ASG Senate

5/20/09
I. Call to Order and Roll Call
II. Approval of the Journal
III. Executive Board Reports
a. Miles: Group Misconduct decision
i. PASA: turned in contract too late to have a bar night. Advisor
specifically told a member on outgoing exec board they cannot
have it. Hundo said they could be there and just collect donations.
Consequences: must give back profit,
ii. Vote to approve punishments
1. Passes without objection
IV. Special Order
a. Kaibigan Promotion to A-Status Recognition
i. Malavika: Kaibigan came in last night and showed they satisfied
the main criteria.
ii. Michael: what is Kaibigan?
iii. Kaibigan is a Filipino dance group
iv. Michael: are they unique?
v. Malavika: yes, in focus on Filipino
vi. No objections to giving Kaibigan A-status
b. Tech Director Confirmation
i. Mike: speech describing Andrea’s qualifications and goals
1. she currently works on school of communications website
2. goal to build a solid tech committee
ii. Andrea: sophomore in the school of comm.
1. fluent in computer programming languages
2. Hopes to unify websites under larger umbrella of ASG
3. willing to learn
iii. Vote: Andrea confirmed without objection
iv. Samir swears in Andrea
V. General Order: Student Groups Committee Elections
a. Miles: 6 seats open (3 senators, 3 non-senators)
b. Work with student groups as student advisor
c. Huge committee-wide events: SLT
d. Individual projects for committee members
e. Samir: if you’re not on a committee, this is a great one, big with student
groups
f. Nominations for 3 senator spots
i. Beau Becker
ii. Bill Russell
iii. Samantha Reed
g. Speeches:
 i. Samantha Reed: would like to make process of starting groups
easier for students; works on Listening Campaign
ii. Bill Russell: leadership experience as president of student body in
high school, not over-involved, represents NACA, ideas: SLT
geared toward specific positions
iii. Beau Becker: good with people, will help prepare to be on SAFC
in the future, will do best to keep groups in order and make great
events
h. Julia: Motion to White Ballot
i. Second
ii. Matt: I object, but I’m not a senator
iii. Sheena: I object
iv. Vote for White Ballot
1. Passes unanimously
2. Beau, Bill, and Samantha elected to SGC
i. Election for Non-Senator Spots
i. Brian Rosenthal nominates David Benjamin
ii. Brian Rosenthal: declines
iii. Jeff nominates Malavika: declines
j. Speeches
i. David Benjamin: was appointed, freshman, on ER, has been on
SGC for three weeks, assigned to review funding guidelines for B-
Status groups
ii. Questions:
1. Mike: how’s your experience been so far?
2. David: great, I learned a lot, took a while to get used to
how things work
3. Sheena: ideas for funding application?
4. David: B-Status should get more funding; will be working
with Cie
iii. Motion for White Ballot
1. Second
2. No Objections
iv. David Benjamin elected to Student Groups Committee
k. Tell your friends and help publicize SGC
VI. Emergency Legislation
a. Tommy and Jilian: Dillo Day requested 10,000 water bottles from Pepsi,
but only received 485. Student Affairs managed to get around 5000
bottles. We request funds from Senate Allocation Pool from ASG to fund
the remaining 2000 water bottles.
b. Tommy: 1175 dollars left in Senate Allocation Pool
c. Sheena: could students bring own water bottles and fill them up?
d. Helen: students can’t bring any containers onto the field
e. Julia: Gatorade jugs with plastic cups
f. Tommy: huge lines for 8000 water bottles
g. Wilson: past years, how many?
h. Helen: Greek Life did water bottles last year; we did not have 10,000 with
very angry students
i. Jilian: 10,000 is the best number that Mayfest has developed
j. Nate: this money is still from this fiscal year,
k. Julia: why didn’t Pepsi donate all of them?
l. Tommy: my guess is the economic downturn
m. Julia: how do donations work with Sodexo?
n. Jilian: we thought about getting donations from Evanston, but not allowed
with Sodexo
o. Hiro: at the booths, do they say Pepsi, or do they just give it out? b/c we
could promote it as ASG provided
p. Jeff: water came in coolers w/ Pepsi on the outside
q. Wilson: how will water be distributed?
r. Helen: complicated process through athletics and Sodexo sports and
leisure contract
s. This is all going through Student Affairs, Mayfest has little to do with this
t. Julia: why didn’t someone do something about this earlier?
u. Student Affairs had been working on it and fell short very recently
v. Julia: fund gets replenished, but what happens if we don’t spend our
senate allocation pool?
w. Jilian: goes back to SAF, not back to us
x. No con speech
y. Motion to vote
z. Julia: Motion to amend
i. ASG be advertised wherever water is distributed
ii. Authorship speech: defer to Hiro: if Pepsi can advertise, then so
can we and it’ll be a great publicity campaign
iii. Mike: how do we phrase this if we publicize?
