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PROCEDURE : 1. Getting Started with Microsoft Office Access 2007 a) Windows start button All Programs Microsoft Office Microsoft Office Access 2007 Right click on the icon and Getting Started with Microsoft Office Access page appeared. This page showed what I can do to get started in Office Access 2007.

b) On the Getting Started with Microsoft Office Access page, under New Blank Database, Blank Database is clicked. c) In the Blank Database pane, in the File Name box, Assignment 4 PGT 201 E is type. d) Then, Create is click. The new database is created, and a new table is opened in Datasheet view.

2. Table 1 : PMR STUDENTS NAME LIST

Table 1 a) After new database is created, a new table is opened in Datasheet view. b) Then, Add New Field is click Right click on the Add New Field Rename Column is choosed NAME is type for the new name of the field. c) Procedure (b) is repeated for IC NUMBER, ADDRESS, STATE, PHONE NO, EMAIL, PMR RESULT, and PARENTS INCOME. d) Just press Enter to move to the next field. e) All required details is filled in respective column for each of eight fields accordingly. 3. Table 2 : BEST FRIENDS NAME LIST a) On the Create tab, Table is clicked. b) A new table is opened in Datasheet view. c) Then, Add New Field is click Right click on the Add New Field Rename Column is choosed NAME is type for the new name of the field.

d) Procedure (b) is repeated for ADDRESS and EMAIL. e) Just press Enter to move to the next field. f) All required details is filled in respective column for each of three fields accordingly.

Table 2

4. Table 3 : FRIENDS ADDRESS LIST a) On the Create tab, Table is clicked. b) A new table is opened in Datasheet view. c) Then, Add New Field is click Right click on the Add New Field Rename Column is choosed NAME is type for the new name of the field. d) Procedure (b) is repeated for ADDRESS, STATE, and EMAIL. e) Just press Enter to move to the next field.

f) All required details is filled in respective column for each of three fields accordingly.

Table 3

5. Query 1 : STATE QUERY a) On the Create tab, in the Other group, Query Wizard is click. b) In the New Query dialog box, click Simple Query Wizard, OK is click. c) Next, fields is added. a. Under Tables/Queries, click the table or query that contains the field. b. Under Available Fields, double-click on NAME and STATE to add it to the Selected Fields list. When the two fields required is added, Next is clicked. d) The query is given a title of STATE QUERY, check Open query to view information, and then click Finish. e) Then a query consist of NAME and STATE is opened in Datasheet view.

Query 1

6. Query 2 : SCHOLARSHIP QUERY a) On the Create tab, in the Other group, Query Wizard is click. b) In the New Query dialog box, click Simple Query Wizard, OK is click. c) Next, fields is added. a. Under Tables/Queries, click the table or query that contains the field. b. Under Available Fields, double-click on NAME and PARENTS INCOME to add it to Selected fields list. When the two fields required is added, Next is clicked. d) The query is given a title of SCHOLARSHIP QUERY, check Modify the query, and then click Finish. e) The query is opened in Design view.

Criteria

<="RM1500" Or >="RM500"

f) Under Criterias row of PARENTS INCOME column, <=RM1500 Or >=RM500 is type. g) Then, this second query is done and only displayed students with RM500<PARENTS INCOME<RM1500.

Query 2

7. Query 3 : PMR RESULT QUERY a) On the Create tab, in the Other group, Query Wizard is click. b) In the New Query dialog box, click Simple Query Wizard, OK is click. c) Next, fields is added. a. Under Tables/Queries, click the table or query that contains the field. b. Under Available Fields, double-click on NAME, PHONE NO, and PMR RESULT to add it to the Selected Fields list. When the three fields required is added, Next is clicked.

d) The query is given a title of PMR RESULT QUERY, check Open query to view information, and then click Finish. e) Then a query consist of NAME, PHONE NO, and PMR RESULT is opened in Datasheet view.

Query 3

8. Filtering Table 1 a) Open PMR STUDENTS NAME LIST. b) On the Home tab, in the Sort & Filter group, point or highlight the 7A and on the Selection choose Equals 7A. Selection

Equals 7A

c) The current filter table set that consists of students name list that got 7A only is displayed.

d) Then, on the Home tab, in the Sort & Filter group, Advanced is clicked and Filter By Form is choosed. Advanced

Filter By Form

e) Then 7A is selected and click Or on the left corner below the table of PMR STUDENTS NAME LIST.

List of numbers of A

Or

f) Step (e) is repeated for 8A and 9A. g) Then, on the Home tab, in the Sort & Filter group, Advanced is clicked and Apply Filter/Sort is choosed. h) Hence this table is obtained.