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SECTION 01: INTRODUCTION I. A. B. C. D. E. F. DEFINITIONS PURPOSE OF THE IMAGE FILE CRITERIA FOR ENTRY IN THE IMAGE FILE NUMBER OF IMAGES ASSOCIATED WITH WACIC/NCIC RECORDS INTERFACE REQUIREMENTS FOR IMAGE TRANSACTIONS RETENTION PERIOD FOR IMAGE RECORDS VALIDATION

3 3 3 4 4 5 5 5 6 6 6 7 7 7 8 8 10 10 10 14 14 14 15 16 16 17 17 17 17 17 18 18 18 19
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SECTION 02: INQUIRIES I. A. B. C. D. E. F. PROCEDURE INQUIRY MASK INQUIRY SYNTAX GUIDELINES FOR INQUIRIES OPERATIONAL INQUIRIES SEARCH PROCEDURES RESPONSES

SECTION 03: FIELDS AND EDITS I. A. DEFINITIONS MESSAGE KEYS

SECTION 04: ENTRY I. A. B. C. D. PROCEDURE IMAGE FILE ENTRY MASK EXAMPLES OF ENTRIES NOT USING THE MASK CRITERIA FOR REJECTING DUPLICATE RECORDS MANDATORY FIELDS OF AN IMAGE ENTRY

SECTION 05: MODIFY TRANSACTIONS I. A. II. A. B. C. D. DEFINITIONS MODIFY TRANSACTIONS PROCEDURE SYNTAX IMAGE FILE MODIFY FIELD EDITS EXAMPLES OF IMAGE FILE RECORD MODIFICATIONS MODIFY ACKNOWLEDGMENTS

SECTION 06: LOCATE TRANSACTIONS

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I. A.

DEFINITIONS LOCATES

19 19 20 20 20 21 21 21 21 21 21 22 22 22

SECTION 07: CLEAR TRANSACTIONS I. A. DEFINITIONS CLEARS

SECTION 08: CANCEL TRANSACTIONS I. A. B. II. A. B. C. D. DEFINITIONS CANCELS WHEN TO USE A CANCELLATION MESSAGE PROCEDURE SYNTAX IMAGE FILE CANCEL FIELD EDITS EXAMPLES OF IMAGE FILE RECORD CANCELLATION CANCEL ACKNOWLEDGMENTS

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CHAPTER 17: WACIC Manual Image File SECTION 01: Introduction Procedure #: 17.01.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. DEFINITIONS A. Purpose of the Image File 1. The WACIC and NCIC Image Files contain images of property, vehicles, vehicle parts, and persons from photographs, drawings, and other images. Records that qualify for entry into NCIC are forwarded by WACIC to the ACCESS system to be sent to NCIC. 2. WACIC and NCIC allow image records to be entered, modified, and queried in the Image File. WACIC and NCIC allow records to be cancelled (or deleted) from the Image File which indicates that the record was entered incorrectly or is no longer valid. 3. Images are associated with WACIC and/or NCIC records to assist in identifying a person or property. Several types of images can be stored in WACIC and NCIC. Images can be stored for a person, property, or as a reference. The types of images that can be stored for a person are mugshot, signature, and identifying images. Identifying images can also be stored to help identify property. Articles, parts, boats, and vehicles can be associated with an identifying image. 4. Images stored as references are referred to as generic images and are entered only in NCIC by FBI CJIS staff. At this time, the Gun and Securities Files do not have image capability. Effective Date: August 1, 2006 See Also: CALEA:

