Professional Documents
Culture Documents
a Hu
COMMITTEE OF THE WHOLE MEETING
This meeting is open to the public In accordance with the Americans with Disabilities Act of 1990 all persons who are disabled and who need special accommodations to participate in
this meeting because of that disability should contact the Office of the City Clerk 2471801
ext 160 no later than two days prior to such proceeding Anyone wishing to appeal any decision made by the City of Homestead City Council with respect to any matter considered at such meeting or hearing will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based Agenda items may be viewed at the Office of the City Clerk City of Homestead 790 N Homestead Blvd Homestead FL 33030 Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 2471801 ext 160
In accordance with Code Section 2591 any Lobbyists must register with the City Clerk s office before addressing the Council on any of the above items
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CITY of HOMESTEAD
Outline of Financial Concerns
EXHIBITS
Presented by
R Stierheim M
Review Team
June 7 2001
TEAM MEMBERS
Mayor Roscoe Warren City of Homestead Manager Curt Ivy City of Homestead Manager Merrett Stierheim Town of Miami Lakes
Judith Cannon Project Coordinator
Assurant Group
Larry Adams retired V P FP L Ed Marquez Sr V P First Southwest Company Gary Dellapa Budget Specialist Consultant Michael Levinson City Manager Coral Springs Danny Lipe Ex V P Community Bank
Bill Losner Pres CEO Ist Nat l Bank of Homestead
City of Homestead
Dottie Zaharaho City Finance Consultant
Holtz
Bill Johnson Senior Advisor to County Manager Kevin Lynskey Asst Dir Office of Performance Improvement
Diane Camacho Asst Dir Finance and Admin Seaport Dept
Miriam Abreu Chief Accountant Finance Aviation Dept Particia Prochnicki Audit Supervisor Audit and Management Dept Willis Patterson Asst Controller Finance Dept
Ryder Group and Baptist Health Systems have offered to help in the appropriate way at the
appropriate time when needed
73
qb
ta FN
City of Homestead Florida
NOTES TO FINANCIAL STATEMENTS
j 4 4 4 f 1 1 4 4 d s s ti r
It
September 30 1997
CON17D A 000 0
OFF
General Fund
571 3
711 4
Rebuilding Organization
Community Development
Block Grano
34
890
072 1
783 108 782 6
Economic Development Grants Home Program Grant Other State and Local Grants Second Dollar Law Enforcement
262
651
600 1
Motorsports Complex
Stadium Debt Service Funds Downtown
15 215
707
44
71 I
82
101
utility tax
Parks and Recreation
857
747
I47
Enterprise Funds
water and Sewer Electric
Stormwater
3279
26
342 4
244
048 3
388 379
124 175
IO2
888 14
14 88
936 10
93 10
4 Ir I
The Rules of the Auditor General Sectionif not 554 0 f 1 9m 8 7 requi in the reports on already 6 addressed there a disclosure management letter ot t e tollowing matters the internal control structure or compliance There were recommendati onsnoto im rove financial tre were
tro re wer
affect the financ mana ement acco ntinfl procedure and intern nomaterially rules and regulations which may or may or may arP were ille t al or i rover expenditurewhtch may materially affect the financialsstatements
al statements
nr F
I
olations of laws
Mn
inn
rantrtrea
were
tmpruper
varn failures t
See the accompanying Schedule of Findings acc mpanying Other Comments and Observations
auditor
ities sh s e ortag
or oeratcauvna an
ue
one
osts
an
f f 1 1 S S
S t y 4 y
The Rules ofthe Auditor General Section 10 10 also require that the name or official f 1 554 title and legal authority for the primary government and each component unit of the reporting 312nLaws
entity be disclosed in the management statements The City of Homestead Florida
of Florida
letter sed
ntto Chapter t disci in The City of Homestead Florida included the following component unit
5
cial
Organization which was created pursuant to Ordinance 9406 51 of the City of Homestead
Florida
This management letter is intended solely for the information ofthe City ofHomestead Florida and management and the State ofFlorida Office ofthe Auditor General However this report is
a matter of public record and its distribution is not limited
Miami Florida
April 15 1998
S
in
1Q
73
Pages
2
72 and 73
82 and 83
ffud cTo R s
City of Homestead Florida
urre i
Financial Statem
ualified Q
Yes
i j
Federal Awards
Qualified
to be reported in
Yes
72
City of Homestead Florida SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended September 30 1998 CONTINUED
Federal Awards
Continued
219 14
239 14
000 16
000 300
C
as quali
risk auditee7
hxA s1r
No
Significant Federal State and Local Grants were received by the City in the current year
Internal controls were inadequate to ensure the proper recording and reporting of the
expen rtures an receipts of ese grants Cash mana ement and reportin internal control and
coin Rance reqrem uien
not Adequately monitor ersonne assigned to perform this function dr not have familiarity with grant documents and re uirements and were not properly
