Accomplishment report:

For:

MERCEDITA P. JABAGAT Regional Director and Project Director, KC-KKB MITA GUPANA-LIM Asst. Regional Director and Project Manager, KC-KKB AC MARIFI VILLA
Municipal Area Coordinator Pilar, Surigao Del Norte

Thru:

CC:

From:

MICHAELLESTER O. MONTERON Municipal Monitor Pilar, Surigao Del Norte October 28, 2010

Date:

Acknowledgement: Grateful thanks to Municipal Mayor Lucio Gonzales and his Municipal Coordinating Team for their warmest accommodations and hospitality, for providing convenient working space, and allowing me to use some of the office materials. Executive summary: September to October 2010 Makamasang Tugon Project implementation is generally satisfactory in terms of level of participation among the residence and the support of LGU towards the project. This is observed during the Municipal Orientation that was attended by involved sectors of the community both direct and indirect beneficiaries of the project. The first Barangay Assembly has a participation percentage ranges from 82% as lowest while 100% as the highest rate of participants attended. Volunteers composing of old and newly elected ones are expressing their willingness to learn and to execute implements of the project. This is one of the observations done during the conduct of CSW and PDW. Their attentive and responsive attitude towards the implementing activities of the project is very impressive. From the beginning of the activity until the end of the session they tend to clarify things and personally ask questions to the MCT members for technical assistance. As personally observed it during the workshop, there was a mutual interaction between the participants and speaker with MCT members. MCT staffs are exhibiting their innate and achieved aptitude in dealing with people and community organizing. They are expressing competency and capacities in executing the implements of

the project. This will somehow warrant the successful implementation and accomplishment of the project. The Municipal Area Coordinator was formerly the area coordinator of Kalahi-CIDSS in Vereuala, Agusan Sur, is now the current MAC of the Makamasang Tugon Project in Pilar. The MCfs have already engaged and have their experienced in previous 3 year cycle of Kalahi-CIDSS implementation and some of them are formerly an active BSPMC and Volunteers during those years. This is an assurance that everything concerning the processes of the project will be fully carried out towards its accomplishment. The community in general is performing so well, close coordination of MCTs, brgy. captains, and other concerned offices is being assured for the smooth implementation of the project and so that they must be able to capture all the activities as already being planned. Timetable of activities are strictly followed, thus, activities undertaken are placed according to its timeframe. Introductory statement: The highlights of this report are the major activities have been done in the month of September to October in Municipality of Pilar. The Municipal Orientation-MOA or project lunching is conducted last September 21, 2010; weeks after, the first Barangay assembly is conducted; October 9-13a five days activity is devoted for the reviewing, revisiting and evaluation of PSA result from the previous KALAHI-CIDSS implementation and supplemented with CBMS data result in the last three years and Barangay Development Plan in identifying issues and concerns; the criteria setting workshop is took place last October 14, 2010- this is a one day activity workshop, and the following day October 15-16 two days activity is set for project development workshop. The abovementioned activities involved several documents that embedded in the process. These are as well included in this report base on its purpose. These documents includes resolutions, program of activities of activity undertaken, detailed data on level of participation, minutes of each major activity and different forms- brgy. monthly report, PDW report which are to be filled-out by CFs; site validation forms for sub-projects: roads, post harvest facilities, buildings, and water system; and Sub Project Concept Form of the said projects. Dat e
Sept 21, 201 0

Accomplishments/ Major Activities Municipal Orientation & MOA signing

Activities Undertaken
As shown in figure 1, the program is started by an invocation, followed by singing of national anthem and a welcome address of Mayor Lucio Gonzalesintroducing the provincial officials, MIAC members, DSWD team, 15 brgy captains, SB members, 4Ps members, and other guests. He gave a heartfelt welcome to them and seeks for their best support for the program. Afterwards, the MC gave the floor to RIE Mac Sumagang for the orientation.

Figure 1. FrontPage of program

RIE: discussing the Makamasang Tugon Project as LGU-lead-implementation during the preparation, designing, and development of community sub-projects and packaging of community project proposals Emphasizing the following aspects: a. The role of established MCT and Municipal monitor as front liner during the implementation. b. CDD-LPP harmonization process c. Project principles and objectives. d. Project background e. The role of peoples participation f. Organizational structure and staffing g. Community planning and subproject cycle/ CEAC h. Importance of volunteers in the project implementation i. Local counterpart

Right after the orientation, MOA signing is followed, and it is represented by DSWD Head, Division Office Ramil F. Jamen, Gov. Sol F. Matugas, Mayor Lucio Gonzales and DILG representative. This is witnessed by 15 brgys captains, media, SB members, volunteers and MIAC members and other residence present during the program.