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5. When the image is entered, the WACIC Number (WAC) or NCIC Number (NIC) of a person or property record must be entered with the image transaction. The NIC is the link between the image record and the person or property record. B. Criteria for Entry in the Image File 1. An image should be entered for a person or property when it will assist in identification of either. 2. A mugshot and a signature can be entered for Supervised Person, Protection Order, Missing Person, Unidentified Person, Wanted Person, Foreign Fugitive, and Identity Theft. 3. An identifying image can be entered for Supervised Person, Missing Person, Violent Gang and Terrorist Organization, Unidentified Person, Wanted Person, Identity Theft, Convicted Sexual Offender Registry, Article, Vehicle, Boat, or Vehicle/Boat Part Files. 4. A generic image can be entered only by FBI CJIS staff for any particular make of vehicle or boat. C. Number of Images Associated with WACIC/NCIC Records 1. The following rules apply to the number of images that can be associated with one record: a. Only one of each of the following types of image can be associated with a person record: mugshot, or signature. b. Not more than ten identifying images (other than mugshot and signature) can be associated with a person record. c. Not more than ten identifying images (such as tattoos, dress, or graffiti) can be associated with a gang/terrorist group reference record. d. Only one identifying image can be associated with a vehicle/boat part or article record. e. Only one identifying or generic image can be associated with a vehicle or boat. f. Fingerprint and generic images are the only images which can be linked to multiple base records.

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D. Interface Requirements for Image Transactions 1. Image transactions are only available to regional systems with a TCP/IP connection to the ACCESS system and to directly connected WEBMSS terminals. Regional systems with a bi-sync connection to ACCESS and the old DOS-based directly connected terminals cannot send or receive image transactions. E. Retention Period for Image Records 1. Images that are associated with records are subjected to the same retention periods as those records. Generic images will remain on file indefinitely unless they are removed by the FBI CJIS staff. F. Validation 1. Images that are associated with records are subjected to the same validation as those records.

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CHAPTER 17: WACIC Manual Image File SECTION 02: Inquiries Procedure #: 17.02.000 Special Order: CALEA: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. PROCEDURE A. Inquiry Mask 1. ACCESS provides a mask for all WEBMSS terminals. The mask allows users to fill in the blanks when making an Image inquiry. To retrieve the mask, enter the following transaction:
F;QII(Send)

Effective Date: August 1, 2006 See Also:

MKE/____ ORI/ _________ WAC/__________ NIC/ __________ WIN/ __________ IMN/ __________ BMA/ ______________________ BTY/ ___ BLE/ __ BYR/ ____ VMA/ _______________________ VMO/ ___ VST/ __ VYR/ ____ IND/ _ _____ REQUIRED FIELD . . . QUERY IMAGE . . .

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B. Inquiry Syntax
Field Header Message Key Originating Agency Identifier WACIC Number NCIC Number Washington Image Number NCIC Image NIC Number Boat Make Boat Type Boat Length Boat Year Vehicle Make Vehicle Model Vehicle Style Vehicle Year Image Indicator End of Text W; QII WA0340500 WAC/06W1234567 NIC/W987654321 WIN/06E7654321 IMN/I123456789 BMA/BCF BTY/CRU BLE/16 BYR/1989 VMA/FORD VMO/MUS VST/CV VYR/2005 IND/Y (send) Example

C. Guidelines for Inquiries 1. BMA-BTY-BLE-BYR are entered as a set with BYR being optional. VMAVMO-VST-VYR are entered as a set. 2. Inquiries can contain the following identifiers: a. b. c. d. WAC and/or NIC WIN and/or IMN BMA-BTY-BLE-BYR VMA-VMO-VST-VYR

3. The image indicator, IND, can be included in any inquiry and will retrieve the actual image. D. Operational Inquiries 1. WACIC/NCIC Inquiry a. The message key QII checks Image file records in WACIC and NCIC. Here are some examples: W;QII.WA0340500.WIN/06I1234567(Send) W;QII.WA0340500.NIC/W123456789.IND/Y(Send) W;QII.WA0340500.WAC/06J3456789.IND/Y(Send)
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W;QII.WA0340500.VMA/FORD.VMO/MUS.VST/CV.VYR/2005.IND/Y (Send) W;QII.WA0340500.BMA/BCF.BTY/CRU.BLE/16.IND/Y(Send) E. Search Procedures 1. A QII inquiry by WIN or IMN will retrieve a specific image from WACIC or NCIC. 2. A QII inquiry by WAC or NIC will retrieve all images from WACIC or NCIC respectively associated with that record. 3. A QII inquiry by VMA-VMO-VST-VYR or BMA-BTY-BLE-BYR will retrieve a generic image for that vehicle or boat from NCIC. F. Responses 1. WACIC No Record Response WWCIC TIME: 1617 DATE: 052706 TO: LRKPDQII.WA0340500.WIN/06I1234567 WA0340500 NO RECORD WIN/ 06I1234567 2. WACIC Positive Response WWCIC TIME: 1210 DATE: 052706 TO: LRKPD QII.WA0340500.WIN/06E1234567 WA0340500 MKE/EWF NAM/SMITH, JOHN J DOB/19650408 RAC/ W HGT/ 603 WGT/200 WAC/06W7654321 NIC/W987654321 IMT/ I DOI/ 20051225 WIN/06E1234567 14,444 <IMAGE>