monitor these personne orre e supervised Th was not appropnate ma e na a nt overs the extensive tunwv onnel hissituation was a avat rests tin re rtin experienced by time City Reporting was inaccurate not performed timely an m som cases not performed at all Si ifi ant an activity was either unrecorded or recorded incorrectly Grant
activity rennrtelt to the federal government did not agree to the general ledger a rvity or
supporting documentation
through 985
73
We were unable to agree federal and state grant activity reported to granting agencies to the
special revenue fund general ledger accounts and the federal and state financial assistance
ended September 30 1998 Sufficient documentation was not available and we were unable to
schedules as outlined in the accompanying schedule of findings and questioned costs for the year
t
satisfy ourselves through the application of alternative procedures that the grant activity and related receivables were properly accounted for and reported in the four special revenue grant
funds the Community Development Block Grant Special Revenue Fund the Economic
Development Grants Special Revenue Fund the Home Program Special Revenue Fund and the
Other State and Local Grants Special Revenue Fund
The Stadium Special Revenue Fund an the Motorsports Special Revenue Fund had d eficit fund
Zr
and th e Electr Enterprise Fund reflect receivables from th ese funds of 2 65304J and 932 4 9 93 respe Because of the deficit fund balances and continued insufficiency of
revenues fund appropriations or other definitive funding plans m our opinion t hese interfund
receivables should be reflected as equity transfers to those fiords i order to confo wit
w aan r Fky u al
11 6 1 41 I
In our opinion based on our audit and the report of other auditors excep for the effects of sucli
adjustments if any as might have been determined to be necessary
e e acts o not recording
we be able to examine
b evidence regarding the matters matt descried in the third and fourth paragrafis above an
xcep un
for
loans
as equity transfers described in the fifth paragraph above the general purpose financial statements referred to above present fairly in all material respects the financial position of the City of Homestead Florida as of September 30 1998 and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with generally
accepted accounting principles
In accordance with Government Auditing Standards we have also issued a report dated
December 23 1999 on our consideration of the City of Homestead Florida s internal control
over financial reporting and our tests of its compliance with certain provisions of laws
regulations contracts and grants Instances of reportable conditions in internal control as well as instances of noncompliance were reported
Our audit was performed for the purpose of forming an opinion on the generalpurpose financial statements of the City of Homestead Florida taken as a whole The combining and individual fined financial statements are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the City of Homestead Florida Such information except for the information in the third and fourth paragraphs above has been subjected to the auditing procedures applied in the audit of the generalpurpose financial statements and in our opinion based on our audit and the report of other auditors except for the
effects on the general fund special revenue funds and enterprise funds of the matters described
in the third through fifth paragraphs is fairly presented in all material respects in relation to the
generalpurpose financial statements as a whole
I
2
ntants u Acco
Manor
s b
J h
20
23
Grant Thornton T
MW THORWON ur
177YV
p Wvr
3
We have audited the financial statements of the City of Homestead Florida as of and for the
fiscal year ended September 30 1998 and have issued our report thereon dated December 23
1999
We have issued our Independent Auditor s Report on Compliance and Internal Control Over
Financial Reporting dated December 23 1999 Disclosures in those reports if any should be
considered in conjunction with this management letter
We conducted our audit in accordance with generally accepted auditing standards and
Government Auditing Standards issued by the Comptroller General of the United States
Additionally our audit was conducted in accordance with the provisions of Chapter 10 550 Rules
of the Auditor General which govern the conduct of local governmental entity audits performed
in the State of Florida and require that certain items be addressed in this letter
The Rules of the Auditor General Section 10 554 1 l require that we comment as to e whether or not irregularities reported in the preceding annual financial audit report have been
corrected There were no irregularities disclosed in the preceding annual financial audit report
