Principles of Information Technology

Identifying File Types, Purposes & Extensions

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Application Software
O Ive got an app for that - App is short for application

software O Application software:

O a computer program that performs a specific function(s) for

the user O A group of applications packaged together are called a Suite

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

Application Software
O Examples of applications:
O Google Earth application software locates and gives a

virtual picture of any place on earth O Windows Media Player application software plays songs and videos
O Examples of Suites:
O Microsoft Office is a package that bundles Word, Excel,

PowerPoint, Publisher and Access together O Adobe offers various Suites containing Photoshop, Flash, and other Designing applications
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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

File Extensions
O Using the my computer icon or my files icon/folder,

you can view a list of files contained on your computer O Each file displays an icon, the filename, and an extension O The filename is followed by a period and then an extension

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

File Extensions
O You can identify a file by its extension O .doc and .docx are Microsoft Word documents O .doc represents a Word document created for

version 2003 or less O .docx represents a Word document created for version 2007 or higher

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

File Extensions
O You can identify a file by its extension O .xls and .xlsx are Microsoft Excel documents O .mdb and .accd are Microsoft Access documents O .pub and .pubx are Microsoft Publisher documents

O .ppt and .pptx are Microsoft PowerPoint

documents

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

File Extensions
O You can identify a file by its extension O .psd represents an Adobe Photoshop document O .fla represents an Adobe Flash document O .avi represents an audio or video file

O .wav represents an audio file

O .mp3 represents an audio file O .wmv represents a video file

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

File Extensions
O Pictures, images and graphics can also be

identified by their extensions O Common graphic extensions are:

O .bmp - bitmap

O .gif Graphics Interchange Format

O .jpg or .jpeg Joint Photographic Experts Group O .tiff Tagged Image File Format O .png Portable Network Graphic

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

Choosing the Right Application

O Depending on the type of view in the window, you can

see the application name in the list

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

Choosing the Right Application

O Choose the correct application to open your file

according to its type and extension O .doc or .docx extension means that you should choose Microsoft Word to open the file. O If you choose the wrong application you will get an error message like this one:

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

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Application Purposes
Software/ Application Name
Microsoft Word

Purpose of the Application

Word Processing

Types of Documents Created

Writing letters and reports

Microsoft Excel
Microsoft Publisher Microsoft PowerPoint Microsoft Access

Spreadsheet
Desktop Publishing Presentation Database

Making tables and charts

Flyers and Newsletters Slideshow Presentations Tables, Forms, Queries, Reports
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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

File Manipulations
O Folders are a great way to help you

organize your files O To create a new folder:

O Navigate to the disc or drive where you save O O O

your work Click on the File option Choose New from the drop down menu Choose Folder Type in the name you want to give your folder
O Use something descriptive that will help you identify

the contents of the folder

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

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File Manipulations
O You can create as many folders as you

need O You could create a folder named Word Processing then save all your letters and reports in this folder O You could create folders named for each of the classes you are taking this year O There are many different ways to organize folders and files
O

Use the method according to your instructors directions

IT: Principles of Information Technology Identifying File Types, Purposes & Extensions 13

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File Manipulations
O To create a copy of an

existing file:
O Right-click on the filename O On the drop down menu that appears,

choose Copy O Right-click in a blank area of the screen O On the drop down menu that appears, choose Paste

O You will see the original file and the

copied file
O The copied file will have the word copy

in the filename
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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

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File Manipulations
O To rename an existing file:
O Right-click on the filename O On the drop down menu that appears, choose Rename O The filename will then be highlighted just start typing the new name O Be sure to leave the extension and the period in front of it O Strike the enter key when finished

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

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File Manipulations
O To delete an existing file or folder:
O Right-click on the filename or folder name O On the drop down menu that appears, choose Delete O You will get a delete file message asking if you are sure you want to

permanently delete this file. O Click YES to delete the file.

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

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Lesson Summary
O An application software is a computer program that

performs a specific function(s) for the user O A group of applications packaged together are called a Suite O A file type can be identified by looking at its extension O Example: savings.xlsx is an Excel spreadsheet file

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

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Lesson Summary
O Various software applications perform

different functions and are used for different purposes O Folders are created and named appropriately to help organize files O Files and Folders can be created, named, renamed, moved and deleted

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IT: Principles of Information Technology Identifying File Types, Purposes & Extensions

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The End

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