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Location: ECJ 2.400 http://www.engr.utexas.edu/ecac/

Telephone: 512-471-1915 Fax: 512-471-9083

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Engineering Career Assistance Center

ECAC Staff
Michael Powell Director mppowell@mail.utexas.edu Denise R. Briceo Associate Director Counselor denise_briceno@mail.utexas.edu Denise Mendoza Assistant Director Recruiting Coordinator hireutengineers@mail.utexas.edu Christina Peppas Co-op Coordinator Counselor christina.peppas@mail.utexas.edu Monica Choi Career Counselor monica.choi@austin.utexas.edu Amanda Golden Career Advisor amanda.golden@austin.utexas.edu Joanne Meziere Recruiting Associate and Office Manager joanne.meziere@mail.utexas.edu

Contact Information
Mailing Address: The University of Texas at Austin Engineering Career Assistance Center 301 E. Dean Keeton St., Stop C 2102 Austin, Texas 78712-0285 Campus Address: Ernest Cockrell, Jr. Hall (ECJ) Room 2.400 Phone: (512) 471-1915 Fax: (512) 471-9083 ECAC Web Site: http://www.engr.utexas.edu/ecac/ Counselors Available: Monday - Friday 9am - 12pm 1pm - 4:30pm Office Hours: Monday - Friday 8am - 5pm

Table of Contents
I. Introduction
ECAC Staff 2

IV.
4 5 6 7 8 9 10 11 13 14 15 18

Networking and Career Fairs

Networking and You Making the Most of a Career Fair Fall Engineering Expo 2012 Spring Engineering Expo 2013 and Bioscience and Biotechnology Career Fair 36 37 38 39

II. ECAC Services and Career Planning

Welcome to ECAC Engineering Co-op Program Internships and Externship Undergraduate Career Planning Considering Graduate School? The ECAC System On-campus Interviews and Job Postings Interview Calendar 2012-2013 Job Postings and Web Sites Online Social Networking ECAC Library E-books for Career and Job Search

V. Interviewing
Employer Research Guide Interviewing Before the Interview During the Interview After the Interview Sample Interview Questions Interviewing: Dress for Success Professional Etiquette Dining Etiquette Employer Expectations The Behavioral Interview The Art of the Technical Interview For Our International Students 40 41 42 43 44 45 46 47 48 50 51 52 53

III. Resumes and Correspondence

Resume Writing Guidelines Sample Resume - First Year Sample Resume - Undergraduate Sample Resume - Graduate Student Writing a Curriculum Vitae Curriculum Vitae Framework Action Verbs for Your Resume Cover Letters: The Domino Effect Sample Cover Letters The Last Hurdle: References Sample Reference Page E-mail Correspondence Sample E-mails 19 21 22 23 25 26 27 28 29 31 32 33 34

VI. After the Interview

The Site Visit Evaluating a Job Offer 55 56

VII. Employer Reference

List of Typical Recruiters 57

Welcome to ECAC
Your Job Search
Career Counseling
ECAC offers individual career counseling services on a walk-in or appointment basis to engineering students and graduates. Topics and issues addressed include: Job search help Resume and cover letter writing, thank you notes, etc. Interviewing tips and practice Dressing for success Site visit and salary negotiation Offer evaluation

Connecting with Employers

On-Campus Interviews
Last year more than 300 recruiters came to interview on campus. Through the ECAC System, students view weekly interview lists of employers scheduled to interview and submit their resumes to employers of interest. ECAC has 23 interview rooms on the third floor of ECJ for the students convenience.

Employer Information Sessions

Many employers interviewing on campus schedule meetings the evening before the interview to present information about the organization and the positions available. For students who are scheduled for on-campus interviews, attendance is strongly encouraged unless there is an academic conflict. Students who have missed the opportunity to submit a resume or who were not selected to interview can also attend these meetings and speak with recruiters. Dress is business casual.

Workshops
During the academic year, ECAC provides a number of workshops to help you with various aspects of your job search. A list of workshops can be found on the ECAC Web site: http://www.engr.utexas.edu/ecac/events.

Computer and Library Services

There are six computers in the Centers library to access the Internet and ECAC online services. ECAC has a comprehensive library which is housed in ECJ 2.400. Many of these books are available to UT engineering students for overnight checkout. For more information on the collection, see p. 15.

Career Fairs
Each fall semester, the Student Engineering Council (SEC) hosts the Fall Engineering Expo. Every spring semester, ECAC coordinates the Spring Engineering Expo. Both of these career fairs provide engineering students with a prime opportunity to network with employers. Average attendance for the Fall Expo is 240 employers, and average attendance for the Spring Expo is 160 employers.

Online Subscriptions
ECAC subscribes to several online databases. These databases, such as Plunketts Research (industry trends, data, and statistics) and WetFeet (industry profiles, employer profiles, and career advice), are excellent job search resources, and may be accessed through the ECAC System.

Experiential Education
The Cooperative Engineering Education (Co-op) Program is an academic program in which undergraduate students obtain full-time work experience directly related to their field of study. Students work either two or three semesters with one employer and then receive credit toward their degree. For more information on Co-op, see p. 5. Students can choose to seek a summer internship in which they work for one summer with an employer. See p. 6 for more information on internships.

Salary Information
A summary of full-time, intern, and co-op salary offers by degree and major is available to students on our Web site. Job seekers and employers benefit from the UT salary surveys; therefore, we strongly encourage students to report all salary offers received. ECAC keeps individual and employer reports confidential.

Externship
An Externship is an opportunity for engineering students to spend a day at an employer site related to their major. ECAC arranges externships with approximately 20 employers during the winter break. Students benefit from the opportunity to visit an engineering employer and speak with professionals in industry. To learn more about externships, see p. 6.


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Engineering Co-op Program

hether applying for a full-time job or graduate school, undergraduate engineering students with practical work experience in addition to their classroom knowledge maximize opportunities for postgraduation success. The Engineering Cooperative Education (Co-op) Program allows students to obtain technical work experience directly related to their field of study by alternating semesters of on-campus coursework with at least two semesters of full-time work with the same employer.

Benefits of the Co-op Program

Enhance academic experience by applying classroom knowledge to real world engineering problems Work on more challenging and in-depth projects with increased responsibilities

Program Application and Requirements

Students should apply to the Co-op Program one or two semesters before planning to begin work. Applications are accepted at the beginning of each fall and spring semester. Applicants must meet the following academic prerequisites: 1. Completion of at least 28 semester hours of basic coursework, including eight hours each of physics and calculus 2. Must have an overall UT GPA of 2.5 and a major GPA of 2.0 3. Have at least 12 hours of coursework to complete after the final co-op work term Students may choose to complete either two or three co-op work semesters, depending on employer requirements and academic needs. Co-op work terms may be completed in alternating semesters or two back-to-back semesters (e.g., spring/summer or summer/fall). Upon successful completion of the program, the student is eligible to receive letter-grade credit that may be applied toward the engineering degree as a technical elective. Co-op staff administers the program and assists students throughout the co-op experience. Consult the Co-op office for program details and application deadlines.

Network with and learn from professional engineers in the industry Earn a competitive salary, which can be used towards educational costs or other financial needs May fulfill a technical elective credit or other degree requirement A more marketable resume upon graduation

http://www.engr.utexas.edu/ecac/coop
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Internships
Do you want to give yourself a competitive advantage and gain professional engineering experience to complement your academic studies? As early as the summer after their freshman year, students can begin an internship with an employer. Sophomores and juniors are especially encouraged to build a good resume by gaining internship experience. In addition to exposure to technical training, interns gain knowledge of an employers work environment, business etiquette, and typical day-to-day office issues and procedures. These experiences offer short-term and long-term gains. Students earn a salary and explore career interests within their majors. When they graduate and seek permanent employment, their resumes reflect industry experience. Often, students will receive permanent job offers from employers where they have interned one or more summers. Students should register early each academic year with ECAC. Many employers recruit interns through on-campus interviewing and participate in career fairs. Some of these employers can also be targeted directly to apply for summer internships.

Externship
Each year over the winter break, engineering students have the opportunity to participate in Externship - a one-day visit to an employer site or organization in their area of study to learn first-hand what it is like to work in the engineering industry. The employers set the agendas, which may include presentations about the organization and what career tracks are available to engineers; tours of the site facilities; panel discussions with recent hires, current co-ops or interns, and other professional engineers; plus, a free lunch! Last year, nearly 200 students participated in the program. Interested students should watch for e-mails and advertisements regarding Externship from the Engineering Career Assistance Center, beginning in the fall. What do students have to say about Externship? The Externship was so much fun and I would recommend it to any student who is unsure about how their engineering degree applies to the real world. The program was very helpful! I only had a vague idea of what engineering really was, and through this Externship I now have a better understanding of what engineers do for a living. This has been the most valuable experience to date that will help me better choose a professional position.

Undergraduate Research
Another way to complement your academics with hands-on experience is through undergraduate research. Undergraduate research may help you determine if graduate school is right for you, and can also enhance your resume from an employers perspective. For more information, visit the Cockrell Schools Web page on undergraduate research opportunities at: http://web54.cc.utexas.edu/research/undergraduate

With Internships, Students...

Work during the summer Commit to work with an employer one summer only Can attempt to work in a different company each summer

With Co-ops, Students...

Participate in a program with both academic and work components Work on extended projects Receive support from Co-op staff to monitor work experience Earn academic credit

With Internships AND Co-ops, Students...

Enhance engineering education with work experience Participate in on-campus recruiting Refine job search skills Network with corporate employees and fellow students Become familiar with the corporate environment Learn about employers and organizational culture before graduation Assess interest in specific engineering fields and majors Earn a competitive salary

Undergraduate Career Planning

Y
1. 2. 3. 4. 5. 6. 7. 8.

our job search starts today. To begin, take a look at the career planning timetable below. Although everyones path is unique, it will give you ideas about what will benefit you at each level. Completing the recommended activities will help you develop valuable experience and skills and make the best career decisions. ECAC is here to help you every step of the way. Plan your future and engineer your career!

Freshman:
Consider registering with ECAC Create a resume and learn how to use the ECAC System Familiarize yourself with ECAC resources Consider your interests, skills, and work values Attend appropriate ECAC workshops Go to career fairs for practice and meet employers Participate in Externships Attend other workshops at UT, including academic review sessions and career or interest workshops 9. Consider joining professional organizations in your major as student member (e.g., AIAA, AIChE, ASCE, ASME, IEEE, SPE) 10. Utilize other student program offices and their events (WEP, EOE, Scholarships, Student Life)

Junior:
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Register early with ECAC Update your resume Attend ECAC workshops to refine job search skills Participate in career fairs and Externships Consider the Co-op Program for experience (p. 5) Apply to the Co-op Program (beginning of the semester) Interview on campus Check ECAC online job postings weekly Network and maintain professional contacts Seek experience to explore interests and enhance skills Consider leadership roles in professional organizations

Senior:
1. 2. 3. 4. 5. 6. Register in August with ECAC Update your resume Attend ECAC workshops and career fairs Submit your resume for employment Attend employer information sessions Use additional job search strategies (job postings, direct targeting of employers, etc.) 7. Prepare for site visits with employers 8. Take leadership roles in professional organizations 9. You can use ECAC services after you graduate

Sophomore:
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Register early with ECAC Update your resume Attend relevant workshops Network with employers at Expo, other career fairs, workshops, and campus events Consider the Co-op Program (p. 5) Attend a Co-op Information Session Apply to the Co-op Program (beginning of the semester) Participate in Externships and campus interviews for intern or co-op positions Use ECAC online job postings and other job sites Seek work experience to explore interests

Considering Graduate School?

he decision to attend a graduate or professional school can be motivated by many factors. Higher knowledge, expertise, greater employability, better salary, prestige- these are common outcomes that many seek by obtaining an advanced degree. However, not all advanced degrees necessarily deliver on all those outcomes. Your first step is to clarify what is motivating you to consider graduate or professional school.*

Important Questions to Ask Yourself*

1. What are my career goals and is a graduate degree essential for me to accomplish these goals? 2. Do I need a graduate degree to pursue the career field of my interest? 3. What kind of graduate degree will I need (Masters, PhD, dual-degree program)? 4. Am I willing to invest the time, energy, and money needed to complete a graduate program? 5. Is entering graduate school immediately after my undergraduate experience right for me? 6. What kind of academic and experiential background do I need for the program that I am interested in (e.g., undergraduate research, internships, volunteering, etc.)? 7. Am I sure about the academic program and/or school that I have chosen? 8. What kinds of criteria do I have for the graduate program and/or school that I wish to attend (e.g., geographic location, faculty research, funding opportunities, size of program, etc.)? 9. What career prospects do individuals with advanced degrees in this field have?

Your Path to Graduate School

ECAC offers graduate school planning assistance to students on a walk-in basis in ECJ 2.400. Counselors are available from 9am to noon and 1pm to 4:30pm, M-F.

ECAC Books on Graduate School

ECAC has a collection of books related to graduate school. These are available to you in the ECAC Library in ECJ 2.400. Careers in Science and Engineering: A Student Planning Guide to Grad School and Beyond Get Into Graduate School: A Strategic Approach for Masters and Doctoral Candidates Getting Into Medical School Getting Into Medical School: A Strategic Approach Graduate Admissions Essays Graduate Programs in Engineering & Applied Sciences Great Applications for Business School Guide to American Graduate Schools The Ivey Guide to Law School Admissions The Law School Admission Game Medical School Admission Requirements (MSAR) Medical School Essays that Made a Difference Petersons Graduate Schools in the U.S. U.S. News & World Report Ultimate Guide to Law Schools U.S. News & World Report Ultimate Guide to Medical Schools

Additional On-campus Resources

*This information provided by the Sanger Learning & Career Center

The Sanger Learning & Career Center (located in Jester A115) provides all UT Austin students with graduate school planning assistance, offering the following services: Counseling can address whether or not to go to grad school, exploring your options, and how to apply Personal statement critiques by professional staff Resume or Curriculum Vitae critiques Library resources on graduate school planning Mock interviews to prepare for an admissions interview Graduate and Professional School Fair (every October)
http://www.lifelearning.utexas.edu/c_graduateschoolplanning.html

The ECAC System

he ECAC System is the interactive recruiting system where you can: upload a resume, see which employers are holding on-campus interviews and submit your resume, access the online job board, and get information about workshops, information sessions, and more.

