AMITY INSTITUTE OF INFORMATION TECHNOLOGY (AIIT) AMITY UNIVERSITY, UTTAR PRADESH

PROJECT REPORT ON
ERP IN MANAGEMENT INFORMATION SYSTEM

A Project report to be submitted by Khushbu

A1004911035 B.Sc-IT(V)

Submitted toMs. Deepa Gupta Internal Guide Asst.Professor,AIIT

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INTERNAL GUIDE CERTIFICATE

This is to certify that Khushbu ,student of Amity Institute of Information Technology (Enrollment no: A1004911035) has successfully completed the project report titled ERP in MIS. This is authentic work carried out by her under my guidance. This project report has not been awarded before for obtaining degree or diploma in any course to the best of my knowledge and belief.

Guide/supervisor : Designation : Date : Place :

ACKNOWLEDGEMENT

My first experience of project has been successful, I am thankful to my project guide Mrs Navita Dubal, IT Manager, REC under whose guidelines I was able to complete my project. I am wholeheartedly thankful to her for giving me her valuable time & attention & for providing me a systematic way for completing my project in time.

I am also thankful to Mr. Prasantha Mukhopadhyay, Head of IT Deptt. REC and all training and development members for providing me assistance in various hardware and software problems encountered during the course of my project. I also convey my thanks to TCS staff for helping and guiding me in my project.

Special thanks to Mr. P.J Thakkar, Director(Technical),REC and Mr. Bal Mukand, Ex-Director(technical),REC for giving me such an opportunity and allowing me to work on this project.

I also thank my faculty guide Ms. Deepa Gupta for her cooperation and support.

STUDENT CERTIFICATE
I, Khushbu, a student of Bachelor of Science-Information Technology (IT), in the Department of Information and Technology, Amity Institute of Information and Technology, Amity University, Noida, under class Roll No.A1004911035, for the session 2011-14, hereby, declare that the project entitled ERP in Management Information System has been completed by me in the Summer Training II. I hereby declare, on behalf of myself, that the matter embodied in this project is an original work and has not been submitted earlier for award of any degree or diploma to the best of my knowledge and belief. Moreover, the project report does not breach any existing copyright or any other third party rights.

ABSTRACT

Rural Electrification Corporation Limited (REC), a NAVRATNA Central Public Sector Enterprise under Ministry of Power, was incorporated on July 25, 1969 under the Companies Act 1956. Its main objective is to finance and promote rural electrification projects all over the country. It provides financial assistance to State Electricity Boards, State Government . The purpose of MIS in ERP is to facilitate the flow of information between all business functions inside the boundaries of the organization and manage the connections to outside stakeholders. These reports include near-real-time performance of cost centers and projects with detail sufficient for individual accountability.

Project Scope: It covers only ERP application covering the corporate offices and its project offices. Tools: Oracle SQL ,Toad,Oracle Report Builder,XML Oracle Desktop Publisher: Development Platform: Microsoft Windows XP professional Deployment Platform: Microsoft Windows XP professional

Table of contents

Company Certificate Internal Guide Certificate Acknowledgement Student Certificate Abstract 1.Introduction to Organization .................................................................................................... 7-8 2.Introduction to Project ............................................................................................................ 9-11 2.1 2.2 2.3 2.4 2.5 Objective ........................................................................................................................... 9 Problem Definition ......................................................................................................... 10 Scope ............................................................................................................................... 10 Definitions, Acronyms, and Abbreviations .................................................................... 10 Technologies and Tools to be used ........................................................................... 10-11

3.Software Requirement Specification .......................................................................................... 12 4.Architecture.......13-27 4.1 4.2 5.1 5.2 5.3 Design and Development ......................................................................................... 18-21 Application Structure................................................................................................ 22-27 Format check ................................................................................................................ 28 Limit check ..................................................................................................................... 28 Range Check ................................................................... Error! Bookmark not defined.

5.Validation Checks ...................................................................................................................... 28

6.Testing .................................................................................................................................. 29-30 7.Maintenance ............................................................................................................................... 31 8.Limitation of the Project ............................................................................................................. 32 9.Scope of the Project .................................................................................................................... 33 10.Glossary .............................................................................................................................. 34-35 11.Bibliography ............................................................................................................................. 36 12.Screenshots ......................................................................................................................... 37-64

INTRODUCTION TO ORGANIZATION

Rural Electrification Corporation Limited, a NAVRATNA Central Public Sector Enterprise under Ministry of Power, was incorporated on July 25, 1969 under the Companies Act 1956. REC a listed Public Sector Enterprise Government of India with a net worth of Rs. 12,789 Crore as on 31.03.11. Its main objective is to finance and promote rural electrification projects all over the country. It provides financial assistance to State Electricity Boards, State Government Departments and Rural Electric Cooperatives for rural electrification projects as are sponsored by them.

