Ref.

Requirements

Client

Std

GAP

GAP FIT ANALYSIS Standard Capabilities

Workaround/Solutions

4.2.1. Organization Hierarchy

Branch (Cost Centre) Department 1 1 1 1 0 0 Organization Hierarchy hierarchy Cost Centre to be named as Branch/Region Organization Hierarchy hierarchy Cost Centre to be named as Department

4.2.3. Chart of Accounts

Required to standardized and shared amongst legal entities i.e. MYS and SG 1 1 0 Chart of accounts parameter allowed to be shared by entity

4.2.4. Fiscal Period

Financial Year end based on month 1 1 0 Fiscal period to be controlled by weeks which required to be coincide with Sales and marketing Fiscal period to be controlled by weeks which required to be coincide with Sales and marketing

Sales and marketing period closing based on weeks. Required to coincide with Financial Year end closing

4.2.5. Reporting Currency

Local Currency MYR and SGD Able to carried out foreign currency trading 1 1 0 Reporting currency based on specific countries i.e. Malaysia and Singapore Exchange rates used and able to associate with Gain/Loss in Foreign Exchange (both unrealised and realised)

4.2.6. Goods Service Tax

Include GST 7% Sales Margin for Singapore Include GST % Sales Margin for Malaysia 1 1 1 1 0 0 Required Configuration Required Configuration

4.2.7. Financial Reports

Balance Sheet 1 1 0 Required Configuration

Income Statement Cash Flow Statement Segment Reports by Cost Centre Segment Reports by Department MSO Codes (International reporting) where possibiliy that transactions for a main account can be split into two MSO Codes

1 1 1 1

1 1 1 1

0 0 0 0

Required Configuration Required Configuration Required Configuration Required Configuration MSO is based on configuration which can based combination of various Main Required to pre-define MSO codes Account based on transactions/main Nevertheless, Main account cannot account code allocate into two MSO codes. Accounts Receivables posting profiles Accounts Payable posting profiles AX2012 allows to create posting profiles for For PI only applicable to non-trading individual, group, expense categories items and/or ALL item codes Based on Financial Dimension created in General Ledger If budget expenses is used for Purchase Fixed Assets, hence Fixed Asset Journal Budget should forgo If Purchase Fixed Asset Journal is used, Purchase Order should forgo

4.3.1. Group Posting Profiles

Accounts Receivables Accounts Payables Inventory Group Models 1 1 0 1 1 1 1 0 0

4.4.1. Budget Controls

Control by Cost Centre->Dept.->Main Account Control Purchase Order 1 Control Fixed Asset Journals 1 0 1 1 0

4.5.1. Accounts Payables Cycle (Purchase)

Purchase Order for Trade Items 1 Purchase for Non-Trade Items 1 Purchase order workflow 1 0 1 1 0 1 0 Inventory Items will not migrate during Phase I Inventory Items will not migrate during Phase I The workflow is applicable only if Procurement and Sourcing Module is required. Daily Journal use to update purchase i.e. Debit Ledger Credit Vendor Account Daily Journal use to update purchase i.e. Debit Ledger Credit Vendor Account

Hide purchase cost during goods received Include Purchase Fixed Asset Process

AX2012 include cost based on purchase order lines Purchasing Process is not applicable during Phase I Daily journal use to update Purchase of Fixed Assets i.e. Debit Fixed Account Code Credit Vendor Account Daily Journal use to update Purchase i.e. Debit Ledger; Credit Vendor Account

1 Exclude Sales tax from Fixed Asset Purchases

Purchasing Process is not applicable during Phase I

4.5.2. Accounts Payables Cycle (Settlement)

Vendor Settlement Workflow Process Multiple Method of Payment to Vendor System to indicate Vendor Invoice due based on payment cycles, 1 1 1 1 1 1 0 0 0 Standard AX vendor disbursement workflow template Setup of method of payment associate with default bank and main account Based on Payment Proposal to filter by pay date

4.6.1. Fixed Assets

Able to differentiate fixed asset groups/nature by sequence number Capitalizing Work In Progress 1 0 1 1 1 0 Description can be added but should not include date of place in service. On the other hand Purchasing Process is not applicable during Phase 1 Filter to run depreciation transaction by date Ensure each asset enter placed in service to enable to run accurate depreciation Conventional depreciation setting based on full-month Setup Fixed Asset posing profiles Setup Fixed Asset posting profiles Daily Journal use to update Fixed Assets i.e. Debit ERP; Credit Vendor. Upon completion transer the WIP to Designated Asset with effective service date

Batch processing for Monthly Depreciation Running Depreciation based on date placed in service Full-month depreciation Account for Revaluation of Fixed Assets Account for Disposal of Fixed Assets

1 1 1

1 1 1

0 0 0

4.7.1. Cash and Bank Management

Update Petty Cash Transactions esp. Imprest system using General Ledger 1 0 1 Standard AX does not have petty cash unless serve as encumbrance which users required country specific such as Russia and Mexico. AX2012 allow setup however Cheque formats varied from bank to bank. Required liaise with third party (financial institutions) Treat petty cash as Bank Code to monitor separate transactions. But carried out monthly transactions via Ledger

Required generate in-house cheques 1 Able to cater multiple bank accounts and perform separate monthly bank reconciliation Able to import bank statement directly from respective Financial Institutions 0 1

0 Require to liaise with third party (financial institutions) pertaining to Bank Format and integration protocols

Closing Activities
Month End Close Year End Close 1 1 1 1 0 0

Total

50 Legend

43

1 Required/Standard Configuration 0 Not required/ Std AX cannot meet

Phase

PI PI

GAP Analysis (%)

PI

7%
PI

PI

50%
PI

43%

PI

PI PI

PI

Client

Std

GAP

PI PI PI PI

PI

PI PI PI + PII

PI

PI

PI

PII

PII

PI

PI

PI PI PI

PI

PI

PI

PI

PI PI PI

PI

PI

PII