How to Access the ECAC System

1. Register with ECAC (each academic year)- Visit our office in ECJ 2.400 to fill out your registration card (must be done in person). 2. Go to http://www.engr.utexas.edu/ecac/yourcareer and log in with your UTEID and password. 3. Complete the online orientation. 4. Complete or update your profile.

Essential Sites through the ECAC System

Check out the helpful resource sites below. Plunketts Research and WetFeet give you access to valuable employer and industry profiles as well as information that will help your job search and career exploration. Plunketts Research A comprehensive site with access to industry trends, data, and statistics. Note: this site is limited to 5 people being logged in at the same time. Please be sure to log off the site as soon as you have the information you need. If you are unable to log in, it is due to the limit being reached. Please try again a little later. WetFeet A complete career resource site featuring industry profiles, company profiles, career advice, and WetFeet Insider Guides that you can download. No limit to the number of people logged in at one time. Business Journals Access the most comprehensive coverage of local business news and information from major metropolitan cities across the country with American City Business Journals.

ECAC System- Resumes

Upload a resume by going to My Account > My Documents. Under the Resumes section, click on Add. You can then browse for the resume you would like to add and name it under the Document Name heading. Click Save and your file will upload. You should have your resume reviewed by an ECAC counselor. We counsel students on resumes and other job search topics on a walk-in basis. Please note that you will experience longer waits during busy times, including the beginning of semesters and during the afternoon.

On-Campus Interviews and Job Postings

hrough the ECAC System, you may apply for on-campus interviews and submit your resume for job postings. During the academic year, employers come to campus to conduct interviews with engineering students. Look for positions that interest you, and submit your resume for them during the corresponding application period. On-campus Interviews in the ECAC System: How to Apply
Each week, an interview lisit opens for application. Each Wednesday at 10 a.m. to Sunday at 11:59 p.m. submit your resume for any positions on that weeks list. The corresponding interviews will be held three weeks later. By using the Interview Calendar, you can see when interview lists come out, when to submit your resume, and when to select an interview time. See the Interview Calendars on pages 11 and 12. To view the interview list for a given week, go to the Campus Interview Schedules tab and click Signup for Interviews I qualify for from the drop-down menu. Sort by Interview Date in the drop-down menu. Click on the job title to view more about the position. Read the job description under Linked to Jobs. Submit your resume at the top of the page where it says Request Interview. Alternate Status: Alternate candidates are the next group that employers want to interview, but candidates are not guaranteed a time slot. Time selection period begins Thursday at 10:50 a.m. (this is the week before the interview takes place). The interview time selection period officially closes at midnight on Thursday.

On-campus Interviews in the ECAC System: Attend the Interview in ECJ 2.400
Many employers host information sessions the evening before an interview. This gives employers and students the opportunity to interact in a more informal setting and many employers wil give additional information about the job, company, company culture, etc. Please plan to attend these sessions if you were Accepted to an interview. You can find the list of information sessions by logging into the ECAC System and clicking on the Info Sessions & Workshops tab. All interviews take place on the 3rd floor of ECJ in the ECAC Interview Suites. These are located next to the elevators. Please wait in the lobby until a recruiter calls your name.

On-campus Interviews in the ECAC System: How to Select an Interview Time

In the week before the interview takes place, on Tuesday (this is approximately two weeks after you submit your resume), check your status in the View My Activity section to see the change from Requested to one of the following: Accepted, Alternate, or Not Accepted. For example, if you submitted a resume for an interview taking place the week of October 8-12, then you will check on Tuesday, October 2, to see your status change. This is the Tuesday before the week of interviews. Accepted Status: Accepted candidates are the primary, or top choice, students that employers want to interview. Candidates are required to select an interview time. Time selection period begins Wedesday of that week at 10:50 a.m. (this is the week before the interview takes place). We strongly recommend that you make your selection as soon after 10:50 a.m. as possible, since times are available on a first-come, first-served basis. Accepted candidates are guaranteed a time slot until alternate selection begins. The interview time selection period officially closes at midnight on Thursday. 10

Engineering Job Postings in the ECAC System:

Job board postings are not part of the on-campus interview process. They are separate positions. Please read instructions carefully. Some employers request that you submit your resume in the ECAC System. Others request that you e-mail it or upload it to their Web site. To view application status for job postings, go to View My Activity and select the Referrals tab.

Additional Job Postings Through:

AccessUT, the campus-wide job board https://accessut.utexas.edu/ The ECAC Job Search Web Sites Page http://www.engr.utexas.edu/ecac/yourcareer/search/ ECAC Online Academic Job Postings
http://www.engr.utexas.edu/ecac/yourcareer/search/6033-academicjobs

Interview Calendar
Fall 2012
Weekly Interview List List #1 List #2 List #3 List #4 List #5 List #6

List #7 List #8

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Interview Calendar
Spring 2013
Weekly Interview List List #1 List #2 List #3 List #4 List #5 Students Submit Resumes Wednesday 10amSunday 11:59pm Jan. 16-20 Jan. 23-27 Jan. 30-Feb. 3 Feb. 6-10 Feb. 13-17 Students Select Interview Times Wednesday 10:50am Jan. 30-31 Feb. 6-7 Feb. 13-14 Feb. 20-21 Feb. 27-28 Interviews During Week of Feb. 4-8 Feb. 11-15 Feb. 18-22 Feb. 25-Mar. 1 Mar. 4-8

Spring Break- No Interviews Mar. 11-15 List #6 List #7 List #8 List #9 List #10 List #11 List #12 Feb. 20-24 Feb. 27-Mar. 3 Mar. 6-10 Mar. 20-24 Mar. 27-31 Apr. 3-7 Apr. 10-14 Mar. 6-7 Mar. 20-21 Mar. 27-28 Apr. 3-4 Apr. 10-11 Apr. 17-18 Apr. 24-25 Mar. 19-22 Mar. 25-28 Apr. 1-5 Apr. 8-12 Apr. 15-19 Apr. 22-26 Apr. 29-May 3

Resume Submission and Interview Sign-up Times Resume Submission Wednesday 10am - Sunday 11:59pm Accepted Candidates Interview Sign-up Wednesday 10:50am - Thursday 10:50am All Candidates (Accepted and Alternate) Thursday 10:50am* - Thursday 11:59pm* Interview Sign-up* *Students are not guaranteed an interview during this period.
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Job Search Web Sites

he more proactive you are in your job search, the more successful you will be. Take the initiative and diversify your job seeking methods. ECAC encourages students to apply for on-campus interviews and job postings through the ECAC System as well as taking advantage of AccessUT for job postings. We also suggest seeking out relevant job search Web sites. Below is a list of some job search Web sites to get you started.

General Job Search Web Sites

Job search Web sites can be another valuable source for job postings. For example, you may want to explore the following general job search engines. All Star Jobs American Jobs Career.com CareerBuilder Defense Systems and Intelligence Careers Flip Dog http://www.allstarjobs.com/ http://www.americanjobs.com/ http://www.career.com/ http://www.careerbuilder.com/
http://www.intelligencecareers.com/

Graduate Students
Whether you are looking for a job in academia or industry, ECAC has resources to help you navigate the job search process. In addition to our online resources, we encourage graduate students to visit our office and speak to a counselor about ways to improve your job search. American Council of Engineering Companies http://www.acec.org/jobbank/index.cfm/ Research Triangle Institute http://www.rti.org/

Collegegrad.com http://www.collegegrad.com/

Academic Job Search Web Sites

Academic Job Board (ECAC) http://www.engr.utexas.edu/ecac/yourcareer/search/6033academicjobs Academic Careers http://www.academiccareers.com/ Academic Keys for Engineering http://engineering.academickeys.com/ Chronicle of Higher Education http://chronicle.com/section/Jobs/61/ Faculty for the Future http://www.engr.psu.edu/fff/ Higher Ed Jobs http://www.higheredjobs.com/ Jobs in Higher Education http://www.academic360.com/ PhDs.org http://www.phds.org/ University of Tennessee Space Institute Jobs http://personnel.utsi.edu/jobs.html

Dice.com http://www.dice.com http://www.flipdog.com/ http://www.getthejob.com/ http://www.imdiversity.com/ http://www.jobcentral.com/ http://www.jobpostings.net/ http://college.monster.com/ Get the Job IM Diversity Job Central Jobpostings.net MonsterCollege

Indeed http://www.indeed.com/

Monster http://www.monster.com/ Net-temps http://www.net-temps.com/ Newspapers Online http://www.50states.com/news/ Simply Hired http://www.simplyhired.com/

Web Sites for Your Major

For job search sites specific to your major, visit the ECAC Web site at: http://www.engr.utexas.edu/ecac/yourcareer/search/websites

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Social Networking and Your Job Search

ou have done everything right in your job search. You registered with ECAC, completed a resume, attended the career fair, submitted your resume, prepared for interviews, and impressed the recruiters. Youre sure youll get an offer because you nailed every part of the job search. But no offer comes and when you ask why, they allude to your Facebook page... We tend to think of social media as just that- social. But when you put yourself out there on the Web, you never know how it may affect your job search. So to avoid making negative impressions via the Internet, you should do the following: 1. Keep all content clean, including profile, photos, videos, comments, postings, and blogs. 2. Be aware of privacy settings and make use of them. If you are unsure about whether or not to post something, heres a simple litmus test. Ask yourself, Would I be comfortable with a potential employer seeing this? For example, it is unwise to post negative blogs about your employer or reveal information that may be proprietary. When in doubt, its best to err on the side of caution.

For an in-depth article on this subject, visit CareerBuilder.com : http://www.careerbuilder.com/Article/CB-533-Job-SearchWarning-Social-Networking-Can-Be-Hazardous-to-Your-JobSearch/

LinkedIn
On the flip side, a professional, positive, and informative Internet presence can reinforce an employers good impression of you. Another way to make online media work for you is through business social networking sites like LinkedIn (http:// www.linkedin.com). Many students successfully use such sites to connect with employers and professionals in their fields and expand their networks. Here again, exercise good judgment regarding appropriate content. Always be truthful about your education, skills, accomplishments, work history, etc.

Check ECAC out on

Alec is a fan!

http://www.facebook.com/utecac/ http://www.facebook.com/utengrcoop/
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ECAC Library

CAC has a large collection of books on career planning and the job search. Whether youre deciding on a major or want tips on how to prepare for a job interview, we have the resources you need. Many of these books are available to UT engineering students for checkout at the ECAC front desk in ECJ 2.400 (UT EID required). Visit us to explore the ECAC Library. We welcome your suggestions for additional titles!

List of Titles
Exploring Career Success:
10 Things Employers Want You to Learn in College The Career Guide Book for Engineers Career Success in Engineering Dont Take the Last Donut Engineer Your Own Success The Etiquette Edge: The Unspoken Rules for Business Success Field Work Savvy Gestures: The Dos and Taboos of Body Language Around the World Getting from College to Career: 90 Things to Do Before You Join the Real World Is There an Engineer Inside You? Kiss, Bow, or Shake Hands The Play of Your Life Professional Ethics and Etiquette Soaring on Your Strengths What Color is Your Parachute? Industries & Careers for Engineers International Job Finder Job Hunting in New York City Job Hunting in San Francisco Job Search Handbook for People with Disabilities Landing the Internship or Full-time Job During College Occupational Outlook Handbook Ready for Takeoff! A Winning Process for Launching Your Engineering Career Salary Facts Handbook Salary Tutor Vault College Career Bible Vault Guide to Engineering Diversity Vault Guide to Top Internships

Academic Job Search:

The Academic Job Search Handbook The Academics Handbook The PhD Handbook for the Academic Job Search Tomorrows Professor: Preparing for Careers in Science and Engineering What They Didnt Teach You in Graduate School: 199 Helpful Hints for Success in Your Academic Career

General Job Search and Internships:

The Almanac of American Employers Plunketts Companion to The Almanac of American Employers: Mid-Size Firms Careers in Engineering Diversity Internship, Co-op and Entry-level Programs Enhanced Occupational Outlook Handbook Getting Your Ideal Internship Great Jobs for Engineering Majors Hoovers Handbook of American Business Hoovers Handbook of Emerging Companies Hoovers Handbook of Private Companies Hoovers Handbook of World Business 15

Graduate School:
Careers in Science and Engineering: A Student Planning Guide Get Into Graduate School: A Strategic Approach for Masters and Doctoral Candidates Getting Into Medical School Getting Into Medical School: A Strategic Approach Graduate Admissions Essays Graduate Programs in Engineering & Applied Sciences Graduate School Companion Great Applications for Business School

List of Titles Continued

Graduate School (Continued):
Guide to American Graduate Schools The Ivey Guide to Law School Admissions The Law School Admission Game The Law School Decision Game Medical School Admissions Requirements Medical School Essays that Made a Difference Petersons Graduate Schools in the U.S. U.S. News & World Report Ultimate Guide to Law Schools U.S. News & World Report Ultimate Guide to Med Schools Guide to Americas Federal Jobs Industries & Careers for Undergraduates Industries & Careers for MBAs Top 20 Biotechnology & Pharmaceutical Firms Information Technology Jobs in America Corporate and Government Guide Plunketts Biotech and Genetics Industry Almanac* Plunketts Consulting Industry Almanac* Plunketts Energy Industry Almanac* Plunketts Engineering & Research Industry Almanac* Plunketts InfoTech Industry Almanac* Plunketts Renewable, Alternative & Hydrogen Energy Industry Almanac* Sales and Marketing Careers in the Tech Sector Vault Career Guide to Investment Banking Vault Career Guide to Supply Chain Management Vault Guide to the Top 25 Technology Consulting Firms

