How to be a Winner

Advice for students starting into research work

View this page in Romanian courtesy of Jan Rolsky [N.B.: Observations and recommendations based on first being a UROP student at MIT and later supervising numerous UROP students at MIT and undergraduates and graduate students at UCB.] Don't get hung up trying to understand everything at the outset The biggest challenge you face at the onset of any new project is that there is a huge (seemingly overwhelming) amount of stuff you need to know to tackle your problem properly. While this phenomenon is true in the small for the beginning researcher, it is also true in the large for any research project. So learning how to cope with this challenge is an important skill to to master to become a good researcher. In contrast, blocking your action and progress while waiting for complete knowledge is the road to failure. Coping mechanisms employed by winners include:

prioritizing (what do I need to know most) read (everything made available to you, and seek out more; but don't put months of reading between you and getting started doing things.) multithreading (when blocked on one item or path, is there another I can productively pursue?) pursuing multiple, possible solution techniques (maybe some have easier/less blocks paths than others) wishful thinking (ok, let's assume this subproblem is solved, does that allow me to go on and solve other problems?) pester people who might have some of the information you need (you might think they should know what you need to know, but often they don't have a clear idea of what you do and don't know; start by getting them to give you pointers to things you can use to help yourself. Show respect for their time and always follow up on the resources you've been given before asking for a personal explanation.) propose working models --- maybe they are wrong or different from others, but they give you something to work with and something concrete to discuss and compare with others. You will refine your models continually, but it's good to have something concrete in mind to work with.

Losers will stop the first time they run into something they don't know, cannot solve a problem, or encounter trouble slightly out of what they consider ``their part'' of the probl em and then offer excuses for why they cannot make any progress. Winners consider the whole problem theirs and look for paths around every hangup. Losers make sure there is someone or something to blame for their lack of progress. Winners find ways to make progress despite complications. Losers know all the reasons it cannot be done Winners find a way to do it. Communicate and Synchronize Often Of course, when you do have to build your own models, solve unexpected problems, make assumptions, etc. do make sure to communicate and synchronize with your fellow researchers. Do they have different models from yours? What can you learn from each others' models and assumptions? Let them know what you're thinking, where you're stuck, and how you're trying to get around your problems. Decompose The whole problem often seems overwhelming. Decompose it into manageable pieces (preferably, with each piece a stable intermediate). Tackle the pieces one at a time. Divide and conquer. This may sound obvious, but it works. I've turned numerous problems which appeared ``frightening'' in scope into many 1-day or 2-day tasks, and then tackled each nice, contained 1--2 day task as I came to it. As I understood more, new problems and tasks arose, but they could all be broken back down to bite sized pieces which would be tackled one at a time. Be Organized In computer systems especially, the biggest limitation to our ability to conquer problems is complexity. You need to work continually to structure the problem and your understanding of it to tackle the inherent complexity. Keep careful track of what you have done and what you need to do. Make lists; write it down; don't rely on your memory (or worse, yet, your supervisor's memory) to hold all the things you need to do and all the intermediate issues you need to address. Prioritize

Make priorities in your efforts and check your priorities with your supervisor. A common occurrence is for your supervisor to ask you to do A, forget about it, and then ask you to do B before you could possibly have finished A. If you are uncertain on whether B should take priority over A, definitely ask. Sometimes it will, but often it won't, and your supervisor will be glad that you reminded him you were busy solving A. Keep track of B, and when you finish A, see if B still makes sense to pursue. Realize that your supervisor is busy Your professor or graduate student supervisor is busy. He hired you to help him get more accomplished than he could have on his own. Your biggest benefit to him is when you can be self moving and motivating. Do not expect your supervisor to solve all your problems. Find out what he has thought about and suggests for a stating point and work from there. But, realize there may become a time when you have put more quality thought into something than he has (and this will happen more and more often to you as you get into your work). So, when you think you see or know a better way to solve a problem, bring it up . In an ideal scenario this is exactly what should happen. Your supervisor gives you the seed and some directions, then goes off to think about other problems. You put in concentrated time on your problem and ultimately come back with more knowledge and insight into your subproblem than your supervisor. As a supervisor, I work in two modes: 1. Until a student has demonstrated that he has thought more deeply about the problem than I have, I strongly advocate that he start things my way. 2. Once a student has examined a problem in depth, then we can discuss it as peers, and generally the student becomes the expert on this subproblem, and I can offer general advise from my experience and breadth. Deliver Once you've signed up you have to deliver. But, you do not have to deliver the final solution to everything at once. This, in fact, is a fallacy of many people and research projects. Losers keep promising a great thing in the future but have nothing to show now. Winners can show workable/usable results along the way to the solution. These pieces can include:

solutions to simplified models

pieces of a flow intermediate output/data measurements of problem characteristics stable intermediates (see below)