The Rules of the Auditor General Section 10 554 1 2 re uire that we comment as to e whether or not recommendations made in the preceding annual financial audit report have been
followed Most of the recommendations made in the nrecediniz annual not been in
the
svrte 1200
82
As required by the Rules of the Auditor General Section 10 3 the scope of our audit e 1 554
included a review of the provisions of Section 218 1 Florida Statutes Determination of 503 Financial Emergency The City s Stadium and Motorsports Special Revenue Funds have
reported an unreserv and total fund de icit f f or tw o consecutive years and as suc
anci emergen as de fined m on a tatute 218 503 1 d The Stadium and Motorsports Speci T n e Rev u nds ue had an unreservedmound deficit at 1 of 6 1 034 99 and 9262328 an a eptember 30 1997 of September 3
were tecTimcal1In a 3111TE
f and 9 308 respectively In addition The City s Health and Other Self
Insura Mr tft l
for two consecutive years As such these funds were technically in a state of financial and
Internal Service Funds had an unreserved retained earnings deficit at Sept 30
emergency as defined in Florida Statute 218 503 1 d The Heal Other Self Insurance
Fund the Health Self Insurance Internal Service Fund and the Other Self Insurance Internal Service Fund was technically in a state of finan cial emergenc the deficits did not result in a
failure for the City to meet current o0liZations including scheduled ongterm ebt principal and
The Rules of the Auditor General Section 10 4 require that we termined e 1 554 de that the efl Florida fo VSCaIeat ended annualf nama rennR tor t e eto S cUon wn 1998 a Department of Banking and Finance pursuant Septem orida Fl lutes and is in agreement with the annual financial audit report Howev
rt was not coin leted or available for our review and we therefore were not annual financial r 1998 able to seise it to the audit report or the fiscal Year en Septe
The Rules of the Auditor General Section 10 9 require disclosure in the 8 7 6 e 1 554
management letter of the following matters if not already addressed in the auditor s reports on the internal control structure or compliance There were recommendations to improve financial management accounting procedures and internal controls there were no violations of laws rules and regulations which may or may not materially affect the financial statements there were
illegal or im
ditures which may materially affect the financial statements there 7ere
scoverea by the auditor i
improper or jnMequate accounting procedures e g the omission of requtred isc osures from
e financial statements there were failures to properly record financi
or o tner
See the
The Rules ofthe Auditor General Section 10 10 also require that the name or official e 1 554
title and legal authority for the primary government and each component unit of the reporting entity be disclosed in the management letter unless disclosed in the notes to the financial statements The City of Homestead Florida was established pursuant to Chapter 25312 Laws of Florida The City of Homestead Florida included the following component unit Community Redevelopment Agency of Homestead Homestead Economic and Rebuilding Organization which was created pursuant to Ordinance 9406 51 of the City of Homestead
Florida
Pages 68 and 69
70 and 71 77 and 78 19 and 20
Rachlin Cohen
Certified Public Accountants
Holtz I P 1
Consultants
fS
Ao Ind
Honorable Mayor City Council and City Manager City of Homestead Florida
We have audited the general purpose financial statements of the City of Homestead Florida the City as
of September 30 1999 and for the year then ended and have issued our report dated September 27 2000
We conducted our audit in accordance with generally accepted auditing standards and the standards
General of the United States
Compliance
applicable to financial audits contained in Government Auditing Standards issued by the Comptroller
As part of obtaining reasonable assurance about whether the City s financial statements are free of
material misstatement we performed tests of its compliance with certain provisions of laws regulations
contracts and grants non compliance with which could have a direct and material effect on the
determination of financial statement amounts However providing an opinion on compliance with those
provisions was not an 4 objective of our audit and accordingly we do not express such an opinion e Ai c A re neta of nnn i emmnliance that are required to be repo under
In planning and performing our audit we considered the City s internal control over financial reporting in
noted certain matters involving the internal control over financial re rtin and i o
consi er to Be reportable con iti
order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting However we s thaw
relating roMigniticant a iciencies in the desi
erport iinancMTata consistent wit a arse tons or management in the fina statements ReportaT e con itions are clescriDea in a accompanying schedule of findings and questioned costs as items 9
