2

MESSAGE FROM THE UNIVERSITY PRESIDENT

MESSAGE FROM THE VICE PRESIDENT FOR ACADEMIC AFFAIRS

Freedom and responsibility are inseparable. But freedom ends where the rights of others begin. Thus, although this Student Handbook contains guidelines and instructions that may seem regulatory, even disciplinary in nature, these are designed not to stifle individual rights and freedom of the students. Rather, these are meant to promote these rights and freedom within the context of accepted norms of decent conduct and social responsibility. Moreover, the contents of this Handbook are primarily intended to serve as signposts that will guide the students in their exercise of academic freedom, in their pursuit of education and self-development under the academic auspices of this University. It is, therefore, earnestly hoped that this Handbook will be used by all concerned with the end in view of making MUST a place truly conducive to genuine learning for everyone.

Education is not preparation for life; education is life itself. ~ John Dewey
You, dear students, are the reason of the universitys existence. Hence, the university as your second home strives to provide you an education in an academic environment that is conducive for excellent learning. However, a successful and valuable college life greatly depends on the choices and decisions you will make. This Student Handbook is so designed to promote student awareness and appreciation of the various aspects of university life in the Mindanao University of Science and Technology. It contains essential and useful information, which will help students understand as well as appreciate their privileges, rights, duties and responsibilities. Knowledge of the contents of this Handbook will facilitate cooperation and harmonious relationships between and among students, faculty and staff. We believed that these relationships would enhance students self-esteem, intellectual and moral development. You are all therefore encouraged to explore and participate in activities of your choice and aptitude to enrich your university experience. Welcome to the Mindanao University of Science and Technology (MUST)! We thank you for entrusting your future with us.

RICARDO ENRIQUEZ ROTORAS, D. Engg. RUTH GUINITA-CABAHUG, DTE 4

Table of Contents
Message from the University President Message from the Vice President for Academic Affairs Article I Vision, Mission, Core Values, Philosophy and Social Duty Section 1 Section 2 Section 3 Section 4 Section 5 Vision Mission Core Values University Philosophy Moral Duty of the University to the Community Article III Article IV

Table of Contents
Section 18 Selective Retention Section 19 Graduation Requirements Section 20 Timeframe for Undergraduate Study Completion Section 21 Student Clearance Commencement Exercises Assessment and Fees Section 1 Section 2 Schedule of Fees and Payment Refund of Tuition and Other School Fees Section 3 Overstaying Students Article V Students Rights Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Admission Without Discrimination Quality Education Academic Freedom Student Welfare Services Self-organization Representation in the Universitys Policy-making Body Section 7 Freedom of Expression Section 8 Student Publication Article VI Disciplinary Process and Procedures Section 1 Section 2 Section 3 Section 4 Section 5 General Rule Due Process Complaints Offenses and Penalties Student Complaint Against a Faculty

Article II

Academic Regulations Section 1 Admission Requirements Section 2 Enrollment Period Section 3 Classification of Students Section 4 Academic Load Section5 Enrolling Subjects in Other Program Section 6 Class Attendance Section 7 Leave of Absence Section 8 Re-admission of Students Section 9 Shifting of Degree Programs Section 10 Admission of Transferees Section 11 Cross-Enrollment Section 12 Changing/Adding/Dropping of Subjects Section 13 Special Classes Section 14 Withdrawal from the Program Section 15 Examination Section 16 Grading System Section 17 Honors and Award

Table of Contents
Article VII Student Activities Section 1 Accreditation of Student Organizations Section 2 Types of Student Organizations Section 3 Qualification of Officers Section 4 Student Organization Moderator Section 5 Discipline in Student Organizations Activities Section 6 Duration of Student Activities Section 7 Student Organization Documentation Section 8 Suspension of Activities Section 9 Financial Accountabilities Section 10 Intramurals, Sports and Other Physically Strenuous Activities Section 11 Students Overnight Stay in Campus Section 12 Fund-Raising Activities Section 13 Field Trips and Other Off-campus Activities Section 14 Posting/Display of Announcements and Notices Section 15 Inviting Guests Section 16 Elections of Officers of Students Organizations Section 17 Student Publication Article VIII Scholarships and Other Student Services Section 1 Section 2 Types of Scholarships Termination of Scholarship/ Educational Assistance/Grant

Table of Contents
Section 3 Extension of Entitlement to Scholarship/Educational Assistance/Grant Section 4 Student Services

APPENDICES I. II. III. IV. V. VI. VII. VIII. IX. Dress Code Policy General Guidelines for Inviting External Guests Campus Journalism The Dangerous Act of 1972 (RA 6425) Anti-Sexual Harassment Rules The University Hymn The University Seal The University Board of Regents The University Officials

Article I VISION, MISSION, CORE VALUES, PHILOSOPHY AND SOCIAL DUTY SECTION 1: Vision

SECTION 5:

Moral Duty of the University to the Community

It is the duty of every member of the University community to be committed to the attainment of its goals and objectives in the most effective, efficient, economical and judicious manner.

Mindanao University of Science and Technology is one of the countrys leading providers of scientific and technological knowledge and skills. SECTION 2: Mission SECTION 1: Article II ACADEMIC REGULATIONS Admission Requirements

The University shall primarily provide advanced education, higher technological and professional instruction in mathematics, science, technology, engineering, and advanced research and extension work in human resource development in critical skills competencies required for global competitiveness. SECTION 3: Core Values

1.1 All freshmen applicants must file an application form at the University Testing Center, pass the entrance examination and satisfy other qualifying requirements as may be prescribed by the respective Colleges. 1.2 Upon enrolment, a freshman should submit the following: 1.2.1 Original copy of Form 138 (report card); 1.2.2 Certificate of good moral character; 1.2.3 1.2.5 Medical Certificate on physical fitness; 1 copy of 2 x 2 ID photo; and 1.2.4 NSO authenticated Birth Certificate; 1.2.6 Marriage contract, for married female students 1.3 Returnees should submit the following: 13.1 Approved application for readmission; and 13.2 1.4 Marriage contract, for married female returnees

M -- Moral Uprightness U -- Unselfish Dedication S -- Social Responsibility T -- Total Quality Management

SECTION 4:

University Philosophy

The University, pursuant to social justice and equity, recognizes and supports the development of the potential of the disadvantaged but deserving youths who are determined to participate in and benefit from the socio-economic progress of Mindanao.

Transferees A student transferee must first get approval from the dean concerned before taking the entrance examination. Once a student transferee 10

passed the Entrance Examination, he/she must submit the following upon enrolment: 1.4.1 Certificate of Transfer Credentials; 1.4.2 Transcript of Records (TOR); 1.4.3 Certificate of Good Moral Character; and 1.4.4 Marriage contract, for married female transferees 1.5 Cross-enrolling students should submit a permit to study issued by their home institution to be approved by the Dean concerned and the Director of the Registry and Student Information Services (RSIS). Enrolment Period

prescribed in a given semester of his/her prospectus. Part-time students are considered irregular. 3.1.3 Non-degree Students are those enrolled in non-degree courses offered by the University such as Diploma in Teaching Special Education, Certificate of Teaching, and short-term courses offered by the Institute of Continuing Education and Training (ICET). 3.1.4 Cross-Enrollees are students from other schools who are enrolled in the University to take a few subjects in a certain term / semester. 3.2 According to Year Level Four-Year Program 3.2.1 First Year has not completed 25% of the entire academic units in his/her program of study; or has not yet completed the courses prescribed in the first year of his/her program of study Five-Year Program has not completed 20% of the entire academic units in his/her program of study; or has not yet completed the courses prescribed in the first year of his/her program of study has not completed 20% of the entire academic units in his/her program of study; or has not yet completed the courses prescribed in the first year of his/her program of study 12

SECTION 2: 2.1 2.2

Students are required to enroll within the prescribed period. A student who registers within the late enrolment period, i.e., during the adding/dropping schedule, which is one week within the start of classes shall be charged with a late enrolment fee. A student is deemed officially enrolled when he/she is issued a Certificate of Registration (COR) from the RSIS. Classification of Students

2.3

SECTION 3: 3.1

According to Academic Load 3.1.1 Regular Students are those enrolled in a bachelors degree program carrying a full load every semester that is strictly in accordance with the prescribed program prospectus. 3.1.2 Irregular Students are those enrolled in a bachelors degree program carrying an academic load not strictly in accordance with the prescribed program prospectus. An irregular student carries a load less than the full load

3.2.2 Second Year

completed at least 25% but not more than 50% of the entire academic units in his/her program of study; or has completed the courses prescribed in the first year of his/her program of study

3.2.3 Third Year

completed at least 50% but not more than 75% of the entire academic units in his/her program of study; or has completed the courses prescribed in the first and second years of his/her program of study completed at least 75% of the entire academic units in his/her program of study; or has completed the courses prescribed in the first three years in his/her program of study

completed at least 40% but not more than 60% of the entire academic units in his/her program of study; or has completed the courses prescribed in the first and second years of his/her program of study completed at least 60% but not more than 80% of the entire academic units in his/her program of study; or has completed the courses prescribed in the first three years in his/her program of study completed at least 80% of the entire academic units in his/her program of study; or has completed the courses prescribed in the first four years in his/her program of study

SECTION 4: 4.1.

Academic Load

4.2.

3.2.4 Fourth Year

4.3.

4.4.

4.5.

3.2.5 Fifth Year

4.6.

As a general rule, no student shall be allowed to simultaneously enroll in two programs regardless whether they are degree or non-degree programs. As much as possible, a student should carry the regular load for a particular semester/term as prescribed in his/her program prospectus. In no case should he/she carry a load which is less than forty percent (40%) of the prescribed regular load, except in cases where a student is graduating/irregular and the only subjects left to be taken constitute less than 40% of the prescribed load for the semester as reflected in the program prospectus. The student should strictly observe the sequencing of subjects. He/she should pass first the prerequisite subjects before enrolling in a required subject in the semester. Failure to comply with this provision will render the enrolment of the subject requiring pre-requisite null and void. During the summer term, the student is allowed to carry a maximum of nine (9) units only regardless whether he/she is graduating or not. The student who is graduating shall be allowed to carry an overload to be taken during the last school year of his/her program, provided that his/her total load registered for the semester shall not exceed thirty (30) units. On exceptional cases, a non-graduating student may be allowed to take more than the number of units prescribed in his/her program prospectus provided he/she has an outstanding academic performance as certified by the College Dean. Outstanding academic performance means the student obtained a GPA of 1.5 with no grade in any subject lower than 2.0 during the preceding semester.

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SECTION 5: 5.1.

Enrolling Subjects in Other Programs

SECTION 6: 6.1 6.2

Class Attendance

As a general rule, students are not allowed to enroll in two degree programs at the same time. In cases, however, where students enroll in non-degree enhancement programs (e.g., Certificate of Teaching and Diploma in Teaching Special Education), the following are the guidelines: 5.1.1 They should have no failing grade in any of the subjects taken in the preceding semester/term; 5.1.2 They should have consulted with the department/program/area chairman concerned regarding the availability of slot in the class where they plan to enroll; 5.1.3 The total number of units to be enrolled for the semester/term, including the subject/s under the nondegree enhancement program/s, shall not exceed the allowable maximum regular load for the semester/term in question, as reflected in the program prospectus; and 5.1.4 The students should ensure that the schedules of the subject/s they plan to enroll is/are not in conflict with the schedules of their regular subjects.