ECAC Library

Industry-Specific Resources:
25 Top Consulting Firms Advancing Healthy Populations: The Pfizer Guide to Careers in Public Health As the Future Catches You: How Genomics & Other Forces Are Changing Your Life, Work, Health & Wealth Career Development in Bioengineering and Biotechnology Career Opportunities in Biotechnology and Drug Development Career Opportunities in Clinical Drug Research Careers in Biotech & Pharmaceuticals Careers in Information Technology Careers in Investment Banking Careers in Nonprofits and Government Agencies Careers in Renewable Energy: Get a Green Energy Job Careers in Specialized Consulting: Health Care, Human Resources, & Information Technology Careers in Supply Chain Management Careers in the Environment Eco Guide to Careers That Make a Difference: Environmental Work for a Sustainable World Getting Government Jobs The Google Handbook: How to Prepare for a Career and Land a Job at Apple, Microsoft, Google, or Any Top Tech Company Government Jobs in America Green Careers: Choosing Work for a Sustainable Future Green Jobs for a New Economy: The Career Guide to Emerging Opportunities 16

Interviewing:
101 Answers to the Toughest Interview Questions 201 Best Questions to Ask on Your Interview 301 Best Questions to Ask on Your Interview Ace Your Case! Guide to Consulting Interviews Case in Point: Complete Case Interview Preparation Competency-Based Interviews Dress Like the Big Fish: How to Achieve the Image You Want and the Success You Deserve Dressing Smart for Men Dressing Smart for Women The Essential Phone Interview Handbook How to Get Into the Top Consulting How to Say It: Job Interviews Next Day Salary Negotiation Vault Guide to the Case Interview Win Em Over! Get Hired! *Plunketts most current information is available through the ECAC System

List of Titles Continued

Resumes, Cover Letters, and CVs:
The CV Handbook: A Curriculum Vitae Owners Manual Best Resumes for College Students and New Grads The Federal Resume Guidebook Gallery of Best Cover Letters Gallery of Best Resumes How to Prepare Your Curriculum Vitae Killer Cover Letters & Resumes Real Resumes for Engineering Jobs Resume 101 Resumes for Engineering Careers

ECAC Library

Business Journal Books of Lists*:

Austin Business Journal Book of Lists Dallas Business Journal Book of Lists Houston Business Journal Book of Lists San Antonio Business Journal Book of Lists *Business Journal Books of Lists available for these and many more cities available online through the ECAC System

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E-books for Career and the Job Search

-books related to career and the job search are available through the UT Austin Library Catalog. They are conveniently accessible 24/7. To access these e-books, go to the online catalog and do a title search:

http://catalog.lib.utexas.edu/ List of Selected Titles

General Career and Job Search:

Best Career and Education Web Sites Courting Your Career: Match Yourself with the Perfect Job Job Search Magic: The Ultimate System for Finding a Great Job Now Networking for Job Search and Career Success Over-40 Job Search Guide: 10 Strategies for Making Your Age an Advantage in Your Career The Ultimate Job Search: Intelligent Strategies to Get the Right Job Fast Ultimate Job Search: Invaluable Advice on Networking, CVs, Cover Letters, Interviews, Psychometric Tests and Follow-up Strategies The Very Quick Job Search: Get a Better Job in Half the Time!

Interviews:
Acing the Interview: How to Ask and Answer the Questions That Will Get You the Job The Career Cowards Guide to Interviewing: Sensible Strategies for Overcoming Job Search Fears The Everything Practice Interview Book: Be Prepared for Any Question Instant Interviews: 101 Ways to Get the Best Job of Your Life Next-day Job Interview: Prepare Tonight and Get the Job Tomorrow Ultimate Interview: Make a Great Impression and Get That Job The WetFeet Insider Guide to Negotiating Your Salary and Perks

Resumes and Cover Letters:

101 Best Tech Resumes 202 Great Resumes 2500 Keywords to Get You Hired The Everything Resume Book: Create a Winning Resume That Stands Out from the Crowd Ready Made Job Search Letters Real Resumes for Engineering Jobs Resume Buzz Words: Get Your Resume to the Top of the Pile Resumes for Dummies Resumes for Health and Medical Careers

You can access E-books 24/7!

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Resume Writing Guidelines

he primary function of a resume is to secure an interview by presenting your unique combination of education, experience, skills, and accomplishments in an informative and positive light. The resume should highlight both technical and transferable skills. Your goal is to create a strong resume that makes the employer want to speak with you about your qualifications. This article is intended as a resume writing guide. We encourage you to have your resume reviewed by ECAC.

Objective Statement
ECAC cautions students against an objective statement that is too narrow, as it may limit your options. Do include the type of work you are seeking, such as full-time, internship, or co-op. Feel free to tailor your objective to the position when applying to a specific job.

Education Section
Education identifies your professional training by listing institution(s) attended with degree(s) conferred, major, and grade point average. If you have questions as to whether or not you should include your GPA information, please see an ECAC counselor for advice. Include your participation in certificate programs, such as Business Foundations.

Resume Format
An employer only spends about 30 seconds reading a resume. For that reason, present your information logically and concisely. The document should be well-formatted for visual clarity. Remember the following general guidelines as you create/update your resume. Undergraduate or recent graduate- one page Graduate student or alumnus- up to two pages 10-12 point font Bold print or centering for emphasis One font style only Avoid all caps and italics (difficult to read) Document should be perfectly typed with about a oneinch margin Have someone else proofread your resume

Related Courses Section

List those courses that relate to your major and the position. Juniors and seniors should focus on upper division courses. Also, keep in mind that employers often run keyword searches on resumes, so words in a course title may pull up your resume.

Experience Section
In addition to paid jobs, internships, and co-ops, this section may include unpaid jobs, volunteer work, research, etc. Items may be listed reverse chronologically, or functionally (in order of importance to the particular job search), whichever serves best. When writing job descriptions, we make the following suggestions. Begin each phrase with a strong action verb (e.g., developed, created, monitored) Avoid lengthy, paragraph-style descriptions Provide examples of both technical and soft skills (e.g., interpersonal and communication skills, leadership, teamwork, teaching ability) Quantify your achievements whenever possible

Resume Sections
Although every individuals resume is unique, certain sections are fairly standard. These include: contact information, objective, education, related courses, experience, academic experience, skills, and accomplishments. Some may also include a publications section (more common for graduate student resumes).

Contact Information Section

This heading includes your full name, address information, and an appropriate e-mail address. Omit personal information such as age, sex, and marital status. Make sure your contact information is up-to-date.

Academic Experience Section

Use this section to feature academic projects, research, teaching assistant positions, etc. Begin descriptions with strong action verbs to describe your accomplishments. Article continues on page 20 19

Resume Writing Guidelines Continued

Skills Section
This section can be in a list format. It covers the following skill sets and abilities: Computer-related skills (e.g., hardware, software, languages, programming) Industry-specific skills Soft skills (e.g., teamwork, leadership) Foreign language ability

ECAC Resume Reviews

One of the many services ECAC provides is resume review. Just bring a hard copy of your resume to ECJ 2.400. A career counselor will review your resume and make suggestions for improvement. Counselors are available on a walk-in basis, Monday through Friday, 9am-noon and 1pm-4:30pm.

Books on Resume Writing

Books containing sample resumes and resume writing tips are available to you in the ECAC Library in ECJ 2.400: Killer Cover Letters & Resumes Real Resumes for Engineering Jobs Resume 101 Resumes for Engineering Careers Gallery of Best Resumes Best Resumes for College Students and New Grads The Federal Resume Guidebook

Accomplishments Section
This section is best formatted as a list, with each item on a separate line. Typical areas include: Honors and awards Scholarships Memberships to student and professional organizations Volunteer work Activities and interests

Publications List
Lists of publications are more commonly found on graduate student resumes. If the number of your publications is extensive, edit the list to include those that are most pertinent. Should you choose to list publications on your resume, be sure to follow a formal citation style, such as APA.

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Sample Resume - First Year

Jane E. Chen Local Address 3230 East 32nd Street Austin, TX 78751 512-555-9090 jane_chen15@mail.utexas.edu Objective Seeking a summer internship in aerospace engineering

Permanent Address 2003 Diamond Street Akron, OH 44820 330-972-2252

Education Bachelor of Science, Aerospace Engineering, May 2016 Minor: Mathematics The University of Texas at Austin Overall GPA: 3.50/4.00 Experience 06/12 - 08/12 06/11- 08/11 Sales Associate, Bath and Body Works Helped customers with product selection, providing excellent customer service Assisted in creating store displays Selected by manager for special opening and closing duties Volunteer Program Assistant, Girlstart Maintained Web services and measurably improved site performance Redesigned program literature to enhance marketing success Led weekly camp activities Related Courses Introduction to Aerospace Engineering, Introduction to Computer Programming, Engineering Design Graphics, Statics, Differential and Integral Calculus, Sequences, Series, and Multivariable Calculus, Engineering Physics

05/10 - 08/10 Crew Member, Taco Bell Received Star Team Member Award Handled drive-through services Assisted manager in special events planning Skills Proficient in Microsoft Word, Excel, and PowerPoint Familiar with Microsoft FrontPage and HTML Strong interpersonal and communication skills Fluent in Spanish Accomplishments Member, Society of Women Engineers (SWE), 2012 Recipient, Endowed Scholarship President, Akron High School National Honors Society Secretary, Akron High School Student Council Co-Chair, Akron High School Senior Prom

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Sample Resume - Undergraduate

James Undergrad Engineer Local Address 1111 Crossing Place Lane Austin, TX 78741 (512) 555-5555 student@mail.utexas.edu Objective To obtain a full-time position as an electrical engineer Permanent Address 10225 City Drive Houston, TX 77083 (281) 555-5555

Education Bachelor of Science, Electrical Engineering, May 2013 Minor: Business Foundations Certificate Program The University of Texas at Austin Overall GPA: 2.98/4.00 Major GPA: 3.00/4.00

Related Courses Data Structures, Linear Systems and Signals, Digital Logic Design, Electromagnetic Engineering, Engineering Communications, Solid-State Electronic Devices, Electronic Circuits, Engineering Economics, Real-Time Digital Signal Processing Lab, Electrical Engineering Design Seminar, Digital Signal Processing, Power Systems and Energy Conversion, Legal Environment of Business, Finance, Marketing, Management Experience 06/2012 - 12/2012 Co-op Engineer (Two Terms), Mitchell Company Developed databases to monitor department development, increasing productivity by 35% Created presentations, company forms, and documents Monitored department budgeting Supervised and mentored high school intern, developing leadership skills Collaborated with co-workers on several projects, strengthening team skills 05/2011 - 08/2011 05/2010 - 12/2010 Academic Experience Skills Accomplishments Intern, Engineering Business Solutions Completed four-week training course in PL/SQL, Visual Basic, and Crystal Reports Worked on team developing new version of key software product Constructed reports according to client specifications Interacted with team members, supervisors, and client contacts on regular basis Crew Member, McDonalds Improved interpersonal and communication skills through working with public Performed kitchen duties and handled cashier funds Developed strong sense of responsibility through regular employment Digital Signal Processing Project, The University of Texas at Austin Established background of knowledge in Digital Signal Processing Theory Designed, implemented, and tested voiceband modem Explored design tradeoffs in signal quality versus implementation complexity Proficient in Microsoft Word, Excel, PowerPoint, Visual Basic, PL/SQL Familiar with Assembly language, C, C++, VHDL, PSpice, Labview, Multisim Strong organizational and problem-solving skills University Honors, Spring 2012 Recipient, Academic Merit Scholarship, 2010-2011 Active Member, Institute of Electrical and Electronic Engineers (IEEE), 2010- Present President, Citrus Heights High School Computer Club, 2008 - 2009 Best Programmer Award, Citrus Heights High School, 2008 Volunteer: Habitat for Humanity, Meals on Wheels, Explore UT

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Sample Resume - Graduate Student

Anne Graduate Student 1111 Engineer Street Austin, TX 78751 512-555-5555 che@mail.utexas.edu Objective A full-time position in chemical engineering with an emphasis on environmental concerns

Education PhD, Chemical Engineering, May 2015 The University of Texas at Austin Overall GPA: 4.00/4.00 Master of Science in Engineering, Chemical Engineering, May 2012 The University of Texas at Austin Overall GPA: 3.50/4.00 Bachelor of Science, Chemical Engineering, May 2008 Texas A&M University Overall GPA: 4.00/4.00 Related Courses Elements of Modern Control Theory, Robust Process Control, Optimal Control Theory, Nonlinear Control Systems, Nonlinear Programming, Advanced Numerical Methods, Multivariate Statistical Analysis, Statistical Estimation Theory, Artificial Intelligence Programming for Engineers, Advanced Computational Fluid Transport Dissertation [Title of Dissertation] [Brief Description of Dissertation Research] Experience 06/08 - 08/10 Engineering Associate, Fowler Chemical Corporation Performed evaluation of two competing scatterometers for use in measuring the dimensions of transistor gate profiles. Developed and modified models to improve their ability to predict profiles of patterned photoresist and etched polysilicon. 06/07 - 08/07 Engineering Intern, Mitchell Chemical Company Performed statistical analysis of systematic variation present in lithography critical dimension data provided by potential customers. Wrote computer program that allows user to perform similar analysis, utilizing user interface. Academic Experience Graduate Research Assistant, The University of Texas at Austin Developed a novel method for generating thermoplastic composite materials. Established a set of relations between ratio of dynamic module and relaxation of time distributions. Teaching Assistant, The University of Texas at Austin Served as teaching assistant and grader for Chemical Engineering Process Control course. Supervised undergraduate and post graduate students. Researched on synthesis and characterization of high performance polymers.