972 998 999 99 12 9913 99 11 10 15 and 9916 14
that
our m omen r n
operation of the internal control over financial tv to record process summarize and i aversely affect the Ci s
In conjunction with the reportable condition discussed above the City has several grants that have a discrenancv between the revenue and e enditnres ramrrAPA i thtp vino nernuntm recor s and the r
Assistance
68
Tel 303 37 42
Kest Palm Beach
Fax 36 S1 1 17
Stuart
Ix
Honorable Mayor City Council and City Manager City of Homestead Florida
Page Two
A material weakness is a condition in which the design or operation of one or more of the internal control M
N N
M
t
components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a
timely period by employees in the normal course of performing their assigned functions
Our
consideration of the internal control over financial reporting would not necessarily disclose all matters in
the internal control that might be reportable conditions and accordingly would not necessarily disclose all reportable conditions that are also considered to be material weaknesses However of the reportable
conditions described above we consider items 971 972 996 999 9913 and 9914 to be matera
weaknesses
1
This report is intended solely for the information and use of the Mayor City Council management and the Auditor General of the State of Florida and is not intended to be and should not be used by anyone other than these specified parties However this report is a matter of public record and its distribution is not
limited
1 c1Ye Q
Miami Florida
o C
fcec
September 27 2000
69
Rachlin Cohen
Certified Public Accountants
Holtz LLP
Consultants
I I
We have audited the accompanying general purpose financial statements of the City of Homestead
I
I I
Florida the City as of September 30 1999 and for the year then ended and have issue4ur report dated September 27 2000 We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards issued by
the Comptroller General of the United States
In connection with our audit of the general purpose financial statements of the City for the year ended
September 30 1999 we report the following in accordance with Chapter 10 550 Rules of the Auditor
limited to the matters outlined in Rule 1O Ixe 554
General Local Government Entity Audits which requires that this report specifically address but not be
1 No inaccuracies irregularities shortages defalcations or violations of laws rules regulations and contractual provisions were reported in the preceding annual financial audit
2 The City during fiscal year 1999 was not in a state of financial emergency as defined by Florida
Statute Section 218 1 The City had 503 three funds with deficit balances for two consecutive
and the
3 Recommendations to improve the City s present financial management and accounting procedures are accompanying this report in the schedule of findings and questioned costs
4 Most of the
summary
as
1111
5 During the course of our audit we noted instances when the City
a Made illegal or improper expenditures
70
Honorable Mayor City Council and City Manager City of Homestead Florida Page Two
The above findings are disclosed in the Schedule of Findings and Questioned Costs
6 The annual nancial report for the year ended September 30 1999 was not filed timely with the
Department Baffint of ng a and Finance pursuant to Section 218 Ixa Florida Statutes see 32
condition 99 1 in the Schedule of Findings and Questioned Costs and therefore we were
able
to agree the report with the audited financial statements of the same period 7 The City was incorporated by Chapter 165 Florida Statutes The City included the following component unit Community Redevelopment Agency of Homestead Homestead Economic and
Rebuilding Organization which was created pursuant to Ordinance 940651 of the City of
Homestead Florida
This report is intended solely for the information and use of the Mayor City Council management and
the Auditor General of the State of Florida and is not intended to be and should not be used by anyone
other than these specified parties However this report is a matter of public record and its distribution is
not limited
Miami Florida
September 27 2000
71
t l 4
3 No
11 LAP
983 CFDA No 14 219 Community Development Block Grants Small Cities S Department ojHousing and Urban Development U
This comment is no longer applicable as there were no loans made from this grant during September 30
1999
This comment was repeated as of September 30 199 9 See Schedule of Findings and Questioned Costs
984
This comment was repeated as of September 30 1999 See Schedule of Findings and Questioned Costs
5 98
Finance Deficiencies
This omment was
This Lnment was repeated as of SeerPe 30 1999 See Schedule of Findings and Questioned Costs co 9923
Bank Reconciliations
This com was repeated as of September 30 1999 See Schedule of Findings and Questioned Costs
0910
19
1
II PRIOR YEAR FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS STATUS