6.3

6.4

6.5 6.6 6.7

5.2

5.3

Enrollment of subject/s in other degree program/s, which is/are not of the same descriptive title, general subject description, and number of units compared to the subject/s required by the degree program where the students are enrolled, is strictly prohibited. Tuition & Other Fees - - Subjects enrolled under the certificate / enhancement program shall be assessed tuition fee based on the certificate / enhancement program rate. Other fees shall follow the rate prescribed under the degree program in which the students are enrolled.

6.8

6.9

The student whose name is not found in the class list shall not be allowed to attend the class. The student is required to attend all classes beginning on the first meeting. Non-attendance in any required class or academic activity constitutes an absence. Class attendance of the student shall be monitored by his/her respective subject instructors. During the scheduled first class meeting, the student is required to present a Certificate of Registration (COR) to the subject instructor. The student whose name is not in the class list and who cannot present a COR shall be advised to go to the RSIS Office to secure one and for proper guidance. The student who misses his/her classes due to late enrolment through his/her own fault is considered absent during the time he/she missed the class or classes. The student is considered tardy when he/she arrives to class past 25% of the scheduled class time. The student who is tardy for three (3) class meetings shall be considered absent for one (1) class meeting. Absences due to official participation of the student in cocurricular or extra curricular activities shall be excused, provided that such participation is duly approved by competent authority of the university. The student concerned is responsible in informing all his/her instructors about his/her authorized participation in said activities. Absence due to illness may be excused if the student submits a medical certificate issued by the University Physician or any other physician; provided that in the latter case the medical certificate shall be authenticated by the University Physician. Excused absences are for missed class meetings only. The student is responsible to make up for all activities covered by the class during his/her absence within the reasonable period of time, as determined by the instructor concerned.

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6.10

The student who has incurred an absence of more than seventeen percent (17%) of the total number of contact hours that the class is recited during the whole semester shall be automatically dropped from the class roll. He/she shall be given a grade of Dropped with Failure (D/F) by the instructor concerned. 8.3 Leave of Absence

8.2.1 The withdrawal from the program or LOA was made for valid reasons as stated in the approved Withdrawal Form or Leave of Absence Form; and 8.2.2 The student has no record of misbehavior. The student who was on AWOL may apply for re-admission by writing a Letter of Appeal to the Dean concerned. His/her readmission is subject to evaluation and approval of the dean. Shifting of Degree Programs

SECTION 7: 7.1

7.2 7.3

7.4

The student who does not intend to enroll in a semester or in a school year must apply for a Leave of Absence (LOA) by accomplishing a form provided at the RSIS Office. The student should indicate the reasons and the period of the absence. Application for Leave of Absence shall be approved by the Dean concerned. A maximum of one school year LOA may be granted to the student. The student with duly approved LOA shall not be affected by any changes in the rates or fees; however, in the event that there are any approved changes in the program curriculum during his/her leave, the student is required to follow the new curriculum. An absence without leave (AWOL) will cause the student to be charged with the prevailing rates/fees imposed by the University at the time of his/her readmission to the program. Moreover, the student will also be required to follow the new curriculum if there are any approved changes. Re-admission of Students

SECTION 9: 9.1 9.2

9.3

Shifting refers to the change of a students degree program within the University. A student who intends to shift must file an application for shifting. Acceptance to the new degree program is subject to evaluation and approval by the Dean concerned, subject to availability of slots and compliance with the admission requirements of the new program. Subjects taken may be accredited only if the subjects from the previous program have substantially the same course description, title and number of units as those of the new program. Admission of Transferees

SECTION 10. 10.1 10.2

SECTION 8: 8.1 8.2

A student coming to MUST from other schools shall be referred to as transferee. A transferee may be admitted in any program of the University provided that: 10.2.1 his/her application is approved by the Dean concerned; 10.2.2 he/she passed the screening process and meets all the admission requirements; 10.2.3 his/her admission does not exceed the enrollment quota of the curriculum year and specialization; and 18

The student returnee must first seek approval from the Dean concerned for him/her to be re-admitted to the program. The student who withdrew from the program or who was granted a Leave of Absence may be readmitted provided that:

10.2.4 he/she would still be able to meet the residency requirement of two (2) years before graduation 10.3 Application for accreditation of subjects must be filed by the student transferee during enrolment period. The accreditation of subjects will be determined by the department chairperson of the subjects concerned. Cross-Enrollment 12.2 12.3

allowed during summer term. charged in cases such as:

However, no fees shall be

12.1.1 Approved change of subject schedule and/or conflict of schedules; 12.1.2 Dissolved subject(s); 12.1.3 Opening of new sections; All cases of changing, adding and dropping of subject/s shall require approval from the Dean concerned. Dropping of subject/s beyond the prescribed schedule may be allowed subject to evaluation and approval of the Dean concerned, provided that the dropping is done for meritorious reasons such as conflict in work schedule, health reasons, late dissolution of class, and other valid reasons that the dean may deemed meritorious. Provided further that the total number of absences incurred by the student prior to his/her application for dropping of subject/s does not exceed 17% of the total contact hours of the said subject/s. Moreover, the dropping of subject/s must be done before the scheduled preliminary examination. Special Classes

SECTION 11. 11.1

11.2

11.3

Cross-enrollment to other reputable higher education institutions, whose programs are accredited at least level II by the appropriate accrediting agency, is allowed for graduating students. Cross-enrollment is subject to the approval of the Dean concerned, provided that the subject/s to be taken is/are not offered in the university and that the total number does not exceed nine (9) units. Provided further the aggregate number of units enrolled for the semester does not exceed thirty (30) units. Non-graduating students who need to clear out academic deficiencies may be permitted, on a case-to-case basis, by the Dean concerned to cross enroll in other reputable higher education institutions, whose programs are accredited at least level II by the appropriate accrediting agency, during summer provided that the subject/s he/she intends to enroll in is/are not offered in MUST. A maximum of nine (9) units is allowed inclusive of subjects enrolled in MUST for the said term. The student who desires to take unrelated subjects in other higher education institution for purposes of self-enhancement may be granted permit to study. Subjects taken will not be reflected in the Transcript of Records (TOR). Changing/Adding/Dropping of Subjects

SECTION 13. 13.1 13.2

13.3

An off-semester subject, i.e., one which is not offered in the current semester, may be offered as a special class. Students who would like to request that a special class be offered shall fill out the request form for approval of the Dean concerned. Such request shall be coursed through channels. The form is available at the Deans Office. The minimum number of students to warrant possibility of the opening of a special class shall be as follows: 13.3.1. Five (5) students for major/ non-general education subject; and

SECTION 12. 12.1

Changing, adding and dropping of subjects may be allowed, subject to fees, within the first week of classes of regular semesters. Changing, adding and dropping of subjects are not

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13.3.2. Ten (10) students for general education subject 13.4 A special class which does not satisfy the minimum number of students as described in 13.3 above may still be opened subject to the approval of the dean concerned. However, the actual cost shall be divided equally among the students. A student can enrol in a special class if he/she needs to comply with deficiencies. Withdrawal from the Program

15.4

13.5

15.5

The student may be given late exams in cases of illness, accident or death of an immediate member of the family, and other reasons deemed meritorious subject to the approval of the dean concerned. The student is required to present medical or death certificate to be validated by the University Physician. For unexcused late examination, the student may be allowed to take the examination, within one week after the scheduled examination only, subject to payment of prescribed fees based on approved existing policy. Grading System

SECTION 14.

A student may withdraw from a program during the term/semester provided he/she does not exceed the allowable number of absences which is seventeen percent (17%) of the total number of the contact hours that the class is recited during the semester. As such, he/she should accomplish the prescribed Withdrawal Form from the RSIS Office, for approval by the dean concerned. Unauthorized withdrawal of a certain student will result to a grade of Dropped with Failure (D/F) in all the enrolled subjects. SECTION 15. 15.1 Examination

SECTION 16. 16.1

Students shall be graded in accordance with the following system: Grades Percentage Description Excellent Very Good Good Fair Passing Conditional (only allowed for Midterm) 4.1-5.0 Failed Inc Incomplete W Withdrawn D/F Dropped with Failure OD Officially Dropped A grade of 3.1 - 4.0 is Conditional and shall be given only during the Mid-term grading period. A final grade of Inc is given to the student who may qualify for passing but has not taken the final examination or has not complied with other major requirements of the subject. Such requirement(s) must be complied/satisfied within one school year (2 semesters and 1 summer) reckon from the end of the 22 1.0 1.1-1.5 1.6-2.0 2.1-2.5 2.6-3.0 3.1-4.0 100-95 94-90 89-85 84-80 79-75 74-70

15.2 15.3

Examination schedules as specified in the University calendar for the school year shall be observed unless otherwise rescheduled to another date approved by the University President or his duly authorized representative. The student is required to present his/her Examination Permit to the proctors or subject instructors before taking the exam. The University implements four periodic examinations as follows: 15.3.1 Preliminary examination; 15.3.2 Mid-term examination; 15.3.3 Pre-Final examination; and 15.3.4 Final examination

16.2 16.3

16.4 16.5

16.6

16.7

term that the student incurred the Inc; otherwise the Inc grade shall automatically be converted into a grade of 5.0. In the absence of the instructor concerned within the duration of compliance, the department chairman concerned will evaluate and recommend the appropriate grade to be given to the student subject to the approval of the Dean. An Inc grade is only given during the Final grading period. A mark of W (Withdrawn) is given to the student who voluntarily and officially withdraws his/her registration from the program. A mark of D/F (Dropped with Failure) shall be given to the student who dropped subject/s without permission of the instructor concerned and/or when the students exceed the allowable number of absences as specified in Section 6, item 6.10. The cumulative grading system is used for computing the final grades. In computing the final grade, any of the following may be used as discussed and agreed between the instructor and the students concerned: 16.7.1 Final examination coverage all topics discussed from the beginning of the semester. The mid-term grade is given a weight of one-third (1/3); or 16.7.2 Final examination coverage all topics discussed after the Midterm examination. The mid-term grade is given a weight of one-half (1/2).