In his speech more focusing on how the prevailing principles of the project must be highly practiced. Quoted he said: I will make sure that the prevailing principles of the project which participatory, transparency, and accountability must prevail in all transactions more on financial matters and these must be highly observed. This statement matters most, particularly for us implementers and for those beneficiaries. This will somehow conveys an assurance that the project will be truthfully implemented without disparity, discrepancy, and anomalies. He thanks the grateful welcome of LGU to Makamasang Tugon project and for their continuous

support and for good performance for the three years cycle of Kalahi-CIDSS project implementation. He further emphasized that this project is a bonus price for them for having a job well done. And since this is LGUimplemented with their counterpart from the province, municipal and brgy fund, DSWD is still monitoring and supervising in its entire implementation by providing with them the technical assistance they will need.

In her speech, she is expressing a grateful gratitude to DSWD for continually providing opportunities-facilities in her respective Province of Siargao. She underscores the importance of having these facilities in the community which helps the people a lot in terms of improving their livelihood and income generation. And gradually alleviate the incidence of poverty. Also, emphasizing the salient function of establishing school buildings in line with her prioritized projects to improve the level of education among youths of the province.

His speech is consistent with Gov. Matugas, similarly pronouncing his full support and acceptance of the project. Accordingly, he is one of those officials appreciating and valuing facilities sub-project of the province. Through which people could retain their confidence that they can attain a quality of life. Promised to have a full-blown supervision of the project.

Participation Rate: Project lunching To ensure full participation among the stakeholders of the municipality rigid followed up is made by Municipal Local Government of Pilar. And after the program there is an estimates of 98.56% participation percentage generated from the target participants: 1. Municipal Mayor 2. Sanguniang Bayan Members Municipal Planning and Development Officer 3. Municipal Social Welfare and Development Officer 4. Municipal Health officer 5. Municipal Agriculture Officer 6. Municipal budget officer 7. Municipal Treasurer 8. Municipal Engineer 9. Municipal Local Government officer

10. Community Environment and Natural Resources Officer 11. District Superintendent of the DepEd 12. All Barangay Chairman of the municipality and councilors 13. Representative from POs, NGOs, religious sectors and academe. 14. 4ps members Setting: Venue of the Program Tables and chairs are arranged in an oblique form facing the front of the Gymnasium. There are participants sat at the side portion and the government officials, DSWD team and other VIPs sat in the presidential table. Sound system is well managed amplified volume is used so that everybody can hear during the orientation. Well placed projector and has a wide coverage of presentation.

Congregated pictures show the level of participation during Orientation and MOA signing.

After the Orientation, they took their lunch break while the municipal area coordinator personally calls the attention of brgy. captains for the meeting after the break. The meeting is for the scheduling of 1st Barangay assembly and the clustering of brgy according to the assigned MCFs. And also to introduce the MCTs and other team involve during the implementation of the sub-project. Right after they agreed among themselves and have decided that the following schedules and agreements reached/settled are official and it should be followed accordingly. Table 1. Schedules of BA and clustering of brgy according to MCFs assigned

Barangay assembly is conducted from the month of September 27-30, 2010. Excerpts from the minutes: Among others, there are issues have been raised during the said meeting. Since the duration of the project is so short. They suggested a reevaluation of the

non-prioritized sub-projects identified during last KC implementation. What follows are the sub-projects suggested for reevaluation: Table 2. list of identified sub-projects

After the meeting is adjourned, RIE calls for a meeting together with MPDC, DILG representative, MCTs, foreign observer and MM for further instructions: 1. Set of activities to be undertaken 2. Role of MM in the area 3. Staffs of MCT must render full time service 4. MPIP-harmonization process 5. Sympathizing for full support of the project. After then, MCTs and MM are both busy for the preparation of coming brgy assembly. There are rehearsals of presentation of each MCF on how they will deliver the report. This is done to ensure the quality of information they can provide to the residence of each brgy and to mitigate lapses. Sept . 2730

Barangay Assembly

As agreed among brgy captains during the meeting that there will be a parallel sessions of Barangay assembly to be conducted morning and afternoon. The first brgy assembly is conducted in brgy Asinan and it is assisted by MM particularly in discussing the harmonization process of LPP and CDD. Most of the discussions are well explained by the MCF alone, thinking that rehearsals made help them a lot in familiarizing the topics being discussed. Alternate joining of MM from different brgys assembly and providing them accurate assistance, helps them more in performing their job.

 Overall MCFs are doing so well despite the absence of MAC that time. Level of participation: Participation rate vary according to areas. The highest participation percentage obtained ranges from 82%-100%. Those previously known as outstanding brgys in terms of performance level in sub-project implementation are still reining. Highest participation rate connotes greater possibility of achievements towards the sub-project implementation and more projects to be offered. This is the thing being emphasized to those brgy with unsatisfactory rating. Table 3. Participation rate of each brgy

Based on personal observation, in the height of coming election-people are political incline. Each conflicting party intends to defeat one another for the sake of political position. They wont and dont want to engage any activities related to the opposition. This might be the reason why some of brgys have less participation rate.