1. Hiro: who has funded this in the past?
2. Helen: first time, it was a collaboration, but this year,
corporate calls were their responsibility
3. Hiro: funding came from pepsi, student affairs, and ASG
iv. Wilson: would the money that goes toward advertisement come
from student affairs?
1. Hiro: we still don’t know the physical aspects of it, but I’m
sure we can print out some paper that says provided by
v. Matt: who is this going to fall on?
1. Hiro: I guess student affairs b/c in charge of coordination
2. Matt: who in ASG will make sure that happens?
3. hiro: exec board, PR Chair
4. Tommy: what do you think of making Jilian the point
person since she’s on the Dillo Day Task Force
vi. Friendly amendment
1. Jeff Cao: in part, funded by ASG
2. Helen: publicity will be in the emails, but we don’t know
about day of
 vii. Friendly amendment
1. Jilian: can we call on ER Director to look into this and get
ASG credit for it
2. Julia: no, b/c it’s in a week and an investigatory amendment
is passive aggressive
viii. Motion calls upon ASG to publicize it by saying ASG Activity Fee
is responsible
ix. Matt: does ASG have the authority
x. Hiro: we’re just requesting that
xi. Julia: is feasible and can be done in the emails
xii. Con speech
xiii. Vote: amendment requesting publicity for ASG
1. passes unanimously
aa. No con speech
bb. Vote to approve legislation
i. Passes unanimously: money goes to Dillo Day water bottles
VII. Old Business:
a. SL0809-44: ASG General Assembly
i. Tommy: motion to postpone for one week
1. Second
2. We had zero opportunity to figure out if this was already
passed
3. we’ll look at it next week
4. Postponed without objections
b. Dorm Senator Election Guidelines
i. Grace: expanding ability of candidates to campaign within
guidelines from dorms
ii. No con speech
iii. Vote
1. passes unanimously
VIII. New Business:
a. SR0809-03: Freshman Freeze Legislation
i. Lucas: president of IFC; proposed freshman freeze reform to Banis
on Monday
1. shortening by 2 weeks
2. allowing councils to sponsor events during NSW
3. allowing councils to advertise as student groups
4. allowing greek chapters to advertise events after freeze
5. discussion has been going on for 4 years; consensus among
students through investigations to shorten this
6. hoping for support from ASG
7. Sheena: what kind of programs during NSW?
8. Lucas: IFC would be sponsoring in terms of money, not
planning events; we have money and we would like to
work in conjunction with other groups during NSW
 9. Bill: how did you conclude that it should be 2 weeks
shorter?
10. Lucas: original policy is from 1989 deferring rush to winter
quarter that included freshman freeze. Does not include
MGC or NPHC. Realities from 1989 have changed. The
offices today didn’t exist back then such as advising.
Doesn’t serve original purpose of helping freshman adjust.
Worsens first impressions of greek life as unregulated.
11. Sheena: would rush still be first week of Winter?
12. Lucas: yes
13. Wilson: is there a statement to get rid of freeze?
14. Lucas: there is an explicit statement to reduce freeze by
June 2007, but there has been no action
ii. Motion to make it old business
1. Second
2. No objections
iii. Con speech
1. Hiro: forwarded proposal to RCB and has given a statement
to be read in senate: reducing the freeze will harm the
efforts of RCB to create communities within res colleges
before rush starts, res life has reported that alcohol
incidents have increased this year and this legislation will
not help to alleviate that; would not help with relations with
Evanston
2. Sheena: more incidents reported b/c more CAs and more
reporting? Or really were more incidents?
3. Hiro: URL just gave us numbers
4. Beau: that letter referenced frats and sororities, but this is
only for certain frats?
5. Freshman Freeze and this bill applies to every greek
organization
6. Is there any evidence that alcohol incidents were related to
greek events?