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Graduate Student Resume Continued

Anne Graduate Student Page 2

Skills Accomplishments

Experience with first-principles modeling of dopant behavior in silicon Extensive knowledge of ultrashallow junction engineering Operating Systems: Macintosh, Windows, MS-DOS, UNIX Software: Microsoft Office, NIH Image, Photoshop, SAS, Maple, Matlab, Lotus Notes Strong communication skills- oral, written, and presentation Excellent team skills Recipient, The University of Texas Continuing Doctoral Fellowship, 2012-2013 Recipient, The University of Texas College of Engineering Thrust Fellowship, 2012-2013 Recipient, National Science Foundation Graduate Research Fellowship, 2010-2011 Member, Phi Beta Kappa, 2007-2008 Member, Tau Beta Pi, 2006-2007 Volunteer, Humane Society, 2007-Present Participant, Women in Engineering, 2005-2008

Publications: Student, J.G., Kirichenk, T.A., Edgar, T.F., (2012). Origin of Vacancy and Interstitial and Stabilization at the Amorphous-Crystalline Silicon Interface. Journal of Applied Physics, 96(4), 443-449. Student, J.G., Siddiqui, M.H., (2012). Interaction between Interstitials and Arsenic-Vacancy Complexes in Crystalline Silicon. Journal of Applied Physics, 85(21), 502-504. Student, J.G., Siddiqui, M.G., Briceeto, D.M., (2011). Structure, Stability, Diffusion of Arsenic-Silicon Interstitial Pairs. Journal of Applied Physics, 44(18), 23-34. Student, J.G., Siddiqui, M.H., (2011). Issues in Physical Structure and Dynamics of the Diarsenic Complex in Crystalline Silicon. Paper presented at Chemical Conference, Houston, Texas, August 14, 2011.

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Writing a Curriculum Vitae (CV)

here are fundamental differences between a curriculum vitae and a resume. The main differences are the length, the content, and its purpose. A curriculum vitae, more commonly referred to as a CV, is longer and more detailed (two pages or more) and is typically used for application to scientific and academic positions. The curriculum vitae does not usually include an objective statement, although some may include a summary statement. Publications are typically numbered and mentioning names of professors is more common on a CV than a resume. Another difference is in format. There is no set format, as the curriculum vitae is a reflection of the individual and his or her own unique background and experience. However, it may benefit you to check with an advisor or network contact to see what their preferences are.

CV Sections
Typical sections of a CV might include some or all of the following: Personal/Contact Information Summary Statement (optional) Education Dissertation Fellowships Awards Academic/Teaching Experience Research Interests Publications Employment History Professional Licenses/Certifications Grants Professional Memberships Skills Languages Interests

ECAC CV Review
One of the many services ECAC provides is CV review. Just bring a hard copy of your CV to ECJ 2.400. A career counselor will review your CV and make suggestions for improvement. Counselors are available on a walk-in basis, Monday through Friday, 9am-noon and 1pm-4:30pm. For a CV framework, see page 26.

Books on CV Writing
Books containing sample CVs and CV writing tips are available to you in the ECAC Library in ECJ 2.400: The Academic Job Search Handbook The CV Handbook: A Curriculum Vitae Owners Manual How to Prepare Your Curriculum Vitae 25

Sanger Learning & Career Center

For more information on preparing a curriculum vitae, visit the following site from the Sanger Learning & Career Center at The University of Texas at Austin: http://www.lifelearning.utexas.edu/handouts/gradschool/ ID_SLLC_curriculum_vitae_writing.pdf

Curriculum Vitae Framework

Jane Student 1001 Longhorn Avenue Austin, TX 78705 512-555-5555 janestudent@mail.utexas.edu Education The University of Texas at Austin Doctor of Philosophy, Chemical Engineering, May 2013 Overall GPA: 4.00/4.00 The University of Texas at Austin Master of Science, Chemical Engineering, May 2010 Overall GPA: 3.77/4.00 The University of Texas at Austin Bachelor of Science, Chemical Engineering, May 2008 Overall GPA: 3.88/4.00 Dissertation Honors and Awards Research Interests Research Experience Teaching Areas Teaching Experience Professional Experience Publications Supervising professor name and title. May add brief abstract (one short paragraph). This section is for honors and awards, including fellowships, grants, and other awards. List your areas of interest briefly. A bulleted list works best. List your research experience/positions, including any Research Assistant positions. List the areas in which you have some expertise in teaching. A bulleted list works best. List your teaching experience here, including any Teaching Assistant positions. Describe your experience working in industry, including intern and consulting positions. List your publications following APA format (first author, other authors, year, title, journal, volume, inclusive pages). Consider using a numbered list. Some job seekers divide their publications into two categories: Presentations Refereed (or Peer-Reviewed) Articles, Conference Proceedings, Book Chapters-Reviewed by several peers or experts in the field before being published. Other publications

List presentations that you have given at conferences and include name of conference, dates, and location. Consider using a numbered list.

Professional This section can include memberships in professional organizations, licenses, and Affiliations certifications.

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Action Verbs for Your Resume

accomplished achieved acquired acted activated adapted addressed adjusted administered advised aimed aligned allocated analyzed answered applied approved arranged ascertained assessed assisted attended awarded balanced began bolstered broadened built charted checked clarified classified collaborated commenced communicated compared compiled completed conducted confirmed connected consolidated constructed contributed converted coordinated corrected corroborated counseled crafted created critiqued decided decreased defined delegated demonstrated designated designed determined developed differentiated directed discovered distinguished distributed documented drafted edited educated eliminated emphasized employed enabled encouraged engaged enhanced ensured established evaluated examined exceeded executed exhibited expanded expedited experienced experimented explored facilitated familiarized focused forecasted formed fostered founded furthered gained gave generated graded guaranteed guided handled headed helped highlighted honed identified illustrated imparted implemented improved increased innovated installed instituted integrated interfaced interviewed introduced invented investigated judged justified learned lectured led liaised machined made maintained managed mastered measured mediated mentored merged merited modeled monitored motivated navigated negotiated networked observed obtained ordered organized originated outlined overhauled oversaw 27 participated perfected performed pinpointed placed planned prepared presented prioritized processed procured programmed projected promoted proofread proposed proved provided pursued qualified quantified ran rated reached realized recorded rectified reduced regulated reinforced rendered reported researched resolved responded revamped reviewed secured served shared showed simplified simulated solved spearheaded specialized streamlined strengthened studied summarized supervised supported surpassed sustained targeted taught teamed tracked trained translated updated upgraded used utilized validated verified volunteered won worked wrote

Cover Letters: The Domino Effect

he goal of the cover letter is a domino effect. With the cover letter, your object is to create strong interest in you, encouraging the employer to look at your resume. The function of the resume, in turn, is to gain an interview. The cover letter is a letter of introduction through which you have the opportunity to make a favorable first impression. In addition to highlighting your qualifications, it illustrates your communication style and conveys professionalism.

Cover Letter Content

The cover letter typically has three sections. This is your opportunity to share your unique skills and accomplishments as they relate to the job, so make the most of it. Part I: Introductory Paragraph Create an interest in yourself with a first paragraph that explains why you are writing Refer to the type of position for which you are applying and how you heard about the opening or organization

Cover Letter Formatting and Style

Format your letter for visual clarity and balance. ECAC recommends one page and block style (see samples on pages 29 and 30) with one-inch side margins. The paper, font type and size, as well as the heading with your contact information, should match those of your resume. Select a font that is legible and fairly standard, such as Times New Roman, Arial, or Calibri. The font size should be 10-12 point. Lastly, make sure your information is evenly distributed on the page.

Part II: Middle Paragraphs Explain your interest in this type of position and in this particular employer Relate specific qualifications and experience for the position Use action verbs to describe your experience Be specific and confident as you highlight what you have to offer

Language and Tone

Remember that the cover letter is a formal piece of correspondence. Address the person in a professional manner, using the title Mr., Ms., Dr., etc. If you are uncertain of the gender based on the name, then it is appropriate to write the first and last name: Dear Terry Martin. Choose a professional closing, such as Sincerely, and sign the letter using both your first and last name. Strive for a tone that is consistently professional and respectful, but also engaging. Courtesies such as please and thank you are very important. Never use language that is potentially offensive or inflammatory. Read your letter aloud. How does it sound? Better yet, ask someone who has a knack for writing to read it over and give you feedback. Visit ECAC in ECJ 2.400 to have your cover letter reviewed by a counselor.

Part III: Closing Paragraph Request action, such as an interview Make action easy for the reader to take by repeating your phone number and e-mail address Close by restating your interest in the employer Thank them for their time and consideration

Books on Cover Letters

Books containing sample cover letters and writing tips are available to you in the ECAC Library in ECJ 2.400: Killer Cover Letters & Resumes Gallery of Best Cover Letters

Grammar, Spelling, and Punctuation

Like the resume and all other correspondence with employers, the cover letter should be an error-free document. Use correct grammar and avoid contractions. Spell check and remember that spell check will not catch all errors (e.g., to instead of too). Have someone else proofread your letter, since it is very difficult to catch your own mistakes.

ECAC Cover Letter Reviews

One of the many services ECAC provides is cover letter reviews. Just bring a hard copy to ECJ 2.400. A career counselor will review your cover letter. Counselors are available on a walk-in basis, Monday through Friday, 9amnoon and 1pm-4:30pm. See sample cover letters on pages 29 and 30 28

Sample Cover Letter

1111 Crossing Place Austin, TX 78741 September 20, 2012 (current date) (balance letter on page by adjusting space here) Mr. John Smith Human Resources Director Rialto Blue Company PO Box 122 Houston, TX 77001 Dear Mr. Smith: I read your job posting on the ECAC Job Board for engineering positions at Rialto Blue Company. Based on my research into the business and mission of Rialto Blue, I am very interested in a full-time position with your organization. I will receive my Bachelor of Science in Electrical and Computer Engineering from The University of Texas at Austin in May 2013. I believe that my aptitude and experience are an excellent match for your needs. I have more than a years experience and a firm foundation in performing statistical analysis of systematic variation within certain data. I am also knowledgeable in ultra shallow junction engineering, an area in which your company has excelled. My various academic projects, such as the digital signal processing project, have allowed me to develop excellent teamwork and problem-solving skills, which I understand would be valuable for this position. Thank you for taking your time to review my resume. I welcome the opportunity to discuss how my education, practical skills, and background would qualify me to be a member of the Rialto Blue Company. I would be very glad to hear from you to interview for this position. Please contact me at 512-555-5555 or student@mail.utexas.edu. I look forward to hearing from you. Sincerely, (leave 3-4 blank lines for your signature) James U. Engineer (your name typed here) Enclosure (1 inch left and right margins)

29

Sample Cover Letter

111 University Street Austin, TX 78727 February 11, 2013 Ms. Jane Doe Human Resources Department ABC Company 200 Yeehah Boulevard Dallas, TX 74230 Dear Ms. Doe: I am currently a graduate research assistant at The University of Texas at Austin and plan to graduate in May 2013 with a Master of Science in Structural Engineering. I am genuinely interested in obtaining a full-time position upon graduation in your Dallas office. Dr. John Smith recommended that your company would be a good candidate to facilitate my interests. My goal is to use the knowledge that I have received from my studies and apply it to the challenges presented by your company. I have enclosed a copy of my resume that details my academic qualifications and professional experience. I am in the process of writing my masters thesis on the potential applications and benefits of fibers in concrete pavements. My research has progressed from a state-of-the-art report to performing laboratory tests to completing field evaluations that document the effects of fibers in pavements. I have also taken advantage of the diverse courses that are offered in graduate school. This includes several design projects ranging from composite bridge girders to portable grandstands used in large sports arenas as well as irregular buildings subjected to earthquake loads. In addition to my academic history, I have pursued several positions at different engineering firms. My most recent engineering position was at Criterium-Stanton Engineers where I gained valuable field experience by performing structural inspections. My professional experience also includes Zapata Engineering and Ralph Whitehead Associates, Inc., where I designed structural systems and generated drawings and specifications required for construction. I would also like to expand my interests to encompass projects of various scales, such as innovative building and seismic design that require a higher level of technical background. I am impressed by the reputation of ABC Company and feel confident that my maturity, qualifications, and enthusiasm would enable me to contribute to its continuing success. I plan to visit Dallas during the week of March 15 and would appreciate an opportunity to meet with you and discuss a position. I am excited about the prospect of working for your company and look forward to hearing from you. If you have any questions, I may be reached at (512) 555-5555 or joestudent@mail.utexas.edu. Once again, thank you for your time and consideration. Sincerely,

Joe Student
Joe Student Enclosure

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The Last Hurdle: References

ere is the scenario. You had a great interview, and made a very positive impression. The employer thinks you would be an ideal fit for the position, and would like to hire you. But what will they do before extending an offer? In most cases, an employer will contact a potential employees references before making the decision to hire.

ability). Outline your achievements and share your goals. Most employers will contact references by phone or via e-mail. Ask your reference for a preferred phone number and e-mail address. If, after asking your questions, you have any concerns that the individual might give you a negative reference, you should remove him or her from your list. You do not want to list as a reference someone who would paint a picture of you as mediocre. You are looking for a strong recommendation. Be selective about your choice of references. As one recruiter said, If you cannot find three people who will say you walk on water, I probably dont want to hire you. Be prepared for the possibility that someone may decline to be your reference. It may simply be that their schedule does not allow for being a reference. Or perhaps the individual does not feel knowledgeable enough about you and your qualifications to do you justice. Whatever the reason, the important thing is not to take it personally. Proceed until you find willing and enthusiastic references.

When Should I Contact People and Ask Them to Be My References?

You should line up your references well in advance, for two reasons. Number one, you do not want your references to be surprised when the employer contacts them. Secondly, the more time a reference has to consider what they will say about you, the better. The individual will be more eloquent and better prepared to speak to your strengths if given adequate time to prepare. For these reasons, be sure to give references as much advance notice as possible.

