Guide to Subject Registration Semester One 2013/14

Table of Contents
What is Subject Registration?.......................................................................................................... 1 General Information ........................................................................................................................ 1 On-site Support Sessions................................................................................................................. 2 Key Dates of Subject Registration Activities for Semester One 2013/14 ......................................... 2 Important Points to Note ................................................................................................................. 5 Subject Registration Facility Operation Manual .............................................................................. 6 Frequently Asked Questions.......................................................................................................... 10 1. 2. 3. 4. 5. 6. 7. 8. 9. Who are involved in the subject registration for Semester One 2013/14? .............................. 10 How can I prepare for subject registration? .......................................................................... 10 Where is the online subject registration system?................................................................... 10 How do I login to the subject registration system?................................................................ 10 Where is my home campus? ............................................................................................. 10 Can I register for subjects that are being offered on another campus? ................................... 12 What should I do if I would like to take more or fewer credits? ............................................ 12 Do I need to retake a failed subject? ..................................................................................... 13 What if I failed a subject which is the pre-requisite of the follow-on subject(s) for the next semester? ............................................................................................................................. 13 10. What is the arrangement of the subject registration during bad weather? .............................. 14

Last Updated on 12 March 2013

What is Subject Registration?

Subject Registration is a process during which students are invited to select elective subjects for the semester concerned. It covers the selection of the following subjects: i. ii. General Education elective subjects and Discipline-specific elective subjects of your programme. Subjects which you have failed or in lieu of exemption.

The College has set aside designated periods for a series of subject registration activities. Students who do not complete the subject registration during the prescribed period and/or wish to change their subject choices can have their last chance of subject selection during the add/drop period designated for the semester concerned. However, available study places by then will be very limited and you may not be able to set up a clash-free timetable during the add/drop period. If you do not select sufficient elective subjects in the subject registration exercise, you will be assigned a personal time ticket with lower priority for making changes to the subjects enrolled and your personal timetable during the add/drop period. The end of the add/drop period is the deadline for students to select subjects. Except for zero subject enrollment or deferment of study approved by the College, if students do not take any subject by then, they will be treated as having no intention to continue with their study at HKCC. Their student status will accordingly be nullified. Students are requested to check their subject registration records on web carefully after they have completed the subject registration process. For rectification, they should report any discrepancy found to the College in writing.

General Information
The online subject registration exercise for Semester One 2013/14 will be held on 20 22 March 2013, during which you may login to the system via my.HKCC (http://www.hkcc-polyu.edu.hk/myHKCC/) for subject registration. The details are as follows: Date: Time: Location: 20 22 March 2013 10:00 am 10:00 pm http://www.hkcc-polyu.edu.hk/myHKCC/ subject registration choose subject

For each successful login, you will be given 15 minutes to select subjects. If you fail to complete the registration process within the 15 minutes, you are required to re-login to the system and try again. You may login to the system anytime within the period stated above to change your choice of elective subjects. However, any last-minute login is highly discouraged.

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On-site Support Sessions

To facilitate your subject registration process, on-site support sessions will be arranged during the online subject registration period. If you encounter any difficulties using the online subject registration system, you are welcome to seek hands-on assistance during the on-site support sessions scheduled as follows: Date: Time: Location: 20 21 March 2013 2:30 pm 4:00 pm Executive Training Room (1103C), Hung Hom Bay Campus Executive Training Room (S502), West Kowloon Campus

Please note that the on-site support sessions only provide technical support for using the online subject registration system but not academic advice. You are recommended to read the recommended study pattern, subject pre-requisite, co-requisite and exclusion requirements, and any other requirements stipulated in your definitive scheme/programme document. Should you need any academic advice, please attain the briefing sessions arranged for your programme, if any, and/or contact your Programme Leader or Assistant Programme Leader.

Key Dates of Subject Registration Activities for Semester One 2013/14

Date/Week/Period Week 6 7 Activities Briefing sessions / Consultation hours will be arranged. Actions to be taken by students 1. Students are strongly recommended to read the recommended study pattern, HKCC subject offering list, subject pre-requisite, co-requisite and exclusion requirements, and any other requirements stipulated in your definitive scheme/programme document. 2. Students should attend the briefing sessions, if any, and/or contact the Programme Leader or Assistant Programme Leader for academic advice, if necessary.