Demonstrate progress. This allows your supervisor to offer early feedback and to help you prioritize your attention---this will often help you both make mid-course corrections increasing the likelihood you will end up with interesting results in the end. Requirements and understanding invariable evolve (remember the key challenge at the beginning is incompletely knowledge). Change and redirection is normal, expected, and healthy (since it is usually a result of greater knowledge and understanding). The incremental model is robust and prepared for this adaptation while the monolithic (all-at-once) model is brittle and often leads to great solutions which don't address the real problem. Incrementally grow your solutions (especially software). In the new chapters which appear in the 20th Anniversary edition of Mythical Man Month, Brooks identifies incremental development and progressive refinement towards the goal as one of the best, new techniques which he's come to appreciate since the original writing of MMM. From my own experience, I whole heartedly agree with this, and it does have a very positive impact on morale (yours, your team's, your supervisor's). Target stable intermediates Look for stable intermediate points on your incremental path to solving some problem.

points where some clear piece of the problem has been solved (has a nice interface to this subproblem, produces results at this stage) things you can build upon things you can spin-out things you can share with team members (allow them to help) points of accomplishment

Don't turn problems (subtasks) into research problems unnecessarily. Often you'll run into a subtask with no single, obviously right solution. If solving this piece right is key to the overall goals, maybe it will be necessary to devote time to studying and solving this subproblem better than it has ever been solved before. However, for most sub-problems, this is not the case. You want to keep focussed on the overall goals of the project and come up with an ``adequate'' solution for this problem. In general, try to do the obvious or simple thing which can be done

expediently. Make notes on the the possible weaknesses and the alternatives you could explore should these weakness prove limiting. Then, if this does become a bottleneck or weak link in the solution chain, you can revisit it and your alternatives and invest more effort exploring them. Learn to solve your own problems In general, in life, there won't always be someone to turn to who has all the answers. It is vitally important that you learn how to tackle all the kinds of problems you may encounter. Use your supervisors as a crutch or scaffolding only to get yourself started. Watch them and learn not just the answers they help you find, but how they find the answers you were unable to obtain on your own. Strive for independence. Learn techniques and gain confidence in your own ability to solve problems now.

Love him or not, he sure hits some nails on the head with this. Bill Gates recently gave a speech at a High School about 11 things they did not and will not learn in school. He talks about how feel-good, politically correct teachings created a generation of kids with no concept of reality and how this concept set them up for failure in the real world. Rule 1: Life is not fair get used to it! Rule 2 : The world wont care about your self -esteem. The world will expect you to accomplish something BEFORE you feel good about yourself. Rule 3 : You will NOT make $60,000 a year right out of high school. You wont be a vice -president with a car phone until you earn both. Rule 4 : If you think your teacher is tough, wait till you get a boss. Rule 5: Flipping burgers is not beneath your dignity. Your Grandparents had a different word for burger flipping: they called it opportunity. Rule 6: If you mess up, its not your parents fault, so dont whine about your mistakes, learn from them. Rule 7: Before you were born, your parents werent as boring as they are now. They got that way from paying your bill s, cleaning your clothes and listening to you talk about how cool you thought you were. So

before you save the rain forest from the parasites of your parents generation, try delousing the closet in your own room. Rule 8: Your school may have done away with winners and losers, but life HAS NOT. In some schools, they have abolished failing grades and theyll give yo u as MANY TIMES as you want to get the right answer. This doesnt bear the slightest resemblance to ANYTHING in real life. Rule 9: Life is not divided into semesters. You dont get summers off and very few employers are interested in helping you FIND YOURSELF. Do that on your own time.. Rule 10: Television is NOT real life. In real life people actually have to leave the coffee shop and go to jobs. Rule 11: Be nice to nerds. Chances are youll end up working for one. If you agree , pass it on.

If you can read this Thank a teacher!