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3. NCIC No Record Response NCIC TIME: 1316 DATE: 052706 TO: LRKPD WA0340500 NO RECORD IMN/I287654123 4. NCIC Positive Response NCIC TIME: 1329 DATE: 052706 TO: LRKPD MKE/IMAGE IMR/MNAM:SMITH, JOHN J DOB:19451012 RAC:W HGT:511 WGT:160 DOI:19950521 NIC:W146203706 IMN:I645413893 02876 <image>.

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CHAPTER 17: WACIC Manual Image File SECTION 03: Fields and Edits Procedure #: 17.03.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. DEFINITIONS A. Message Keys
Entry Image EIM Modify MII Cancel XIM

Effective Date: August 1, 2006 See Also: CALEA:

1. Shown below in the order in which they appear in an entry transaction are the Image File message fields and their respective MFC, field lengths, entry requirements (required, optional, conditional), and basic edits. Note: either the WAC or NIC is required but both cannot be present.
Field Name Header Message Key Originating Agency Identifier WACIC Number NCIC Number Image Type Date of Image Miscellaneous Image MFC MKE ORI WAC NIC IMT DOI MIS IMG Length 4 9 10 10 1 8 240 16,000 Bytes Required? Y Y Y C C Y Y N Y Edits A, N, S A A, N A, N A, N A N A, N, S

Required?:

Y Yes N No C Conditional

Data Type:

A Alphabetic N Numeric S Special Characters

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2. MKE (Message Key) a. The MKE field must be a valid message key. 3. ORI (Originating Agency Identifier) a. The ORI field must be a valid NCIC-assigned ORI. The first two characters must be alphabetic. The ORI field must contain the valid NCIC ORI of the agency of record for the person or property record to which the image is being associated. 4. WAC (WACIC Number) a. The WAC number is a number consisting of the year of entry and a letter to identify the specific WACIC file, followed by seven numbers which are automatically assigned by WACIC to each accepted entry. For example: 06W1234567. Either WAC or NIC is required in an entry to identify the record to which the image will be associated, but both WAC and NIC cannot be present. 5. NIC (NCIC Number) a. The NIC number is a self-checking number consisting of an alphabetic character to identify the specific file, followed by nine numeric characters, which are automatically assigned by the NCIC computer to each accepted record. The NIC number must have valid check digit when used to identify the record in a subsequent transaction. Either the WAC or NIC is required in an entry to identify the record to which the image will be associated, but both WAC and NIC cannot be present. 6. IMT (Image Type) a. The IMT field must contain I, M, or S. (1) I = Identifying Image - An image which may help identify a person or property (e.g., scars, marks, and tattoos; photograph of a person; "aged" photograph of a missing juvenile; photograph of a vehicle or an article; etc.) is entered and maintained by an ORI and associated to a person, article, part, vehicle, or boat.