17.2

The Grade Point Average or GPA is the academic rating of a student and is the basis for granting of honors and awards. The GPA is computed as follows: 17.2.1 Multiply the Numerical Rating (grade) for each of the subjects by the corresponding number of academic units. 17.2.2 Add the products and then divide the sum of the products by the total number of academic units taken during the semester. Example: A students subjects, numerical ratings (NR) and academic units (AU) in the first semester of SY 20042005 are as follows: Numerical Academic Rating Units (AU) (NR) A 3 3 B 2.5 3 C 2.5 3 D 3 3 E 3 3 TOTAL 15 NRxAU 42 GPA 2.80 AU 15 1st semester subjects NR x AU

9 7.5 7.5 9 9 42

16.8

Only the Office of the Director of RSIS is authorized to officially release grades. Honors and Awards 17.3

For purpose of computing the GPA in a given semester, an Inc is given a numerical rating of 4.0. Academic Honors (for graduating students) 17.3.1 Students who finish within the prescribed period of his/her academic program shall qualify for honors. 17.3.2 The grades in the academic subjects from first year to the last year of the curriculum shall be considered for the 24

SECTION 17. 17.1

Honors and awards shall be awarded annually to graduating and non-graduating students in both degree and non-degree programs for excellence in academic and other related activities.

computation of the Grade Point Average (GPA). NSTP and PE/PD grades are not included in the computation of GPA. 17.3.3 The following criteria shall be observed in the awarding of academic honors to members of the graduating and non-graduating: Honors Grade Point Average (GPA) NonGraduating graduating 1.0 1.25 without a final grade Summa Cum First Honor lower than 1.50 in any subject Laude 1.26 -1.50 without a final grade lower than 1.70 in any subject 1.51 1.75 without a final grade lower than 2.00 in any subject Magna Cum Second Honor Laude Cum Laude Third Honor

school year in the year/level of the candidate shall be considered in the computation of the GPA and applying the preceding guidelines in Section 17 Honors and Awards, item 17.3.3. 17.4.2 Full time undergraduate students who demonstrate a high level of excellence in academic work shall be placed in the academic deans list. The requirement for achieving the academic Deans list is a GPA of 1.70 or above in the preceding semester with no grade below 2.0. 17.5 Special Awards 17.5.1 Special awards shall be given to deserving graduating and non-graduating students at the end of the schoolyear. 17.5.2 The selection of awardees shall be determined by the criteria set by the Committee on specific special awards. 17.5.3 Candidates for Special Awards shall be recommended by College Deans and approved by the Vice President for Academic Affairs. SECTION 18. 18.1 Selective Retention

17.3.4 In case of transfer of credits, the following shall be observed: 17.3.4.1 A student entering the University with transferred credits must meet the cumulative GPA standard for honors in all subjects completed, transferred or otherwise. In addition, the GPA of all subjects taken at the university must be within the criteria set. 17.3.4.2 A transferee may qualify for honors if the candidate has earned in MUST 75% of the total number of academic units required for graduation.

18.2

18.3

17.4

Academic Honors (for non-graduating students) 17.4.1 Honor certificates shall be granted annually to qualified non-graduating students. The grades for the current

The student who fails twice in the same subject or fails in ten (10) units or more of the academic units he/she is registered in a semester/term will be culled from the program. The student culled from the Program may still be accepted to another Program in the university subject to compliance with the requirements set by the program to which the student intends to apply. The freshman student who is subject for culling shall be placed on probation for one school year. During that period he/she is required to pass all his/her failed subjects. Otherwise, he/she will not be allowed to enrol in the third year.

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SECTION 19. 19.1 19.2 19.3

Graduation Requirements

21.2

Students should meet all the academic requirements prescribed in the curriculum in order to be recommended for graduation. Students must apply for graduation at the RSIS at the start of the last semester in attendance. No student shall be allowed to join in the commencement exercises unless the Board of Regents has duly confirmed his/her candidacy for graduation. Timeframe for Undergraduate Study Completion

Transfer credentials and other official documents shall be issued only when the students are cleared of all money and property accountabilities.

Article III Commencement Exercises All graduating students are enjoined to attend the commencement exercises.

SECTION 20. 20.1 20.2

As much as practicable, the student must complete the requirements of his/her program within the prescribed duration. In the event that the student fails to complete the requirements of his/her program within the prescribed duration, he/she must observe the maximum residency requirement: 20.2.1 Four-year program 20.2.2 Five-year program 7 years 8 years SECTION 1: 1.1

Article IV Assessment and Fees Schedule of Fees and Payment

20.3

The student who fails to complete the program within the maximum residency requirement shall be required to enroll additional units: 20.3.1 Four-year program 12 units 1.2 20.3.2 Five-year program 21 units An approved LOA of the student is inclusive of the required residency period. Student Clearance

20.3

Information regarding tuition, miscellaneous and other related fees may be posted in the official Bulletin Board of the University or can be secured from the Financial Management Services Office prior to and during the Registration/Enrolment period. The mode of payment of tuition and other related fees shall be as follows: Registration/enrolment period - 20% of the total assessed fees; Preliminary Examination - 20%; Midterm Examination - 20%; Pre-Final Examination - 20%; and Final Examination - 20%.

SECTION 21. 21.1

At the end of each semester, all students are required to secure clearance. The Clearance Form is available at the RSIS Office.

SECTION 2:

Refund of Tuition and Other School Fees

Refund of school fees shall be made based on standing policies as approved by the Board. Details of the approved refund scheme and 28

mechanisms are as follows (BOT Resolution No. 58, s. 2006 dated October 18, 2006): 2.1 For Regular Term 2.1.1 Within the enrolment period, 10% of the required down payment for enrolment shall be forfeited in favor of the University. Therefore, if the student has paid the required down payment only, he/she shall be entitled to a refund of 90% of his payment. However, if the student pays more than the required down payment for enrolment, his/her refund shall be equivalent to 90% of the required down payment for enrolment plus the excess of the required down payment for enrolment. 2.1.2 After the enrolment period and within two weeks after classes have begun, 25% of the required down payment for enrolment shall be forfeited in favor of the University. 2.1.3 After two weeks and within one month after classes have begun, 75% of the required down payment for enrolment shall be forfeited in favor of the University. 2.1.4 After one month from the start of classes and before the mid-term examinations, the required down payment for enrolment shall be forfeited in favor of the University. The student who has paid more than the required down payment for enrolment must show proof that he/she has not taken any mid-term examination to be entitled for refund. 2.1.5 Within three weeks after the mid-term examinations, two-third or 66.67% of the school fees shall be forfeited in favor of the University. 2.1.6 After three weeks from the mid-term examinations, no refund shall be made. The student who has unpaid school fees for the semester shall be liable for its full 2.2

payment. He shall be made to settle the amount before he/she will be granted clearance for whatever purpose (e.g., enrolment, request for TOR) For Summer Term 2.2.1 Within the enrolment period, 10% of the required down payment for enrolment shall be forfeited in favor of the University. Therefore, if the student has paid the required down payment only, he/she shall be entitled to a refund of 90% of this payment. However, if the student pays more than the required down payment for enrolment, his refund shall be equivalent to 90% of the required down payment for enrolment plus the excess of the required down payment for enrolment. 2.2.2 After enrolment period and within two weeks after classes have begun, 50% of the required down payment for enrolment shall be forfeited in favor of the University. 2.2.3 After two weeks after the start of classes and before the mid-term examination, the required down payment for enrolment shall be forfeited in favor of the University. The student who has paid more than the required down payment for enrolment must show proof that he/she has not taken any mid-term examination to be entitled for refund. 2.2.4 Within one week after the mid-term examination, 2/3 or 66.67% of the school fees shall be forfeited in favor of the University. 2.2.5 After one week from the mid-term examination, no refund shall be made. The student who has unpaid school fees for the summer term shall be liable for its full payment. He shall be made to settle the amount before

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he will be granted clearance for whatever purpose (e.g., enrolment, request TOR). SECTION 3: 3.1 Overstaying Students

goals and conducive to their full development as a person with human dignity. They have the right to give constructive feedback on their teachers competence and receive responsive action from the University. SECTION 3: Academic Freedom

3.2

If the student exceeds the timeframe set for the completion of the undergraduate degree program, i.e., seven (7) years for a fouryear Program and eight (8) years for a five-year Program, both inclusive of the one-year approved LOA, he/she shall be considered overstaying. As such, he/she shall be assessed with the applicable school fee rates being charged to new students. The student who stopped without any approved leave of absence (LOA) shall be charged with the applicable school fee rates for new students upon re-enrolment.

The students have the right to freely choose their field of study subject to existing curricula and to continue their course therein up to graduation, except in cases of academic deficiency, or violation of disciplinary regulations. SECTION 4: Student Welfare Services

The students have the right to be provided with adequate student welfare services and school facilities that are within the financial capacity of the University. SECTION 5: Self-organization

Article V STUDENTS RIGHTS In consonance with the provisions of the Philippine Constitution and pertinent laws and statutes, the University unequivocally upholds, protects and promotes the students rights pertaining to the following: SECTION 1: Admission without Discrimination

The students have the right to form, establish, join and participate in organizations and societies recognized by the university to foster their intellectual, cultural, spiritual and physical growth and development, or to form, establish, join and maintain organizations and societies that support and promote the mission and philosophy of the University and other purposes not contrary to law. SECTION 6: Representation in the Universitys Policymaking Body

The students shall not be denied admission to the University on account of physical handicap, socio-economic status, political and religious beliefs and sexual orientation. Nor shall pregnant students, certified and reformed drug users be discriminated against. SECTION 2: Quality Education

The students have the right to receive, primarily through competent instruction, relevant quality education in line with national

The studentry shall have the right to be represented by the dulyelected president of the federation of student councils of the University in the policy-making body of the University, the Board of Regents (BOR), pursuant to Republic Act No. 9519 An Act Converting the Mindanao Polytechnic State College in Cagayan de Oro City Into a State University to be Known as the Mindanao University of Science 32

and Technology and Republic Act No. 8292 The Higher Education Modernization Act of 1997. SECTION 7: Freedom of Expression

SECTION 2:

Due process

The students have the right to freely express their views/opinions and suggestions, the right to peaceably assemble to redress their grievances to the University authorities and to air their grievances through effective channels of communication with appropriate academic channels and administrative bodies of the university. SECTION 8: Student Publication

Refers to the mandatory right of a student complained of to be given the opportunity to be heard, to explain or defend his/her side in a controversy, to refute the charge/complaint/accusation against him/her, or to seek reconsideration of any disciplinary action or ruling which may have already been taken by proper authorities in the University. SECTION 3: 3.1 Complaints

As a medium for the exercise of their freedom of expression and academic freedom, the students have the right to publish a student newspaper and similar publications, as well as the right to invite resource persons during assemblies, symposia and other activities of similar nature in accordance with the provisions of Republic Act No. 7079 (Campus Journalism Act of 1991).

3.2

3.3

3.4 Article VI DISCIPLINARY PROCESS AND PROCEDURES SECTION 1: General Rule

A complaint is a written letter addressed to the Director of Students Affairs and Welfare Services (SAWS) complaining against an alleged offense/s of a student that is/are punishable under certain disciplinary provisions in the Student Handbook. A complainant is a student, faculty, employee, or any person who files a written complaint against a student/s for alleged offense/s of a student that is/are punishable under certain disciplinary provisions in this Student Handbook. A respondent is a student who is the subject of a complaint. This is intended to be interchangeably used with the phrase Person Complained Of. Form and Substance of a Complaint - - A complaint must be in writing, duly signed by the complainant and sworn to before an authorized University official. Where the complaint is not under oath, the complainant shall be summoned by the Committee on Student Affairs to swear to the truth of the allegations in the complaint. The complaint must be written clearly, briefly and must contain the following: 3.4.1 Full name of the student complained of; 3.4.2 Full name of the person complaining; 3.4.3 A narration of relevant facts that show the offense allegedly committed by the student complained of; and 3.4.4 Evidence/s and testimonies of witnesses duly sworn to before an authorized University official. 34

The student shall not be reprimanded, suspended or dismissed from Mindanao University of Science and Technology except for cause as provided hereunder and only after due process.

