Professional Documents
Culture Documents
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(ii) Message should be left with AMD’s This late coming will have to be
PA by Divisional Heads/ Section compensated on the same day. For
Incharges and by other in their example if an employee has punched
Sections when any officer has to his/her card between 9.46 a.m. to
remain away from the office 10.00 a.m. he/she will have to punch
indicating the likely duration and out at 6.00 p.m. otherwise half a day
place of availability. CL will be debited to his/her account.
(Ref. O.O. No. 18 dated 1.12.1982) (iv). Keeping in view distance involved
D. Lunch Timing between places of residence and
office and traffic dislocation involved
It has been observed that the occasionally, employees/ officers
employees are not adhering to the may be permitted two hours grace
prescribed lunch time from 1.00 p.m. to period/short leave once in a calendar
1.30 p.m. It is, therefore, brought to the month in the morning or evening.
notice of all employees that they are (v). For the purpose of control on over
required to adhere to the prescribed lunch time, employees should record their
time from 1.00 p.m. to 1.30 p.m., attendance through punching cards,
invariably. All Divisional and Sectional on holidays and also after 5.30 p.m.
Heads are requested to ensure strict or before 9.30 a.m.
compliance of the above instructions by
the Staff of their Division/Section. (vi). EMPLOYEES ON TOUR/OD
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departments/ divisions/sections,
Personnel Section will make out a
monthly statement and send it to
concerned Department for
controlling the leave records etc.
and second copy to Accounts
Department for verification of
overtime/TA bill/Local conveyance.
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9.46 a.m. to 10.00 a.m. he/she will have to It shall be the responsibility of the concerned
punch out at 6.00 p.m. otherwise half a day CL employee to ensure that his/her card is not
will be debited to his/her account. punched by any other person including security
guards. If such a practice is detected, both the
(iv) Keeping in view distance involved concerned persons shall be liable for disciplinary
between places of residence and office and action.
traffic dislocation involved occasionally, 2. A written permission must be obtained from
employees/ officers may be permitted two hours the concerned Divisional Head if the employee
grace period/short leave once in a calendar is required to either come late in the morning or
month in the morning or evening. leave office early in the evening for official
purposes. Such a permission must be sent to
(v) For the purpose of control on over time, Personnel Section for verification of attendance.
employees should record their attendance 3. The employees must adhere to the timings
through punching cards, on holidays and also stated above, otherwise they shall be liable for
after 5.30 p.m. or before 9.30 a.m. appropriate action.
During the last over five years of The above instructions are issued for strict
operation of the above system, a number of compliance. The concerned Sectional Heads
short comings have come to notice which led to are advised to report any kind of deviation to the
its manipulation by a section of employees for undersigned for further action.
their undue advantage. A few examples of
such manipulation are as under: ( Ref. Office Order No.17 dated 14.10.2004)