Republic of the Philippines Department of Interior and Local Government NATIONAL POLICE COMMISSION

NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE

OFFICE OF THE CHIEF, PNP

Camp Crame, Quezon City

MEMORANDUM CIRCULAR Number 2013SUBJECT: ADVERSE CONDITION TEST PROCEDURES and GUIDELINES for CONVENTIONAL, TRUNKED RADIO SYSTEM, FIXED and LAND MOBILE RADIO EQUIPMENT and OTHER SIMILAR EQUIPMENT

1. REFERENCES a. 47 CFR Ch.1 Part 90 Private Land Mobile Radio Services dtd October 1, 2010; b. Memorandum Circular Number DRD-2004-01 Test and Evaluation (T & E) Procedures for PNP Multi-Trunked Radio System (MTRS) and other Similar Equipment; c. MIL-STD-810F Environmental Engineering Considerations and Laboratory Tests dtd January 1, 2000; d. NIJ Standard-0201.01 Fixed and Base Station FM Transmitters dtd September 1987; e. NIJ Standard-0206.01 Fixed and Base Station FM Receivers dtd July 1988; and f. Philippine and International Radio Laws and Regulations dtd 1990. 2. PURPOSE a. To establish test and evaluation procedure for the conduct of adverse condition test during the inspection and post qualification of conventional, trunked radio system, fixed and land mobile radio equipment and other similar equipment; and b. To ensure the durability of the conventional, trunked radio system, fixed and land mobile radio equipment and other similar equipment (including its accessories) subject for procurement, evaluation, and/or acceptance by the Philippine National Police (PNP). 3. SCOPE This document covers all land mobile radio equipment and other similar equipment to be procured or used by the Philippine National Police.

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4. DEFINITIONS a. Base station. A station at a specified site authorized to communicate with mobile stations. b. Carrier frequency. The frequency of an unmodulated electromagnetic wave. c. Conventional radio system. A method of operation in which one or more radio frequency channels are assigned to mobile and base stations but are not employed as a trunked group. Conventional radios operate on fixed channels and each user group is permanently assigned a fixed frequency or a set of frequencies. d. Frequency Deviation. In frequency modulation, the difference between the instantaneous frequency of the modulated carrier and the unmodulated carrier frequency. e. High Frequency (HF) Band. Band of frequencies between 3 and 30 MHz. It is also known as the decameter band or decameter wave as the wavelengths range from one to ten decameters (ten to one hundred meters). f. Land mobile radio service. A mobile service between base stations and land mobile stations, or between land mobile stations. g. Land mobile radio system. A regularly interacting group of base, mobile and associated control and fixed relay stations intended to provide land mobile radio communications service over a single area of operation. It denotes a wireless communications system intended for use by terrestrial users in vehicles (mobiles) or on foot (portables). h. Land station. A station in the mobile service not intended to be used while in motion. [As used in this part, the term may be used to describe a base, control, fixed, operational fixed or fixed relay station, or any such station authorized to operate in the temporary mode.] i. Mobile relay station. A base station in the mobile service authorized to retransmit automatically on a mobile service frequency communications which originate on the transmitting frequency of the mobile station. It is used to extend the range of mobile units, and requires two frequencies for operation. j. Mobile repeater station. A mobile station authorized to retransmit automatically on a mobile service frequency, communications to or from handcarried transmitters. k. Mobile service. A service of radio communication between mobile and base stations, or between mobile stations. l. Mobile station. A station in the mobile service intended to be used while in motion or during halts at unspecified points. This includes hand carried transmitters.
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m. Modulation Types. 1) Amplitude Modulation (AM). Modulation in which the amplitude of a wave is the characteristic subject of variation. 2) Continuous Wave (CW). An electromagnetic wave that varies sinusoidally in amplitude and remains constant in frequency. 3) Frequency Modulation (FM). Modulation in which the instantaneous frequency of a wave differs from its carrier frequency by an amount proportional to the instantaneous amplitude of the modulating signal. 4) Single Sideband (SSB). Amplitude modulation with the carrier and one sideband suppressed. n. Nominal Value. The numerical value of a device characteristic as specified by the manufacturer. o. Output power. The radio frequency output power of a transmitters final radio frequency stage as measured at the output terminal while connected to a load of the impedance recommended by the manufacturer. p. Post-qualification. The stage where the bidder with the Lowest Calculated Bid, in the case of Goods and Infrastructure Projects, or the Highest Rated Bid, in the case of Consulting Services, undergoes verification and validation whether he has passed all the requirements and conditions as specified in the Bidding Documents. q. RF Power Output. The actual amount of power (in watts) of radio frequency (RF) energy that a transmitter produces at its output. r. Receiver. Equipment specifically designed to respond respectively to electromagnetic energy. s. Sensitivity. The minimum input signal (S i) required to produce a specified signal-to-noise S/N ratio at the output port of the receiver and is defined as the mean noise power at the input port of the receiver times the minimum required signal-to-noise ratio at the output of the receiver. t. SINAD Ratio. SINAD stands for Signal-to-noise and distortion ratio. The ratio, expressed in decibels, of (1) signal plus noise plus distortion to (2) noise plus distortion produced at the output of a receiver; from Signal Noise And Distortion Ratio. It is a measure of the quality of a signal from a communications device. Unlike SNR, a SINAD reading can never be less than 1. u. SINAD Sensitivity. The minimum modulated RF signal input level required to produce a specified SINAD ratio at a specified audio output power level.