REC provides loan assistance to SEBs/State Power Utilities for investments in rural electrification schemes through its Corporate Office located at New Delhi and 17 field units (Project Offices), which are located in most of the States. The Project Offices in the States coordinate the programmes of RECs financing with the concerned SEBs/State Power Utilities and facilitate in formulation of schemes, loan

sanction and disbursement and implementation of schemes by the concerned SEBs/State Power Utilities. Mission & Vision:

a .To facilitate availability of electricity for accelerated growth and for enrichment of quality of life of rural and semi-urban population.

b.To act as a competitive, client-friendly and development-oriented organisation for financing and promoting projects covering power generation, power conservation, power transmission and power distribution network in the country.

INTRODUCTION TO PROJECT
Enterprise resource planning (ERP) is a cross-functional enterprise system driven by an integrated suite of software modules that supports the basic internal business processes of a company. ERP gives a company an integrated real-time view of its core business processes such as production, order processing, and inventory management, tied together by ERP applications software and a common database maintained by a database management systems. ERP systems track business resources (such as cash, raw materials, and production capacity) and the status of commitments made by the business (such as customer orders, purchase orders, and employee payroll), no matter which department (manufacturing, purchasing, sales, accounting, and so on) has entered the data into the system. ERP facilitates information flow between all business functions inside the organization, and manages connections to outside stakeholders. Enterprise system software is a multi-billion dollar industry that produces components that support a variety of business functions. IT investments have become the largest category of capital expenditure in United States-based businesses over the past decade. Enterprise systems are complex software packages that offer the potential of integrating data and processes across functions in an enterprise. Although the initial ERP systems focused on large enterprises, there has been a shift towards smaller enterprises also using ERP systems.

Organizations consider the ERP system a vital organizational tool because it integrates varied organizational systems and enables flawless transactions and production. However, an ERP system systems is radically different can run on a from traditional systems

development. ERP

variety

of computer

hardware and network configurations, typically employing a database as a repository for information.

2.1

OBJECTIVE:

The purpose of MIS in ERP is to facilitate the flow of information between all business functions inside the boundaries of the organization and manage the connections to outside stakeholders. These reports include near-real-time performance of cost centers and projects with detail sufficient for individual accountability.
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2.2

PROBLEM DEFINITION
The first step in doing Systems Analysis and Design is Problem Definition. Problem Definition process includes:

To get the requirements of user Discuss the actual inputs and outputs demanded in particular format. Outline a Strategy for developing the required reports to make them live on front end.

2.3 2.4

SCOPE
It covers ERP of production. Definitions, Acronyms, and Abbreviations: SQL (Structured Query Language): It is used to create query for database.

Oracle Reports: It is suite of programs that allows your organization to

centralize report processing and to better manage reporting.

ERP (enterprise resource planning): It is an industry term for the broad set of
activities that helps a business manages the important parts of its business.

XML (Extensible Markup Language): It is a markup language that defines a

set of rules for encoding documents in a format that is both human-readable and machine-readable.

2.5

Technologies and Tools to be used: Front End: Oracle Apps 11i: An industry term for the broad set of activities that helps a business manage the important parts of its business.

Back End: RDBS Oracle: The Oracle Database is an object-relational database management system (ORDBMS) produced and marketed by Oracle Corporation.

Languages/Tools: Oracle SQL: It is used to create query for database. Toad: Oracle Database Tool for SQL Development and Administration Oracle Report Builder: A query builder with a visual representation of the specification of SQL statements to obtain report data

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XML Oracle Desktop Publisher: The engine can format any well-formed XML data, allowing integration with any system that can generate XML, including Web Services or any data source available through JDBC.

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SOFTWARE REQUIREMENT SPECIFICATION

Complete understanding of software requirements is essential to the success of a software development effort. Requirement analysis is a process of discovery, refinement, modeling and specification. Models of the required data, information and control flow, and operational behavior are created.