Whom Should I Ask to Be a Reference?

Your reference list should have at least three professional references including industry supervisors, colleagues, and professors (three is standard, but some employers may request more). As you compile your list of possible references, try to think of people who know you well, who believe in you and support your goals, who can attest to your abilities and accomplishments, and who are articulate and communicate effectively.

When Do I Give an Employer References?

A list of references should be available upon request. Wait until the employer specifically requests your references to provide them.

What Should I Ask a Potential Reference?

You want to make sure that each person you select is willing and able to give you a positive reference. The best way is by asking questions like the following: 1. Are you willing to be one of my references? 2. Given your knowledge of me and my ability, would you feel comfortable giving me a positive reference? 3. Based on my previous performance would you, as a supervisor, hire me again? 4. How would you describe my skills and characteristics? Provide an updated copy of your resume and an academic transcript. Tell them about the type(s) of positions to which you are applying, and include any specific job descriptions. You may want to request that they address particular qualifications and experience highlighted in the job description (e.g., teamwork, leadership, work ethic, teaching

What Should My List of References Look Like? And What Should It Include?
The list should be a separate page from your resume, but reflects the same format and type style as your resume. If it is a hard copy, the paper should match that of your resume. Please see page 32 for a sample reference page. Each entry should include the following: Name and title/position Organization name Mailing address E-mail address Telephone number

Remember Your Business Etiquette.

Keep your references in the loop by updating them on your job search progress. Always thank them for their continued support and encouragement. A thank you note or e-mail is appropriate. It is a good practice to keep in touch with former and potential references once your job search is over. See sample list of references on page 32 31

Sample References Page

References for James Undergrad Engineer

Billy Turpin, Manager Engineering Business Solutions 531 Main Street, Suite 6 College Station, Texas 77840 turpin@ebs.com (409) 555-3121 Nhanzi Evans, Manager McDonalds 5555 South Lamar Austin, TX 78704 evans@mcdonalds.com (512) 555-4087 Grace Tipton, President Tiptons Advertising, Etc. 1234 Fly Fishing Lane Rivercity, Texas 77767 g.tipton@tiptonsadvertising.com (512) 448-5210

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E-mail Correspondence

ne of the most frequently used means of communication in the job search is e-mail, and its advantages are many. Delivery of an e-mail is prompt and assured (as long as you have the individuals correct e-mail address). Another positive is that e-mail is less intrusive than a phone call; the recipient can read the message at his or her leisure. Often, e-mail will be an employers preferred method of communication. Following are some important suggestions and rules to remember when composing job search related e-mails.

Grammar and Formatting

It is all too easy to write an e-mail in haste and send it off without much thought to accuracy and appearance. Here are a few important things to bear in mind before you click that send button. 1. Ensure that your message is well-written, and grammatically correct. Read it over several times aloud. How does it sound? Better yet, ask someone else who has a knack for writing to read it over and give you feedback. 2. Be vigilant in checking for spelling and punctuation errors. Run spell check. And remember that spell check will not necessarily catch all errors (e.g., to instead of too).

Maintaining a Professional Tone

We are so used to communicating with friends, relatives, and casual acquaintances that we can easily lapse into a tone that is too informal for communicating with potential employers. What does this mean? The goal is to achieve a tone that is consistently professional, but also engaging. The greeting and closing convey your tone. Address the person in a professional manner, using the title Mr., Ms., Dr., etc. If you are uncertain of the gender based on the name, then it is appropriate to write the first and last name: Dear Terry Martin. Take care not to misspell the recipients name. Choose a professional closing, such as Sincerely, and sign the e-mail using both your first and last name. Language, of course, conveys tone. Never use language that is potentially offensive or inflammatory. This is not the place for slang or curse words (not even mild ones). A professional e-mail is distinctly different from an IM conversation or a text message. Avoid abbreviations such as u for you, plz for please, etc. Similarly, do not include emoticons. Sorry :(. Although they are expressive and fun to send to friends, they are not professional. Capitalization can indicate tone. For example, if you write in all caps it may appear as though you are shouting. By the same token, do not type in all lower case because it may suggest laziness and a lack of attention to detail. Lastly, consider your own e-mail address. Does it reflect the image you want to project to an employer? For example, partygirl2012@gmail.com is inappropriate.

3. Select a font that is legible and fairly standard, such as Times New Roman, Arial, or Calibri. 4. Check your font size. Is it so small that it is hard to read? Or so large that it looks cartoonish? A 10-12 point font is recommended. 5. No colored fonts or backgrounds, please. 6. Look at the overall layout of your e-mail. Is it stylistically consistent? Are your paragraphs evenly spaced?

Length and Content

As with any written business communication, the goal is to be courteous but concise and to the point. You want to give the recipient the necessary information without being excessively wordy or including unnecessary information. 1. Be sensitive to the persons time, and include only essential items. Draft and edit your e-mail. 2. At the same time, be sure that the information you do include is clear and complete. 3. The subject line should be brief and indicate the content of the e-mail (e.g., John Doe- Cover Letter/Resume). 4. Courtesies are very important. Remember to include please and thank you. Express interest, appreciation, and enthusiasm.

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Sample E-mail Cover Letter

To: mr.smith@rialtoblue.com Subject: Resume Submission for Manufacturing Engineer Position Dear Mr. Smith: I read your job posting on the ECAC Job Board for engineering positions at Rialto Blue Company. I will graduate from The University of Texas at Austin with a Bachelor of Science in Electrical and Computer Engineering in May 2013. Based on my research into the business and mission of Rialto Blue, I am very interested in a full-time position with your organization. I have more than a years experience and a firm foundation in performing statistical analysis of systematic variation within certain data. I am also knowledgeable in ultra shallow junction engineering, an area in which your company has excelled. My various academic projects, such as the digital signal processing project, have allowed me to develop excellent teamwork and problem-solving skills, which I understand would be valuable for this position. Thank you for taking your time to review my resume. I would be very glad to hear from you with an offer to interview for this position. Please contact me at 512-555-5555 or student@mail.utexas.edu. I look forward to hearing from you. Sincerely, James U. Engineer

Sample Follow-up E-mail

To: mr.smith@rialtoblue.com Subject: Follow-up Letter Dear Mr. Smith: It was a pleasure speaking with you during your recruiting visit to The University of Texas at Austin Fall Engineering Expo. I enjoyed learning about the current projects at Rialto Blue Company, and the co-op program you outlined sounds both challenging and rewarding. I also enjoyed meeting Jane Doe and am glad to have her suggestions on how I can make the most productive use of my junior year in college. Based on what I learned from our brief meeting and other research I have done, I am very interested in being considered for a design position in the co-op program. As I mentioned to you when we met, I had an opportunity to work on a design team judged by faculty in which my team received top honors. I gained valuable teamwork, problemsolving and presentation skills. I believe my skills would make me an asset to your organization and I have attached a copy of my resume for your consideration. Thank you for all of your time and assistance. I very much look forward to hearing from you. Sincerely, Juan Monsalve

Sample Postponement E-mail

To: ms.arnett@rialtoblue.com Subject: Request to Postpone Offer Dear Ms. Arnett: This letter is to acknowledge and thank you for your offer of employment dated Sept. 25, 2012, inviting me to join Rialto Blues Production Management Department at a monthly salary of $5,000.00. Since this is a very important decision and I do not graduate until May of 2013, please allow me to delay my decision until March 2013. Your offer is most attractive, and I thank you for the confidence you have shown in me. Thank you for your consideration and understanding. Sincerely, Tan Nguyen

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Sample Acceptance E-mail

To: mr.smith@rialtoblue.com Subject: Job Offer Acceptance Dear Mr. Smith: Thank you for your letter dated April 1, 20xx, offering me an engineering position at Rialto Blue Company at a yearly salary of $_________. This letter serves as my formal acceptance of your offer. I understand and accept the conditions of employment that you explained in your letter and will begin work on July 1, 20xx. I am extremely excited about joining the Rialto Blue team, and look forward to many new challenges. Thank you for your confidence and support. Sincerely, Carlos Andres

Sample Thank-You E-mail

To: coleman@colemanengineers.com Subject: Thank You for Site Visit Dear Mr. Coleman: Thank you for the hospitality that you, your staff, and the test engineering department extended to me on my trip to visit your plant site on May 30. I was impressed with your facilities and am eager to learn more about the work that you are doing with the superconducting supercollider in Iowa. I also enjoyed the tour of the city. River City seems like a perfect place to live and work. Please extend my thanks to Larry Lyons, who took the time to show me the computer division, and to Judy Cunningham and Roger Stitt, who helped make my visit enjoyable as well as informative. I look forward to the possibility of becoming part of your team of professionals who will be shaping the future technology of the superconducting supercollider. As a result of this visit, I am more convinced than ever that my combination of education, experience, and skills would make a positive contribution to your company.

Sample Declination E-mail

Sincerely, Your typed name here

To: l.jones@rialtoblue.com Subject: Re: Job Offer Letter Dear Lee Jones: Thank you for your letter of (date) offering me employment with Rialto Blue Company. After considerable thought I have decided to accept an offer of employment with another company. Though this was a difficult decision, I feel certain that I have made the correct choice for this point in my career. I do appreciate your time and the confidence you have shown in me. I hope you will consider me for future opportunities. Sincerely, Lindley Peppas

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Networking and You

etworking identifies the hidden job market by incorporating the assistance of contacts. Research indicates that more than 50 percent of jobs are gained through the contact network. John Noble in The Job Search Handbook reports that People are the most important link in the job search process. Want ads, job listings, career fairs, resume mailings -- all can provide some exposure to the job market. But you will find that most opportunities arise once you have begun talking to the people who earn their own living in your chosen field.

What Is Involved in Networking?

Networking involves connecting and interacting with other individuals. Its purpose is to exchange information and acquire advice and referrals that will assist you in promoting your ultimate job search goal of getting job interviews and offers. Through networking, you build, expand, and activate your networks.

Who Is Your Network?

Family and relatives Friends Neighbors (past and present) Social acquaintances (group and club members) Professors Classmates (high school and college) Local alumni and alumni association Career center People you consulted or conducted business with during the past twelve months Politicians (local, state, and national) Chamber of commerce members Pastors, ministers, church members Trade association members Professional organization executives and members People you meet at conferences or conventions Speakers at meetings you have attended Business club members (Rotary, Kiwanis, Jaycees, etc.) Direct sales representatives (insurance, real estate, etc.)

Essential Questions to Ask Your Network

1. Do you know of anyone who might have an opening for a person with my skills? If no, then, 2. Do you know of anyone else who might know of someone who would? If still no, then, 3. Do you know someone who knows lots of people? (The Very Quick Job Search by Michael Farr)

Points to Remember
Build your network Expand your network Activate your network Remember to follow through on promises made Continue to network after securing employment

Six Rules of Successful Networking

1. Get started. Call your contacts and tell them you are looking for a job and ask for help. 2. Present yourself well. Be friendly, well-organized, polite, and interested in what they have to say. 3. Be open to learn from your contacts and get more leads. 4. From each contact, ask for two contacts. 5. Follow up on referrals. Call the people whose names you get in the referral process. 6. Show your appreciation to the people who help you. 36

Making the Most of a Career Fair

ne excellent way to network with a number of employer representives in a short amount of time is to attend a career fair! In just a few hours or less, you can find out more about specific employers and the types of positions available and make a good impression. The key is to prepare by updating your resume, having it reviewed by ECAC, dressing business casual, and researching employers beforehand so youll come across as knowledgeable and genuinely interested. Heres what you should do to take advantage of a great opportunity. What to Do BEFORE the Career Fair...
Know when and where Prepare your resume and have it reviewed in ECAC Review the list of employers attending the career fair Focus on specific employers and research them Prepare and practice a personal introduction Prepare a list of questions Dress appropriately - business casual Check additional resources: ECAC workshops (How to Prepare for Expo and Writing a Resume), career fair information on the ECAC Web site, and online articles

What to do AFTER the Career Fair

Organize business cards Send thank you e-mails/notes to recruiters Follow through on any promises made e.g., sending transcript, copy of technical writing)

What to Do DURING the Career Fair...

Allow ample time to visit the fair Walk with a purpose Introduce yourself and offer a firm handshake Start the conversation and maintain eye contact Know that not all employers will take your resume Show interest and enthusiasm Minimize focus on give-away items Demonstrate knowledge of the employer Express interest in the organization Ask questions about your chosen field Relate your skills and interests to employers needs Obtain business cards to follow up Shake hands and thank them for talking with you 37

Additional Tips for Fall and Spring Expo:

UT Austin ID is required at the door Bring a padfolio and extra copies of your resume Shuttle buses are available to take you to the Erwin Center (parking is not available at the Erwin Center)

Save the Date! Fall Expo, Sept. 25 & 26, 2012 Spring Expo, February 1, 2013

EXPO is one of the largest student-run career fairs in the nation. This two-day event attracts an average of 240 employers each year. Please make plans to attend this fair and talk to recruiters about full-time employment, summer internships, and co-op positions. Mark your calendars!

EXPO 2012 Career Fair

Frank Erwin Center Tuesday, September 25 Wednesday, September 26 http://studentorgs.engr.utexas.edu/expo/

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Spring Engineering Expo

February 1, 2013
at the Frank Erwin Center The University of Texas at Austin
Join the Engineering Career Assistance Center as we host our 15th annual fair. It gave me a chance to talk to many companies and also prepared me for the interview process. - Student Participant The career fair was excellent as usual and the participation by students was great. - Employer Representative

Bioscience & Biotechnology Career Fair

November 7, 2012
Texas Union Ballroom

39

Employer Research Guide

esearch is an integral part of any job search and well worth your time and effort. Your initial research into employers will help define your job market and identify opportunities. Later, more in-depth employer research will teach you core values and mission statements, prepare you for interviews, and facilitate your decision-making process in evaluating a position.