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v. Transceiver. An inherent combination of a radio transmitter and receiver. w. Transmitter. A device capable of emitting radio frequency waves or energy intended for transmission of signals, messages or intelligence. x. Technical Specifications. It refers to the physical description of the goods or services, as well as the Procuring Entitys requirements in terms of the functional, performance, environmental interface and design standard requirements to be met by the goods to be manufactured or supplied, or the services to be rendered. y. Very High Frequency (VHF) Band. Band of frequencies between 30 to 300 MHz with wavelengths ranging from one (1) to ten (10) meters. z. Ultra High Frequency. Band of frequencies between 300 MHz to 3000 MHz (3 GHz) with wavelengths ranging from one hundred (100) millimeters to one (1) meter. 5. ORGANIZATION a. Post Qualification of Items 1) 2) 3) 4) 5) 6) 7) 8) Head, TWG on Communication; DRD Representative; CES Representative; DL Representative; DC Management Representative; End-user Representative; NAPOLCOM Representative; and COA Representative.

b. Functional Test and Evaluation/Acceptance 1) 2) 3) 4) 5) 6) 7) 8) DRD Technical Team; DL Representative; DC Management Representative; LSS Representative; CES Representative; End-user Representative; NAPOLCOM Representative; and COA Representative.

6. TEST METHODS a. Guidelines 1) Prior to the conduct of adverse condition test, perform an initial test on the different functional parameters stated in the NAPOLCOM Approved Standard Specifications applicable to the communications equipment to be tested. The values obtained in the initial test should serve as the baseline.
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2) Use functional parameters and operational limits specified in the NAPOLCOM Approved Standard Specifications applicable to the equipment under test. 3) The standard values and operational limits used in the initial test must also be the basis in the conduct of the main test. 4) The baseline data that will be obtained during the initial test must be monitored during each and after each test. 5) If a single item will be exposed to different adverse conditions to determine its cumulative effects, perform vibration test before all other environmental tests. 6) Shock test shall be performed after the vibration test. 7) Perform humidity test before dust test and smoke test. 8) Initial test must be conducted a day before the conduct of the Adverse Condition Test. b. Standard Test Conditions Allow all equipment to warm up until the system has achieved sufficient stability to perform the measurement. Unless otherwise specified, perform all measurements under standard test conditions. 1) Power Source. Sufficient power shall be available to operate the equipment under test at its rated voltage, current, power and frequency. 2) Standard Temperature. Standard ambient temperature shall be between 20 and 30 C (68 and 86 F). 3) Standard Relative Humidity. Standard ambient relative humidity shall be between 10 and 85 percent. c. Test Equipment 1) Digital Communications Analyzer; 2) RF Watt/Power meter with reflect signal reading covering HF to UHF bands; 3) Frequency Counter, HF to UHF Bands; 4) Signal Generator, RF and AF signal capable of emitting 0.1 microvolt to 0.5 volt across all frequency range; 5) Regulated Power Supply of the equipment under test; and 6) Analog or Digital Multimeter.

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e. Initial Test. 1) Purpose. This test is used to ensure that the test item is operating properly and to obtain baseline performance data. 2) Related Procedures. a) PNP Memo Circular No. 2013-___ Test and Evaluation (T&E) Procedures and Guidelines for Conventional Fixed and Land Mobile Radio Equipment; and b) PNP Memo Circular No. 2013-___ Test and Evaluation (T&E) Procedures and Guidelines for Trunked Radio System. 3) Procedures. a) Before the conduct of the initial test, document the following information pertaining to the background data of each item: 1 2 3 4 5 6 7 8 Nomenclature; Model; Serial Number; Manufacturer; Brand; General appearance/condition; Specific physical anomalies/abnormalities; and Environmental test history.

b) Operate the test item under standard ambient conditions and obtain baseline performance data. f. Adverse Condition Test Determine the reliability of the communication equipment when subjected to different adverse condition tests such as: Dust test, Vibration test, Immersion test, Wet/Rain test, Drop test, High Temperature test, antenna durability test, and PTT switch durability test. Equipment will be inspected after each test for any physical damage followed by instrumentation or functional test. 1) Vibration Test a) Purpose. This test is carried out in order to verify that the item will function in and withstand the vibration exposures of a life cycle. b) Equipment and Materials Needed. 1 Digital Communications Analyzer. c) Test Duration. One (1) hour minimum.