Excerpts from the minutes of brgy assembly; Among other things, during the conduct of brgy assembly there are certain clarifications have been raised from the volunteers themselves. These are as follows; Overview: Honorarium for volunteers After the sub-project turn over into the brgy, who is responsible for maintenance

and operation. Why there is a need to repeat the process or CEAC when the brgy had already identified major problems and already had their proposed (non-prioritized project) project.

Questions concerning these matters have been accommodated by providing with them enough and accurate information. The project has the sense of ownership in terms of process and benefits. You as volunteers and residences are the direct beneficiaries of the sub-project and to that effect as owners as well. Turnover could be mean of full rights, privileges and responsibilities of the given sub-project are being entrusted to the rightful owner. CEAC or CDD is the central focus of this project implementation, by not solely giving them the sub-project they need, as well, teaching the LGU and the residence on how people be able to chart, shape, formulate, decide, design, a form of development in their own terms-in adherence to the principles of participatory, transparency and accountability. Schedules of BA can be read in the previous p. This activity is formally started at 7:30 am with prayer and the singing of national anthem through power point presentation facilitated by Municipal Area Coordinator. Then, Mayor Lucio Gonzales gave his opening remarks. The Mayor was creatively facilitated the introduction of participants. All the expected participants are present: 1. Barangay representation team 2. Municipal Mayor 3. AC 4. CFs Materials to be used in this program are well prepared ahead of time: 1. Minimum criteria for ranking 2. Mechanics for ranking

Oct 14, 201 0

Criteria Setting Workshop It is a major activity conducted to let the Brgy formulates the criteria for ranking sub-project concept. It is done only for the purpose of prioritizing sub-projects in the context of limited funds.

3. 4. 5. 6. 7.

Proposed rules on decorum Sample Tally Agenda in cartolina ( already presented) Objectives in Cartolina (already presented) Attendance sheet ( facilitated by FA)

Figure above is the program flow of the CSW

The objectives of CSW is presented by the Municipal Area coordinator which discusses the following points: 1. Minimum criteria for ranking the subproject 2. The mechanics for ranking- voting procedure, resolutions, complaints mechanism 3. Rules of decorum And also discusses the basic principles on prioritization/ranking: 1. SP should not be in negative list 2. Should identify the most important needs of the community 3. Voting system should be democratic 4. Considered the needs of those who are in needs 5. Should encourage participation 6. Easy to understand

The participants are given the opportunity to lay the criteria and ground rules/or mechanics of ranking the sub-project. And present it into their co-participants on how each of the criteria being set is weight.

The revisited PSA output is also presented by the municipal area coordinator and followed by presentation of Municipal Development Plandiscussed by Alex Literato. The criteria for ranking is composite of two parts: 1. Quantitative criteria 1.1 percentage of local counterpart 2. Percentage of household attendance in BA 3. percentage of direct beneficiary Qualitative Criteria:

1. 2. 3. 4. 5. 6. 7. 8.

Responsiveness Strategic value Environmental impact Benefits for the poor Urgency Seriousness Extent Consequence

Overall assessments: 1. They able to formulate the criteria for ranking the sub-projects and collaboratively discuss current problems confronting their respective brgys. 2. They able to present the PSA output and MDP 3. They able to formulate the mechanics for the conduct of MIBF a) Voting procedure b) Decorum c) And come up with three resolutions The three resolutions are presented in the right column. These resolutions are for Technical assistance fund. TAF is subsidized funds granted to communities with prioritized sub-projects which technical Assistance for planning, designing and supervising requires actual cost. As follows: 001-Adopting and approving the result of the expanded municipal development council- inter barangay criteria setting for the implementation of makamasang tugon project. 002- approving the six brgy of the municipality og pilar,sdn as contracting parties of the service provider for technical assistance fund (TAF) of their eligible community priority subprojects. 003-designating and authorizing brgy asinan as the lead brgy in contracting with service providers for the technical assistance fund for and in behalf of the six brgys. 1. Water system 2. Street travelling 3. Construction of cum

fishermen warf 4. Rehabilitation and upgrading seawall 5. Road for crossing to brgy proper 6. Construction of sea wall 004-requesting to avail Technical ASSITANCE Fund amounting to one hundred thirty five thousand pesos for the payment of professional fee or service, reproduction of plans and other technical documents needed during the preparation of detailed sub-project proposals of the three brgys. Presentation of PSA and identified problems of each brgy.

Excerpts from the minutes of criteria setting: Other discussions raised Overview: Declaration of qourom; acquisiting for best support of residence and officials to cooperate during the implementation Discussion of local counterpart distribution of the project- from provicial, municipality and brgy. They agreed that each of the brgy must avail the project.