Business Source Complete

http://www.lib.utexas.edu/subject/business/databases_alpha.html

Use the Business & Company Resource Center to find company profiles, news, SWOT analysis, financials, etc. ReferenceUSA

http://www.lib.utexas.edu/subject/business/databases_alpha.html

Research 101: Find Employers

In addition to participating in on-campus interviews and submitting your resume for jobs, you may want to find potential employers on your own. The resources listed below may help you discover which employers conduct business in your field or area of interest. They can be particularly helpful if you are doing a search within a specific geographic location.

Contains basic directory information for more than 12 million businesses in all zip code areas of the United States. Information includes name of business, address, telephone number, headquarters, branch and subsidiaries identification, SIC codes, yellow pages headings, ticker symbol, credit rating, number of employees, and estimated sales volume. S & P NetAdvantage
http://www.lib.utexas.edu/subject/business/databases_alpha.html

Employer Research for Interviews

In-depth research is a must when preparing for interviews. ECAC receives a great deal of positive feedback from employers about our students, but we also get some negative observations. The first of these is that students often fail to research employers prior to their interviews. Begin by carefully reviewing the employers Web site. A homepage will often include categories of information such as about, business units, careers, projects, services, etc. ECAC also maintains a collection of employer brochures and recruiting materials in our office. Following are a number of resources to help you gain deeper knowledge of employers.

Provides a comprehensive, professional source of investment information and analysis on industries and companies. American Firms Operating in Foreign Countries
http://www.lib.utexas.edu/subject/business/databases_alpha.html

Over 220,000 listings in 200 countries. Find contact info for headquarters, branches, subsidiaries, and affiliates of the multinational firms. Each listing, in addition to contact information, contains a link to the company website and details whether the company has their own job posting page. Foreign Firms Operating in the United States
http://www.lib.utexas.edu/subject/business/databases_alpha.html

Find contact information for headquarters, branches, subsidiaries, and affiliates of the multinational firms. Format similar to American Firms Operating in Foreign Countries. Book of Lists, BizJournals Online (more than 40 cities)
http://www.lib.utexas.edu/subject/business/databases_alpha.html

Selected Resources for Employer Research

Plunketts Research Online (also in print in ECAC) A comprehensive site with access to company profiles, industry trends, data, and statistics. Log into the ECAC System and click on Essential Sites to access this resource. WetFeet A complete career resource site featuring industry profiles, company profiles, career advice, and Insider Guides. Log into the ECAC System and click on Essential Sites to access this resource. Business Journals Access the most comprehensive coverage of local business news and information from major metropolitan cities across the country with American City Business Journals. Log into the ECAC System and click on Essential Sites to access this resource. 40

Austin, Dallas, Houston, and San Antonio Books of Lists available in print in ECAC Library. Corporate Affiliations

http://www.lib.utexas.edu/subject/business/databases_alpha.html

Contains US and international public and private business profiles and corporate linkage (who owns whom) for approximately 184,000 public and private companies worldwide.

Chambers of Commerce http://chamber-of-commerce.com/search.htm Contact local chambers of commerce and request information on employers in your field.

Interviewing

ongratulations! You got the interview. Now what? The idea of an interview can be intimidating, especially if you are new to the process. But with the right preparation and practice, you can perform your best.

Important Interview Rules to Follow

Research an employer before interviewing. Spend time learning about the employers lines of business, role in industry, history, competitors, etc. (see p. 40 for research guide). Recruiters number one complaint is that students do not research beforehand. Keep your answers to the point. Listen carefully to the question and then keep your answer focused. Provide more information if asked. Give examples and quantify your successes. Whenever possible, offer specific examples and measurable data to illustrate your accomplishments. Prepare stories that highlight your achievements. Recall the accomplishments of which you are most proud and practice talking about them. They can be workrelated, academic, personal, etc. (a range is best). Think of the interview in terms of a conversation. Although more formal than our day-to-day conversations, the interview is still a dialogue. Prepare questions to ask the employer. Asking questions shows initiative and conveys your interest in the opportunity at hand. Have a good number of questions in mind in case some are answered during the course of the interview. See p. 45. Be prepared for more than one interviewer. In the event that there are two or more interviewers, do not be intimidated. When asked a question, direct your answer primarily toward the individual who asked it, but make periodic eye contact with other interviewers to keep them engaged.

A Self-Administered Checklist
What to know about yourself and your preferences: 1. Can you clearly state your career goals? 2. Do you know your resume? 3. Can you explain why you chose your major? 4. Can you describe your greatest strength? 5. Can you describe your greatest weakness? 6. Can you talk about your team and leadership experience? 7. Can you name work activities you do well and enjoy? 8. How about non-work activities? 9. Can you list at least five job skills and abilities? 10. For each of your most important job-related experiences, can you list several contributions made? 11. Have you clearly defined your geographical preferences? What to know about employers: 1. Can you name at least five kinds of employers that might hire a person with your background? 2. Can you name at least five position titles that might fit? 3. Can you name five employers to whom you have applied in the past month? 4. In the past month, have you talked to at least three people who are employed in your field of interest with the purpose of learning more about what they do?

ECAC On-campus Interviews

On-campus interviews are held on the third floor of ECJ, Room 3.200. Plan to arrive 10-15 minutes early, and take a seat in the waiting area. The recruiter will call you by name when ready.

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Before the Interview

Objective: Ace the interview by doing your homework.

Employer Quotes on Interview Preparation*

First, learn how to be a person of integrity. Without proper ethics and team engagement, one cannot succeed in engineering. Know your stuff. What you list on your resume, you will be asked about. When interviewing, it is important that you sell yourself. Prepare the night before, and make a list of your roles, contributions, and accomplishments. Review your engineering courses that relate to the position and, most of all, be yourself and show confidence. Be prepared to communicate your goals, both short-term and long-term. What would you like to get from your first job? Where would you like to be in five to seven years? Get plenty of sleep before your interview so you can think on your feet. Relax, be open-minded, and have fun. This is not only a chance for the employer to interview you, but also allows you the opportunity to find out more about the employer. Come prepared, show your interest, and ask questions. Practice and have prepared thoughts about questions such as tell me about yourself, what are your greatest strengths/weaknesses, why you chose your major, etc. Plan on attending the interview dressed for success with conservative business attire in mind. Get new interview shoes and pay attention to details because the interviewer will. Come prepared with previous research on the organization with which you are interviewing. This is easily obtained by visiting the employers Web site and visiting the latest press releases.

Interview Preparation Guidelines

Research the position and the employer. Find connections between your personality/experiences and the job requirements/employer (see p. 40 for research guide). Practice makes perfect! Study sample questions and practice answers. Check p. 45 for sample questions. Have questions prepared that you want to ask the recruiter about the job, the organization, etc. Bring a padfolio to jot down notes that you may want to remember. Have a page of references prepared in case the interviewer requests one. Dress for success. If in doubt about what to wear, dress conservatively. See p. 46 for tips on dressing for success. Be certain of the time and place of the interview. Arrive early. Leave time for unforeseen delays. Have a breath mint before the interview.

Research! Research! Research!

*Recruiter data collected by WEP and EOE offices.

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During the Interview

Objective: Successfully market yourself and get the job.

Employer Quotes About Acing the Interview*

Lack of energy is a pet peeve, as is not answering questions honestly and completely. Turn off your cell phone. Even better? Dont bring it. Leave it in the car or at home. Dont oversell yourself. If you cant back up what you claim, you are going to appear dishonest. Dont undersell yourself. If you are confident with what you know, then sell it to me. Dont chew gum, curse or use slang, mumble, or be arrogant or cocky. Show that you are thinking. Even if you cannot answer a question perfectly, show that you can think on your feet and use experience and knowledge to answer to the best of your ability. Be true to yourself, smile, and stay calm. Picture yourself having great conversations with the interviewers. Use action verbs to talk about what you have done. Beware of over-familiarity at all times. Never let your guard down until you are out of the recruiters sight. Do not use yeah or yup instead of yes. Be cordial, respectful, and friendly at all times. Expect some questions to catch you off guard; it is okay to ask for a paraphrase or a repeat of the question if you do not understand it. Ask what they are looking for in the right hire. Show that you are that person. Part gracefully and do not prolong your departure by continuing to ask questions.

Interview Behavior Guidelines

When first meeting the interviewer, give a firm handshake, smile, and introduce yourself. Be prepared to make small talk, whether its about the weather, sports, common interests, etc. Keep answers brief and concise by limiting them to two to three minutes per question. Include concrete, quantifiable data; try not to talk in generalities. Repeat key strengths throughout the interview. Think of examples/stories of your experiences for behavioral questions. Maintain eye contact and smile. A friendly and open demeanor makes a great impression. Have questions ready to ask at the end of the interview. Ask what the next step is in their interview process. At the end of the interview, shake hands and thank the recruiter. Request a business card or e-mail address so you can send a thank you note.

*Recruiter data collected by WEP and EOE offices.

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After the Interview

Objective: Follow through and review.
What to Do After Your Interview
Promptly write a thank you e-mail or note (within the next 24 hours) to the recruiter to thank them for the opportunity to interview. For a sample thank you note, see p. 35. Follow up with any requests such as providing transcripts, technical writing samples, etc. Think about the interview itself, what to improve, answers given, and examples you used. Think about the employer and the information you gathered. Is this really an organization you are interested in working for?

Dealing with Rejection in the Job Search

Even if you are well-qualified and perform well in the interview, you may not get the job. The important thing is to remain positive and not get discouraged; do not take it personally. Keep persisting, and the right opportunity for you will present itself. The Case of the Disappearing Employer Sometimes, a student will interview with an employer and not hear back within the expected time frame. Do not assume that you are out of the running. Instead, send a pleasant and professional e-mail reminding them of your continued interest in the opportunity. The Dreaded Rejection Letter If you receive a rejection letter from an employer, take a step back. This is not a negative reflection on you as a person. It simply means that the employer felt another candidate was better suited for this particular position. Your unique combination of strengths and accomplishments remain intact, and will appeal strongly to other employers. Visit ECAC for a Pep Talk Stop by ECJ 2.400 to speak with a career counselor about the progress of your job search, and ways to strengthen your approach. Counselors are available from 9am-noon and 1pm4:30pm, Monday through Friday. You can do it! ECAC can help.

Employer Quotes: Interview Follow-up*

Be honest about counter offers and your flexibility for the variety of positions available. Follow up with a hand-written thank you note or an e-mail thanking the various people you met for their time and consideration. Take this opportunity to continue to sell yourself. Do not be shy about asking what the next steps are in the hiring process.

*Recruiter data collected by WEP and EOE offices.

Thank You

44

Sample Interview Questions

ne of the best things you can do to prepare for your interview is to practice answering questions. Consider the questions below. How would you respond to them? Have a friend or family member ask you these questions, and try answering them aloud. Think of specific examples. Get used to hearing yourself talk about these subjects. If you practice, it is more likely that you will be at ease and perform well during the interview. Prepare a list of questions to ask the employer, too. Remember, this is your opportunity to learn about the organization and the position, so make the most of it. Below you will also find some sample questions to ask employers.

Questions You Might Be Asked

1. Why did you choose to interview with our company? 2. What do you know about our company? 3. Tell me about yourself. 4. What are your strengths? 5. Can you give me an example of a time when you worked on a team to complete a project? 6. What do you know about the position I am interviewing you for? 7. Why did you choose your major? 8. Why did you choose to become an engineer? 9. How would you describe your ideal job? 10. What criteria are you using to evaluate the company for which you hope to work? 11. What are your short-term goals? 12. What are your long-term goals? 13. Tell me about your leadership experiences. 14. Describe your most rewarding college experience. 15. Describe a time when you failed, and what you learned from that failure. 16. Why should I hire you?

Questions You Might Ask

1. What are the specific duties for this position? 2. What is the exact job title? 3. Please describe the typical first-year assignments. 4. What kind of training program do you have? 5. How long does the training last? 6. What qualities do you look for in a candidate for this position? 7. What are your expectations for new hires? 8. How much travel does this job entail? 9. How much input does the new employee have on geographical location? 10. How frequently do you relocate professional employees? 11. What are the short and long-range plans of the organization? 12. When may I expect to hear from you?

Books on Interview Questions

Books containing sample interview questions are available to you in the ECAC Library in ECJ 2.400: 101 Answers to the Toughest Interview Questions 201 Best Questions to Ask on Your Interview 301 Best Questions to Ask on Your Interview

45

Interviewing: Dress for Success

You never get a second chance to make a good first impression.

oes it really make a difference how you dress at an interview? Yes. Though some employers have relaxed internal dress codes, interviews still follow the conservative standard in making a good first impression. Interview clothes should be neat, clean and pressed. Suits are a must for interviews. As a student, you can get away with one nice suit (quality and fit make all the difference). If you would like some variety, consider varying your shirt/ blouse/tie as a simple way to change your look without breaking your budget. If you are on a tight budget, consider department stores or discount stores. Some students have made great selections at consignment shops. Here is a quick review of the basics. Follow these guidelines for successful interview dress.

Men
Suit with jacket and matching pants. Long-sleeved shirt (white is best for first interview). Necktie- silk is best with a conservative pattern. Dark dress shoes, cleaned and polished. Dark socks (black is best)- NO WHITE SOCKS. No beards. Mustaches are a possible negative, but if you must, make sure it is neat and trimmed. No earrings. No rings other than wedding ring, college ring, or Order of the Engineer ring. Empty pockets.

Men and Women

Always wear a suit (solid dark blue, black, grey) w/jacket. Clean, well-groomed hairstyle, away from the face. Minimal cologne/perfume (if any- some are allergic). Clean fingernails. No gum, candy or cigarettes. Please use a breath mint. DO NOT smoke a cigarette just before an interview. Do not take backpack to interview. Lockers are available for check out in ECJ 2.400. Carry padfolio to hold extra resumes, pen, and paper.