Continued
Fixed Assets
This comment no longer applies to the enterprise funds fixed assets However see comment 49914 in
the Schedule of Findings and Questioned Costs relating to the general fixed assets
Accounts Payable
This comment was repeated as of SeDtemhu Q 1999 See Schedule of Findings and Questioned Costs
Payroll
This comment was repeated as of September 30 1999 See Schedule of Findings and Questioned Costs
Pooled Cash
is comment was repeated as of September 30 1999 See Schedule of Findings and Questioned Costs
99 P 27
This N
This comment was repeated as of September 30 1999 See Schedule of Findings and Questioned Costs
Band Arbitrage
This comment was repeated as of September 30 1929 See Schedule of Findings and Questioned Costs
21
Per combined balance sheet Cash and investments unrestricted Cash and investments restricted
987 273 67
404 3 843 70 830 678
NOTE 3
Restricted and limited use assets of the Enterprise Funds at September 30 1999 represent monies required or designated to be used for debt service renewal and replacement and customer deposits under the terms of bond covenants or City ordinances The City had restricted the following
assets for the following purposes at September 30 1999
Debt service
NOTE 4
BUDGETGAAP RECOi1CILIATION
Expenditures and Changes in Fund Balances Budget to Actual to the amounts on the Combined Statement of Revenues Expenditures and Changes in Fund Balances
Special
General
Fund Revenue
The following schedule reconciles the amounts on the Combined Statement of Revenues
Funds
Excess deficiency of revenues over expenditures and other financing sources uses GAAP basis
Encumbrances recorded as expenditures
Funds not budgeted
260 605
863 214
084 1 043
Excess efficiency ofrevenues over expenditures and other financing sourc s uses budgetary basis NOTE S DEFICIT FUND EQUITY
S 444 291
444 47
The Community Development Block Grants Special Revenue Fund had a deficit fund balance of
in from various City projects
00t September 30 1999 This deficit will be eliminated through anticipated program 87
19
Continued
NOTE 5
The Home Program Grant Special Revenue Fund had a deficit fund balance o 112 Z4t 9
from
Z400
d
1
1
The Other State and Local Grant Fund had a deficit fund balance o 795 12 September 30 2t 1999 This deficit will be eliminated through anticipated grant me or general fund contributions if necessary
The Motor Sports Complex Special Revenue Fund had a deficit fund balance of 226 905 at September 30 1999 During 1999 the City transferred 695 913 of the electric fund equity into 8 the fund decreasing the deficit The remaining alance will be eliminated through anticipated
increases in the fund s revenue s tream
The Health SelfInsurance Internal Service Fund had a deficit fund equity of 94 035 as 1
September 30 1999 The City will eliminate this deficit through increasing departmes for employees health insurance during the next five fiscal years
The Other SelfInsurance Internal Service Fund had a deficit fund equity o 79 478 3 September 30 1999 This deficit was reduced by approximately 303 000 during the 1999 year The City will continue over allocating insurance costs to eliminate this deficit
at
t
Il
4 ysb a
A
1
NOTE 6 INTERFUND PAYABLES AND RECEIVABLES
Individual interfund receivable and payable balances at September 30 1999 are as follows
Due from
Other Funds
General Fund
857 180 10
120 405 10
Special Revenue Funds Homestead Economic and Rebuilding Organization HERO Community Development Block Grant
Economic Development Grant Fund
Confiscated Property Law Enforcement Motor Sports Complex Fund Stadium Complex Fund Total Special Revenue
Debt Service Funds
140 3 065
092 45
757 712 064 8 4 07
586 172
672 272
773 26 746 0 6 79
034 59
640 71 674 130
70
963 225
960 37 263 923
We recommend that the City review their need to continue to have procurement credit cards These cards
enable the user to bypass the internal controls system established for City purchases as approval does not occur prior to the purchase This increases the risk for unauthorized or unallowable purchases Ifthe City determines it to be necessary to continue with the procurement card program the policy should be strictly adhered to In addition someone in the finance department should review the credit card bills for
adherence to the City policy including proper department authorizations
Afanagentent Response
The Purchasing Department is reviewing its policy and has already taken steps to place additional limits
on the use of procurement cards
99 36 General Fund Revenues
kJ
During our audit ofthe general fund we noted that it has become increasingly dependent on transfers from the enterprise funds and revenues from payments in lieu of taxes These transfers and revenues totaled
approximately 54 000 or 33 of the total revenues and transfers in for the year 900
continue to depend on the enterprise funds to fund its governmen funds
