Archiving SAPOffice, Business Workplace (Transactions SBWP, SO01, SO00, etc., and Tables SOFFCONT1, SOOD, SOC3, etc.

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Content of Tables: SOC3 : Table SOC3 stores information like application mails, URLs, work item notes, PC documents and contents of documents which are created and sent in SAP Business Workplace (formerly SAPoffice) and documents created using Generic Object Services (GOS). Therefore, the size of SOC3 depends heavily on how frequently such types of documents are sent within a system. The corresponding meta data is stored in table SOOD, folder management data in table SOFM, information of the send process in tables SOOS (send procedure) and send history in SOST. SOFFCONT1 : As of Release 4.6B, KPro (which is in built) plays a major role in storing the contents of the PC attachments, KPro allows you to make use of a certified external storage system, so that the growth of the production database can be controlled as the attachments will be stored in external storage system. If external storage system is not connected, then by default the attachments are stored in SOFFCONT1 (as of release 4.6B).

How to avoid the updates on SAPOffice/SBWP related tables?

Avoiding Updates to SOFFCONT1: As mentioned above, make use of an external storage system, that way the PC attachments are not written to SOFFCONT1, instead they are stored in the external storage system, but this approach comes with an additional cost for the external storage system. From Basis Release > 6.10: Avoiding Updates to SBCMCONT1 Converted MIME documents that are created during shipping with the SMTP are stored in SBCMCONT1 table. As of Basis Release 6.20 SP 34, this persistent MIME storage is deactivated by default, and as of SP39, it can be activated or deactivated at your convenience, for more information, refer SAP Notes: 845449, 687810 and 706328.

How to delete the contents of SAPOffice/SBWP related tables?

There is no standard program or transaction available for deleting the SAPOffice/SBWP related tables, the deletion is only possible by the end user which means the end users must be given training to perform periodical deletion of their mailbox content. If a user delete mails from a folder with or without an attachment, only the references between the folder and the documents are deleted at first. The content of the document will remain in the database. The orphaned data can be deleted from the database with the help of reports RSBCS_REORG* (Tables SOC3, SOOS, SOOD, SOFM and SOFFCONT1).

How to archive the contents of SAPOffice/Business Workplace Documents?

It is possible to move the document contents from table SOC3 to an optical archive using program RSSOAPUT. However, archiving for table SOFFCONT1 is not possible and can only deleted and reorganized as mentioned above.

Quick Tips :
You can use program RSSOINBO (SOY5) to return a list of users who have many documents or unread documents in their inbox. Similarly RSSOQUTA program gives information on the number and size of documents that user may have in their private folder area.