A number of requirement activities are there like:

Requirement understanding- understood the reporting needs of the user Detailed discussion with user to gather requirements Reading their original reports.---old report formats Structure and Layout planning Developed initial reports and got it treated by user before converting to final Test case generation

In oracle reports, analysis lies in knowing the complete information about the user requirement. The reports are : 1. 2. 3. 4. REC DVAT Payment Report. REC Scheme General Details Report. REC Project Status Report. REC Scheme wise Disbursement Report.

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ARCHITECTURE

The reports have been developed on the basis of following requirements. This report gives the user details of the Dvat payment under various project categories along with the vendor name and its vendor registration number. Invoice Amount, Invoice date, Tax Amount, Tax Rate, Invoice number are also shown. Input: Combination of effective dates for period. Output: To obtain vendor name, vendor registration number, Invoice Amount, Tax Amount, Tax Rate, Invoice number Invoice date and the combination of effective dates entered.

Table name: REC DVAT PAYMENT REPORT Serial No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Inputs / Outputs Description Vendor Name Vat Registration Num Project Number Project Name Tax Amount Invoice Date Invoice Amount Customer Tax Rate Invoice Num Data type Comment

Character Varchar2 Varchar2 Varchar2 Varchar2 Date Varchar2 Varchar2 Varchar2 Varchar2

Name of the project Registration number Project Number Name of the project Tax Amount of the vendor Date of the creation of invoice Invoice amount sanctioned to the vendor Customer to whom loan is sanctioned Tax sanctioned rate Invoice number sanctioned to the customer

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FORMAT: REC DVAT PAYMENT REPORT From dateTo date-

Vendor Name

Vat Registration Number

Invoice Date

Invoice Amount

Tax Amount

Tax Rate

Invoice Number

Invoice Date

2. This report gives the user details of the Scheme General Report under various project categories over the last five financial years along with the Scheme code and its Scheme name. Scheme location, Borrower name, Date of Documentation, Scheduled cod date and Revised cod date are also shown. Input: Combination of effective dates for period. Output: To obtain Scheme code, Scheme name, Scheme location, Borrower name, Date of Documentation, Scheduled cod date, Revised cod date and combination of effective dates entered. Table name: REC SCHEME GENERAL DETAILS REPORT

Serial No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Inputs / Outputs Description Scheme code Scheme name Project Number Project Name Scheme location Borrower name Date of Documentation Customer Scheduled cod date Revised cod date

Data type

Comment

Character Varchar2 Varchar2 Varchar2 Varchar2 Character date Varchar2 Date Date

Code of the project Scheme name of the project Project Number Name of the project Location of the scheme Date of the creation of invoice Date of the scheduled documentation Customer to whom loan is sanctioned Scheduled Cod date Revised Cod date

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FORMAT: REC SCHEME GENERAL DETAILS REPORT From dateTo date-

Scheme code

Scheme name

Scheme Borrower Date of Scheduled Revised location name Documentation cod date cod date

Borrower name

3. This report facilitates the user to know the number of Projects of a particular project
type in a particular status and the other important details associated with the project. Input: Project type and Project Status Name are entered by user Output: To obtain Project Number, Project ID, Project Name, Date Created, Major Category, Minor Category, Customer, Sanctioned Date, Loan Amount Sanctioned according to the user entered project type & project status name, from the specified database.

Table name: REC Project Status Report

Serial No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Inputs / Outputs Description Project Type Project Status Name Project Number Project Name Date Created Major category Minor category Customer Sanctioned Date Loan amount Sanctioned

Data type

Comment

Character Character Varchar2 Varchar2 date Varchar2 Varchar2 Varchar2 date Varchar2

Type of the project Status of the project Project Number Name of the project Date of the project beginning Major category in which the project exist Minor category in which the project exist Customer to whom loan is sanctioned Loan sanctioned date Loan amount sanctioned to the customer

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FORMAT: REC Project Status Report Project Type: Project Status Name:

Project Number

Project Name

Date Created

Major category

Minor Category

Customer Sanctioned Date

Loan Amount Sanctioned

4.This report gives the user, details of the disbursement under various project categories

over the last five financial years along with the name of state and its customer. Scheme Code, Date of Sanction, Amount Sanctioned are also shown. Input: Minor Category is needed to be entered by the user. Output: To obtain State name, Utility, Scheme Code, Minor Category, Date of Sanction, amount Sanctioned, Disbursement Years- 2008-09, 2009-10,2010-11,201112,2012-13 from the specified database.