We recommend that the City research other sources of revenues and consider increasing its millage rate to
fund the general fund operations
Afanagement Response
The S4 9 million operating transfers represent the Enterprise Funds portion of citywide administrative
expenses for the Finance Human Resources Purchasing and City Manager s office function There is a
9937 Payroll
PILOT portion which is tied to the millage rate times the fixed asset balance for the enterprise funds The City is currently reviewing ways to increase the City s tax base and promote economic development
The City s finance department processes ayrol weekly These services are using a substantial amount of
the department s time which could be used other services within the Finance Department
Recommendation
We recommend that the City review the effectiveness of changing the pa oil to biweekly and consider
outsourcing its payroll function exclusively to one of the larger payrol services This may prove to be more efficient and cost effective
Afanagement Response
The City in the past has explored a biweekly payroll but has concluded to maintain its current practice
99
98 FY
98 FY
a
GENERAL FUND
99 FY
Actual
Budget
Projected
Projected
a Ll
L1
Total Taxes
Total Licenses Permits
589 5 122
794 5 948
000 659
978 7 210
718 000
408 2
880 109
124
015 26 900
960 77
053 1 980
424 3 268
Total
L
267 226 16
979 253 15
SPECIAL REVENUES
460 366
582 241
582 241
713 4 310
ENTERPRISE FUNDS
Solid Waste
a
I I
LI
Stonnwater Utility Electric Utility Water Utility Wastewater Utility Total Enterprise Funds
185 4 3 05 925 380 648 503 24 565 0 2 37 906 3 191 514 233 34
673 3 570 3
415
108 4 348
629 713 35
400 159 35
835 006 47
749 281 1
128 4 486 225 4 505
rr
v
943 3 600
033 4 459
943 3 600
033 4 459
128 4 486
974 5 786
2
TOTAL ALL FUNDS
311 226 59 658 188 59
292 0 6 711
494 541 73
a
I
Rewrote Projection
01
lz
12 0
oo kq
if
I I
Personnel Services
Total
zr
ELECTRIC UTILITY
Expenditures
199798
Adopted
199899
Amended 199899
Estimated 199900
I
J
555 604 5
938 295 27
292 678 29
651 186 33
962 38
PROGRAM DESCRIPTION
existing customers
EngineeringThe Engineering Division designed 12 miles of distribution lines during the prior fiscal year in order to keep up with the load growth and to provide reliability to the new and
System OperationsThe System Operations Division is responsible for coordinating the operation of 56 MW power plant 9 distribution circuits and 3 substations in addition to buying and selling power
System Protection
maintenance of 3 substations 14 000 electric meters and electric power plant electric instruments and controls
GOALS OBJECTIVES
Position the Electric Utility to become more competitive as our industry proceeds with de
regulation
103
Position Summary
Funding
Source
Adopted
FY 1998 99
0 0
Adopted
FY 1999 00
0 0 71 71
Adjusted
FY 1999 00
0
Adopted
FY 2000 01
0 0 72
72
Increase Decrease
0
0
0 74 74
60
60
Revised by 3 FY 199900
1 Position
FY 1998 99
tel Services
FY 1999 00
00 1999
005 3 443
849 672 26
0
929 2 515
598 953 24
FY 2000 01
ng Expenditures
Outlay
Total
754 5 054
3R 1GZ
138C
ao Ol lyy
0 000
GENERAL FUND
1 wkt
Citywid Revenues by Fund
FY 98
Actual
99 FY Un audited
00 FY
FY 2001
Projected
Projected
Property Taxes
Other Taxes Total License Permits
914 9 4 24 057 1 709 226 762 225 5 2 18 477 3 977 114 253 437 3 450
000 1 000
155 5 814
344 5 149
080 116
754 292 17
438 744 15
168 428 18
Baseball Stadium Operating Motorsports Complex Community Redevelopment Agency Total Special Revenue Fund
ENTERPRISE FUNDS Solid Waste
00 98
235 3 700
234 4 373
372 4 189
600 38 962 8
715 4 851
717 779
Stormwater Utility
Electric Utility
564 413
725 426
599 25
I
268 199
385 4 900
827 3 767
330 971 51
Self Insurance
141 3 922
289 5 659
431 8 581
944 370 64
032 372 58
414 294 77
212 379 75
11
William
100 SECOND AVENUE SOUTH SUITE 900 ST PETERSBURG FLORIDA 33701 4396
William i Hough U
727 895 8880 800 8000061 FAX 727 895 8895
March 7 2001
1 11
Mr Curtis K Ivy Jr City Manager City of Homestead
7090 North Homestead Boulevard Homestead FL 33030
Dear Curt
At your request we have reviewed the City of Homestead s Annual Audited Financial State new
for the period ended September 30 1999 and the adopted budget for the current fiscal year girding September 30 2001 We have not had an opportunity to review any financial information for the 1 iscal year ended September 30 2000 We make the following observations and raise the following co y ems based on these two documents and acknowledge that the extent of our evaluation must be refined one the audited financial statements for the year 2000 are available Our primary concern was to assure yot that the City of Homestead had complied with its various financial covenants regarding the outstanding debt
of the City of Homestead
First we reviewed the results of operations for the water and sewer system for the year a ided
September 30 1999 Your debt service coverage for the fiscal year ended September 30 1999 is w Il in