7. Hiro: no
8. Lucas: Programming involves philanthropy events and so
this letter claims that advertising takes students away from
their res colleges. Why is it ok to prohibit greek life to
advertise events while it’s allowed by other student
activities and athletics?
9. Hiro: RCB does not have budget capable of putting on such
programming
10. What percentage of campus is involved in RCB?
11. Helen: less than 4000 students live on campus, and about
1/3 might live in RCB
12. What percentage is involved in greek life?
13. 40%
 14. Does RCB view involvement in greek life as negative to
their loyalty to RCB?
15. Hiro: I cannot answer that.
16. Motion to extend question period by 1 minute
a. No objections
17. Do you think RCB took into account NPHC which has a
small budget and focuses on events at the beginning of the
year.
18. What programming would be harmed?
19. RCB hosts trips downtown
20. Motion to extend by 3 min 30 sec.
a. No objections
21. Wilson: dorms also go to Admiral (Hinman)
22. Don’t res colleges offer own events?
23. Mike: does the letter mention MGC or NPHC
24. Hiro: no
25. Are first few weeks important to getting involved in own
res college?
26. Hiro: yes
27. Could greek life and res colleges host event together?
28. Hiro: possibly, they were not approached
iv. Pro speech
1. NPHC is forgotten on this campus. We provide important
programming. A key period of time is at beginning of
school year so we can plan, but the freshman freeze inhibits
us from advertising and delays events and over-
programming between our councils. Effects people in this
organizations and councils.
2. Michael: NPHC and MPC have to have a certain amount of
events per quarter nationally?
3. Yes, and the freshman freeze makes it difficult.
4. Hiro: If you motion to extend, can you ask the author?
v. No con speech
vi. Vote
1. Passes
b. 2010 Election Guidelines (Campus-Wide)
i. Grace:
1. Candidate information: campaign manager information is
required
2. specified that flyers cannot be divided into any smaller than
¼ sheet
3. added stickers and formalized how they are counted
4. dealt with spray chalk: candidate must pay extra fro spray
chalk
5. cannot use tape as campaign medium
 6. Run-off publicity guidelines: no campaign materials from
before run-off can be used, but granted extra 200 flyers in
total: ensures equal ability to campaign
7. Campaign cannot be approved w/o a receipt
8. added that deadline of submission is 5pm day before
9. Election Commission can elect someone else to moderate
debates
10. voting totals must be backed up and saved every 45
minutes
a. 300 votes were lost in past election
11. candidates can use websites for internal management
purposes even before campaign period
12. Sheena: w/ run-off additional flyers, how do you plan on
enforcing that?
13. Grace: using a different color or a different way of signing
14. Alcina: definition of campaign staff?
15. Grace: candidates should not be held responsible of some
student should go rogue and break rules and also it
formalizes that if you are on staff,
16. Can a campaign kick someone off?
17. How do you define campaign staff?
18. Wilson: candidates next year can decide who is considered
campaign staff
ii. Motion to move it to old business
1. No objection
iii. Motion to extend by 3 minutes
1. No objection
iv. Mike: what can you us in run-off as in money and flyers?
v. Grace: no, you cannot use funds leftover from campaign.
Everything starts over.
vi. Tommy: is there anything to address campaign staff members
walking around w/ laptops on day of voting?
vii. Grace: Yes, under electronic, voting booths, which include
stationary and moving devices, are prohibited
viii. Mo: meeting w/ Election Commission before campaign…can we
document what was said?
ix. Wilson: it was and it’s up to the election commission
x. Motion to extend by 2 minutes
xi. Did you think about making each candidate submit a list of official
campaign staff? And unofficial campaign staff?
xii. Grace: leaving it up to commission to deal with it on a case-by-
case basis
xiii. Julia: it’s been practiced in the past that the facebook group has a
list of official campaign staff
xiv. Jilian: why should flyers not be smaller than ¼ of a sheet?
 xv. Wilson: we didn’t want people cutting up into 16 pieces and we
have to sign every one. Would be a lot of work and wouldn’t
benefit campaign.
xvi. Motion to amend:
1. Julia: 4.h.ii. to change Student Activity Fund to Student
Activities Fee
2. Mike: friendly amendment to change it to ASG Activities
Fee
3. Approved
xvii. Motion to extend by 30 sec
1. Jilian: how do you stamp/sign off on stickers and buttons?
2. Wilson: those aren’t counted as flyers, so we don’t need to
sign off on them
3. Jilian: why not?
4. Wilson: that’s the job of the people who want to take it and
report it election commission. In the past, the precedent
has been set that we stamp flyers.
xviii. No con speech
xix. Vote:
1. Passes unanimously
c. SL0809-45: Sustainability vs. Sensibility
i. Authorship speech
1. fund is opportunity for university to promote sustainability
and to encourage students to take responsibility for own
environmental impact
2. Benefit to students: to take responsibility, funds to higher
professors and upgrade facilities
3. Sheena: for the board to talk to administration, who will be
on the board?