Women:
Suit jacket with matching skirt or pants. Blouse- conservative and no bold patterns/colors. Shoes, clean and polished with conservative heels. Conservative hosiery at or near skin color. Minimal use of makeup (it should not be too noticeable). One set of earrings only. Maximum one ring each hand.

What is Business Casual?

For Women: Consider wearing a tailored pantsuit or coordinating skirt and blouse. Business skirt with an appropriate blouse. Flats or lowheeled shoes.

For Men: Consider dark-colored slacks with a solid or bold line shirt. Coats or ties are optional. Khaki pants, but only if they are pressed and look neat.

Books on Interview Attire

Available to you in the ECAC Library in ECJ 2.400: Dress Like the Big Fish: How to Achieve the Image You Want and the Success You Deserve Dressing Smart for Men Dressing Smart for Women 46

Professional Etiquette

he best way to be perceived as a professional in the business environment is to act like a professional. An employer will make immediate note of the details of a prospective employees professional conduct. The best advice is to be mindful of your manners at all times and exercise good judgment. The information below specifically addresses interview etiquette, but the same principles of behavior apply to job search and business events (e.g., information sessions, job fairs, externships).

Meeting and Greeting

How you present yourself from the very first moment will factor into an employers assessment of you as a potential employee. Treat each person you meet with respect, regardless of title, because everyones impression of you matters. For example, the administrative assistant who welcomes you to the office may be asked about you by decision makers. Several details play a part in making a positive first impression. Remember to stand when meeting someone. You should make good eye contact with the individual and smile warmly. Good posture suggests self-assurance. It is customary business etiquette in the U.S. to shake hands, and your handshake should be firm and brief. If you tend to be soft-spoken, be aware of the volume of your speech and compensate by speaking up. By the same token, if you have a tendency to be loud-spoken, modulate your voice accordingly. Address all individuals by their titles and last names, unless given permission to do otherwise. Take care to note peoples names and positions, and request business cards so that you may write a thank you note or e-mail within 48 hours of your interview. If you are in a situation where you are making the introductions, provide relevant details: Mr. Smith, please meet Mr. Powell, the Director of the Engineering Career Assistance Center. When wearing a nametag, it should be placed on the upper right side of your suit jacket. If you are introduced to someone and their name is a difficult one, feel free to ask them to repeat it. They should appreciate that you want to be accurate. If you have forgotten a name, it is appropriate to say: Please tell me your name again.

Punctuality
It is essential to be on time for any job search event, especially an interview. Plan to arrive fifteen minutes early (no earlier), and allow time for traffic and delays. If possible, you may want to practice your route in advance. By being on time, you indicate to the employer that you value their time and are a reliable individual.

Cell Phones
Good manners dictate that cell phones must be turned off before the interview. You may choose to leave them at home or in your car. The last thing you want is your cell phone ringing in the middle of your conversation with a prospective supervisor. Give the interviewer your undivided attention.

Dress and Personal Appearance

Your overall look is key to making a good first impression. For this reason, you should give careful thought to your appearance and clothing well in advance of the interview. A clean, pressed business suit that fits well is standard interview dress (for specific information on Dressing for Success, see p. 46). It is equally important that you be well-groomed. Using a breath mint is recommended. Do not smoke a cigarette prior to the interview, because the smell will linger.

Small Talk
It is a good idea to anticipate some light conversation, especially prior to the official start of the interview. Small talk is useful to an employer because it breaks the ice while giving insight into a candidates personality and communication style. Common topics of conversation are music, sports, television, and the weather. Avoid bringing up potentially controversial subjects like politics and religion. Also steer clear of anything that may be inappropriate or likely to offend. You may want to read the local newspaper of the city in which you are interviewing. Have some topics in mind, and make it your task to actively engage in the conversation.

Your Ticket to Success... et i quette

Definition: The conduct or procedure required by good breeding or prescribed by authority to be observed in social or official life. Etymology: French tiquette, literally, ticket (Date: 1750) Source: The Merriam-Webster Dictionary

Admit One
47

Dining Etiquette

mployers will often incorporate lunch or dinner as part of the interview process. With a little practice, you can make proper dining etiquette work for you at your next lunch or dinner interview, or make an excellent impression at that upcoming networking reception.

Napkins, Place Settings, and Glassware

Once you are seated, place your napkin in your lap. If you need to rise during the meal, place your napkin on the seat of your chair (not on the table). A place setting consists of plates, glasses, and silverware. Food is placed to the left of the dinner plate, and beverages to the right. A formal place setting has more silverware, glasses, and plates for more courses. If you are unsure of how to proceed with utensils, a good rule is to work from the outside in. More commonly, you will have an informal place setting. The salad fork is on the far left. If a knife is needed to cut your salad, use the dinner knife. The dinner fork and knife are used to eat the entre. A dessert utensil is brought with dessert or preset above the dinner plate. Formal glassware includes a water glass, a red-wine glass, and a white-wine glass. Glasses are filled by the server. Informal glassware consists of a water glass and perhaps a wine or tea glass. Glasses are at the upper right of the setting. The water glass is usually positioned at the tip of the knife.

Three Golden Rules of Dining Etiquette

1. You are NOT there to eat- You are being interviewed over the meal, and the goal is to make a good impression. 2. Follow your hosts lead- Let the hosts behavior be your guide, especially when ordering from the menu. 3. Work from the outside in- If you are unsure which utensil to use for each course, work from the outside in.

Before the Meal Begins

Courtesy and good manners go a long way toward making a positive overall impression. To that end, make sure your cell phone is turned off and resist the temptation to check messages or texts. Keep any personal items such as purses or briefcases off the table. Actively participate in small talk (brief conversations about current events, sports, hobbies, interests, or entertainment). Avoid potentially offensive subjects and controversial topics like politics and religion.

Nametags, Place Cards, and Seating

Place nametags on the upper right side of your suit jacket, shirt, or blouse. A place card with your name may be right above your place setting. Do not switch cards with someone else. If there are no place cards, wait to sit until your host tells you the seating arrangement.

The Handshake
The handshake is a standard gesture of introduction and greeting in the U.S. Following are some guidelines. Smile, make good eye contact, and extend your hand. Your handshake should be firm and brief. If seated at dinner, introduce yourself to the person on either side of you and shake hands. Introduce yourself to people across the table, but do not reach across the table. Do not worry if you forget a name. Simply say, Please tell me your name again.

Ordering from the Menu

When ordering, it is best to follow your hosts lead. You may want to ask for his or her recommendation. Do not order the most expensive meal available. Also, do not select hard-to-manage food (e.g., spaghetti, lobster, or ribs). The goal is to keep it simple so you can focus on business.

Alcoholic Beverages: A Word of Caution

Regardless of age, we strongly advise students to avoid all alcoholic beverages. Many employers frown upon drinking in a professional setting. It is best to err on the side of caution. If cocktails are served before dinner or at a reception, opt for a non-alcoholic beverage.

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Dining Etiquette Continued

Eating Styles
Below you will find descriptions of two different eating styles, both of which are acceptable and recommended. American Style Hold fork in your left hand, and knife in your right hand. After cutting, place knife on rim of plate with blade toward you. Transfer fork to your right hand and eat.

Table Manners
Whether you are familiar with dining customs in the U.S. or not, we recommend that you review the following tips for exercising good table manners. Food is always passed to the right. Wait until your entire table is served before eating. Use the fork and dinner knife for the entre. Cut one bite, eat that bite, and then cut another. Do not gesture with your utensils. Salt and pepper travel in a pair. If asked for one, hand both together. Take small bites. Do not chew with your mouth open. Do not talk with your mouth full. Sit up straight at the table. Do not slouch or lean your elbows on the table. Use your knife (not your fingers) to push food onto your fork if necessary. If you drop a utensil on the floor, ignore it. Ask the server for another. It is okay to eat everything on your plate, or not. Pace yourself when eating. You do not want to finish before everyone else. Nor should you eat too slowly and hold up the meal.

Continental Style Hold fork in your left hand, and knife in your right hand. After cutting, keep fork in your left hand to eat. Knife stays in your right hand.

Receptions
Receptions are a prime opportunity to further your job search through networking. Since refreshments are served at most receptions, the rules of dining etiquette apply. Do only one thing at a time- eat or drink. Avoid alcoholic beverages. When eating, hold the plate in your right hand and eat with your left. Switch the plate from right to left before shaking someones hand. Put small amounts of food on your plate. Always have a napkin available.

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Employer Expectations

re you curious about what employers expect from you? The National Association of Colleges and Employers (NACE) identified sixteen characteristics. Review these characteristics below, and plan how you will communicate to employers that you possess the traits they are seeking.

1. Ability to communicate- Do you have the ability to organize your thoughts and ideas effectively? Can you express them clearly when speaking or writing? Can you present your ideas in a persuasive way? 2. Intelligence- Can you understand assignments? Learn details of operations? Contribute ideas to your work? 3. Self-confidence- Are you able to deal positively and effectively with situations and people? 4. Willingness to accept responsibility- Are you someone who recognizes what needs to be done and is willing to do it? Do you take responsibility for your actions? 5. Initiative- Do you have the ability to identify the purpose for work and to take action? 6. Leadership- Can you guide and direct others to achieve the recognized objectives? 7. Energy level- Do you demonstrate forcefulness and the capacity to make things move ahead? Can you maintain your work effort at an above-average rate? 8. Imagination- Can you confront and deal with problems that may not have standard solutions? 9. Flexibility- Are you capable of changing and being receptive to new situations and ideas? 10. Interpersonal skills- Do you encourage others to become effective, enthusiastic members of a team? 11. Self-knowledge- Can you realistically assess your own capabilities? See yourself as others see you? Clearly recognize your strengths and weaknesses? 12. Ability to handle conflict- Can you successfully contend with stressful situations and antagonism? 13. Competitiveness- Do you have the capacity to compete with others and the willingness to be measured by your performance in relation to that of others? 14. Goal achievement- Can you identify and work toward specific goals? Do such goals challenge your abilities? 15. Vocational skills- Do you possess the combination of education and skills required for the position you are seeking? 16. Direction- Have you defined your basic personal needs? Have you determined what type of position will satisfy your knowledge, skills, and goals?

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The Behavioral Interview

n a behavioral interview, the interviewer relies more on observation to judge the skills and qualifications of the candidate. The observation includes having the candidate relate facts and experiences, not broad concepts and hypothetical situations, which the interviewer can probe to identify specific actions or behaviors.

What Is Behavioral Interviewing?

Behavioral interviewing is a technique based on the idea that past behavior is the best indicator of future performance. Behavioral interviewing helps the interviewer develop a profile of actions that a candidate will likely display on the job. It identifies not only skills and knowledge for the job, but also the personal and performance attributes needed to succeed. In a behavioral interview, the interviewer relies more on facts and direct observation to evaluate the candidate. The interviewer requires interviewees to share situations in which they may or may not have shown particular behaviors (e.g., leadership role). It limits the effect of personal impressions on the evaluation and provides structure to the interview process.

Preparation for the Behavioral Interview

Evaluate your background to identify skills and experience; develop some brief scenarios that illustrate specific skills. Think of relevant situations that reflect actions. Consider positive and negative experiences; the ability to handle failure may also be probed. Be specific about a situation; avoid generalizing or talking about several events. Prepare short descriptions of each situation but give details if asked. Include the outcome of an action (the outcome should reflect favorably on you). Concentrate on actual performance; avoid downplaying or embellishing behavior. Consider each question and take time before answering.

What Makes Behavioral Interviewing Different from Traditional?

Instead of asking how a candidate would behave in a situation, the interviewer asks how did the candidate behave in a past situation. The interviewer can concentrate on areas important to him/her, not necessarily to the candidate. In the behavioral interview, the interviewer can question and probe responses. Candidates usually have to talk more and provide greater detail. The interviewer can target specific information and is more interactive with the candidate. The interviewee may have less control over telling prepared stories. Be aware that the interviewer is likely to take notes during a behavioral interview.

Sample Behavioral Interview Questions

1. Give an example of an important goal you set and tell me about your progress in reaching that goal. 2. Describe a time when you failed at something and how you responded. 3. Tell me about a time when you had to work on a team with someone you did not like. What happened? 4. Have you ever been involved in a team project when you had to take the lead or take charge of the project? What did you do? 5. Tell me about a time when you had to work through a crisis situation in a team setting. 6. Give an example of a time when you had to be relatively quick in coming to a decision. 7. Give an example of a time when you had to go above and beyond the call of duty to get a job done. 8. Tell me about a time when you were leading a team, and one member was not pulling his or her own weight. What did you do?

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The Art of the Technical Interview

ith all the attention given to the traditional interview (Tell me about yourself ) and the behavioral interview (Describe a time when you were in a leadership position and give details), students may forget about the third type of interview: the technical interview. As its name suggests, the technical interview has less to do with personal goals and past experiences and more to do with what you know. Some employers use technical interviews to test the problem solving and communication skills of candidates. Before going into a technical interview, consider three factors: environment, self-preparation, and mechanics. Paying attention to these factors will help make a successful technical interview. Environment
The environment of the technical interview differs from the traditional setting in several ways. Keep these differences in mind to interview successfully: An engineer will almost always interview you. You will gain valuable experience from speaking with a potential co-worker. The interviewer will give you problems to work out. The interviewer may watch everything you write. Expect distractions (e.g., people working or talking).

Self-preparation
Many students feel more nervous about the technical interview because they feel they are being tested for knowledge on the spot. Some suggestions for preparing: Practice for the technical interview with a friend. Relax before the interview and stay calm. The interviewer is testing more for problem-solving skills than for speed. You are not expected to know everything. You may not be able to solve all problems. Do not make excuses for lack of knowledge. Communicate verbally with the interviewer. If you are unsure or do not know everything, explain what you do know.