Table name: REC Scheme wise Disbursement Report Serial No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Inputs / Outputs Description Statename Utility Scheme Code Minor Category Date of sanction Disb 08-09 Disb 0910 Disb 10-11 Disb 11-12 Disb 12-13 Data type Description

Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2
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Name of the state Name of the customer Code of the scheme Project Minor Category Date of sanction of loan amount Disbursed amount during year 2008-09 Disbursed amount during year 2009-10 Disbursed amount during year 2010-11 Disbursed amount during year 2011-12 Disbursed amount during year 2012-13

FORMAT:

REC Scheme wise Disbursement Report Minor Category-

Statename

Utility Scheme Minor Date of Amount Code Category Sanction Sanctioned

Disb 08-09

Disb 09-10

Disb 10-11

Disb 11-12

Disb 12-13

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DESIGN AND DEVELOPMENT

1. Table ColumnsVendor name, vendor registration number, Invoice Amount, Tax Amount, Tax Rate,Invoice number, Invoice date. User inputsFrom Date, To Date

User inputFrom Date, To Date

Oracle Database

Process (Sql, Rdf, Xml, Rtf)

Report-

REC Dvat payment Report

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2.Table ColumnsScheme code, Scheme name, Scheme location, Borrower name, Date of Documentation, Scheduled cod date, Revised cod date User inputsFrom Date, To Date

User inputFrom Date, To Date

Oracle Database

Process (Sql, Rdf, Xml, Rtf)

Report-

REC Scheme General Details Report

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3.Table ColumnsProject ID, Project Name, Date Created, Major Category, Minor Category, Customer, Sanctioned Date, Loan Amount Sanctioned User inputsProject Type, Project Status Name
User inputProject Type, Project Status Name

Oracle Database

Process ( Sql, Rdf, Xml, Rtf)

Report-

REC Project Status Report

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4.Table ColumnsStatename, Utility, Scheme Code, Minor Category, Date of Sanction, Amount Sanctioned, Disbursement years 2008-09, 2009-10, 2010-11, 2011-12, 2012-13 User inputsMinor category.

User inputMinor Category

Oracle Database

Process (Sql, Rdf, Xml, Rtf)

Report-

REC Scheme Wise Disbursement Report

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APPLICATION STRUCTURE
SQL
Structured Query Language Standard language Can be pronounced as S-Q-L or as sequel

(which refers to an antiquated dialect) Language common to many modern databases MySQL PostgreSQL Oracle Microsoft SQL Server

Most SQL databases are relational Relationships between sets of data link them together Other types: hierarchical (MUMPS), object oriented Also usually handles concurrency (simultaneous access from multiple locations)

Why we use relational databases?

Reduce redundancy and associate different kinds of data Example: training class Instructor table has names of instructors Students table has names/info of students Each class then links instructors and students with other unique information Most data exists in only one location, so changing it is easy Data storage is much smaller

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Database Definitions
Field (Column) Row Table Set of rows with fields in the same order unique set of fields Piece of data to store

Database Disk set aside for a set of tables Access control for users

Instance Memory and CPU allocated to multiple databases

Data Types
Numercal Integer and floating point

String (Text) Variable or fixed length

Time/Date Date Time Year

Enum (set of named options) Binary (BLOB)

SQL Command Types

Definition Create/Modify/Delete structure that data will go into.

Manipulation Add, update, or remove rows or row data

Retrieval Get data from database

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 Other

No change to values

Transaction Wrap several statements into one block Useful to back out if a statement fails

Control Access control for users or groups

Some databases extend SQL or allow user defined functions

Definition
CREATE DROP Deletes an existing table from a database Any data stored is deleted as well Creates a new table in a database

ALTER Alter parts of an existing table Remove or add fields Modify field data types Change storage engine Can be done on-the-fly, but be aware of Consequences

Manipulation
INSERT Add new row to a table

UPDATE Change contents of row(s) that already exist in table

DELETE Remove row(s)

Retrieval
SELECT
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Get data from table(s) Can be constrained by:

Which fields get returned Logic operations on row contents (less than, greater than, equal to, etc.) Can also include JOIN clauses to search across multiple tables in one statement

Transaction
Ensures that multiple events happen at one time. Canonical example is a financial transaction Transfer of money from one person to another can't be interrupted while in process Either money goes from person A to person B or nothing happens