3.5

Where to File a Complaint - - All complaints against students shall be filed with the office of the Director, SAWS who will conduct an investigation through the Committee on Student Affairs (CSA) which shall be composed of the following: 3.5.1 SAWS Director as presiding officer; 3.5.2 Dean (or authorized representative) of the College where the student complained of belongs; 3.5.3 Program chairperson/coordinator of the program to which the student complained of belongs; 3.5.4 Head of the Guidance Services Unit; and 3.5.5 President of the Supreme Student Council (SSC) or his/her duly authorized representative.

3.10

3.11

3.6

3.7

3.8

3.9

The Committee on Student Affairs (CSA) is the body duly vested with the authority and power to hear, evaluate and recommend disciplinary action to the University President, through appropriate channels, on any case involving alleged student violations of certain provisions in the Student Handbook. When to File a Complaint - - Complaints must be filed the soonest time possible, otherwise it will no longer be acted upon after the lapse of 30 days from the close of the semester or summer session during which the act or omission complained of allegedly happened. Withdrawal of a Complaint - - Where there is obvious truth or merit to the complaint or where there is strong evidence proving the guilt of the student complained of, the complainant's withdrawal of the complaint will neither automatically result in its dismissal nor exempt the person complained of from appropriate sanctions after due process. Action on the Complaint - - The SAWS Director, within 5 working days from receipt of a complaint which is sufficient in form and substance, shall write the student complained of (copy furnished his/her parents or guardian) and require him/her

3.12

3.13

3.14

to answer in writing the allegations in the complaint within 5 working days from receipt of the SAWS Directors letter. Answer of Person Complained Of/Respondent -- This must be in writing and sworn to before a duly authorized University official or the Committee on Student Affairs and may include evidence and supporting documents/testimonies of witnesses. Failure to reasonably file an answer without justifiable cause shall be considered as a waiver thereto and the investigation may commence. Preliminary Investigation -This involves the examination/evaluation of records submitted by the complainant and the person complained of. The parties may be summoned by the SAWS Director or by the Committee on Student Affairs to separate interviews or to a dialogue in order to explore possible amicable settlement. Investigation - - This is the process and method by which the Committee on Student Affairs seeks to arrive at the truth to resolve a controversy relative to a complaint against a student for alleged violation/s of certain disciplinary provisions in the Student Handbook. Not later than 5 working days from receipt of the written reply of the student complained of, the SAWS Director shall convene the Committee on Student Affairs (CSA) which will conduct an investigation. The investigation shall be conducted without necessarily adhering strictly to the technical rules of procedure and evidence applicable to judicial proceedings, provided that the basic requirements of due process are complied with. Investigation Report - - Within 10 working days from the completion of the investigation, the Committee on Student Affairs shall submit, through the Vice President for Student Affairs, an Investigation Report with all the pertinent records and recommendations to the University President for decision. Classification of Penalties 3.14.1 Reprimand is a penalty imposed on a student who commits a light offense for the first time. This consists 36

of a written official reproach by the University President expressing disapproval of the student's offense with a stern warning that a repetition of the said offense shall be dealt with more severely. Moreover, the reprimand shall form part of the permanent official record of the student. 3.14.2 Suspension is a penalty imposed on a student found guilty of violating certain disciplinary provisions in the Student Handbook in which the student shall be barred from entering the university campus for the whole duration of the suspension. 3.14.3 Dismissal refers to the separation/expulsion of a student from the University as a penalty for a grave offense or violation of certain disciplinary provisions in the Student Handbook that would warrant his/her dismissal. 3.15 If the student complained of, after due process and based on substantial evidence, is found guilty of an offense punishable by reprimand, suspension or dismissal/expulsion, the Committee on Student Affairs shall forward, through the Vice President for Student Affairs, the complete documents and recommendation to the University President who shall render decision within 3 working days. The student concerned, after due notice, has 5 working days within which to file a motion for reconsideration with the University President who, within 3 working days from receipt of the motion, shall render a decision which shall be final and executory. Offenses and Penalties

betray and violate the truth which includes, but is not limited to the following: 4.2.1 Plagiarism or a student's unauthorized use of intellectual materials or writings (including computer programs) in one's academic assignment without prior permission and acknowledging the author/source, and submitting such materials/writings as though they were his/her own. 1st Offense 2nd Offense 3-day Suspension Expulsion

4.2.2 Taking a test/examination in behalf of another student, in which case both students shall be equally penalized. 1st Offense 2nd Offense 3-day Suspension Expulsion

4.2.3 Intentionally changing the grades in the class record or corrected test papers of the teacher for purposes of getting a higher grade for oneself or for another person. 1st Offense 2nd Offense 3-day Suspension Expulsion

4.2.4 Copying the answers of another student during tests/examinations. 1st Offense 2nd Offense 3rd Offense 1-day Suspension 3-day Suspension Expulsion

SECTION 4: 4.1

4.2

Academic Offense refers to a violation of any of the prohibited acts/omissions that have a direct bearing on the academic performance of a student as enumerated in the Student Handbook. Cheating refers to any deceitful, fraudulent or dishonest act of a student which shows lack of integrity and a disposition to lie,

4.2.5 Allowing another student to copy one's answers during a test/examination, in which case both students shall be equally punished. 1st Offense 2nd Offense 3rd Offense 1-day Suspension 3-day Suspension Expulsion

38

4.2.6 Leaking questions or answers of a test/examination to another student through the use of cellular phones, pagers, strips of paper or codigo, and other means, in which case both students shall be equally punished. 1st Offense 2nd Offense 3rd Offense 1-day Suspension 3-day Suspension Expulsion

4.3.1.3

4.2.7 Writing a report or assignment for another student, in which case both students shall be equally penalized. 1st Offense 2nd Offense 3rd Offense 1 st Offense 2 nd Offense 3rd Offense 4.3 1-day Suspension 3-day Suspension Expulsion 1-day Suspension 2-day Suspension Expulsion

Vandalism. It is the intentional act of making dirty or unsightly, of damaging or destroying any property of the University by scratching, defacing, writing, sketching or scribbling graffiti through the use of marking pens, spray-paint, coloring fluids, corrosive chemicals, and by any other means. The act results in serious physical damage to government property, including financial, logistics and opportunity losses to the University. 1st Offense Expulsion Sexual assault in the form of acts of lasciviousness or attempted or consummated rape. 1st Offense Expulsion Conduct of hazing that inflicts bodily harm on a person or subjects him/her to public humiliation and personal degradation. 1st Offense Expulsion Possession of firearms, explosives, toxic chemicals and deadly weapons in the University campus. 1st Offense Expulsion Deliberately and maliciously removing, defacing, hiding or withholding from other students/users books and other reference materials in the library. 1st Offense 2nd Offense 3-day Suspension Expulsion 40

4.3.1.4

4.2.8 Other offenses analogous to those listed above.

4.3.1.5

Non-Academic Offenses refer to actions of a student that do not have a direct bearing on his/her academic performance, but nevertheless seriously disrupt, disturb and destroy the harmonious learning atmosphere sought to be maintained in the University. 4.3.1 Grave Offenses 4.3.1.1 Bringing prohibited drugs into the campus. 1 Offense 4.3.1.2
st

4.3.1.6

Expulsion

4.3.1.7

Entering the campus under the influence of prohibited drugs/controlled substances, such as shabu, marijuana, rugby, cocaine. 1st Offense Expulsion

4.3.1.8

Willfully disturbing and disrupting classes, meetings, general assemblies, acquaintance parties, symposia and other school activities by rude, noisy, unruly, scandalous or violent behavior. 1st Offense 2nd Offense 3-day Suspension Expulsion

4.3.1.13

Other offenses analogous to those listed above. 3-day Suspension Expulsion

1st Offense 2nd Offense 4.3.2 Less Grave Offenses 4.3.2.1

4.3.1.9

Theft 1st Offense 2nd Offense 3-day Suspension Expulsion

Verbal abuse, use of fighting words and curses, threats, intimidation, harassing statements, coercion and any similar rude, disrespectful conduct. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

4.3.1.10

Forgery, alteration, tampering or unauthorized use of any University official document/records to mislead or deceive University officials/personnel. 1st Offense 2nd Offense 3-day Suspension Expulsion

4.3.2.2

4.3.1.11

Physically assaulting and injuring others. 1st Offense 2nd Offense 3-day Suspension Expulsion 4.3.2.3

Stalking or deliberately following / tailing a person inside the campus for reasons known only to the stalker which behavior seriously alarms, intimidates, torments and terrorizes the person being followed against his/ her will. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

4.3.1.12

Unlawfully accessing to, intruding in and interfering with the privacy and confidentiality of computer data programs or systems of another student, faculty, University personnel or the MUST management. 1st Offense 2nd Offense 3-day Suspension Expulsion

Indecent, scandalous or immoral acts or any form of lewd behavior that tend to offend accepted public morals and norms of decency inside the campus. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

42

4.3.2.4

Entering the campus under the influence of liquor. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

4.3.2.10

Using the ID of another student to deceive security guards and school authorities in order to gain entry into the MUST campus or to be able to use the Universitys services/facilities. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

4.3.2.5

Bringing alcoholic/intoxicating drinks into the campus. 1st Offense Reprimand 2nd Offense 3-day Suspension rd 3 Offense Expulsion Bringing pornographic materials into the campus. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

4.3.2.11

4.3.2.6

Purposely contaminating laboratory samples (e.g., putting a "mystery substance" in sample containers/test tubes in Qualitative Chemistry) to confuse, mislead, or irritate the students and teacher. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

4.3.2.7

Use of threats of violence to force a person to do something against his/her will. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

4.3.2.12

Intentionally altering the indicators, guides, and instructions of a practical examination (e.g., transferring the tags/pins in a dissection specimen in Anatomy) to confuse, mislead or irritate the students and teacher. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

4.3.2.8

Gambling in the school premises. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

4.3.2.13 Other offenses analogous to those listed above. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

4.3.2.9

Littering, i.e., carelessly and irresponsibly throwing/scattering pieces of trash inside the campus. 1st Offense 2nd Offense 3rd Offense Reprimand 3-day Suspension Expulsion

44

4.3.3 Light Offenses 4.3.3.1 Unauthorized staying in the University campus beyond 10:00 p.m. (for tertiary level students) and beyond 7:00 p.m. (for secondary level students) in violation of the students curfew as provided for in MPSC OP Memorandum No. 042, s. 2007. 1st Offense 2nd Offense 4.3.3.2 Reprimand 1-day Suspension

SECTION 5:

Student Complaint against a Faculty

A student may file a complaint against a faculty at the Office of the Student Affairs and Welfare Services by filling up the complaint form. The complaint shall contain the name of the faculty complained of and the reasons for the complaint. The complaint shall be acted upon accordingly and shall follow due process.