excess of the requirement under the bond documents We then reviewed the electric system to deter nine
compliance with the outstanding debt relating to the Motorsports Complex given that the pri wry security under the loan agreements is the net revenues of the electric system The review of such
ificant conces n financial statements has raised significant en that the electric
ended S a cash flow basis o apprmrimatety s390 00 for fiscal 000 coven R loa agreement or t Gulf Breeze loans which funded the Motorsports t W90ff
approxrmate y
ve rat
mt
some concern at
gd was ado
summary of city
wide revenues and expenditures contained in the adopted budget for 20002001 it appears thrt the
proiected revenues for 2000 reflected a 50 increase in revenues ova 1992 This was not a to listic
assumptiongiventt1faekofrate n ases
Compounding the problem of overestimating electric system revenues was the fact that the City
of Homestead adopted a utility tax which should have had a neutral impact on customers etven
pan was
newr e ectnc system rates too ted utility tax The problem J that tri City aid in fact reduce me electric system rates but did not adjust its transfer out ofthe electric r stem to the General Fund The 2 Wbudgn reflected significant increase in electric system revenues ar d for
e fiscal year en rag September 30 2001 continues to to ec slgm cant revenues over the anti fated
G WF vy 3 74114ac 7 I wa 1411
shall o
JJ DD
ttics
The additional concern that the problems within the electric system raises as I reviewer the adopted budget for the General Fund is that the General Fund reflects a balanced budget which runs
for 2001 both the full im4a of coil tint the utility tax and collection of a transfer out of the ale tric it will n it Tote extent that the electric system is not
able to fund such trans ens and Genera un m
Keii4 Fx
I abilities
IMM
Given the concerns which the review of sale fmancial information raises it is imperatM the City of Homestead do all in its power to accelerate the completion of the audit for fiscal year a ided September 30 2000 An organization the size of the City of Homestead should provide is manger elected officials and the general public monthly financial statements to review its performance at d to allow it to control its limited resources and to insure that it meets its budgeted targets While the C ty is not in technical default under the terms of the loan agreements and reimbursement agreements suppo ring the Motorsports financing it is imperative that the City move forward to engage an independent Electric Rate Study to evaluate the electric systems rate structure and customer base to determine the approf date
utility rates W e w
d slat
ityyttlsd Lti ac k of iLe outci to sudi or9 CU Tent of timely fma teal
This letter provides you with a summary of the findings we have discussed in our meetings do ping
the past several weeks We will continue to identify additional information as we meet with S mar Management from Finance and the Electric System I would be available to meet with you and the City Council Members to discuss these issues in greater detail and to assist the City in developing an A Sion Plan to address these financial issues We have attached to this summary the Financial Analysis i lated
Richard Monalbano
n
t
IXCIIP 1 ItITtI Q
p F 0
Presented to
MERRETT R STIERHEIM
City Manager
NOVEMBER 1 1996
Potential Funding Solution Alternatives For Fiscal Year 199697 A Short term Loans Cash Flow Enhancements
1 2 4 Internal pooled cash Tax Anticipation Notes Loan from pension fiords
5 Seek advance payments from utilities for fran and utility taxes
B Enhanced New Revenues 6 Increase EMS fees and billings and pursue payment from City residents
9 Utilize 1996 97 Law Enforcement Trust Fund moneys for Police overtime
11 Inereese solid waste fee to a level comparable with other jurisdictions
12 Increase marina live aboard and other public facility fees 13 Increase alarm towing and certificate ofuse renewal fees
14 Pursue leveraged leases sale leaseback transactions for appropriate City faei ities
15 Sell parking garages to Off Street Parking Auith
16 Sell City assns such as land buildings and assns
17 Pension Oust m absorb eve costs
20 Identify non ft
18 Aggressive pmaue jaecelerated groat drawdowns from state and federal governments 19 Aggressively pursue recovery of state and federal grant reimbursements or licensed businesses on City Property
23 Evaluate all avaullable prior year CDBG HOME and other federal fonds for potential n jai charges to grant funds by controlling program costs under admioistrarive a 24
25 Establish a suggestion award Program for all employees
Cap
26 Establish firm and challenging guidelines for the waiver of City fees 27 Expand revenue collection program for delinquent accounts
C Expenditure Reductions
28 Explore all new City hiresjoking State pendon plan in lien of existing City Plans
