Bank No., i.e. the House Bank no. of the Bank to which the statement pertains. If the User does not know the House Bank No. & Knows only the description, then the same can be found out through the following menu path: Accounting/Treasury/Treasury Management/Basic Functions/Master Data/House Banks/Bank Accounts. Step 3: Enter Account ID The Account ID of the House Bank has to be entered in this field. Here the Drop down option will give only the Account ID pertaining to the House Bank entered in the previous field. Hence the search becomes very easier here. Step 4: Enter Statement No. Since this is the First statement, enter the No. as 1 Step 5 : Enter Statement Date The Date to be entered in this field is the Statement date as appearing in the Bank Statement. Step 6 : Enter Control Data The Control data to be entered are: Beginning Balance : Opening Balance as per the Statement. Ending Balance : Closing Balance as per the Statement.

Step 7: Enter Posting Date If the Bank Statement can be obtained on a daily basis and the Manual Bank statement entry can be made on a daily basis, then the Posting date on the First screen can be filled up as the entry date. Setting Specifications: Setting the Specification for entry of Bank Statement should be done as the first step on entering the option: Click on Settings/ Specifications, the following box will appear on the screen-

The above screen should have the above details as entered in the eg. The field start variant has CORP in it. This means that the posting date has to be entered in the first screen, which will be copied for all transactions to be entered in the Second screen, In effect all the transactions entered in the second screen will be posted in the books on the date specified in the first screen. In case, if the Bank statements are going to be entered only once in a week/once in a month, then the User requirement might to be post the transaction in the books on the respective dates as appearing in the statement. In this case the Posting date field has to made available in the second screen against each transaction. For this purpose, another start variant by the name mobi has been created and this will have Posting date in the second screen against each transaction apart from all the other fields in the MAPP variant. If the User wants to make use of this, then he has to enter MOBI in the start variant filed in the Specifications (see the box above). Importance of Value date: The Value date which needs to be entered in the second screen assumes significance since the Value date field will be entered as the date of the entry in the Bank Statement. This is the field used to identify the exact date of credit/debit in the Bank for a particular transaction and this is the field which is used for all reports to identify delay/pipeline days. This field is very important if the User decides to use MAPP variant even if the Bank statement is entered once in a week/once in a month. Since the Posting date in the mapp variant can be entered only in the first screen for the entire statement, the book entries for the entire transaction for the week/month will be updated on the date specified in the first screen. Here the Value date field will be used to enter the actual date of debit/credit in the Bank statement. Hence this field only is considered for all reports. Entries in Second Screen : Step 1: Enter Transaction Type The Transaction type for the entry has to be entered here under the column heading Trans. Transaction type is a code which is assigned for each transaction which can arise with a Bank. The Transaction types which can be entered for various transactions are: 10 + Checks recd encashed 11+ Funds recd encashed 12+ Funds rcvd from non SAP encashed 20- Checks issued encashed 21-Funds sent encashed For Check Collection amounts For Fund transfer receipts For Fund trfr receipts from Non-SAP For Checks released for Funds transfer sent

30-Bank Debits 31+Bank Credits 33+Bank Charges reimbursed 40-Check Dishonoured 50-Funds trf to Vij from colln accounts 61-LC Charges 62-DD Charges 63-BG Charges 64-Bank Charges Others 65-WCDL Interest 66- CC Interest 67-Check Discounting 99+ Dummy for Inter Bank Postings 99-Dummy for Inter Bank Postings.

For Direct Bank Debits For Direct Bank Credits for Bank Charges for Check Dishonour amount Dr LC Charges a/c & Cr.Real Bank Dr.DD Charges a/c & Cr. Real Bank Dr BG Charges a/c & Cr. Real Bank Dr. Bank Charges & Cr.Real Bank DrWCDL Int. & Cr.Real Bank Dr CC Int. & Cr. Real Bank Dr Ch.Discounting Chgs & Cr. Real Bank

Based on the nature of transaction for each entry in the Bank statement, the Transaction type has to be entered in the field. Importance of Transaction Type: Transaction type is the sole indicator in this entire Manual Bank statement entry which determines the Financial entry to be passed in the Books. For eg: Transaction Type 10 + (Check Received encashed) (+ denotes adding to the Bank balance and denotes reducing the Bank balance) The following entry is generated in to Books if this Transaction type is used: Dr (40) Real Bank a/c of the respective Account ID Cr (50) Check Received A/c of the respective Account ID For a Check Collection, this is the Transaction type to be used. If the User by mistake enters another Transaction type (which also has + symbol) then the entry in the Books will go the wrong GL account. Hence at the time entering the Transaction type at most care should be taken to enter the correct Transaction type. Step 2: Enter Value Date The date of Debit/Credit in the Bank Statement should be entered in this field (Refer Importance of Value date). Step 3: Enter Amount The amount of the transaction has to be entered here. If the Transaction type chosen is + then the amount alone needs to be entered . But if the Transaction type chosen is then the followed by sign should be entered.