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Date/Week/Period 20 22 March 2013

Activities The online subject registration system is open from 10:00 am to 10:00 pm on the student portal my.HKCC. The College announces the cancellation of subjects due to insufficient enrollment, and notifies the students concerned of unsuccessful enrollment due to limited quotas, if any. (HKCC has the final authority to decide on the subject selection of students. The College may cancel the offer of any subject if its student enrollment falls below the minimum class size or request students to change their selection if the maximum quotas of the selected subjects are reached. You will be advised to select other replacement subjects in case you cannot enroll on the selected subjects successfully.) The online subject registration System is open again for the students concerned from 10:00 am to 10:00 pm.

Actions to be taken by students Students are required to select and confirm their subject selection for Semester One 2013/14 via the online subject registration system. Students who cannot enroll on the selected subjects successfully will be invited to access the system again to select other subjects for replacement.

Week 8 9

10 11 April 2013

Only students who cannot enroll on the selected subjects successfully would be allowed to login to the system to select other subjects for replacement. Students are advised to read through the message regarding the details of the tuition fee payments for Semester One 2013/14.

June 2013

Notices of the tuition fee payments are available online. (Tuition fees payable for Semester One 2013/14 will depend on the number of credits registered for the semester.)

21 June 2013

Assessment results for Semester Two Students may check their assessment 2012/13 are announced via the results through the assessment result student portal my.HKCC. enquiry facility.

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Date/Week/Period Late August 2013

Activities The student personal timetables for Semester One 2013/14 are available on the student portal my.HKCC.

Actions to be taken by students Students should check their personal timetables via the student portal my.HKCC.

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Important Points to Note

1. The normal study load of any student is 5 subjects or 15 credits per semester. Although you may wish to take a practicum subject, you are advised to select sufficient elective subjects during the subject registration period. This will guarantee your study places in the selected elective subjects and a non-clash timetable. 2. You only need to choose the elective subject(s) and/or previously failed subject(s). Your personalized timetable will be generated by the system later. You do not need to select any time slot and location for your subject in this subject registration exercise. Please be reminded that HKCC reserves the right to cancel any subject or make changes to the study pattern. You will be notified if the subject(s) you have chosen are to be cancelled or the maximum quota(s) of the selected subject(s) is reached. 3. If you have made any changes to your selected subjects, you should always print the Submission of Subject(s) selected before you logout from the system every time and keep the latest version for retention. 4. You may refer to the HKCC subject offering list for the offering semesters and locations of the elective subjects. If a compulsory/selected elective subject is offered on both campuses, you will take the subject on your home campus. 5. At least 1 hour of travelling time is required between the Hung Hom Bay Campus and West Kowloon Campus, and at least 15 minutes is required for travelling between Hung Hom Bay Campus and PolyU Main Campus. Please prepare for the bus fare of the shuttle bus running between the campuses if you select the subjects that are not offered on your home campus. You are encouraged to plan thoughtfully when you select your subjects. 6. For subject syllabi, please refer to the scheme/programme documents at the student portal my.HKCC via http://www.hkcc-polyu.edu.hk/myHKCC/ scheme/programme document. 7. Subject to availability of places, students are free to change to subject groups within the same or on another campus during the add/drop period on late August to early September 2013. 8. If you do not select sufficient subjects at this stage, you would only be able to select the outstanding subjects during the add/drop period, where the available vacancy is very limited or even null. And you will be assigned a personal time ticket with lower priority for making any changes to the subjects enrolled and to your personal timetable.

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Subject Registration Facility Operation Manual

Login
1. You may login to the system via my.HKCC (http://www.hkcc-polyu.edu.hk/myHKCC/) to add/make changes to the subjects enrolled during the subject registration period. Please select choose subject under e-applications subject registration choose subject.

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Adding or changing Subject(s) 1. If you want to add a new subject, you may select the subject type first and then the subjects available from the drop down manual on the right hand side. If you want to change an elective subject, you may select another subject under the subject column.

2.

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3.