Another example is correcting mistakes or backing out of an error

START TRANSACTION Defines start of a block of transactions Data changes are not seen by other users until transaction is committed

COMMIT All changes are made permanent

ROLLBACK Undo all changes made during course of transaction

COMMIT and ROLLBACK end the transaction

SQL Functions
COUNT number of rows in result SELECT COUNT(*) ; SUM add numbers together SELECT SUM( 4 + 5 );

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CURRENT_DATE return current date MIN MAX IN Reduce the need to use multiple OR conditions. Returns the maximum value of an expression. Returns the minimum value of an expression. SELECT CURRENT_DATE();

SQL Conditions
"AND" Condition Allows to create an SQL statement based on 2 or more conditions being met. It can be used in any valid SQL statement - select, insert, update, or delete. "OR" Condition Allows to create an SQL statement where records are returned when any one of the conditions are met. It can be used in any valid SQL statement - select, insert, update, or delete. LIKE Condition Allows to use wildcards in the where clause of an SQL statement. This allows you to perform pattern matching. The LIKE condition can be used in any valid SQL statement - select, insert, update, or delete. BETWEEN Condition Allows to retrieve values within a range.

EXISTS Condition Considered "to be met" if the subquery returns at least one row.

Union Query
Allows you to combine the result sets of 2 or more "select" queries. It removes duplicate rows between the various "select" statements.

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Union All Query

Allows you to combine the result sets of 2 or more "select" queries. It returns all rows (even if the row exists in more than one of the "select" statements). Each SQL statement within the UNION ALL query must have the same number of fields in the result sets with similar data types.

Intersect Query
Allows you to return the results of 2 or more "select" queries. However, it only returns the rows selected by all queries. If a record exists in one query and not in the other, it will be omitted from the INTERSECT results. Each SQL statement within the INTERSECT query must have the same number of fields in the result sets with similar data types.

Minus Query
Returns all rows in the first query that are not returned in the second query.

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VALIDATION CHECKS

1. Format check
Checks that the data is in a specified format (template), e.g., dates have to be in the format DD/MM/YYYY. Regular expressions should be considered for this type of validation.

2. Limit check
Unlike range checks, data is checked for one limit only.

3. Range check
Checks that the data lie within a specified range of values, e.g., the user input dates should be in between the mentioned range.

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TESTING
Software testing is a critical element of software quality assurance and represents the ultimate review of specification, design, and code generation.

Unit Testing Unit testing focuses verification effort on the smallest unit of software designthe software component or module. Using the component-level design description as a guide, important control paths are tested to uncover errors within the boundary of the module. The relative complexity of tests and uncovered errors is limited by the constrained scope established for unit testing. The unit test is white-box oriented, and the step can be conducted in parallel for multiple components.

1) Testing of Report 1: 1. Inputs: From Date: 1-Jan-2013 To Date : 31-Jan-2013 Output: REC Dvat Payment Report generated correctly for above inputs. 2. Inputs: From Date : 1-Jan-2013 To Date : 31-mar-2013 Output: REC Dvat Payment Report generated correctly for above inputs. 2) Testing of Report 2: 1. Inputs: From Date: 1-jan-2013 To Date : 31-jan-2013

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Output: inputs.

REC Scheme General Detail Report generated correctly for above

2. Inputs: From Date: 1-jan-2013 To Date : 31-mar-2013 Output:REC Scheme General Detail Report generated correctly for above inputs. 3) Testing of Report 3: 1. Inputs: Project Type: ****** Project Status: Ongoing

Output: REC Project status Report generated correctly for above inputs. 2. Inputs: Project Type: ****** Project Status: Appraisal

Output: REC Project status Report generated correctly for above inputs.

4) Testing of Report 4: 1. Inputs: SPA: PE

Output: REC Scheme wise Disbursement Report is correctly developed. 2. Inputs: SPA:PE Output: REC Scheme wise Disbursement Report is correctly developed