1 Institute a 4be board reductions in operations depending on service implications
2 Reduce managerial and administrative positions 3 Review all executive benefm
4 Evaluate benefit packages for all employees nniouiaed and non unionized
5 Reopen and re aegotmoe all anion contracts
7 Freeze or cancel 1996 97 merit increases
and balances including periodic auditing
10 Reduce cellular Phone
6 Consider nego0ate deferral ofthe 4 percent January costofLiving adjusrmeM for all employees
S Reduce number ofand charge monthly use fee for take home vehicles
11 Evaluate the growth in temporary and part time positions
12 Immediately freeae all funded vacancies
9 Define City Manager s discretionary authority to provide for disclosure and appropriate checks
15 City Commission City Clerk City Attorney City Manager to evaluate their office expenses
and establish fume guidelines which are approved public and part of formal City procedures
16 Increase use of volunteers and community groups at park facilities 17 Close costly obsolete public facilities that are a drain on the treasury
19 Review recycling program
18 Modify ctarent level of solid waste service including reducing trash service
21 Reduce general fund supported community based organizations consistent with reductions to City
22 Reduce funding in special programs and accounts area non departmental allocations
23 Review all utility expenses
Potential Funding Solution Alternatives For Fiscal Year 98 997 and Beyond 1
1 Raise property taxes to 10 mill level 2 Present extraordinary two year mtllage for voter consideration
fire service
3 Transfer fire service to County or establish a City non ad valorem based special assessm district for
4 Transfer E911 service to County
6 pursue legislative proposals to enhance revenue partial year assessments payments Ilea taxes
7 Evaluate allotnding loam due the City from various loan programs and aggressively pursue
9 Restructure pension program and City contribution level sbaring programs audit current programs for
10 Tie cost containment and performance goals to compensation levels for City executives
savings opportunities
8 Establish non ad vatotem based special assessment districts for sand lighting and other services
11 Develop replacement program for City vehicles and equipment
12 Properly fund all sellinsurance trust fimds and begin to build adequate reserves to help cover tmfimded liabilities 13 Thoroughly analyze worker s compensation and general liability and other self instate liabilityy
14 Eliminate dependence on debt fmaneing for operating P urposes 15 Fund essential renewal and repiaamew on a payasyuu go basis
16 pursue privatization oppornmides as appropriate
18 Assess feasibility of restructuring City debt 19 Reduce dependence on TANS
17 Develop twotier Compensation program for new hires in all areas ofCity service
20 paste renegotiating agreements with MSEA and County regarding public facilities eligible for convention development tax support
fundm 8 for debt and operations of
23 b stidne plan to make all City conference convention and pub facilities selfsufficient with no
24 work with FP L to instiarte energy savings programs in all City facilities
25 Evaluate privatization of garbage and trash collection
Schedule 2
926196
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JUNE 7 2001
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May 30 2001
Mr Curt Ivy
City Manager
City of Homestead
790 N Homestead Boulevard
offer of 1 3 million cash to purchase the entire 87 26 acre property south of Palm Drive which
the City of Homestead currently owns
independent surveyor which is currently on the 87 26 acres as a partial payment toward the total
amount of fill owed by the City to HMS The total amount of fill owed by the City to HMS is
000 cubic yards 230
HMS makes no expressed or implied representation that HMS will purchase any additional fill over and above the actual fill existing on the property at the time this 87 26 acres is
purchased
In the event that HMS in its sole discretion should elect at any time or times to purchase
additional fill to be placed on this 87 26 acres then any royalty paid by HMS to the City of
Homestead for such additional fill shall not exceed 40 cents per ton
Any such royalty paid by HMS to the City of Homestead shall be confined to future fill placed on this 87 26 acres and HMS makes no expressed nor implied representation that it will
pay any royalties on any other fill placed on any HMS property other than this 87 26 acres
acres at the time of purchase
No royalty shall be paid on the 230k cubic yards of fill existing and situated on this 87 26
Sincerely Z
Curtis Gray
SPEEDWAY
ONE SPEEDWAY BOULEVARD HomESTEAD FLORIDA 33035 1500 PHONE 305 2305000 FAX 305 230 5223
com homesteadmiamispeedway www
1A
EVENT
1997 World Series
ECONOMIC IMPACT
62 million
68 million
Cup Series
1999 Super Bowl
396 million
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