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[Insert company name] (Registration No.

[x]) (the Company) NOTICE OF ANNUAL GENERAL MEETING NOTICE IS HEREBY GIVEN that the Annual General Meeting of the Company will be held at [Insert Address] on the [x] day of [month] 201x at [insert time]., to transact the following business:ORDINARY BUSINESS 1. To receive and adopt the Audited Accounts for the financial period from [insert date] to [insert date] and the Reports of the Directors and the Auditors [not necessary for private exempt companies, delete if not applicable] thereon; To re-appoint Messrs [Insert name], as Auditors of the Company and to authorise the Directors to fix their remuneration; and 3. To transact such other business as can be transacted at an annual general meeting of the Company. Dated this [x] day of [insert month] 201[x]

2.

BY ORDER OF THE BOARD

Name : DIRECTOR
NOTE: A member of the Company entitled to attend and vote at the Meeting is entitled to appoint proxy to attend and vote in his stead. A proxy need not be a Member of the Company. The instrument of proxy shall be in writing under the hand of the appointor or his attorney, or, if such appointor be a corporation, under its common seal, or the hand of a duly authorised officer or attorney and shall be deposited at the Registered Office of the Company not less than 48 hours before the time appointed for holding the meeting. Any corporation which is a Member of the Company may by resolution of its directors or other governing body authorise such person as it thinks fit to act as its representatives at any Meeting of the Company or of any class of members of the Company and the person so authorised shall be entitled to exercise the same powers on behalf of the corporation as the corporation could exercise if it were an individual Member of the Company.

[Insert Company Name] (Registration No. [x]) (the Company) AGREEMENT BY MEMBERS TO SHORTER NOTICE THAN IS REQUIRED TO BE GIVEN FOR AN ANNUAL GENERAL MEETING UNDER THE COMPANIES ACT (CHAPTER 50)

We, the undersigned, being the Members of [INSERT COMPANY NAME] (the Company), entitled to attend and vote at a general meeting of the Company, do hereby agree to:1. 2. the holding of the Annual General Meeting of the Company on [insert date] in terms of the Notice dated [insert date] and accept shorter notice thereof; and waive the requirement and entitlement under Section 203 of the Companies Act, Chapter 50 to receive the audited Profit and Loss Account and Balance-Sheet for the financial period from [insert date] to [insert date] not less than 14 days of the date of the Annual General Meeting.

Dated this [Insert date]

MEMBER

SIGNATURE

[Member 1]

[Member 2]

[Member 3]

[Insert Company Name] (Registration No. [x]) (the Company) MINUTES OF THE ANNUAL GENERAL MEETING OF THE COMPANY HELD AT [Insert Address] ON THE [X]TH DAY OF [INSERT MONTH] 201X

PRESENT Please see Attendance Sheet. 1. CHAIRMAN [Insert Name] was appointed Chairman of the Meeting. The Chairman declared that there were sufficient members present to form a quorum and called the meeting to order. 2. NOTICE Notice of this Meeting dated [Insert date] was taken as read. 3. REPORTS AND AUDITED ACCOUNTS [modify as applicable] RESOLVED THAT the Audited Accounts of the Company for the financial period from [insert date] to [insert date] together with the Reports of the Directors and Auditors as presented be and are hereby received and adopted. 4. RE-APPOINTMENT OF AUDITORS [modify as applicable] RESOLVED THAT Messrs [insert name], Certified Public Accountants, having indicated their willingness to accept re-appointment, be and are hereby re-appointed Auditors of the Company, to hold office until the conclusion of the next Annual General Meeting at a fee to be determined by the Director. 5. TERMINATION There being no other business, the Meeting terminated with a vote of thanks to the Chairman. Dated this [insert date]

________________________________

Name: [insert date] Chairman of the Meeting

[Insert company name] (Registration No.[x]) (the Company) ATTENDANCE AT THE ANNUAL GENERAL MEETING OF THE COMPANY HELD AT [insert address] ON THE [X]TH DAY OF [MONTH] 201X

P R E S E N T MEMBER SIGNATURE

[Member 1]

[Member 2]

[Member 3]