4. Board would be 2 faculty, 2 administrators, and any
students that apply and are selected; university faculty
could recommend people
5. Beau: where are you getting money for this?
6. Looking for outside funding. Currently have almost 3000
dollars. Outside grants, fundraising, alumni. We have
56,000 worth of grants pending. We are one of 4 initiatives
that could receive 10,000 from alumni donations.
7. Hiro: could you talk about funds going back to the
university?
8. Money that we help save through energy efficient
initiatives will be used toward our projects up to a certain
threshold.
9. Mike: working with facilities management and other bodies
10. We’re working with facilities management
ii. Committee Recommndation
 1. Matt from Student Life Committee: committee voted
unanimously to recommend this legislation; vast support
from students and organizations across campus
d. SL0809-46: Venue Stamps: Coupon Program for B-, R-, and P-Status
Student Groups
i. Mark Shpizner: to address lack of venue space for groups that
don’t receive funds from SAFC; groups don’t have resources to
use venues such as Cahn and Pick; action is to speak with
administrators about possibility of groups having a discounted
price to use venue for one event per quarter per venue
e. SL0809-47: Academic Committee Projects 2009-2010
i. 11 new projects in Academic Committee :
1. Developing WQ Internship Fair
2. Syllabi on Caesar in addition to course descriptions
3. Hiring Firing decisions
4. open blackboard so classes you are not in are visible
5. work with RCB and AA to get alumni to come back and
give firesides
6. Environmental Policy classes
7. relationship with AComm and departmental advisory
boards
8. tables and chairs for the Rock
9. list a preferred name on blackboard
10. talk to McCormick about Co-op program
11. finishing up projects
ii. Hiro: timeframe?
iii. Just projects for this quarter
iv. Samir: AComm wants to present projects so that he’s only working
on projects that students care about so tell him if it’s pointless and
to get feedback
v. Mike: other ways of accountability: new ASG website will have
projects page with timelines and progress bars
vi. Samir: if you have questions, ask in exec board reports
vii. Mike: are you focusing on past syllabi?
viii. Mo: they wanted future syllabi, but I wanted past syllabi, so we are
going both routes and more detailed course descriptions
ix. Brooke: list a preferred name on blackboard?
x. Jeff: to list nicknames, which cuts down on confusion. And
international students with Americanized names. Gender
Protection Initiative prompted this for transgender students.
IX. Good of the Order and Announcements
a. Samir: send announcements to Brooke by Tuesday night in future
b. Habitat for Humanity: memorial day tennis tournament at 9, $5 entry fee
with cash prizes
i. Tuesday: bake sale from 9-5pm in front of Lunt
ii. Zeta Phi Beta: fish fry on May 29th
 c. Shuttle System: meeting w/ Brian Peters went well; we need more input
from senators so talk to Tommy after
i. Campus loop goes N on Sheridan: day vs. night
d. Malavika: SAFC Elections next week, email Malavika for informational
interviews; 7 spots open: 4 non-senator, 3 senator
e. Helen: flyer in the freakin’ flyer zones! If not, your SOFO account will be
frozen. No chalking under overhangs -> $100 fine
f. A&O’s final show: Daniel Tosh, 7:30 tomorrow night
i. Beau: who’s special guest?
ii. Jasper Redd
g. Clean the House in the Louis Room and I Hate Hamlet
h. May 29th at 5pm , NACA and CSI in McCormick: scapula fest!
i. SafeWalk happening during Reading Week: call if you feel unsafe! ROTC
and Jiu-Jitsu walkers
j. Poker Night and hello from Steve!
k. Dragonboat Fest w/ free food, 6-9pm
l. Mike: can’t tape flyers in designs
m. Samir: Mary Desler will be coming to talk to us about Dillo Day in Senate
X. Roll Call and Adjournment