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MAINTENANCE

Software Maintenance in software engineering is the modification of a software product after delivery to correct faults, to improve performance or other attributes. A common perception of maintenance is that it merely involves fixing defects. However, one study indicated that the majority, over 80%, of the maintenance effort is used for non-corrective actions. This perception is perpetuated by users submitting problem reports that in reality are functionality enhancements to the system. Software maintenance and evolution of systems was first addressed by Meir M. Lehman in 1969. Over a period of twenty years, his research led to the formulation of Lehman's Laws (Lehman 1997). Key findings of his research include that maintenance is really evolutionary development and that maintenance decisions are aided by understanding what happens to systems (and software) over time. Lehman demonstrated that systems continue to evolve over time. As they evolve, they grow more complex unless some action such as code refactoring is taken to reduce the complexity. The key software maintenance issues are both managerial and technical. Key management issues are: alignment with customer priorities, staffing, which organization does maintenance, estimating costs. Key technical issues are: limited understanding, impact analysis, testing, and maintainability measurement. Maintenance activities can be classified into four types:

Adaptive dealing with changes and adapting in the software environment Perfective accommodating with new or changed user requirements which concern functional enhancements to the software Corrective dealing with errors found and fixing it Preventive concerns activities aiming on increasing software maintainability and prevent problems in the future

MIS in ERP is a long term project. Following the above mentioned detail, maintenance will be done time to time.

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LIMITATION OF THE PROJECT

User cannot change the report at its end. Only any technical person has the authority to change the report. In this project, work is done only on the Management Information System of Enterprise Resource Planning.

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SCOPE OF THE PROJECT

In this project, reports are being developed according to the requirement of user to obtain the data from Oracle database. Here requirements keep modifying, so regular development of such reports is necessity. For development, finance management and information management are essential parts. These get included in ERP. In the MIS in ERP project, queries and reports are developed to get the right data in right format with a proper management of time. On the front end, user can easily access all the reports generated according to his requirement, without knowing the backend work. Management Information System involves three primary resources: people, technology, and information or decision making. Since its involvement is in the three most important resources, so its scope will remain till the management of these resources will be required. Enterprise Resource Planning has become essential part of todays management. With the development, there will be more need of such management and planning system. Thats why this project holds alot of scope in future till the need of such management.

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GLOSSARY
MIS/Management Information System A management information system (MIS) provides information that is needed to manage organizations efficiently and effectively. Management information systems involve three primary resources: people, technology, and information or decision making. Management information systems are distinct from other information systems in that they are used to analyze operational activities in the organization. Academically, the term is commonly used to refer to the group of information management methods tied to the automation or support of human decision-making, e.g. decision support systems, expert systems, and executive information systems.A successful MIS supports a business' long range plans, providing reports based upon performance analysis in areas critical to those plans, with feedback loops that allow for titivation of every aspect of the enterprise, including recruitment and training regimens. MIS not only indicates how things are going, but also why and where performance is failing to meet the plan. These reports include near-real-time performance of cost centers and projects with detail sufficient for individual accountability. ERP (Enterprise Resource Planning) is an industry term for the broad set of activities that helps a business manage the important parts of its business. The information made available through an ERP system provides visibility for key performance indicators (KPIs) required for meeting corporate objectives. ERP software applications can be used to manage product planning, parts purchasing, inventories, interacting with suppliers, providing customer service, and tracking orders. ERP can also include application modules for the finance and human resources aspects of a business. Typically, an ERP system uses or is integrated with a relational database system. SQL (Structured Query Language) is a computer language for accessing and manipulating databases. The fundamental concept is to think of the data as being stored in one or more tables. When a request is made to retrieve from these tables, which is called query, the resultant output is also presented in as table.
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Oracle RDBMS The Oracle Database (commonly referred to as Oracle RDBMS or simply as Oracle) is an object-relational database management system (ORDBMS) produced and marketed by Oracle Corporation. XML (EXtensible Markup Language) A document format for the Web that is more flexible than HTML. While HTML uses only predefined tags to describe elements within the page, XML allows tags to be defined by the developer of the page. Thus, tags for virtually any data items such as product, sales rep and amount due, can be used for specific applications, allowing Web pages to function like database records. XML is a subset of the SGML document language, and HTML is a document type of SGML.