Not wearing the school ID and/or not using the proper sling (e.g., ID slings of other schools/offices/organizations). Students must always wear the ID for the whole duration they are inside the University campus. In case of lost ID, a student may secure an Affidavit of Loss at SAWS office in order to get a new ID. Denial of entry into the campus Not wearing the prescribed school uniform during regular class days except on Wednesdays, weekends and days with scheduled PE classes, wherein students wearing their PE Uniforms will be allowed entry to the campus. Denial of entry into the campus. Violation of the Dress Code (Refer to Appendix, Item I) Denial of entry into the campus

Article VII STUDENT ACTIVITIES Section 1: 1.1 Accreditation of Student Organizations

The authority to regulate the establishment and operation of any student organization in the University is vested in the Director of Student Affairs and Welfare Services (SAWS). Specifically, the Director shall: 1.1.1 Evaluate, recommend confer or revoke for cause, the certificate of accreditation or renewal of accreditation of student organizations subject to the approval/disapproval by the Vice President for Student Affairs; 1.1.2 Review, recommend approval or disapproval to the Vice President for Student Affairs the activities/programs/ projects of student organizations;

4.3.3.3

4.3.3.4

1.2

The SAWS Directors authority to revoke an organizations Certificate of Accreditation for cause may initially be appealed by the organization concerned to the office of the Vice President for Student Affairs, and to the Office of the University President whose decision shall be final and executory.

46

1.3

1.4

The authority to regulate student organizations under the supervision of the Arts and Culture Division is vested in the Director of the said division. Requirements for accreditation or renewal of accreditation which are to be submitted every opening of the school-year are as follows: 1.4.1 Accreditation 1.4.1.1 1.4.1.2 1.4.1.3 1.4.1.4 1.4.1.5 Concept paper organization; (goals, aims) of the

1.4.2 Renewal 1.4.2.1 1.4.2.2 1.4.2.3 1.4.2.4 Personal data sheets of the officers with 2 x 2 pictures; Properly documented accomplishment report; Financial statement (audited by internal and external auditors); Report on the conduct of trainings on individual & social responsibility and moralspiritual values, and participation in the proenvironment Dark Green Project of the University; Presidents Report; Moderators Report; General Plan of Activities; and Evaluation of moderator, officers and the organization itself. Types of Student Organizations

List of officers and members; Personal data sheets of officers with 2x2 pictures; Facultys letter of acceptance as moderator (regular faculty only); Proposed plan of activities for the current school year which must include: (i) training in individual & social responsibility/moralspiritual values for the members for at least one training for each semester; and (ii) conduct of workable project directly supporting pro-environment Dark Green Project of the University, among other activities/projects pursuant to its constitution and by-laws; Work and financial plan; Constitution and By-laws with amendments, if any; Photocopy of passbook issued by bank where the organizations fund is deposited; and Interview of officers by the SAWS Director. 2.2 1.4.2.5 1.4.2.6 1.4.2.7 1.4.2.8

Section 2: 2.1

1.4.1.6 1.4.1.7 1.4.1.8 1.4.1.9

Accredited Student Organization. This refers to a group which is officially recognized by the University as having been formed by and for the MUST students whose objectives support and promote the University's vision and mission as an educational institution. As such, it is authorized to use certain services, facilities, amenities and administrative resources of the University in implementing its activities/programs/projects, subject to regulation by the SAWS. Sectarian Student Organization. Student organizations that propagate sectarian/religious tenets, or attempt, directly or indirectly, to influence students in favor of or against any particular church or religion shall not be accredited. 48

2.3

2.4

2.5

2.6

2.7

Organizations That Use Hazing - - Student organizations, whether or not they call themselves fraternities/sororities, that use hazing in the recruitment or selection of prospective members shall not be accredited and shall be officially banned from the University. Hazing, as defined under Republic Act No. 8049, is the use of any method of pre-initiation or initiation that a student applying for admission/membership is required to undergo, which requirement causes, or is likely to cause bodily danger, physical harm, personal degradation or disgrace resulting in physical or mental damage, or even death, of the applicant. Supreme Student Council (SSC). This refers to the whole student body of the University, inclusive of the satellite campuses, which "promotes, protects, and preserves the dignity, commitments, and aspirations of the Mindanao University of Science and Technology. It is the umbrella organization of all accredited organizations within MUST. Its officers are elected from the entire studentry in accordance with its constitution and by-laws. Co-Curricular Student Organization. This refer to a group concerned with the enhancement of students learning in a certain academic discipline through the conduct of special lecture series, symposia, seminars-workshops, exhibits and other learning activities. Extra-Curricular Student Organization. This is a group seeking to promote and develop student leadership, community awareness, social responsibility and wholesome fellowship for constructive purposes through campus activities concerning community service, sports/culture, and advocacies on sociocultural-political-economic affairs. Membership in Student Organizations. All bona fide students may join as members and be elected as officers of accredited Student Organizations provided that:

2.7.1 no student shall be a member of more than three organizations; and 2.7.2 a freshman may be admitted as member, but not elected as officer of an organization. Section 3: 3.1 Qualification of Officers

For a student to qualify to run as an officer of accredited student organizations, including the Supreme Student Council (SSC) itself, he/she must possess the following qualifications: 3.1.1 Must be a bona fide student of the University. A bona fide student is a full-fledged, duly registered enrollee in any of the component colleges and extension campuses of the MUST; 3.1.2 Must have a GPA of 2.5 for the semester prior to the election, and maintains GPA not lower than 2.5; and 3.1.3 Must have comply with the school residency requirement of two (2) semesters prior to the candidacy. Elected students who will be graduating during his/her last term/semester of office are not eligible to be elected as Treasurer or Auditor. Any officer who is on probation status shall no longer be eligible for candidacy for the next year.

Section 4: 4.1 4.2

Student Organization Moderator

Qualification. He/she must be a member of the University Faculty holding a permanent appointment. Term. The moderator has a term of two (2) years, but may be reappointed for another 2-year term, subject to the recommendation of the members of the organization and the SAWS office. In case of leave of absence, the moderator shall inform the Director, SAWS so that he can recommend somebody to temporarily take the place of the absent moderator, 50

4.3

particularly during important organization activities/affairs (intramurals, MUST days, competitions involving an organization he/she is moderating) requiring his/her presence. Responsibilities. The Moderator shall actively participate in competency enhancement activities for moderators such as general assemblies, consultation meetings, mid-year and yearend evaluations, trainings and seminars/workshops; 4.3.1 attend student organization activities such as basic orientation seminars, general assemblies, mid-year and year-end evaluations of the organization of which he/she is the moderator; 4.3.2 make himself/herself available for consultation by the students concerned; 4.3.3 submit a mid-year and year-end evaluation to the SAWS; 4.3.4 the moderator with the organization president/head, is directly responsible for seeing to it that all members of the organization under his/her guidance shall observe discipline and proper behavior, particularly during general assemblies, acquaintance parties, intramurals, and other large, public gatherings in the campus; and 4.3.5 shall act as signatory of official documents and transactions of the organization. As such, moderators shall supervise the entire activities of the organization directly under him/her, which are approved by competent university authority.

behavior during their activities, particularly those involving assemblies, intramurals, concerts, and other large gatherings. To do this, they must closely coordinate with the security services in the campus and, when necessary, with the barangay tanods and the police. The coordination with the university security services, barangay tanods and the police shall be coursed through the Director, SAWS. Section 6: Duration of Student Activities

Except in meritorious cases, all student activities inside the University must not extend beyond 10:00 p.m. Section 7: 7.1 Student Organization Documentation

7.2

Organizations should submit two (2) copies of documentation report to the SAWS office for every activity to be undertaken. These documents must be submitted not later than one (1) week before and after the date of the activity. Non-submission of the documentation reports would mean nonaccreditation of the activity, which may be considered in the SAWS offices decision whether or not to continue the organizations accreditation. Suspension of Activities

Section 8:

Section 5:

Discipline in Student Organizations Activities

One week prior to preliminary, mid-term and pre-final; and two weeks before final examinations, all student organizations activities shall be suspended. Section 9: Financial Accountabilities

All officers of accredited student organizations and their respective organization moderators shall be jointly responsible for the implementation and maintenance of discipline among their members and participants during their activities. They must exert all precautionary efforts to prevent violent quarrels, drunkenness, fistfights, rumbles, indecent acts and other unruly/discourteous/destructive

All student organization officers are authorized representatives of campus organizations. As such, they are individually and jointly accountable for all financial obligations and liabilities of the organization, including payment in full of debts to the University, 52

associations (like Parents-Teachers Association and MUST Alumni Association) faculty members or students which were incurred by the organization during the tenure of the said officers. Section 10: 10.1 Intramurals, Sports and other Physically Strenuous Activities

shall be immediately reported, identified, apprehended by the security guards/barangay tanod/police and escorted away from the activity or denied entry into the campus: 10.3.4.1 10.3.4.2 10.3.4.3 10.3.4.4 10.3.4.5 10.3.4.6 10.3.4.7 10.4 those carrying deadly weapons, incendiary materials, illegal drugs or liquor; those under the influence of illegal drug or liquor; those using foul or abusive language against co-participants/players or event officials; those who start or instigate a fight; those who intentionally use rough playing to injure others; trouble-makers and noisy hecklers; Other disrespectful persons who, in any manner, seriously disrupt an activity.

10.2

10.3

The safety of the students and everyone participating in the intramurals, sports and other physically strenuous activities is a paramount responsibility and concern of MUST. Although safety-related problems during said activities have so far been very seldom, still it is incumbent upon the Activities Chairpersons and every Activity Manager to be constantly alert, capable and well-prepared to effectively respond to any critical situation arising from such activities. Activity Management/Supervision. The Activity Manager must be physically present during all activities under his/her supervision to personally ensure the prevention or prohibition of the following: 10.3.1 Unsafe Props/Equipment. No explosives, highly inflammable, sharp, pointed, bladed, or thorny objects shall be allowed as props/equipment in any activity; 10.3.2 Extremely Strenuous Physical Exertion. Activities like cheer/group/individual choreographic presentations must not include acrobatic or extremely strenuous physical movements that will endanger the life and limb of the performers or spectators; 10.3.3 Short Circuits/Faulty Wiring. All electrical gadgets used at the site must be thoroughly checked before any activity to detect short circuits/faulty wiring and prevent circuit overloading/combustion/overheating/explosion that might result in accidents. 10.3.4 Disruptive Behavior. Through the security staff, the following individuals (performer, player or spectator)

Emergency Cases. Under the direct supervision of the Activities Chairman, the activity manager must personally coordinate and cooperate with the University medical staff, transportation services unit, and student volunteers in seeing to it that the following concerns are properly addressed/prepared for: 10.4.1 Immediate medical attention is a top-priority responsibility and concern of every activity/event manager. 10.4.2 There must always be a readily available and fullyfurnished first-aid kit in the vicinity of an activity. Firstaid tents/booths equipped with beds/chairs/stretchers shall be installed in strategic places where the medical staff and trained Red Cross student volunteers can promptly treat patients. 10.4.3 Should activity participant be injured, the activity manager must immediately stop the activity and protect the injured individual from further injury. 54