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d) Procedure. 1 With the power of the test item turned on, place the test item on the floor at the rear of a moving vehicle from point of origin to destination; 2 Perform a thorough visual examination of the test item and document any conditions resulting from vibration test; 3 Perform operational check on the equipment and measure the RF power output, receiver sensitivity and frequency error; and 4 Document the results and compare with the results obtained during the pretest. e) Standard. 1 No fixed part of the equipment shall come loose, nor movable part be shifted in position; 2 After the test, the equipment must function properly based on the NAPOLCOM Approved Standard Specifications. 2) Drop Test a) Purpose. Provides confidence that the item can physically and functionally withstand the relatively infrequent non-repetitive shocks encountered during handling and transportation. b) Scope. This test is applicable only to handheld two-way radios and tactical manpack radios. c) Location. 1 For testing of equipment during handling - area with asphalt or soft ground; and 2 For testing of equipment during transportation - area with concrete or cemented ground. d) Equipment and Materials Needed. 1 Digital Communications Analyzer; 2 Motorcycle (100/110/125/200 cc); and 3 Steel tape. e) Procedures. 1 Drop Test During Handling While on Foot. a Prior to the conduct of this test, perform visual and operational check on the equipment. Document the results; b While the personnel handling the equipment is mobile,, the equipment must be dropped from a height of 60 inches (5 ft.) to
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the ground. Ensure that the drop height is within 2.5% of the required height drop;

Drop each face and edge of the equipment for a total of ten (10) drops; (how do we ensure it falls on the right side?) c.1 front; c.2 back; c.3 left side; c.4 right side; c.5 top; c.6 front; c.7 left top edge; c.8 right top edge; c.9 left bottom edge; and c.10 right bottom edge.

d Visually examine the equipment after each drop and document the impact point or surface and any obvious damage; e Perform operational check on the equipment and measure the RF power output, receiver sensitivity and frequency error; and f Document the results and compare with the results obtained during the pretest. 2 Drop Test During Handling While in a Moving Vehicle. a Prior to conducting this test, conduct visual and operational check on the equipment. Document the results; b While the personnel handling the equipment is riding on a motorcycle running at a minimum speed of 20 kph (too slow?)just right for me, the equipment must be dropped from a height of at least 30 inches (2.5 ft.) (too low?) just right for me but not more than five (5) feet to the ground. Ensure that the drop height is within 2.5% of the required height drop; c Drop the equipment for a total of two (2) drops; d Visually examine the equipment after each drop and document the impact point or surface and any obvious damage; e Perform operational check on the equipment and measure the RF power output, receiver sensitivity and frequency error; and
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Document the results and compare with the results obtained during the pretest.

f) Standard. 1 The equipment must be free from cracks; 2 No fixed part of the equipment shall come loose, nor movable part be shifted in position; 3 After the test, the equipment must function properly based on the NAPOLCOM Approved Standard Specifications. 3) Humidity Test a) Purpose. Determines the resistance of the item to the effects of a humid atmosphere. b) Test Duration. One (1) hour minimum. c) Location. Any area wherein the relative humidity ranges from 70 to 95%. d) Equipment and Materials Needed. 1 2 3 4 Digital Communications Analyzer; Thermometer; Hygrometer; and Timer.

e) Procedures. 1 2 3 4 While the unit is OFF, expose it to an open humid area; Record the temperature, relative humidity and the time; Turn the equipment ON after forty-five (45) minutes of exposure; Fifteen (15) minutes after turn-on, perform a thorough visual examination of the test item and document any conditions resulting from humidity exposure; 5 Measure the RF power output, receiver sensitivity and frequency error of the transmitter and/or receiver to determine whether it meets the requirements; and 6 Document the results and compare with the results obtained during the pretest. Record also the temperature, relative humidity and the time the measurements are taken. f) Standard. After the test, the equipment must function properly based on the NAPOLCOM Approved Standard Specifications. 4) Dust Test a) Purpose. This test helps to evaluate the ability of the item to resist the effects of dust that may obstruct openings, penetrate into cracks,
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crevices, electrical components, wires, cables and PCB layout of the item. b) Scope. Dust test has to be performed only on items with the following degree of protection: A. IEC 60529 Ingress Protection (IP) Standard
Protection IP5_ Object size protected against Dust protected Effective against Ingress of dust is not entirely prevented, but it must not enter in sufficient quantity to interfere with the satisfactory operation of the equipment; complete protection against contact No ingress of dust; complete protection against contact