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BIBLIOGRAPHY
[1.] www.techonthenet.com [2.] www.oracle.com [3.] www.google.com [4.] www.wikipedia.com [5.] Introduction to Oracle9i: SQL by Nancy Greenberg and Priya Nathan [6.] Basic SQL and Database Theory by David Hummel

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SCREENSHOTS
DVAT Payment Report
Objective- Development of DVAT Payment Report.
QUERY: SELECT c.vendor_name,c.vat_registration_num,a.invoice_date,a.invoice_amount,SUM (b.tax_amount)tax_amount,d.tax_rate,a.invoice_num FROM ap_invoices_all a, jai_ap_tds_inv_taxes b, po_vendors c, ja_in_tax_codes d WHERE a.invoice_id=b.invoice_id AND a.vendor_id=c.vendor_id -- and c.vendor_id=d.vendor_id AND b.section_type = 'WCT_SECTION' AND d.vendor_id=216 AND b.actual_tax_id=d.tax_id AND a.cancelled_date IS NULL and invoice_date between :start_date and :end_date GROUP BY a.invoice_num,a.invoice_amount,a.invoice_date,c.vendor_name,d.tax_name,d.tax_rate, c.VAT_REGISTRATION_NUM ORDER BY c.vendor_name;

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sql query using toad application and pl/sql application.

Generating reports using Oracle Report Builder.

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Making data model of the sql query.

39

Adding parameters.

Generating xml file

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Rtf of REC DVAT Payment Report

Tagging different fields

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Loading xml data

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43

Final pdf of the report

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REC SCHEME GENERAL DETAILS REPORT QUERY

select a.segment1 as schemecode, a.name as scheme_name, b.city as scheme_location, xx_pa_common.P_CUSTOMER_NAME(a.project_id)as borrower_name , xx_pa_common.P_DOCUMENTTATION(a.project_id) as date_of_documentation, xx_pa_common.P_COMPLETION_DATE(a.project_id) as scheduled_COD_date, xx_pa_common.P_REVISED_COMPLETION_DATE(a.project_id)as revised_COD_date from pa_projects_all a, pa_locations b where xx_pa_common.P_DOCUMENTTATION(a.project_id) between nvl(:from_date,xx_pa_common.P_DOCUMENTTATION(a.project_id)) and nvl(:to_date,xx_pa_common.P_DOCUMENTTATION(a.project_id)) and b.city = nvl(:state_name,b.city) Preparing the data model

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46

Defining parameters

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Generating xml file File> generate to file> xml

Parameters form

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Progress of the report

Xml file of the data

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Rtf of REC Scheme General Detail Report

Tagging of parameters

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Tagging of fields

Loading the xml data

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52

Pdf of the final report

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REC Project Status Report

select a.segment1 PROJECT_NUMBER, a.project_id PROJECT_ID, a.name PROJECT_NAME, To_char(a.creation_date, 'fm DD Month YYYY') DATE_CREATED, xx_pa_common.P_CLASS_CATEGORY(a.project_id) MAJOR_CATEGORY, xx_pa_common.p_class_code(a.project_id) MINOR_CATEGORY, xx_pa_common.P_CUSTOMER_NAME(a.project_id) CUSTOMER, To_char(xx_pa_common.P_ISSUE_OF_SANCTION_LETTER(a.project_id), 'fm DD Month YYYY') SANCTIONED_DATE, xx_pa_common.P_LOAN_AMT_SANC(a.project_id) LOAN_AMOUNT_SANCTIONED from pa_projects_all a, pa_project_statuses s where a.project_status_code=s.project_status_code and a.project_type= :proj_type and s.project_status_name= :p_status_name

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Making data model

Double click on Data Model icon-> SQL -> click on blank area to get query input box

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Import or write the SQL query of your requirement

Connect the system with database, by clicking on Connect tab and enter User name, Password, Database to which you want to connect -> Then click on connect.

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 After connecting, query will be created, like this ->

Then go to Program -> Compile-> All Program-> Run

When compiling is successful then check if query is running

Now, if you want to run the report with layout click on Yes. Fill in the user parameters

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58

REC SCHEMEWISE DISBURESMENT REPORT

Double click on Data Model icon-> SQL -> click on blank area to get query input box

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Import or write the SQL query of your requirement.

Connect the system with database, by clicking on Connect tab and enter User name, Password, Database to which you want to connect -> Then click on connect.

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After connecting,

query will be created, like this ->

Then go to Program -> Compile-> All

When compiling is successful then check if query is running Program-> Run Now, if you want to run the report with layout click on Yes.

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Though for live environment, preference is given to develop your own layout of report. For that purpose XML Desktop Publisher is being used.For that purpose firstly we generate Xml file from Report Builder

File-> Generate to file-> XML

Then file is saved->

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Rtf

Now for live working environment

Microsoft word-> Add-ins-> Load-> Load XML data

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To view the output Add-ins->preview->excel

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