10.4.4 As much as practicable, first aid treatment shall be immediately administered only by trained individuals. 10.4.5 However, if there is a suspected head, neck or spinal injury, no one must be allowed to move the injured and the University medical staff must be immediately notified. 10.4.6 There must be a quick coordination between the University Physician or his/her duly authorized representative and the Director, General Services or his/her duly authorized representative in case of a need to transport the injured to a hospital. Hence, the activities chairman through Director, SAWS should coordinate with the Office of the Vice President for Administration and General Services, or his authorized officials, so that the medical staff and concerned transportation services personnel will be officially directed to render service for the entire duration of the activities and, if necessary, render overtime work with pay, where applicable. 10.5 Emergency Exits/Passages. An on-site, pre-activity inspection will be conducted by the Director, SAWS, the Sports Education Unit Head, the SSC Moderator, and the Activities Manager to ensure sufficient spaces for quick, unimpeded exit or escape passage for individuals and groups in case of fire, stampede or any emergency. Fire Extinguishers. In coordination with the Director, General Services and the Director, SAWS, all Activity/ies Managers shall ensure that fire extinguishers/hydrants must be readily available and usable in case of fire particularly during in-door activities. They shall determine if this equipment still work prior to the conduct of any activity. Inspection of Activity Site and Facilities. In coordination with the Director, General Services and the Director, SAWS, the Activity/ies Manager should spearhead the ocular inspection of the suitability of the activity venue and the safety status of the

10.8

10.9

facilities therein at least a day before the activity. For instance, inspection must cover potential problems concerning open manholes, hidden humps, soft soil, loose gravel, weak foundation/braces/hinges of soccer and basketball goals, slippery floor, and highly inflammable materials in the vicinity. Proof of Physical Fitness. Each participant in a physically strenuous activity is required to undergo physical examination and present a medical certificate of fitness to the Activities Chairman for him/her to be allowed to participate in the said activity. Parents Consent. As a requirement for participation in a physically strenuous activity, students must present a written consent from their parents or guardians. The form can be secured from the SAWS office. Students Overnight Stay in Campus

Section 11: 11.1

11.2

10.6

Except in highly meritorious cases, high school students shall not be allowed in the campus beyond 7:00 p.m., while tertiary level (college and graduate) students shall be prohibited from staying in the campus beyond 10:00 oclock in the evening. Students who are officers/members of organizing/coordinating committees of the various school activities may be allowed to stay and work overnight inside the University campus, if and only if necessary. The letter request of the President/Head of the organization, recommended by the Organization Moderator, for approval by the Vice President for Student Affairs shall enumerate the following (pursuant to Memorandum No. 043, s. 2006 issued on April 24, 2006 by the President): 11.2.1 11.2.2 11.2.3 11.2.4 11.2.5 Specific purpose of the overnight stay; Dates when they need to stay overnight; Full names of the students who will stay overnight; Venue where they intend to work overnight; and Written consent from their parents/guardians. 56

10.7

Section 12:

Fund-Raising Activities

12.2

12.1 General Provisions 12.1.1 Major fund-raising activities are those involving Php10,000.00 to a maximum of Php20,000.00 worth of investments. Concerts inside/outside the University and movie premiers whose investment requirements fall within this range are considered major fund-raising activities. 12.1.2 The project proposal, which is duly recommended by the organization moderator, must be submitted to the SAWS office or Arts and Culture (ArCu) office, where applicable, at least one (1) month before the event. 12.1.3 The use of tickets and proceeds, i.e., the manner in which the profit will be used, should be cleared first with the SAWS office. 12.1.4 All tickets (including complimentary tickets) must be pre-numbered and registered with the SAWS or ArCu, where applicable. 12.1.5 A copy of the tickets, solicitation forms and other materials that may be used in conducting the said fundraising activity should be on file with the SAWS or ArCU office, where applicable for accounting and auditing purposes. 12.1.6 A financial report of the said activity, attested by the organization moderator, must be submitted to the SAWS or ArCu office, where applicable, by the Organization's Treasurer within two (2) weeks after termination of the activity. All unsold tickets must be submitted together with the financial report for auditing purposes. 12.1.7 The sale of brand items, such as those, which are produced by profit institution; products from charitable agencies or any university or college unit; and food or perishable items, must be cleared first by the SAWS office.

Procedures for Major Fund-raising Activities which Involve Solicitations: 12.2.1 Accomplish a Project Proposal Form for Major Fund Raising Activity (duplicate copies), and have it approved by the Director, SAWS or Director, ArCU, where applicable. 12.2.2 Secure approval from the Director, SAWS or Director, ArCU by submitting the duly accomplished project proposal (duplicate copies) recommended by the Organization Moderator. Attach the approved project proposal form to the solicitation letter, as well as the copies of the draft memorandum of agreement, with the different parties involved (including the beneficiaries indicating the terms of agreement, sponsors, etc.). 12.2.3 Formalize agreement with the parties concerned regarding the project by way of written agreement duly signed by the authorized representatives (having the agreement notarized is encouraged). Never attempt to formalize the negotiations if there is no approval from the Director, SAWS or Director, ArCU. 12.2.4 Start working on the solicitation letters. This is the only time when the organization can start seeking for sponsors once the organization has been guaranteed full clearance by the SAWS or ArCU office. Sponsors usually require two months of notice for solicitations, since they also have to undergo certain procedure before a decision can be made. It is therefore wise to set allowance at least two months to work in the preparation like printing of tickets, posters, and the like. 12.2.5 Secure approval or permit from other concerned government agencies where the activity shall be held when deemed necessary. Submit a copy of the permit to the SAWS office or ArCU office at least two weeks before the conduct of the activity. 58

12.3

Procedures for Minor Fund Raising Activities. Minor fundraising activities refer to those activities involving less than Php10,000 worth of investment. All minor fund-raising activities are to follow the same procedures for approval in any regular activity. However, the organization must accomplish the project proposal form similar to the major fund-raising activity. Procedure for Fund-Raising through Raffle 12.4.1 If a fund-raising activity is done through a raffle, the prizes to be offered for the raffle must be displayed at the designated area in the campus. 12.4.2 The SAWS office or ArCU must be informed of the duration of the raffle. Any extension of the raffle duration shall be subject to the approval of the Vice President for Student Affairs upon recommendation of the Director, SAWS or Director, ArCU. 12.4.3 The list of the winners must be placed on the bulletin board in the campus.

12.4

Section 13 13.1

Field Trips and Other Off-Campus Activities

13.2

The university recognizes the significance of exposing the students to industry culture, state of the art technology and the entire industrial environment through the conduct of educational tours and field trips that enhance/validate the theories discussed in the classroom for better appreciation of a particular subject matter. The trips are categorized either as part of the curriculum, which is similarly treated as a subject or as a strategy which is a part of the syllabus. Nevertheless, it is important to look into the financial component particularly on the part of the parents/students that such trips require. Not all students can afford to join such trips especially when these are conducted outside of the city, say in the cities of Cebu or Manila. Thus, the following guidelines should be observed:

13.2.1 Field trips are optional or voluntary. Students who cannot join the trip due to financial and/or personal reasons shall not be required to have an alternative/ equivalent/substitute activity. 13.2.2 Requests to conduct educational trips shall be made within two weeks from the start of classes in a semester/term by the Subject Instructor/Professor in consultation with the students concerned. Requests made after two weeks from the start of the semester shall not be entertained. 13.2.3 The instructor/professor concerned shall as much as practicable exercise prudence relative to the number of days the trip will be conducted and the cost of the trip. As such, instructor/professor shall be guided by the allowable maximum number of days of the trip (inclusive of travel time) and the allowable maximum cost the trip will entail as determined or established by the competent authority of the university. 13.2.4 Only students who are officially enrolled in a particular subject shall be allowed to join the trip. 13.2.5 Students are accountable for classes missed during the field trip. 13.2.6 Parental/guardian consent should be required by the accompanying instructor/professor before a student is allowed to join the trip. Section 14: 14.1 Posting/Display of Announcements and Notices

The following materials are allowed for posting/hanging in designated areas within the university campus: 14.1.1 Flyers/Handbills - newsprint or bond paper 14.1.2 Posters - must be within a maximum size of cartolina or Manila paper. 60

14.1.3 Streamers/Tarpaulins - must not be longer than 3 meters. 14.2 Number of announcements allowed: 14.2.1 For regular, emergency, committee meetings and general assemblies, 4 posters are allowed but streamers are not allowed. 14.2.2 For major activities/project involving the entire student body or the whole MUST community - 4 posters and 1 canvas streamer are allowed. 14.3 Posting Procedure 14.3.1 The activity must be registered at the SAWS office or ArCU office, where applicable. 14.3.2 The announcements must contain the following: 14.3.2.1 14.3.2.2 14.3.2.3 14.3.2.4 14.3.2.5 Name of the sponsoring group/s Kind of activity to be undertaken Actual date of the activity Venue of the activity The announcements must be presented to the SAWS office or ArCU office for approval by the director concerned, recording and stamping. The approved announcements should only be posted/hanged on designated places.

Section 15:

Inviting Guests

An organization can invite guests to the university as resource persons in seminars, symposia, or lectures. A letter requesting permission for the conduct of the seminar, bearing the title of the seminar and the name of the guest speaker, should be addressed to the Vice President for Student Affairs, through channels. Approval shall be sought prior to the conduct of said seminars/symposia/conferences. Section 16: 16.1 Elections of Officers of Students Organizations

16.2

Election of officers for the SSC, college councils, co-curricular and extra-curricular organizations shall be held annually sometime in February on a common date (synchronized) to be determined by the Electoral Board of the SSC and the SAWS office. The common date of election shall be in accordance to Article VII, Section 8 Suspension of Activities of this Handbook. All student political parties including those of the College Councils must apply for recognition from the COMELEC created by the SSC not later than November. Requirements for recognition/renewal of recognition are the following: 16.2.1 Official name and abbreviated name of the party; 16.2.2 Party affiliation with city/national/international organization; 16.2.3 Name of convenors, their courses and year; 16.2.4 Faculty adviser with signed conformity; 16.2.5 Statement of party platform; 16.2.6 Names, course/year of candidates and office they are running for; and 16.2.7 Proposed pre-election activities

14.3.2.6 14.4

Removal of Announcement. All groups are responsible for removing their respective announcements within the school premises one day after the said activity has been conducted. Posters posted in designated areas without the approval of the Director, SAWS and those posted in prohibited areas shall be removed immediately by those who posted them or a staff from the SAWS office.

16.3

Prior to filing a certificate of candidacy with the electoral committee, each candidate shall secure the following: 62

16.3.1 Certification from the Deans regarding residency of at least two (2) consecutive semesters in MUST prior to election. The certification shall also reflect that the candidate is not a graduating student during the official term (one school-year) of office, if elected. (Note: The Coordinator, SAWS shall orient the candidate that if elected, he/she shall be a fulltime student during the entire duration of his/her term of office; and 16.3.2 Certification from the SAWS office that the candidate has no disciplinary record involving grave offense. 16.4 Campaign Posters 16.4.1 Campaign Posters and propaganda materials require the COMELEC stamp. 16.4.2 The size and number of posters will be limited for each political party inside the campus, as specified by the COMELEC. 16.4.3 Posters and banners shall be placed only at the COMELEC designated areas/bulletin. Posting on trees, walls and University fences is not allowed. 16.4.4 Election campaign outside the campus in a form of radio, TV and/or newspaper ads is strictly prohibited. 16.5 Classroom Campaign. This may be allowed provided prior permission is obtained from the office of the Vice President for Academic Affairs (VPAA), in consultation with the University Deans and the classroom instructor concerned. Campaign Period. This is allowed for one week only prior to Election Day. COMELEC. For purposes of supervision and coordination, the SSC, through its President, shall submit to the SAWS office, copy furnished the deans, the following information and documents: 16.7.1 Names of the members of the duly recognized COMELEC.