IP6_

Dust tight

c) Test Duration. One (1) hour minimum. d) Equipment and Materials Needed. 1 Digital Communications Analyzer; 2 Timer; and 3 Dust materials. e) Procedures. 1 Place the equipment on the turntable located inside the test chamber containing dust materials such as talcum powder with a concentration of 10 g/m3; 2 Turn-on the fan so that the dust materials will circulate inside the chamber; 3 Orient the equipment such that the most vulnerable surface is facing the blowing dust. Expose the surface to the blowing dust for a period of five (5) minutes; 4 During the entire test period, rotate the item to expose all surfaces to blowing dust at five (5) minute duration each; 5 After all the surfaces have been exposed to blowing dust, turn-off the fan; 6 Allow the test item to return to standard ambient conditions, and the dust to settle; 7 Remove accumulated dust by brushing, wiping, or shaking, avoiding the introduction of additional dust into the item. Do not remove dust by air blast or vacuum cleaning; 8 Inspect the equipment for dust penetration, giving special attention to ventilation points and sensitive electronic components; 9 Perform operational check and measure the power output, receiver sensitivity, and frequency error; and 10 Document the results.

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f) Standard. 1 The equipment must be protected from dust penetration depending on its degree of protection; 2 After the test, the equipment must function properly based on the NAPOLCOM Approved Standard Specifications. 5) Smoke Test a) Purpose. Determines the ability of the item to resist the effects of accumulated car fumes on the electrical components, electrical/electronic contacts, wires and PCB layout of the item. b) Test Duration. Thirty (30) minutes. c) Equipment and Materials Needed. 1 Digital Communications Analyzer; 2 Vehicle; and 3 Timer. d) Procedures. 1 Place the equipment three (3) to four (4) meters directly from the muffler; 2 Turn on the engine of the vehicle; 3 Expose the equipment to car fumes for a period of thirty (30) minutes; 4 Perform operational check and measure the RF power output, receiver sensitivity, and frequency error; and 5 Document the results of visual inspection and operational test. e) Standard. After the test, the equipment must function properly based on the NAPOLCOM Approved Standard Specifications. 6) Wet Operation Test a) Purpose. The purpose of this test is to help determine the following with respect to rain, water spray or dripping water: a. the effectiveness of protective covers, cases, and seals in preventing the penetration of water into the item; and b. the capability of the item to satisfy its performance requirements during and after exposure to water. b) Scope. Wet Operation Test has to be performed only on equipment with the following degree of protection:

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A. IEC 60529 Ingress Protection (IP) Standard

Protection Protected against IP_3 Spraying water Testing for Water falling as a spray at any angle up to 60 from the vertical shall have no harmful effect Water splashing against the enclosure from any direction Water projected by a nozzle (6.3 mm) against enclosure from any direction shall have no harmful effects Water projected in powerful jets (12.5 mm nozzle) against the enclosure from any direction shall have no harmful effects Details Test duration: 5 minutes Water volume: 0.7 litres per minute Pressure: 80-100 kN/m2 Test duration: 5 minutes Water volume: 10 litres per minute Pressure: 80-100 kN/m2 Test duration: at least 3 minutes Water volume: 12.5 litres per minute Pressure: 30 kN/m2 at distance of 3 m Test duration: at least 3 minutes Water volume: 100 litres per minute Pressure: 100 kN/m2 at distance of 3 m

IP_4

Splashing water

IP_5

Water jets

IP_6

Powerful water jets

c) Test Duration. Ten (10) minutes. (Test duration will depend on the protection level) protection level sets only the minimum required, thus, we can
set our own based on the required

d) Equipment and Materials Needed. 4 5 6 7 8 9 Digital Communications Analyzer; Water sprayer/hose/faucet; Water; Timer; Thermometer; and Dry cloth.

e) Procedures. 1 Wet the equipment with the use of a water sprayer located at a distance of one (1) foot for at least ten (10) minutes. Rotate the equipment to expose to water source all sides that could be exposed to blowing rain in its deployment cycle;

