THE UNIVERSITY OF THE WEST INDIES

MONA CAMPUS Faculty of Medical Sciences, Mona Office of the Dean

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MB BS Programme Director Russell Pierre, MB BS, DCH, DM (Paed), MPH Professor, Paediatrics

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_______________________________ _______________________________ _______________________________ _______________________________ Dear Sir/ Madam, Re: Special Study Module Programme for Pre-Clinical Students in the Undergraduate Bachelor of Medicine Bachelor of Surgery Programme

I am pleased to present to you medical student _________________________________ who is in the first /second year of medical education. This student is required to do 40 hours of community service in an organization involved in delivering service to individuals or the community in general. These include agencies such as social services, health care, education or religious-based outreach organizations. The student has selected your organization as an ideal place to fulfil this requirement. This assignment should provide an opportunity for the student to observe organization structure, organization communication, customer service and an opportunity to observe or participate in your core business. These hours should preferably be done over a period of consecutive days but can be flexible depending on your time and what is mutually convenient between you and the student. Please see attached a form for tracking the student. Thank you for your generosity. Yours truly,

Russell Pierre Deputy Dean, Undergraduate Affairs

atch.

SSM Activity Record

Students Name ______________________________ I.D No. _____________________ School: University of the West Indies Faculty: Faculty of Medical Sciences, Mona

Coordinator Prof. Russell Pierre Name

Signature

Activity Supervisor

I _____________________________________ agree to supervise the above student while he/she is placed in this organization. I understand the conditions under which the student was placed in this organization and will guide the student in fulfilling the objectives of the programme.

Signature _______________________ Position_____________________________ Organization ____________________________________________________________ Address________________________________________________________________ Contact _______________________________________ Date _____________________

STUDENT TRACKING SHEET

Date

Hours Present

Type of Activity Assigned

Supervisor Signature

MB BS Programme UWI, Mona SPECIAL STUDY MODULE Community Service Guidelines for Students The Special Study Module is a part of your medical training designed to foster self directed learning around a topic which complements the material offered in the core curriculum. This period of community service will provide you with exposure to an organization involved with caring for individuals. It gives you a chance to see close up how that agency operates and to experience aspects of communication, organization and the delivery of service. The practice of medicine is about caring for others as individuals and/or within a community context. Through this exercise, it is hoped that you will begin to reflect on and analyze your own role as a future care-giver. This process will continue throughout medical school and indeed as you continue with your career. Any organization which allows you to achieve the above can be selected and approached to allow you the opportunity to gain this experience. This may range from a school, social work agency, community-based organization, religious outreach, health service agency or other suitable place. ALTERNATIVELY, students can opt to engage in (i) research projects, (ii) clinical preceptorships, (iii) customised medicine-related programmes; however these should be clearly described and approval sought prior to commencement (e.g. projects organised by SCORA and related committees). In addition you are to write a one page reflective essay (preferably typed and minimum of 600 words) on your experience, highlighting the impact the experience had on you as a future physician. Please print and then complete the missing parts of the letter of introduction to your agency of choice. This includes the date, name and address of the organisation and your name. Just fill in the gaps. The rest of the letter should NOT be adjusted. Please note that at the end of the exercise you are to hand in the tracking sheet, along with the signed agreement of your activity supervisor. All of this together with your reflective essay will be collected on your return to school in September.

1 THE COMMUNITY BASED INITIATIVE FACULTY OF MEDICAL SCIENCES, SSM PURPOSE: This initiative is designed to increase and enhance the competencies and knowledge base of students. It affords students the opportunity of working with and observing helping professionals in other disciplines within their respective agencies; it reinforces the students identification with the purposes, values and ethics of the helping profession. LEARNING OBJECTIVES: Students are expected to participate in a range of service delivery as stipulated by the respective agencies. At the end of their work on the specific project or programme, students should be more competent in: Demonstrating the appropriate use of self in a social service setting Practicing within the values and ethics of the helping profession Recognizing how ones own values impact client assessment and intervention Working collaboratively with professionals from other disciplines Planning and executing intervention strategies appropriate to project/programme tasks assigned them RESPONSIBILITIES OF THE SUPERVISOR/INSTRUCTOR: The supervisors role as facilitator of students is to ensure the satisfactory completion of assigned tasks, while enabling learning and reflective task-oriented direction during the experience. The supervisor/instructor is therefore responsible for: Making sure that there is suitable accommodation for students. Orienting students to the agency setting. This includes orientation to agency procedures, policies, layout, staff members and the positions they hold and clients to be served. Helping students to negotiate the different levels of staffing in the agency and by extension facilitating easier acceptance of students in the organization. Completing forms as required by the Faculty of Medical Sciences, University of the West Indies.

SSM-FMS

2 EXPECTATIONS OF STUDENT: i. ii. iii. The student will complete a minimum of 40 hours in the agency. The student is expected to abide by the rules and guidelines specified by the accommodating agency. The student is expected to adhere to all professional Code of Ethics. Of utmost importance is confidentiality of client and agency contracts and records.

STUDENTS REMOVAL FROM AGENCY: i. ii. If the student experiences a crisis, which limits that students ability to progress successfully, the student may withdraw from the agency. Immediate removal from the agency and an administrative review will be initiated if it is reported There was a breach of confidentiality on the part of the student. Student displayed inappropriate professional behaviour.

EVALUATION: Tracking sheet/forms will be sent to supervisors as part of the evaluation process. These forms are to help track students progress and to help ascertain best project.

SSM-FMS

Social Service agencies contacted

Name of agency 1. The St. Andrew Care Centre for street boys. 2 Ambrook Lane, Kingston

Contact Telephone # (968-6395) or standrewcarecentre@cwjamaica.com Director Mrs. Rhoden ( Is able to accommodate 2 students for August 2011)

2.

YMCA 21 Hope Road, Kingston 10

Telephone # (926-8081) or kymca@cwJamaica.com Correspondence to be addressed to Mrs. Sara Newland-Martin (Manager) They conduct summer camps for 8 weeks from July to August and need volunteers. Telephone # (759-2080/2081) Correspondence may be addressed to Mrs. Georgia Lewis-Scott (Exec. Director). This agency has approximately 7 projects running simultaneous and need volunteers.

3.

Youth Opportunities unlimited 4 Camp Road, Kingston 4.

4.

Women Centre 42 Trafalgar Road, Kingston 10

Telephone # (929-7608) Contact person- Mrs. Murray This agency caters to teenage pregnant women.

5.

Womens Media Watch 14 South Avenue, Kingston 10.

Telephone # (926-0882) or wmwjam@hotmail.com Contact person Ms. Hilary Nicholson (training coordinator) This agency uses volunteers, but has not concretized summer projects as yet. Will be able to give feedback on summer projects by end of May.

6.

Grace and Staff Community Development Foundation 64 Hanover Street, Kingston

Telephone # (922-3440) Contact persons Mr. Sweeny or Mrs. Madden

7.

National Youth Service 6 Collins Green Avenue, Kingston 5

Telephone # (754-9816) Contact Mrs. Parkins (Community Service Coordinator) straight tel. # 383-8561