When you have completed your selection, click Next button. The selected subjects will be shown under Verification of submission of selected subjects. Please click Confirm for submission.

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Successful Confirmation 1. The system will display the message Thank you for using our on-line subject registration service only if the subject registration/amendment are conducted successfully. If you do not receive this message, you need to repeat the whole registration procedures again. You may make changes to the subject(s) on or before the end of the subject registration period, i.e. 22 March 2013. After you completed the subject registration, click Print button to print the confirmation page for your record.

2.

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Frequently Asked Questions

1. Who are involved in the subject registration for Semester One 2013/14? Students will be invited to select the elective subjects on a semester basis, if they are outlined in the recommended study pattern.

2.

How can I prepare for subject registration? You should read the recommended study pattern, the subject pre-requisite, co-requisite and exclusion requirements, and/or other requirements stipulated in your definitive scheme/programme document. You are also suggested to attend the briefing session and/or contact your Programme Leader or Assistant Programme Leader for academic advice, if necessary.

3.

Where is the online subject registration system? The online subject registration system can be accessed via: http://www.hkcc-polyu.edu.hk/myHKCC/ subject registration choose subject

4.

How do I login to the subject registration system? You may login to my.HKCC (http://www.hkcc-polyu.edu.hk/myHKCC/) for subject registration. You are required to input your student number and Personal Identification Number (P.I.N.) to access the system. For each successful login, you will be given 15 minutes to add/drop/change your elective subjects. If you fail to complete the registration process within the 15 minutes, you are required to re-login to the system and try again. You may login to the system anytime within the aforementioned subject registration period to change your choice of elective subjects. However, any last-minute login is highly discouraged. If you forget your P.I.N., you can reset it through the function Reset P.I.N.. Your P.I.N. will then be delivered to your student email account.

5.

Where is my home campus? Please refer to the following table for details:
Home Campus Programme Code Programme Title

Programmes Hosted by Division of Business West Kowloon 8C108-ACC 8C108-BM Associate in Business (Accounting) Associate in Business (Business Management)

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Home Campus

Programme Code 8C108-CB 8C108-FIN 8C108-HM 8C108-HR 8C108-IB 8C108-LM 8C108-MK

Programme Title Associate in Business (China Business) Associate in Business (Finance) Associate in Business (Hospitality Management) Associate in Business (Human Resources Management) Associate in Business (International Business) Associate in Business (Logistics and Supply Chain Management) Associate in Business (Marketing) Associate in Business (Tourism Management) Associate in Business Higher Diploma in Event Management Higher Diploma in Financial and Investment Planning Higher Diploma in Service Management

West Kowloon

8C108-TM 8C108-NS 8C121-EM 8C121-FIP 8C121-SVM

Programmes Hosted by Division of Communication & Social Sciences 8C110-BC 8C110-PR 8C110-TI Associate in Bilingual Communication Associate in Public Relations and Communication Associate in Translation and interpretation

Programmes Hosted by Division of Science & Technology 8C106 8C112-AS 8C112-ENG 8C112-IT 8C112-SCB 8C118 Associate in Health Studies Associate of Science Associate in Engineering Associate in Information Technology Associate in Statistics and Computing for Business Higher Diploma in Mechanical Engineering

Programmes Hosted by Division of Communication & Social Sciences 8C110-AA 8C110-EBC Hung Hom Bay 8C110-LC 8C111-NS 8C111-PSY 8C111-SC 8C111-SPA 8C111-SW 8C113-ADV 8C113-EI 8C113-PD 8C113-VC Associate of Arts Associate in English for Business Communication Associate in Language and Culture Associate in Applied Social Sciences Associate in Applied Social Sciences (Psychology) Associate in Applied Social Sciences (Sociology and Culture) Associate in Applied Social Sciences (Social Policy and Administration) Associate in Applied Social Sciences (Social Welfare) Associate in Design (Advertising Design) Associate in Design (Environment and Interior Design) Associate in Design (Product Design) Associate in Design (Visual Communication)

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6.

