As noted above, provision of some of the records you have requested would be costly.

BC Hydro's accounts payable system migrated from one computer application to another at the end of fiscal year 2010. Payment records of the sort that you've requested for fiscal year 2010, and a small portion of fiscal 2011, would need to be researched on a partially-manual basis, as would information about whether or not a particular contract during that period was direct-award/no-bid in nature - all of which would be a time consuming process sometimes involving remotely located hard-copy files. With these factors in mind, the cost to collect, retrieve, and produce the requested records subject to a fee is estimated to be $5,676.27. Details regarding this calculation are provided in the table attached to this letter. Please note that BC hydro has calculated this fee based on the actual cost of providing the requested records as prescribed for commercial applicants in Schedule 1 of B.C. Regulation 155/2012, associated with the Act. The figures in the attachment represent a rough estimate of the amount of time it would take us to gather and prepare the requested information. If we were able to collect and prepare this information in less time, or it took more time, the fee estimate would be reduced, or raised, accordingly. Please note also that, at this stage of request processing, it is very difficult to estimate how many responsive records might be located. Were the fee to be paid, and processing continue through to provision of responsive records, a copying charge of $.06 per page provided would be added to the fee. Please also note that some of the records requested could contain information that is subject to one or more of the exceptions to disclosure contained in the Act. Such records would likely be partially redacted, or entirely withheld. If you would like BC Hydro to go ahead with the processing of the portion of your request that is subject to a fee, please forward a deposit of $2,838.14 in a cheque or money order payable to BC Hydro. Once we receive the deposit, we will resume processing the fee-applicable portion of your request. If we do not receive the fee deposit from you within 30 days, we will close our file on the fee-applicable portion of your request. If you were to pay the fee, and the processing of the request were to proceed, in all

UltGlillQQd it WOllId D n e c t a r y for BC Hydro to consult with third parties. This could
take some time. That consultation process, and the volume of records that would need to be searched regarding the fee-applicable portion of your request, would, upon payment of the deposit, likely result in BC Hydro extending the due date for the fee applicable portion of your request for 30 days under paragraphs 10(1)(b) and (c) of the Act. If BC Hydro were to find that more time were needed to process this request, Hydro would seek a further extension from the Office of the Information and Privacy Commissioner for BC (OIPC). If a further extension were sought, BC Hydro would advise you in writing in order to give you an opportunity to provide comments to the OIPC.

British Columbia Hydro and Power Authority, 333 Dunsmuir Street, Vancouver, BC, V6B 5R3 www.bchydro.com

If you have any questions about the fee estimate please call me. Also, you may ask the OIPC to review this fee estimate, and/or our time extension, by writing to the following address within 30 days of receiving this letter: Office of the Information and Privacy Commissioner for BC 4th Floor, 947 Fort Street Victoria, B.C. V8V 3K3 If you ask for a review, please provide the OIPC with a copy of this letter and a copy of your request. Yours truly,

Scott Macdonald

Attachment

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British Columbia Hydro and Power Authority, 333 Dunsmuir Street, Vancouver, BC, V6B 5R3 www.bchydro.com

FOI Request 2014-011 Fee Calculations 22.5 hrs 15.0 hrs 40.0 hrs 5.0 hrs @ @ @ < 5 > $68.87/hr $150.00/hr $37.73/hr $56.22/hr $1,549.58 2,250.00 1,509.20 281.10 $5,589.88 86.39 $5,676.27

Search/Labour Costs File Retrieval Charges Total

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