16.7.2 Copy of the rules and regulations governing elections including accreditation requirements for political parties and qualifications of candidates per their constitution & by-laws. 16.7.3 Certified list of accredited student parties. 16.7.4 Manner and conduct of election and list of winning candidate for proclamation and publication. Section 17: Student Publication

The policy on student publications shall strictly be in accordance with R.A 7079 otherwise known as "Campus Journalism Act of 1990".

Article VIII SCHOLARSHIPS AND OTHER STUDENT SERVICES Section 1: 1.1 Types of Scholarships

As part of its continuing mandate and program to serve and assist deserving students, the University provides various scholarships and educational assistance/grants subject to the following general policies and guidelines: 1.1.1 Academic Excellence Scholarships 1.1.1.1 Valedictorian/Salutatorian. Upon admission, free tuition for the first semester is granted to the student who graduated as valedictorian and salutatorian. As such, the student shall comply with the following requirements: a) must carry the full load requirement of the program; 64

16.6 16.7

b) must maintain a Grade Point Average (GPA) of not lower than 1.70 with no grade lower than 2.0 in any subjects for the semester; and c) must have no record of misbehavior during his/her stay in the university. 1.1.1.2 Deans List. The student can be considered in the Deans List if he/she satisfies the following conditions: a) must be a full time student carrying the full load requirement of the program for the preceding semester; b) must obtained a Grade Point Average (GPA) of 1.70 with no grade below 2.0 in any of the subjects for the preceding semester; and c) no record of misbehavior preceding semester. 1.1.1.3 for the

b) has no record of grave offense during his/her stay in the University. 1.1.3 Scholarship under RA 7160 The Local Government Code of 1991. Pursuant to Chapter IV-The Sangguniang Barangay, Sec. 393 (b4) Benefits of Barangay Officials and Chapter VII Sanggunian Kabataan, Sec. 434 Privileges of Sangguniang Kabataan Officials of the Local Government Code. 1.1.3.1 The Barangay officials, during their incumbency, shall be exempted from paying tuition and matriculation fees for their legitimate dependent children attending state colleges or universities located within the province or city to which the barangay belongs. The Sangguniang Kabataan officials, during their incumbency, shall be exempted from payment of tuition and matriculation fees while enrolled in public tertiary schools, including state colleges and universities within or nearest their area of jurisdiction, respectively. The student who will avail of this grant shall satisfy the following conditions: a) b) must satisfy the admission requirements of the university; must enroll in a regular program only (Note: degree or non-degree programs categorized as Special Programs are offered based on the principle of full-cost, which indicates

1.1.3.2

The student who satisfies the abovementioned conditions shall enjoy free tuition for the succeeding semester. 1.1.3.3 President or Head of an Accredited Student Organization shall be granted free tuition provided the student complies with the following: a) must maintain a GPA of not lower than 2.5 with no grade below 2.8 in any subject during the semester; and

1.1.2 Extra-Curricular Scholarship. 1.1.2.1

66

that students enrolled in special programs are not subsidized); c) d) must carry the full load requirement of the program during the semester; maintain a GPA of 2.50, with no grade lower than 3.00 in any subject after a semesters work; and have no record of grave offense during his/her stay in the University.

1.2.2.2

submit a copy of his/her grades within 3 weeks after every semester to his/her scholarship sponsor; and complete all subject requirements within the semester in order not to receive an incomplete (INC) grade, which can serve as basis for the discontinuance of the scholarship/educational assistance/grant. Termination of Assistance/Grant Scholarship/ Educational

1.2.2.3

e) 1.2

Scholarships from External Sponsors. External Sponsors refer to government agencies, non-government organizations, private institutions and individuals who provide scholarship assistance/grants to students enrolled in the university. 1.2.1 The student scholar/grantee, in addition to the specific requirements of their respective sponsors, must fully comply with the following conditions: 1.2.1.1 1.2.1.2 1.2.1.3 admission requirements of the University; carry the full-load requirement of the program during the semester; and maintain a GPA of at least 2.00 with no grade lower than 2.50 in any subject for the semester.

Section 2: 2.1

The scholarship/educational assistance/grant can be terminated based on the following conditions: 2.1.1 failure to maintain the minimum GPA required by the university/sponsor, where applicable; or 2.1.2 found guilty of committing a grave offense as stipulated in this handbook.

Section 3:

Extension of Entitlement to Scholarship/ Educational Assistance/ Grant

Note: In case the scholarship sponsor requires a higher GPA, the said requirement shall prevail. 1.2.2 Responsibilities of Scholar/Grantee. The scholar/grantee shall be responsible for the following: 1.2.2.1 maintain the minimum GPA required by their respective scholarship/educational assistance programs;

Subject to the discretionary prerogatives of the sponsor, the period of entitlement may be extended in case the scholars/grantees failure to meet the requirements of the program is due to circumstances beyond his/her control such as, but not limited to, serious and prolonged illness, or failure/unreasonable refusal of teachers to give grades.

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Section 4: 4.1

Student Services

Library and Audio Visual Services (LAVS). 4.1.1 The library, as a learning resource center, is a vital partner of instruction and research. Among its latest features are the e-library facilities and online journal subscription. 4.1.2 The library of the university is classified into undergraduate, graduate and electronic libraries. 4.1.3 The Undergraduate Library is open from 8:00 A.M. to 6:00 P.M. with no noon break during Mondays through Saturdays. 4.1.4 The Graduate Library is open from 9:00 A.M. to 6:00 P.M. with no noon break during Mondays through Saturdays. 4.1.5 The E-library is open from 7:30 A.M. to 6:00 P.M. with no noon break during Mondays through Saturdays. 4.1.6 Noon break is observed during semestral break. 4.1.7 The services of these three libraries will be extended up to 10:00 oclock in the evening, Mondays through Saturdays, one week and two weeks prior to Midterm and Final examination, respectively.

young citizens who would be emotionally, mentally and psychologically stable. 4.3.3 The following are the various services offered by the GCTS to the students: (i) information; (ii) counseling; (iii) testing; (iv) follow-up; and (v) individual inventory. 4.4 Medical and Dental Services (MDS) To ensure that students who need medical/dental attention are adequately attended to, the University has medical and dental clinics manned by competent physician and dentist, respectively. Medical and dental services are available to the University community from 8:00 A.M. to 5:00 P.M. Mondays through Saturdays. 4.5 Sports and Physical Wellness Program Through the Sports Education Unit, the University seeks to inculcate in the students the value of wholesome physical development through active participation in sports and physical wellness programs with the end in view of striking a balance between intellectual growth and physical well-being. 4.6 Arts and Culture The Arts and Culture (ArCu) division formulates, implements, evaluates and enhances programs aimed at tapping the potentials and developing the talents of the students in the humanizing fields of arts and culture. 4.7 Security Services To ensure the safety of the students in particular, and everyone inside the campus in general, the University has contracted the 24-hour security service of a professional, governmentaccredited security agency.

4.2

Registry and Students Information Services (RSIS) 4.2.1 The Office of the Registry and Student Information Services (RSIS) coordinates the activities pertaining to registration, transfer and graduation of students. 4.2.2 The RSIS is open from 8:00 A.M. to 5:00 P.M. Mondays through Saturdays. Guidance Counseling and Testing Services (GCTS) 4.3.1 Guidance is an integral part of the educational development of the students. 4.3.2 The unit seeks to assist and guide, through appropriate counseling, the students so that they would become

4.3

70

4.8

Cafeteria Services The cafeteria serves well-balanced and reasonably priced meals to meet the nutritional needs of its customers/clientele. Catering services for birthday parties, weddings, seminars, and other special occasions may be availed of through advanced reservations at the cafeteria management.

1.2.1 tube/ spaghetti strap / halter / backless / peek-a-boo blouses; 1.2.2 Torn and tattered jeans; 1.2.3 Short pants; 1.2.4 Micro miniskirts; 1.2.5 See-through attire; 1.2.6 Plunging neckline blouses; 1.2.7 Midriff ("heaven") blouses; and 1.2.8 Rubber slippers. [*As agreed by the Heads of Umbrella Organizations and the Supreme Student Council, 04 July 2004]

4.9

Postal Services Postage stamps and other postal services are made available at the Postal Office near the MUST second gate.

4.10

Affidavit of Loss In case of lost ID and/or Certificate of Registration (COR), the student can secure an affidavit of loss at the SAWS office needed before a student can be issued with another ID or COR.

II. 2.1 APPENDICES I. 1.1 Dress Code Policy* Male students are prohibited from wearing the following while inside the university campus: 1.1.1 Sleeveless shirts; 1.1.2 Torn and tattered jeans; 1.1.3 Short pants/ walking shorts; and 1.1.4 Rubber slippers and sandals. 1.2 Female Students are prohibited from wearing the following while inside the university campus: 2.2

General Guidelines for Inviting External Guests The duly accredited organizations may need outside person(s) to facilitate, conduct or speak during their activities. As such, an important--and often stressful--preoccupation that organizers have is inviting some very important people to be their resource persons. The organizers are required to take care of some things that are necessary for the success of the activity(ies) but not limited to the following, where applicable: 2.2.1 Thank the guest for accepting the invitation through a letter to make it formal and official. Include in the Thank You letter the provisions that the organizers will provide. 2.2.2 Provision of transportation service, accommodation, meals, etc. 2.2.3 Ambassadors and top government officials like cabinet members should be given utmost deference, such as 72

meeting them at the main entrance, or at the driveway entrance when they arrive, make necessary reservation of parking space, and arranging a courtesy call on the University President accompanied by the Security Officer for necessary security arrangements. 2.2.4 The invited guests shall be provided by the organizers with ushers/usherettes especially those who are not familiar with the campus unless otherwise the guests have other preferences. 2.2.5 Just be alert while waiting for the guest(s). The usher/usherette shall introduce himself/herself to the guest(s). 2.2.6 The organization's faculty moderator must always be consulted especially when inviting dignitaries to ensure that proper protocol is observed. 2.2.7 The organization should strive not to inconvenience the guest and must therefore start the program on time. Foreign and national officials are very busy people. One very important tip: anticipate the time the participants will settle down, and adjust the official time for your guest to arrive. It might be even helpful to emphasize that the participants shall be in the venue properly seated at least 15 minutes before the program starts. 2.2.8 It is essential that the student assigned to introduce the important guest to be accurate in presenting the guest's bio-data. Nothing can be more embarrassing when one doing the introduction makes a mistake in the guest's name - more so, in pronouncing the name- or mumbles while reading the bio-data. The one doing the introduction should always be respectful, appropriate and proper in addressing the guest.