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(2) M = Mugshot - A frontal face view from the shoulders to the top of the head is entered and maintained by an ORI and associated to a person. (3) S = Signature - An image of a signature is entered and maintained by an ORI and associated to a person. 7. DOI (Date of Image) a. The DOI field must be a valid Gregorian date. It is the date the image was taken (not the date entered into the System). The (YYYYMMDD) or valid year with "0000" representing month and day. b. The date of the image is the date the photograph or signature was taken or the date represented by an age-progressed image. If the year is known, but the actual date the image was taken is unknown, 0000 should be used for the month and day, and the year the image was taken should be used for the year. When an image being entered is an age-progressed image, the date the image was created should not be used. Instead, the month and the day of the individual's birthday should be used, and the year for the date of image should represent the time at which the subject's appearance should match that of the image. 8. MIS (Miscellaneous) a. The MIS field contains a maximum of 240 free text characters. Permissible values are: space, &, comma, hyphen, /, #, $, A-Z, 0-9. 9. IMG (Image Data) a. The IMG field contains a maximum of 16,000 bytes. b. Images are saved in the Joint Photographic Experts Group (JPEG) format, file where file name is in the format <win>.jpg, the <win> is replaced by the Washington Image number (WIN) corresponding to the image. c. Images being sent to NCIC are compressed or padded to 256 x 256 pixels and 8 bits per pixel gray scale. Images are compressed with the Joint Photographic Experts Group (JPEG) algorithm and a quality factor of 25. 10. WIN (Washington Image Number) a. The WIN number is assigned by WACIC to each accepted image record. It consists of two numbers to identify the year, the letter E, and and seven numerics. For example: 06E1234567.

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11. IMN (Image NCIC Number) a. The IMN field is a self-checking number automatically assigned by NCIC to each accepted image record and consists of the alphabetic character I followed by nine numeric characters. You must have a valid check digit.

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CHAPTER 17: WACIC Manual Image File SECTION 04: Entry Procedure #: 17.04.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. PROCEDURE A. Image File Entry Mask 1. ACCESS provides a mask for all WEBMSS terminals. To retrieve the mask, enter
the following transaction:
F;EIM(Send) MKE/____ ORI/ _________ WAC/__________ NIC/ __________ IMT/_ DOI/________ MIS/ ___________________________________________ ___________________________________________________________________ IMG/______

Effective Date: August 1, 2006 See Also: CALEA:

_____ REQUIRED FIELD MUST HAVE EITHER WAC OR NIC, BUT NOT BOTH . . . ENTER IMAGE FORMAT . . .

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B. Examples of Entries Not Using the Mask 1. Image Entry a. Unlike other WACIC files, Image File entry transactions require the use of message field codes to identify every field other than the MKE and entering ORI. Fields in an Image File entry should be in the order shown above, however, since MFCs are used, unfilled optional fields should not be included as blank fields in the entry transaction. W;EIM.WA0340500.WAC/06W1234567.IMT/I.DOI/20051225. MIS/IMAGE IS BANK SURVEILLANCE PHOTO. IMG/<image data>(Send) 2. Entry Acknowledgments a. A successful entry results in an acknowledgment from WACIC and NCIC sent to a terminal printer. 3. WACIC Image Entry Acknowledgment WWCIC TIME: 1338 DATE: 052706 TO: LRKPD EIM.WA0340500.WAC/06W1234567.IMT/I.DOI/20051225. MIS/IMAGE IS BANK SURVEILLANCE PHOTO. IMG/<image data> WA0340500 IMAGE IS ACCEPTED WAC/06W1234567 WIN/06E1234567 IMT/ I 4. NCIC Image Entry Acknowledgment NCIC TIME: 1327 DATE: 052706 TO: LRKPD WA0340500 IMAGE IS ACCEPTED NIC/W123456789 IMN/I231456631 IMT/I

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C. Criteria for Rejecting Duplicate Records 1. WACIC Criteria a. If the WACIC record to which the image is being associated already has the maximum number of images of the same type associated (one mugshot, one signature, or ten identifying images), the entry will be rejected. 2. NCIC Criteria a. If the NCIC record to which the image is being associated already has the maximum number of images of the same type associated (one mugshot, one signature, or ten identifying images), the entry will be rejected. D. Mandatory Fields of an Image Entry 1. The following fields are mandatory to enable an Image entry to be accepted: MKE, WAC or NIC (not both), IMT, DOI, IMG. The entry will be rejected if one of the mandatory fields is left unfilled.