Mechanics
The mechanics of the technical interview usually involve a good knowledge of the basics. Remember that proper practice prevents poor performance: Study information from early courses such as physics or calculus. Use the FE Exam preparation as a good review. Expect a design, or open-ended, question. Study other subjects that seem relevant to the position.

Remember that it is very important to show your problemsolving skills and to communicate effectively. Even if you do not know the answer, tell the interviewer everything you do know, including how you would set up the problem. Also, many times interviewers will increase the difficulty level of the questions until they ask a question you cannot answer. Avoid feeling frustrated or panicked and communicate what you know to the interviewer.

Summary
1. Know the differences between the technical interview and the traditional interview. 2. Show your problem-solving and communication skills. 3. To prepare for the technical interview, study the proper material and practice communicating the information effectively. 4. Take enough time to answer a question and explain your reasoning. 5. Stay relaxed and focused throughout the interview.

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International Students

ach year, international students in the Cockrell School successfully conduct their job searches. How do they do it? They prepare. By investing time and energy in preparation, you can be confident in your ability to adjust to your new environment and communicate your unique skills, qualifications, and enthusiasm. ECAC Services
ECAC offers career counseling services on a walk-in or appointment basis to engineering students. Topics and issues addressed in individual counseling sessions and workshops are: Resume and Letter Writing Interviewing Dressing for a Successful Interview Business Etiquette Site Visit & Salary Negotiation Ethics Job Search

Helpful Links for International Students*

To better assist you with details regarding work authorization and how the Bureau of Citizenship & Immigration Services (BICS), formerly INS guidelines apply to you, please contact The University of Texas at Austin International Office at http://www.utexas.edu/international/ or call 471-1211. Other helpful links include: U.S. Citizenship & Immigration Services http://www.uscis.gov/portal/site/uscis Foreign Labor Certification Data Center http://www.flcdatacenter.com/

Registering for ECAC services allows students to create and post a resume online, view online job postings, and submit resumes for campus interviews.

Resume Tips for International Students*

Generally speaking, there are major differences between U.S. resumes and resume formats from other countries. These differences do not apply to all countries and do not account for individual differences or for changes over time. U.S. Resume Concise, attractive marketing tool- summarizes job skills, accomplishments, and academic background relevant to employment objective One to two pages maximum Does not include gender, age, marital status, race, or religion May or may not include completion of military service depending upon whether it is relevent or makes the person a stronger candidate *Provided by The University of Texas at Austin International Office International Resume Chronologically details academic and formal work experience

Sometimes two or more pages Sometimes includes age, marital status, race, and/or religion Sometimes includes completion of military service

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International Students Continued

Interviewing Tips for International Students*
There are several major differences found between job interviews in the U.S. and job interviews in foreign countries. U.S. Interview Be punctual. Arrive 5 to 15 minutes prior to appointment. Eye contact is expected and shows confidence. Interviewer styles vary. May begin with direct questions or minimal small talk. Interviewer may do most of the talking or may expect the candidate to do most of the talking. Questions regarding age, race, sex, and marital status are illegal. International Interview Personal relationships may be more important than time. Being late may not be a problem. Eye contact, especially with persons of higher status, may be disrespectful. Interviewers commonly start with small talk and look for information regarding character or personality. Interviewer may talk for the majority of the interview. Age, race, sex, or marital status may be issues in the interview. Males may be expected to dominate interactions with females. Younger people may be expected to show deference to elders. Indirect questions regarding competency, experience. Citing accomplishments and skills might be considered boastful, self-serving, or too individualistic. Jobs may be assigned by government or family. Questioning ones role may be seen as disloyal. Companies sometimes assign work and expect individuals to accept what is available. Interviewer may not expect immediate competence and instead be looking for a long-term employee. Personal questions regarding such issues might be considered an invasion of privacy. Researching an organization in advance may show too much initiative and independence. Asking an employer during an interview where they are in the interview process and when you can expect to hear back from them may be seen as too forward. Inquiring about the status of an application after the interview may be seen as rude.

Direct questions regarding competency, experience. Open discussion of accomplishments and skills shows confidence. Show clear self knowledge, career goals and long-term plans. NOTE: It may be important to be flexible, however, to initially obtain employment. Interviewer may expect immediate competency and look at each new employee for a 2 to 5 year commitment. Self-disclosure of strengths, weaknesses, personality, leadership style, problem-solving abilities, etc. may be appropriate. Researching the organization and demonstrating that knowledge during the interview is expected. Shows initiative and interest. Acceptable to ask an employer at the close of the interview where they are in the interview process and when the candidate can expect to hear back from them. Inquiring about the status of an application after the interview is acceptable and demonstrates interest in the position. *Provided by The University of Texas at Austin International Office

The Handshake
In the business world, people tend to place a lot of importance on the handshake, and commonly believe that a persons handshake says a lot about him or her. It is a standard gesture of introduction and greeting in the U.S. If cultural or religious rules prohibit you from shaking hands, please see an ECAC career counselor to discuss alternatives. Following are some guidelines for shaking hands. Smile, make good eye contact, and extend your hand. Your handshake should be firm and brief. Do not worry if you forget a name. It is appropriate to ask forgotten or difficult names again. Simply say, Please tell me your name again.

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The Site Visit

student may be asked to interview with an employer on site, at their facilities (usually as a second interview after a campus interview or phone interview). The site visit is an important opportunity for the student and employer to make an impression and to see how well the student will fit into the organization.

Who Pays for the Visit?

When you are invited for the site visit, ask how the employer wants you to travel, where to stay and which (if any) expenses will be paid by the employer. If you are to be reimbursed, it will be necessary for you to keep all receipts for food, lodging, and transportation. If traveling by air, ask if the employer is providing your ticket. If purchasing your own, keep all transaction documentation for reimbursement. Ask how you are to get to the hotel or office from the airport.

What Questions Should I Be Prepared For?

Although it is impossible to predict exactly which questions you will be asked, most of them will be designed to answer these basic questions: Are you willing to do the work expected of you? Will you be compatible with the employer, the department, supervisor, and co-workers? Are you willing to make a strong commitment to be a successful employee?

When Does the Interview Begin?

The interviewing process begins upon your arrival, with your first contact with a representative. Whether you are picked up at the airport or the hotel and taken to dinner or asked to report to the personnel office, it is important to dress and behave professionally at all times.

You may also be asked technical questions and behavioral questions looking for skills such as team and leadership skills.

What Do I Do If I Receive an Offer?

Thank them for the offer; tell them you are pleased they are interested in you and ask when they need your response. If pressed for an immediate answer, simply explain that you are not ready to make a decision. If possible, decide before the interview how much time you need to make a decision and ask if that would be acceptable. For more information on evaluating an offer, see p. 56.

How Long Will the Interview Last?

The site visit will usually last about five to six hours, but may vary. On the day of the interview, you can typically expect to be hosted by the office that initially contacted you. They will give you a schedule for the day, and escort you to your first interview. You may be taken to lunch with several representatives. The dining experience reveals interpersonal skills as well as attention to detail, so demonstrate good dining etiquette skills. You may be interviewed by prospective co-workers, higher-level executives and, most importantly, your future supervisor. At the end of the day, your host will probably meet with you before you leave.

Important Tips
Being well-prepared means knowing your strengths, accomplishments, and abilities. Get a good nights sleep prior to the site visit. Finally, remember to write the appropriate people and express your appreciation for the visit.

How Do I Evaluate the Employer?

The site visit can be grueling; but it is an excellent opportunity for both you and those in the organization to evaluate each other. Use your site visit experience to decide whether or not this employer is a good fit for you. Ask yourself if it felt like a comfortable work environment. Did people answer your questions? Look at the employer Web site. Also, read printed literature about the employer, including the annual report, and one or more employer newsletters. Find out if it has been growing as reflected by new products or services, facilities or acquisitions. 55

How Do I Relate My Skills and Interests?

After thoroughly reviewing the organizational literature and employer Web site, you should have a good idea about the type of work you will be doing. If you do not have a job description before the interview, ask what you would be doing. Relate your education, interests, and experience to the needs of the organization.

Evaluating a Job Offer

his is it. The moment youve been waiting for. You have a job offer! Now what? First things first. Ask to get the offer in writing. Then carefully evaluate every part of your offer before you decline or decide to accept it. If you have any questions, feel free to contact the employer for clarification. And remember, you can always ask ECAC for advice. Below you will find the basics of evaluating a job offer. What Factors Should I Consider When Evaluating an Offer?
Nature of the work Organizational culture Travel Mentoring Salary Advancement opportunities Support for continuing education Location Level of responsibility Benefits Variety of work Values most important to you

Sources for Salary Research

ECAC Salary Information- ECAC compiles statistics by major and degree level, and compares the average salaries of UT Austin engineering students with the national average. To access the salary surveys, visit the ECAC Web site: http://www.engr.utexas.edu/ecac/salaries/ Occupational Outlook Handbook- The Occupational Outlook Handbook lists figures for a selected list of jobs. http://www.bls.gov/oco/ Salary Facts Handbook- Located in the ECAC Library collection in ECJ 2.400. Salary.com- Search by job title, zip code, and your level of education to find average salaries and more. http://www.salary.com/

I Need More Time to Make My Decision.

You may ask the employer for an extension if you need more time to decide. Have a reasonable date in mind before contacting them. Before requesting the extension, thank them for the offer and tell them you are considering it very seriously. Inform ECAC about an exploding offer (offer made with an unreasonably short deadline).

What About Benefits?

Benefits may be negotiable. Typical packages consist of, but are not limited to, health, dental, life, accident, and disability insurance, vacation, holiday, and sick days, and retirement programs. For more information on evaluating your benefits package, visit: http://www.collegegrad.com/book/Successful-Job-OfferNegotiation/Evaluating-Your-Benefits-Package/

What About Salary Negotiation?

Starting salaries matter because raises are generally on a percentage basis; therefore, the higher the salary, the larger the raise. Additionally, company pensions are usually based on your highest earning years. It is your personal choice to negotiate salary or not. Wait to negotiate until you have a firm offer. Before negotiating salary, emphasize all the positives of the offer. Let the employer see your enthusiasm and appreciation for the offer as a whole. When questioned about salary expectations, give a broad range (up to $5,000). Speak in terms of the market rate and explain that your salary range is based on your education, experience, and potential. Sell yourself on why you are worth what you are asking. Employers know the market rate. You should know it from your research. Be prepared to compromise. That is negotiation. Request the renegotiated offer in writing.

I Have Accepted an Offer. What Now?

Congratulations! Stop your job search. Speak to an ECAC counselor to cancel your remaining interviews and withdraw any existing resume submissions. Graciously decline your other offers. Complete ECACs online job report form.

Managing Multiple Job Offers

If you would like advice on managing multiple offers, please see an ECAC counselor in ECJ 2.400.

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List of Typical Recruiters

2H Offshore 3M Accenture Aerospace Corporation Air Liquide Aker Solutions Albemarle Corporation AMD American Airlines American Constructors Anadarko Petroleum Corporation Apache Corporation Apple Applied Research Labs Arcadis U.S., Inc. Arup Audobon Engineering Solutions Baker Hughes Barclays Capital BASF Bechtel Inc. Bell Helicopter Textron BHP Billiton Black & Veatch Bloomberg BrainLAB Brocade Communications BP America Boeing Cameron Capital One Caterpillar Celanese Cessna Aircraft Company Chesapeake Energy Corporation Chevron ChevronPhillips Chemical Company CP&Y Cirrus Logic Cisco Systems ConocoPhillips Cummins Dell Computer Corporation Deloitte Consulting Devon Energy DNV Dow Chemical U.S.A. DPR Construction Dril-Quip Eastman Chemical ERM Southwest EP Energy Encana Oil & Gas Emerson Process Management Epic Systems Corporation ERCOT ExxonMobil Flint Hills Resources Flowserve Corporation Fluor Corporation FM Global FMC Technologies Ford Motor Company Foster Wheeler Corporation Freescale Semiconductor Freese & Nichols Frito Lay General Dynamics General Electric Company General Motors Halff Associates Halliburton Hensel Phelps Construction Hess Corporation Hewlett Packard Hospira IBM Infinera Intel International Biomedical Jacobs Engineering Jet Propulsion Lab Jones & Carter JP Morgan KBR Kiewit Kimberly-Clark Corporation Kimley Horn Kinder Morgan L.A. Fuess Partners L-3 Communications Integrated Systems Lockheed Martin Lockwood, Andrews, and Newnam Lubrizol LyondellBasell Industries 57

List of Typical Recruiters Continued

Marathon Oil Company Maxim Integrated Products M.I.T. Lincoln Laboratory McCarthy Building Companies MD Anderson Medtronic Merck & Company Microsoft Corporation Mustang Engineering NASA Johnson Space Center National Instruments National Oilwell Varco NAVAIR Nelson Architectural Engineers Newfield Exploration Nexen Petroleum Noble Energy NVIDIA Corporation Occidental Oil & Gas Oncor Electric Delivery Oracle Orthokinematics Pape-Dawson Engineers Phillips 66 Pioneer Natural Resources P&G Provenance Consulting Qualcomm Quorum Business Solutions Raytheon Sage Environmental Samsung Austin Semiconductor Sandia National Labs Schlumberger Schneider Electric Shell Oil Company ShoreTel Silicon Laboratories Southwest Airlines Southwest Research Institute Spinesmith St. Jude Medical United States Air Force United States Army Corps of Engineers United States Marines United States Navy Officers Universal Pegasus URS Corporation Teach for America Tenaris Texas Commission on Environmental Quality (TCEQ) Texas Department of Transportation Texas Instruments Texas Memory Systems TOTAL Petrochemicals Turner Construction Company Valero Energy Corporation Valerus Veritas Advisory Group Weatherford International Wood Group Worley Parsons Wyle Integrated Science and Engineering Group XTO Energy, a Subsidiary of ExxonMobil Zimmer

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