Microsoft Word: Exercise 5- Spell Check

Using Spell Check

Azeb is an English student. She wrote a homework assignment and it has some mistakes. You will fix the mistakes by using Spell check. Spell check is a tool you can use to correct spelling and grammar mistakes. Things to remember about Spell Check: Red underlining usually means spelling mistakes. Green underlining usually means grammar mistakes. Spell check offers suggestions. The tool is not always correct. Spell check DOES NOT catch all mistakes! Spell check uses a dictionary to check your spelling. Names often show up as mistakes, because they are not in the dictionary. You can fix your mistakes in many ways: o right click on words with red or green underlining for suggestions o use the backspace and delete keys on the keyboard to erase mistakes o click between two letters to add spaces or letters o Click the Review tab and then in the Proofing group, click Spelling & Grammar

Saving Your Work

1. Double-click on the Word Document MynameisAzeb to open the file. This should be saved in the My Documents Folder. 2. On the Ribbon, click the File tab to open the Backstage View. 3. On the left side of the window click Save As. A box will appear. 4. Change the name of the document to SpellCheck. 5. Save the document to your flash drive or to the My Documents folder. Use the Save in dropdown menu at

the top of the box or the icons on the left side of the box to choose where you want to save the file. 6. Click Save in the bottom right corner of the box.

Right Clicking to Fix Mistakes

7. Right-click on the word tipe. This will open a menu. 8. Click the correct spelling for this word in the menu: type

Using Spell Check to Fix Mistakes

9. Click before the word My in the first line to put your cursor there. This tells Microsoft Word to start spell check at the beginning of the document. 10. On the Ribbon, click the Review tab and then in the Proofing group click Spelling & Grammar. 11. Look at the red wordAzeb. Is this a mistake? Remember, the computers dictionary does not have names. 12. Azeb is not a mistake; it is a womans name. Click Ignore Once. You want to ignore this suggestion. 13. Look at the next red word cando. Is this a mistake? 14. Look at the list of Suggestions. Click the correct spellingcan dofrom the list. 15. Click Change. This will change the word: cando, to: can do in your document. 16. Look at the green wordwont. This is a grammar mistake. Read the sentence in the box. 17. Look at the suggestions. The correct spellingwantis not on the list. 18. In the spell check box, click between

the

and the

n in the word wont.

3

19. Press the backspace key once to erase the word wont to the word want. 20. 21.

o and then type a to change the

Click Change. This will change: wont, to: want in your document. Look at the blue wordbee. This is a word usage mistake.

22. Look at the suggestions. Click the correct spellingbeon the list of suggestions. 23. 24. Click Change. This will change: bee, to: be in your document. Look at the next red wordIm. Is this a mistake?

25. Look at the suggestions. Click the correct spellingIm on the list of suggestions. 26. Click Change. This will change: Im, to: Im in your document.

27. Look at the next red wordemprove. Is this a mistake? Look at suggestions. Choose to Ignore or Change. 28. 29. 30. Look at the green periods. This is a grammar mistake. Click the suggestion with one period. Click the Change button.

31. A new box will come up to say that spelling and grammar check is complete. Click OK.

Fixing Mistakes without Spell Check

32. Spell check cannot fix all mistakes. Change these two mistakes that the Type a period at the end of the second sentence after warehouse work. Add the word: I, at the beginning at the third sentence.

spell check did not catch:

33. Save the document by clicking the File tab on the Ribbon. Then, on the left side of the window, click Save. This will save the changes you have made to the same place you chose to save the document at the beginning of the exercise. 34. Word. Click the X in the top right corner of the window to close Microsoft