Professional Documents
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T i Topics
TRICKY P6 FUNCTIONS
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Float on a Completed Activities Relationships on a Baseline Bar How to Create a Summary Bar Negative Float on a Complete Activity Why is Negative Float showing when it should not Summary Duration Calculations Baseline Bar showing when no baseline is set B Bars without ith t Successors S are critical iti l Multiple Project Float Calculation Start or End Float Activity Durations with Resources
TECHNIQUES
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To p prevent this stet the Data Date to the Activity y Calendar Start Date:
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Database Default Calendar Calendar, WBS and Project Durations Version 6.2 & Earlier
Th The d durations ti of f all ll bands b d such h as P Project, j t WBS, WBS and d Resources are calculated from:
The Database Default Calendar and The Hours/Day setting in the Edit, User Preferences, Time Units tab.
The following picture show the duration of the workshop used in this publication set at firstly 5 days per week, pe ee , 8 hours ou s per pe day and a d a duration du at o of o 35 days with an Hours/Day setting of 8 hours.
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Database Default Calendar Calendar, WBS and Project Durations Version 6.2 & Earlier
N Now with ith the th Default D f lt Calendar C l d changed h dt to a 7 day/week 24 hour per day the duration of 139 days is clearly misleading,
The duration of the Project Summary WBS Nodes are also clearly misleading, the Research Node is not 31 days long.
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Database Default Calendar Calendar, WBS and Project Durations Version 6.2 & Earlier
There are some issues that need to be carefully considered when planning and controlling multiple projects with different calendars in one database when the correct durations in days are important, important Primavera performs best when the all calendars in all the p projects j are set with the same hours p per day, y, If this is not possible you may consider:
Showing g durations in hours only, y, Creating a separate database for projects that require a different hours per day, Not displaying the durations against Project nodes, WBS nodes and any other summary nodes by not checking the Show Group Totals in the Group and Sort form, Create a global change to put the correct duration in a text field.
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Pl Planned d Dates D t
The Planned Dates are very complex and their calculation l l ti method th d i is outlined tli d in i the th book, b k i in summary: When an activity is Complete or In-progress In progress they match the status of the schedule before the last update, p When an activity has Not Started they match the Early Start and Early Finish.
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Bar Refaeli
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Open-ends Critical:
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Smallest of Start Float and Finish Float Note: It can be seen from the p pictures above that the Total Float bar only displays the Finish Float.
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Activity Durations
An Activity Duration is adopted from the longest R Resource D Duration, ti When more than one Resource has been assigned to an activity with different Units and/or Units/Time, Units/Time the Resources many have different durations, In the following example the Activity Duration is 10 days, which is calculated from David Williams Resource Original Duration of 10 days:
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Resource Lag
A Resource may be assigned a Lag, the duration from the start of the activity to the point at which the Resource commences work, In the following example the Activity Duration is 12 days, which is calculated from Angela Lowes Resource Original Lag of 7 days and Resource O i i l Duration Original D ti of f 5 days: d
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Assign Expenses
Assign Expenses against the WBS Activities with their Budget and At Completion Costs, Baseline the project, Update the Activities.
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R i Review Data D t
Review the data, the costs should be assigned against th Activity the A ti it UDFs UDF and d the th Expense E UDFs: UDF
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Review Data
The UDF Values for Activities and Expenses should be the same:
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Presented by Eastwood Harris Pty Ltd S Suppliers li of f Primavera P i and d Microsoft Project j books and training material www primavera com au www.primavera.com.au www.eh.com.au
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