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CHAPTER 17: WACIC Manual Image File SECTION 05: Modify Transactions Procedure #: 17.05.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. DEFINITIONS A. Modify Transactions 1. The modify transaction is used to add or change information in one or more fields of an active image file record. 2. Modification of a record is restricted to the agency that entered the record. II. PROCEDURE A. Syntax
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Modified Field(s) End of Text Example W; MII WA0340500 WIN/06E1234567 IMT/I IMG/<image data> (Send)

Effective Date: August 1, 2006 See Also: CALEA:

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1. The modify transaction consists of the message key, ORI, two record identifiers, and the field(s) being modified. Permissible record identifiers are WIN and IMT, or IMN and IMT. The fields being modified must be identified by their appropriate MFC. 2. The MII message can modify the date of the image, replace the existing image with a different one, or add the IMN to a WACIC image record. 3. No field may be deleted with a modify transaction. B. Image File Modify Field Edits
Field MKE ORI 1 Record Identifier 2 Record Identifier Modified Field(s)
nd st

Edits The MKE for all Image File modifies is MII. Must be a valid ORI and match the ORI in the record being modified. The first of two identifiers to identify the record to be modified. Can be WIN or IMN. The second of two identifiers to identify the record to be modified. Must be IMT. The field(s) in the record to be modified. Each must be identified by its MFC.

C. Examples of Image File Record Modifications W;MII.WA0340500.WIN/06E1234567.IMT/I.DOI/20060401(send) D. Modify Acknowledgments 1. WACIC Acknowledgment WWCIC TIME: 1341 DATE: 052706 TO: LRKPD MII.WA0340500.WIN/06E1234567.IMT/I.DOI/20060401 WA0340500 MODIFY WIN/06I1234567 MODIFIED FIELDS: DOI 2. NCIC Acknowledgment NCIC TIME: 1341 DATE: 052706 TO: LRKPD WA0340500 MODIFY IMN/I987654321

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CHAPTER 17: WACIC Manual Image File SECTION 06: Locate Transactions Procedure #: 17.06.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. DEFINITIONS A. Locates 1. There is no locate transaction associated with the Image File.

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CHAPTER 17: WACIC Manual Image File SECTION 07: Clear Transactions Procedure #: 17.07.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. DEFINITIONS A. Clears 1. There is no clear transaction associated with the Image File.

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CHAPTER 17: WACIC Manual Image File SECTION 08: Cancel Transactions Procedure #: 17.08.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. DEFINITIONS A. Cancels 1. The cancel transaction deletes a record that is incorrect or invalid from the Image File. B. When to Use a Cancellation Message 1. Cancellation of a record is restricted to the agency that entered the record. A cancellation message is used when the entering agency determines that the record was entered incorrectly or is no longer valid. II. PROCEDURE A. Syntax
Field Header Message Key Originating Agency Identifier Record Identifier Date of Cancel End of Text Example W; XIM WA0340500 WIN/06I1234567 DOC/20060525 (send)

Effective Date: August 1, 2006 See Also: CALEA:

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1. The cancel transaction consists of the message key, ORI, one record identifier, and the optional date of cancel. Permissible record identifiers are WIN or IMN. Message field codes are required for both the record identifier (WIN/ or IMN/), and for the date of cancel (DOC/) if used. The date of cancel is optional and if not used the record is cancelled as of the current date, or if used must be the current date or the current date minus one day. B. Image File Cancel Field Edits
Field MKE ORI Record Identifier Edits The message key for all Image File cancels is XIM. Must be a valid ORI and match the ORI in the record being cancelled. The one and only identifier to identify the record to be cancelled. Can be WIN or IMN. OPTIONAL. If used must be a valid date in the format YYYYMMDD and must be the current date or the current date minus one day and must include the message field code DOC/. If not used the record is cancelled as of the current date.

Date of Cancel

C. Examples of Image File Record Cancellation W;XIM.WA0340500.WIN/06E1234567.DOC/20060601(send) D. Cancel Acknowledgments 1. WACIC Acknowledgment WWCIC TIME: 0837 DATE 052706 TO: LRKPX XIM.WA0340500.WIN/06E1234567.DOC/20060601 WA0340500 CANCEL WIN/06I1234567 2. NCIC Acknowledgment NCIC TIME: 1330 DATE: 052706 TO: ABCPD WA0340500 CANCEL IMN/I987654321

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