One (1) foot

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2 Conduct a visual inspection to determine if the equipment was penetrated by water. If water has penetrated the equipment, do not proceed with the operational check, otherwise proceed to step 3; 3 Perform operational check and measure the RF power output, receiver sensitivity, and frequency error; and 4 Document the results of visual inspection and operational test. f) Standard. 1 The equipment must be protected from water penetration depending on its degree of protection; 2 After the test, the equipment must function properly based on the NAPOLCOM Approved Standard Specifications. 7) Immersion Test a) Purpose. This test is performed to determine if the item can withstand immersion in water and operate as required following immersion. b) Scope. Water proofing test has to be performed only on items with the following degree of protection: A. IEC 60529 Ingress Protection (IP) Standard
Protectio n IP_7 Protected against Immersion up to 1m Testing for Ingress of water in harmful quantity shall not be possible when the enclosure is immersed in water under defined conditions of pressure and time (up to 1 m of submersion) The equipment is suitable for continuous immersion in water under conditions which shall be specified by the manufacturer. Normally, this will mean that the equipment is hermetically sealed. However, with certain types of equipment, it can mean that water can enter but only in such a manner that it produces no harmful effects. Details Test duration: 30 minutes Immersion at depth of 1 m

IP_8

Immersion beyond 1m

Test duration: continuous immersion in water Depth specified by manufacturer

c) Conditions. Conduct this test under standard temperature and pressure. d) Test Duration. Thirty (30) minutes minimum. e) Equipment and Materials Needed.
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1 2 3 4 5

Digital Communications Analyzer; Plastic or steel drum filled with water; Steel tape; Timer; and Dry cloth.

f) Depth of Immersion. 1 Complete Immersion. For testing the integrity of a test item, either use a 1 m. representative covering depth (measured from the uppermost surface of the test item to the surface of the water) or apply an equivalent pressure.

One (1) meter

2 Partial Immersion. Where materiel is unlikely to be completely immersed either due to anticipated water depths or its ability to float, and being unlikely to be restrained, a partial immersion test may be appropriate. In this case, specify depths as being measured from the base of the materiel rather than from the top.

One (1) meter

g) Procedures. 1 Fill a steel drum or plastic-up gas drum with 1 0.1 m. fresh water;

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Note: This step is not applicable when conducting salt water immersion test. 2 Immerse the equipment in water so that the uppermost point is 1 0.1 m. below the water surface. Minimum immersion time is thirty (30) minutes or as specified in the technical manual of the equipment; 3 After the immersion period, remove the equipment from the water and wipe it with dry cloth for at least five (5) minutes to remove the water on the surface; (Wipe it dry and let it stand for 5 minutes?)I think the latter was better 4 Perform operational check and measure the RF power output, receiver sensitivity, and frequency error; and 5 Document the results of visual inspection and operational test. h) Standard. 1 The equipment must be protected from water penetration depending on its degree of protection; 2 After the test, the equipment must function properly based on the NAPOLCOM Approved Standard Specifications. 8) High Temperature Test a) Purpose. This test is performed to determine the capability of the item to operate at high temperature. b) Test Duration. One (1) hour minimum. c) Equipment and Materials Needed. 1 Digital Communications Analyzer; 2 Thermometer; and 3 Timer. d) Procedures. 1 Place the equipment inside the test chamber; 2 Turn-on heater of the test chamber and set the temperature to 55C; 3 Allow the equipment to reach the temperature of 55C and maintain it at this temperature for forty-five (45) minutes; 4 With the equipment still in this environment, connect it to the standard power supply and turn it on; and 5 Fifteen minutes after power-on, measure the RF power output, receiver sensitivity and frequency error of the equipment to determine whether it meets the requirements. e) Standard.

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1 After the test, the equipment must function properly based on the NAPOLCOM Approved Standard Specifications. i. Durability Test 1) Antenna Durability Test a) Purpose. This test determines if the antenna of handheld radios can withstand accidental bending or twisting during its life span. b) Scope. This is applicable only to handheld rubber ducky/flexible antenna. c) Procedure. Bend the antenna to an angle of 45 on both sides from the midpoint for one hundred (100) times. d) Standard. The antenna should not be broken after being bent for one hundred (100) times. 2) PTT Switch Durability Test a) Purpose. This test determines if the push button switch of the equipment can handle recurrent press and release cycle. b) Procedure. 1 Press and release the push button switch five hundred (500) times; and 2 Document the test result. c) Standard. 1 Push button switch should not wear out after the test was conducted. 7. RESCISSION All other Test Procedures, Guidelines or SOPs contrary to or inconsistent with the provisions of this test procedure are hereby rescinded, modified or amended accordingly. 8. EFFECTIVITY This Memorandum Circular shall take effect immediately upon approval.

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ALAN LA MADRID PURISIMA Police Director General Chief, PNP

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