Note: Even if the User does not enter the sign, the system will prompt the user to enter the sign. Step 4: Enter the Business Area The Business Area of the Bank A/c has to be entered in this field. Eg. SBI CAG Bank EHO & Bangalore CC A/c FHO. Step 5: Enter the Reference in the Allocation field The reference for matching should be entered in this field. The reference has to be provided by the Bank in the statement. Wherever there is no reference in the Bank statement, the same has to be collected & updated. The data to be entered in this field for various type of transactions are:

Check Collection except

10+

Check No. for all bank CMP Banks Pay-in-Slip No. for CMP Banks TT number TT Number Check No. Doc No./TT No. Ref.No.as given by Bank Ref.No.as given by Bank Nil Check No. TT Number Nil Nil Nil Nil Nil Nil Nil Nil Nil

Funds Received

11+

Funds Received Non SAP 12+ Checks Issued 20Funds Sent 21Bank Debits 30Bank Credits 31+ Check Charges 33+ Check Dishonoured 40Funds trf to Vij from Collna/c 50LC Charges 61DD Charges 62BG Charges 63Bank Charges others 64CC Interest 65WCDL Interest 66Check Discounting Chgs 67Dummy for Inter Bank 99+ Dummy for Inter Bank 99Total Amount :

There will be two total columns appearing in the bottom of the second screen viz. Amount Entered : XXXX Bank Statement: XXXX

The amount in the amount entered column is the sum of the items entered in the second screen. The amount in the Bank statement column is the difference between the ending balance and the beginning balance, which is entered in the first screen. Both the amounts should match i.e. Difference between ending balance and beginning balance should be equal to the Total of the individuals transactions in the statement. If the amounts does not match on completion of the data entry and if the User tries to Save at that stage, the system will deliver the following warning message. Amount entered does not correspond to the Account statement The error could be in the following places: 1. Error in entering the Transaction amount 2. Omission of transaction 3. Duplication of a transaction 4. Error in entering the ending balance in the first screen. First the user has to find & identify any of the reason above for the error. The above errors can be handled in the following way. 1. Error in entering the transaction amount: Choose the amount to be corrected and Double click. Now the system will allow the User to change the amount. 2. Omission of a Transaction: If the User finds that he has omitted a transaction , then the user has to click on the last item and double click. Now the user can enter the omitted item in the next line & complete. 3. Duplication of Transaction: If the user finds that a transaction has been duplicated, then the user has to double click on that item and then go to Edit on the menu bar and choose Delete Line. 4. Error in entering the Ending Balance in the first screen: If the difference is due to error in entering the ending balance of the statement in the first screen, then the user has to choose Go to and choose Change Controls. The system will display the following box: Beginning balance 5,00,00

Ending Balance Posting date

15,00,00 10.06.2006

If the ending balance has to be changed in this, then the user can change the ending balance and then save. 6. Save & Post the Statement. On completion of all the above steps and matching of both the Total amounts, process Save button. The system will deliver a message Statement/List Saved on the first screen. On viewing this message, once again press Save button (post statement) to post the statement in the books.

Result: On execution of Post Statement, the system will process all the entries and then give a Log for the Posting along with a Message Document--------was posted in company code MIND Note: The Document No. displayed in the message will be the document no. of the last transaction entered in the statement. The system creates separate Document for all the entries made in the statement. Entering Second or Subsequent Statement: If the User is entering a Statement of a Bank a/c for which already a Statement has been entered (i.e. Not a First Statement), then the User has to follow the below steps for easy entry: Step 1: Choose overview On entering into the Manual Bank Statement option, the User has to click on the Overview Button appearing on the top corner of the screen. Step 2: Choose the Bank a/c The system will display all the Bank a/c for which the Bank Statement has been entered in the system at least once. From this list, the User has to choose the relevant Bank A/c Click on the Bank a/c (keep the cursor on the bank a/c) and then Click New Statement Button appearing on top of the screen. Step 3: Enter the Statement Date and Ending Balance

On clicking the New Statement button the system will transfer all the values required in the First screen such as: Co.Code, House Bank, A/c ID, Statement No. & Beginning Balance. The system will fill up even the Statement Date as the System Date, but his might require a change. Hence the User should change the Statement Date and then the user has to enter the ending balance. The Beginning Balance is proposed by the system from the Ending Balance of the previous statement and the Statement No. as the next no. of the Previous statement. Account Clear through Automatic Clearing In SAP, for the GL Accounts which are ticked for Open item management in the Master, the Clearing functionality can be performed either Automatically or Manually. All the Bank accounts are ticked for Open item management and hence the clearing function can be performed in these accounts. Accounts Clearing: For the system to perform Automatic Clearing, there has to be matching data in the Allocation field of the document. For eg: The allocation field, at the time of deposit of check is updated with the check no. For al Bank accounts except CMP and Pay-in-Slip No. for CMP Banks. The entry would have been: Dr Checks Received A/c of the House Bank Cr. Customer Allocation Check No.

If both the entries have been completed in the system, then the system on execution of the Automatic clearing option will match these two itmes based on the following criteria: 1. Allocation field 2. Amount On execution of the Automatic Clearing Option: Menu Path: Accounting/Financial Accounting/General Ledger/Periodic Processing/Automatic Clearing TC:F.13

The system searches for items within the given selection criteria in the selection screen, which are having same values in the Allocation field and the Amount field. After identifying the items, the system makes Clearing entries for all those items and moves

them in their respective account from Open Items to Cleared items through the clearing document. In the selection screen the following data needs to be entered: Company Codes: Mind Fiscal Year : 2006 Document Number:Nil Posting Date: From & To. This entry will restrict the searching to the specified From & To. Date Select customers: Nil Special G/L transactions: Nil Customer Accounts : Nil Select Vendors : Nil Special G/L transaction : Nil Vendor Accounts: Nil Select g/L accounts : Tick this field G/L Accounts enter the G/L Account for which the Clearing is required GR/IR account special process: Nil Clearing Date: Enter the date on which the clearing entry has to be accounted in the Books. Click Test Run Button. It is always better to first run the Automatic clearing option with Test Run Button on and after ensuring that the system displayed result is as desired, then remove the tick from the Test Run option and execute for Actual Clearing. The system will display the clearing results along with the Clearing Document No. & Date.