October 15-16

This is a training activity that involves hands-on capability building process where the

Project Development Workshop

participants are taught on procurement process, filling out the Sub-project concept form and familiarization of different attachments necessary during the actual implementation of the subproject. After this activity, local volunteers must at least familiarize the basic process in sub-project preparation, designing, and development of community projects, and also the packaging of community project proposal. This activity is started with a prayer and followed by singing of national anthem. An opening remark is initiated by Mayor Lucio Gonzales and introducing the participants and recognizing the presence of the guest speaker. In this activity, the participants are sought to give an expectations on the topics to be discussed. Expectations are divided into four categories namely: venue, topic, speaker, participants. Common among the expectations are; speaker: 1. The discussion must be simplified 2. Full of excitement, there is no place for boredom 3. Do not use English Venue: 1. Peaceful 2. Wide 3. Cold Participants: 1. Responsive 2. Attentive 3. Good listeners Topics: 1. Procurement 2. Proposal 3. POW 4. And many others The guest speaker is introduced by Municipal Area Coordinator, in a way or sort of autobiographical presentation. He is the Regional Infrastructure Engineer, act as a consultant that provides training and extend technical assistance to the volunteers and even to the MCTs.

RIE: discussions on;

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

13. 14. 15. 16. 17. 18.

what is community project site validation environmental scanning project development and management filling up the sub-project concept form presentation and critiquing of output discussion on complete documents on subproject full blown proposals appropriate technology engaging service provider and technical assistance fund sub-project technical standards packaging proposal and approval discussion on the policy and compliance of the subproject environmental and social safeguards environmental and social safeguards environmental management plan critiquing of social and environmental management plan orientation on the operation and maintenance of the proposed sub-project formulation of the o&m core group Tariff setting

The above discussions are facilitating in nature which there is no place for boredom. He put some add-ons of exercises undertaken by the respondents just to let them feel rejuvenate from a load of so much familiarization. For example, during discussions in environmental scanning- Eng Mac used the San Francisco plant with 22 leaves being placed in a distance and letting the participants count the leaves from a distance till closer to the plant. This has an implication to environmental scanning. Every part of the discussion, he deliberately imparts sort of green jokes, wisdom to whisper, realistic ideas and the like. And also at the first part of the workshop, the Municipal Area Coordinator has presented the final revisited PSA output and final criteria adopted by the MIBF for the ranking of the sub-project concept. Presentations pertaining to it are already being presented in the previous page.

Right after the discussions, the participants started

filling out the sub-project concept form, assisted by MCFs. And these are subject for presentation and critiquing. Excerpts from the minutes of PDW; Critiquing: focuses in; On how to work with negative conditions that created the sub-project. It should be convincing to the readers There should be a difference from conditions before and after the establishment of the sub-project. Entries in project type according to three: enterprise, public goods and human resource development How to sustain the project. Estimated damages will be done to environment and how to mitigate it. Percentage of beneficiaries Technical aspect is to be fill-out by MDAC

Crucial issue: Operation and Maintenance of the sub-project.

During the presentation of SPCF of brgy Caridad, Eng Mac has found out that they are proposing a project that is, already being established in the area (water system level II). This is strictly not allowed in Makamasang Tugon project. And he further inquires, if there is an existing O&M primarily responsible for the subproject. Accordingly, there is, yet, the problem is they pay it expensively and the residence themselves do not pay the exact amount imposed. Eng Mac, see it difficult to resolve rather he advised to conduct community consultation with brgy officials and some community residence to discuss this issue and propose another sub-project. After the community consultationthey decided to propose a one unit room for pre-school within the existing elem. Area. Then, Eng Mac, give his go signal to every brgy to proceed in POW except from Caridad.

Afterwards, MCTs facilitated the giving of Certificate of Attendance to the participants, together with the Eng Mac and Mayor Lucio Gonzales.

After that, Eng Mac calls the attention of MCTs and MM for the meeting after the program. This is each of us are required to shared their evaluation and assessments of undertook workshop. Our observations based on venue, discussions, learnings and recommendation or improvements are sought. This is accordingly a tradition right after the program end.

Site Validation: October 17, 2010

One community volunteer per clustered brgy. This activity is simultaneously conducted in three clustered brgy. Instruction of taking picture is just see to it that you can mark the three vantage points. Example picture: Asinan; rehabilitation of brgy road

Structural representation of volunteers by clustered brgy.

Structural model for taking picture on site validation

For road sub-project, the beginning point and the end point are needed to be marked Katipunan; Health Station

Site validation forms; Post harvest facilities:

Rural access component;

Buildings:

Bridges Since then, MCTs and MM are both busy helping each other preparing the documents necessary for each sub-project proposed based on the checklist provided by Eng. Mac. Checklist; Buildings

Road;

Bridges and drainage

Water system;