Can I register for subjects that are being offered on another campus? You may register for elective subjects that are not offered on your home campus. However, please note that you have to reserve at least 1 hour for travelling between the two campuses and be prepared to pay the transportation fees such as the fare for public transport and the shuttle bus service arranged by the college. Besides, please be reminded that the amount of Student Travel Subsidy offered by SFAA, if any, is calculated according to the distance between a students residential address and his/her home campus only. If a compulsory/chosen elective subject is offered on both campuses, students will take the subject offered on their home campus. Subject to availability of places, students are free to change to a subject group within the same or on the other campus during the add/drop period on late August to early September 2013.

7.

What should I do if I would like to take more or fewer credits? Student with overall GPA below 2.0 Students who have failed any compulsory subject(s) in the previous semester(s) will be invited to choose one additional subject during the subject registration period via the online system. If your overall GPA is below 2.0 after the announcement of assessment results for the latest semester, you should not exceed the normal study load of 15 credits for Semester One 2013/14. In such case, you will be informed of further details after the announcement of the assessment results. Subject to availability of resources, the system will pre-assign any failed compulsory subject(s) to your subject selection. Including the pre-assigned subject and compulsory subject, you will be allowed to indicate up to 5 subjects or 15 credits in the system during the online subject registration exercise. Although subject(s) will be assigned to you, you are still required to choose the elective subject(s), if any, via the online subject registration system. For other cases, you will be required to seek approval from the College if you wish to increase or reduce your study load in any semester. The application deadline for changing the study load is as follows: Registering in More or Fewer Than 15 Credits in a Semester
Get details from: Notices sent through email Application deadline: For the increased/reduced study load to be effective Semester One 2013/14: One day after announcement of assessment results of the previous semester.

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8.

Do I need to retake a failed subject? You will need to retake the same subject if you have failed a compulsory subject. If the failed subject is a programme-specific elective or an elective subject in general education studies, you may choose either to retake the same subject or to take another subject within the same elective pool in any semester before you graduate. If the failed subject is a mutually exclusive compulsory subject, you may either retake the failed subject or to take another mutually exclusive subject, if applicable. The tuition fee will be charged in accordance with the total number of credits (including retaken subjects) taken in the semester concerned. In addition to retaking a subject due to failure, you may also retake any subject for the purpose of improving your grades. Retaking is with the condition that your maximum study load per semester will not exceed 21 credits. Students wishing to retake passed subjects will be accorded a lower priority than those who are required to retake (due to failure in a compulsory subject) and can only do so if places are available. You will be informed of the application result for retaking a passed subject after the add/drop period of Semester One 2013/14. When you retake the same subject, only the subject grade obtained in the final attempt will be included in the calculation of the Grade Point Average (GPA) and the Grade Point Average for award classification (Award GPA). Although the original grade will not be included in the calculation of GPAs, it will be shown on the transcript of studies. You should refer to the definitive scheme/programme document to ascertain the requirements for retaking failed subjects or seek advice from HKCC. Application for Retaking Subjects (Form 31)
Get the form from: Email announcements Application deadline: Before the end of the add/drop period of each semester

9.

What if I failed a subject which is the pre-requisite of the follow-on subject(s) for the next semester? After the announcement of the semester assessment results, students may have failed a subject which is the pre-requisite of the follow-on subject(s) that they have registered for the next semester. These follow-on subjects will be marked as unqualified subjects in these students subject registration records and they will not be qualified to attend classes of these subjects. You are therefore advised to check whether you have any unqualified subjects after the announcement of the assessment results of the last semester. In case there are unqualified subjects in your subject registration record but you still wish to take them despite the
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unqualified status, you should approach the Information Kiosk as soon as possible to apply for waiving their pre-requisite requirement. Alternatively you can take other subjects in place of the unqualified subjects. You should complete these actions before the end of the add/drop period of the semester concerned. Application for Taking Unqualified Subjects (Form 31)
Get the form from: Email announcements Application deadline: Before the end of the add/drop period of each semester

10.

What is the arrangement of the subject registration during bad weather? The subject registration is performed on web. No extension of the subject registration period in the event of typhoon signal is hoisted or rainstorm warning is issued. However, in case of severe system shutdown, we will post notices on the HKCC website (http://www.hkcc-polyu.edu.hk) informing you of the necessary remedial arrangement once the system is restored.

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