Vote of Thanks Important speech given at the end of the function and the content is based on what the speakers say and on research [know who organized the function including the sponsors]

45 seconds to two minutes Short Show appreciation to speakers Show appreciation to organizers Thank the main speaker first Thank each speaker if the list is short Thank the organizers

OPENING PARAGRAPH Honourable [name], Respected [name], Mr Chairman, our most valued invited guests, ladies and gentlemen! It's my privilege to have been asked to propose a vote of thanks on this occasion. I, on behalf of [name of the organization of the event], and the entire [fraternity /field of interest] here together, and on my own behalf extend a very hearty vote of thanks to all speakers for your important work and sharing with us your findings and opinions today!

[applause] SAMPLE OPENING PARAGRAPH

Honourable judges, lecturers, students, and our most valued invited guests, ladies and gentlemen! This was a delightful function, thoroughly educational and entertaining. I am sure you want me to express thanks to all those persons who contributed to the success of this workshop. [applause]

SAMPLE OPENING PARAGRAPH

Can just say ladies and gentlemen alone since the first speaker already addressed the important people

Ladies and gentlemen, and our most valued invited guests, ladies and gentlemen! It's my privilege to have been asked to propose a vote of thanks on this occasion. I, on behalf of Child Labour Organization, and the entire staff here together, and on my own behalf extend a very hearty vote of thanks to all speakers for your important work and sharing with us your findings and opinions today! [applause]

MIDDLE PARAGRAPHS Thank the speakers

Vary in language In thanking combine those who have done similar tasks-to all the performers we say thanks You do not have to thank the caterers If the list is long avoid itemising individuals A big 'Thank You' to [name speaker], for her/his efforts towards [speech topic]. If there are more speakers, then consider these vote of thanks examples:

to all who contributed in whatever way to the success we are very grateful

Examples Refer and respond to just one central idea of the speaker that you found particularly interesting. I must mention our deep sense of appreciation for [name speaker], for her/his explanation of [speech topic]. Again refer... Further, we are grateful to [speaker], for demonstrating her/his [speech topic]. [Refer and respond to...] I may like to express our sincere thanks to [name], for giving an excellent coverage to [her or his speech topic]. [Refer]. I also wish to express my gratitude to [name], for providing encouragement at [speech topics]. [Refer].

I am also very grateful to [name] for her/his analysis of [point that struck you most]. And, we also would like to acknowledge our gratitude to [name], for exposing her/his theory of [speech topic]. We are all inspired by your great words! [applause] Examples Finally, I would like to take this opportunity to place on record our hearty thanks to [name], [function] for the perfect logistic support and guidance she/he has extended to all of us at [occasion]. I also extend my thanks to [name], [function] and also to [name], [function] for their enormous cooperation in the organization of this event. when using these vote of thanks examples. Well, Mr. Chairman, ladies and gentlemen, an event like this cannot happen overnight. The wheels start rolling weeks ago. It requires planning and a birds eye for details. We have been fortunate enough to be backed by a team of very motivated and dedicated colleagues of [institute, organization] who know their job and are result oriented. I cannot thank everyone enough for their involvement and their willingness to take on the completion of tasks beyond their comfort zones! Vary on these vote of thank examples till your express motion fits the atmosphere right.

. Think about people who are responsible for: o invitations o technical arrangements o stage setting and lighting o musicians o catering o the press and media contacts

in your vote of thanks speeches. [applause] SAMPLE BODY Paragraph 2 To our keynote speaker Jovan Walker who so humorously encouraged us to wash our faces with face soaps. Aneita Henry, we knew yo were into facial products, but we did not know you were so talented. Thank you so much Recardo Thompson for your demonstration on how to wash your face with the soap that best suits the type of skin. We will definitely take better care of our skin. Paragraph 3 To all those who provided the banner, to the entertainers, to the ushers, to the light and sound technicians, the photographers and videographers and everyone who contributed to the success of the seminar; our heartfelt thank you. Ladies and gentlemen for being a gracious audience, thank you [applause]

FINAL PARAGRAPH Mr. Chairman, ladies and gentlemen, once again I want to state that we are all most grateful to all speakers on this stage. We thank you for being with us this evening - its been a great pleasure. Thank You Very Much! [applause] It was my pleasure to propose this vote of thanks, particulary since i benefitted so much. Thank you all. [applause]