2.2.9 The guest shall be offered a meal either before or after the activity or as preferred by the guest. Booking for the use of conference room for luncheon for VIP visitors shall be done in advance. The organizer shall ensure close coordination with the person in-charge. 2.2.10 The student assigned to usher the guest shall try to engage him/her in a conversation during waiting moments or during meal. Endeavor to invite key university officials to be with the guest. As much as practicable, the officials to be invited are those whose office or functions are related to the activity. 2.2.11 Make sure that the guest is escorted back to the vehicle at the end of his/her engagement. 2.2.12 Send a formal Thank You letter or note after the activity. This could establish goodwill between your organization and your guest.

III. 3.1

Campus Journalism The student writer/journalist of an article in the school paper shall continuously strive to be unbiased and accurate in her/his writings; bearing in mind personal responsibility for everything she/he publishes. The student journalist should reveal her/his identity as a representative of the student press before obtaining interview for publication. The editor of the school paper shall not exclude a student's point of view solely because it is contrary to the editorial policy. The editor shall apologize for whatever mistakes printed in the school paper.

3.2

3.3 3.4

74

3.5

The student journalist shall respect all confidences regarding source of information and private documents. He/she shall not falsify information or documents or misrepresent the facts. The student journalist should be familiar with the laws, rules and regulations relative to campus journalism and/or freedom of expression. The student journalist shall be familiar with the Intellectual Property Code of the Philippines and anti-plagiarism concerns. Everyone concerned must be familiar with the provisions of Republic Act No. 7079 An Act Providing for The Development And Promotion of Campus Journalism.

3.6

Disciplinary Rules on Sexual Harassment Cases, and the pertinent provisions in Republic Act 7877 (Anti-Sexual Harassment Act of 1995), the following Procedures are hereby adopted and prescribed in order to carry out the provisions of the said resolution. Article 1. TITLE

3.7 3.8

Section 1. These Procedures shall be known as the Procedures in Handling Sexual Harassment Cases in the Mindanao Polytechnic State College. Article 2. STATE POLICY

IV. 4.1

The Dangerous Drugs Act of 1972 (RA 6425) Article V, Sec. 28 of Republic Act No. 6425 states: All school heads, supervisors and teachers shall be deemed to be persons in authority, and, as such are hereby vested with power to apprehend, arrest or cause the apprehension or arrest of any person who shall violate any provisions of this Law. They shall be considered as persons in authority if they are in school or within its immediate vicinity, if they are in attendance at any school or class function in their official capacity as school heads, supervisors and teachers.

Section 2. The State shall value the dignity of every individual, enhance the development of its human resources, guarantee full respect for human rights and uphold the dignity of workers, employees, applicants for employment, students or those undergoing training, Instruction or education. Towards this end, all forms of sexual harassment in the employment, education or training environment are hereby declared unlawful. Article 3 COLLEGE POLICY Section 3. The College shall foster an open learning and working environment free from sexual harassment in accordance with the above state policy. Article 4. COVERAGE

V.

Anti-Sexual Harassment Rules

Hereunder are the salient provisions in the Administrative Disciplinary Rules on Sexual Harassment Cases in MPSC (BOT Res. 69, s.2002, 03 December 2002): Pursuant to Section 58 of the Civil Service Commission Resolution No. 01-0940, otherwise known as the Administrative

Section 4. These procedures shall apply to all officials and employees in the Mindanao Polytechnic State College. Article 5. DEFINITION

Section 5. For the purpose of these Procedures, administrative offense of sexual harassment is an act, or a series of acts, involving any unwelcome sexual advance, request or demand for sexual favor, or the 76

other verbal or physical behavior of sexual nature, committed by a college employee or official in a work-related, training or educational related environment of the person complained of. 5.1 Work-related sexual harassment is committed under the following circumstances: 5.1.1 Submission to or rejection of the act or the series of acts, is used as a basis for any employment decision (including, but not limited to, matters related to hiring, promotion, raise in salary, job security, benefits and any other personnel action) affecting the applicant/employee; or 5.1.2 The act or series of acts have the purpose or effect of interfering with the complainants work performance, or creating in intimidating, hostile or offensive work environment; or 5.1.3 The act or series of acts might reasonably be expected to cause discrimination, insecurity, discomfort or humiliation to a complainant who may be a co-employee, applicant, customer, or ward of the person complained of. Education or training-related sexual harassment is committed against one who is under the actual or constructive care, custody or supervision of the offender, or against the one whose education, training, apprenticeship, internship or tutorship is directly or constructively entrusted to, or is provided by, the offender, when: 5.2.1 Submission to or rejection of the act or series of acts used as a basis for any decision affecting the complainant, including, but not limited to, the giving of grade, the granting of honors or a scholarship, the payment of stipend allowance, or the giving of any benefit, privilege or consideration; or

5.2.2 The act or series of acts have the purpose or effect of interfering with the performance, or creating an intimidating, hostile or offensive academic environment of the complainant; or 5.2.3 The act or series of acts might reasonably be accepted to cause discrimination, insecurity, discomfort or humiliation to a complainant who may be a trainee, apprentice, intern, tutee or ward of the person complained of. Article 6. 6.1 6.2 6.3 6.4 6.5 6.6 SEXUAL HARASSMENT MAY TAKE PLACE:

In the premises of the workplace or office or of the College; In any place where parties were found as a result of work or education or training responsibilities or relations; At work or education or training-related social functions; While on official business outside the office or college or during work or college or training-related travel; At official conferences, fora, symposia, or training sessions; or By telephone, cellular phone, fax machine or electronic mail. FORMS OF SEXUAL HARASSMENT

5.2

Article 7.

Section 7. The following are illustrative forms of sexual harassment: 7.1 Physical 7.1.1 Malicious touching 7.1.2 Overt sexual advances 7.1.3 Gestures with lewd insinuations 7.2 7.3 Verbal, such as but not limited to, requests or demands for sexual favors and lurid remarks; Use of objects, pictures or graphics, letters or written notes with sexual underpinnings; 78

7.4

Other forms analogous to the foregoing. PERSONS LIABLE FOR SEXUAL HARASSMENT

Article 8.

Section 8. Any college official or employee, regardless of sex, is liable for sexual harassment when they: 8.1 8.2 8.3 Directly participates in the execution of any act of sexual harassment as defined in these rules; Induce or direct another or others to commit sexual harassment as defined in these rules; Cooperate in the commission of sexual harassment by another through an act without which the sexual harassment would not have accomplished; Cooperate in the commission of sexual harassment by another through previous simultaneous acts. COMMITTEE ON DECORUM AND INVESTIGATION OF SEXUAL HARASSMENT CASES

Representative of second level employees (if the complainant is a college official/employee); Representative of first level employees (if the complainant is a college official/employee); Representative of the faculty (if the complainant is a student); and Representative of students (if the complainant is a student). 9.5.2 The term of the chair and the members of the committee shall be two (2) years. 9.5.3 When the member of the Committee is the complainant or the person complained of in a sexual harassment case, he/she should be disqualified from being a member of the committee. Article 10. PRE-FILING STANDARD OPERATING PROCEDURES IN ATTENDING TO VICTIMS OF SEXUAL HARASSMENT

8.4

Article 9.

Section 9. A committee on Decorum and Investigation shall be created by the College to perform the following functions: 9.1 9.2 9.3 9.4 Receive complaints of sexual harassments; Investigate sexual harassment complaints in accordance with the prescribed procedure; Submit report of its findings with the corresponding recommendation to the disciplining authority for decision; Lead in the conduct of discussions about sexual harassment within the college to increase understanding and prevent incidents of sexual harassment. The Committee shall be composed of the following: 9.5.1 Representative of management (Chair); members: Representative of the Accredited Union (if the complainant is a college official or employee);

Section 10. The Pre-Filing Stage. The College shall provide assistance to an alleged victim of sexual harassment which may include counseling, referral to an agency offering professional help and advice on options available before the filing of the complaint. Article 11. STANDARD PROCEDURAL REQUIREMENTS

Section 11. The procedural rules provided hereunder are the standard requirements in handling a sexual harassment case. Section 12. Complaint. 12.1 12.2 The complaint may be filed with the disciplining authority; the same shall be transmitted to the Committee. The complaint must be in writing, signed and sworned by the complainant. It shall contain the following: 80

9.5

12.2.1 The full name and address of the complainant; 12.2.2 The full name, address and position of the person complained of; 12.2.3 A brief statement of the relevant facts; 12.2.4 Evidence, in support of the complaint, if any; 12.2.5 A certification of non-forum shopping. 12.3 In the absence of any one of the aforementioned requirements, the complaint shall be dismissed without prejudice to its refiling. Where the complaint is not under oath, the complainant shall be summoned by the committee to swear to the truth of the allegations in the complaint. 12.4.1 Complaints sent by telegram, radiogram, electronic mail or similar means of communication shall be considered non-filed unless the complaint shall comply with the requirements provided in section 12.2 within (10) days from receipt of the notice for compliance. 12.4.2 Withdrawal of the complaint at any stage of the proceedings shall not preclude the committee from proceeding with the investigation where there is obvious truth or merit to the allegations in the complaint or where there is documentary direct evidence that can prove the guilt of the person complained of. Section 13. Action on the complaint. Upon receipt of a complaint that is sufficient in form and substance, the Committee shall require the person complained of to submit a Counter-Affidavit/Comment under oath within three (3) days from receipt of the notice, furnishing a copy thereof to the complainant, otherwise the Counter-Affidavit/Comment shall be considered not be filed. Section 14. Preliminary Investigation. 14.1 The Committee shall conduct a preliminary investigation. The investigation involves the ex parte examination of the documents

14.2 14.3

submitted by the complainant and the person complained of, as well as documents readily available from other government offices. During the preliminary investigation, the parties may submit affidavits and counter-affidavits. Upon receipt of the counter-affidavit/comment under oath, the Committee may now recommend whether a prima facie case exists to warrant the issuance of a formal charge. During preliminary investigation, proceedings before the committee shall be held under strict confidentiality.

12.4

Section 15. Duration of the Investigation. A preliminary investigation shall commence not later than five (5) days from receipt of complaint by the committee and shall be terminated within fifteen (15) working days thereafter. Section 16. Investigation Report. Within five (5) working days from the termination of the preliminary investigation, the committee shall submit the Investigation Report and the Complete records of the case to the disciplining authority. Section 17. Decision or Resolution after Preliminary Investigation. If a prima facie case is established during the investigation, a formal charge shall be issued by the disciplining authority within three (3) working days from receipt of the Investigation Report. In the absence of a prima facie case, the complaint shall be dismissed within the same period. Section 18. Formal Charge. 18.1 After finding prima facie case, the disciplining authority shall formally charge the person complained of. The formal charge shall contain specification of the charge/s, a brief statement of the material or relevant facts, accompanied by the certified true copies of the documentary evidence, if any, sworn statements covering the testimony of witness, a directive to answer the charge/s in writing under oath in not less than seventy two hours from receipt thereof, and advice for the respondent to indicate his or her answer whether or not they elect a formal investigation 82

of the charge/s and a notice that they are entitled to be assisted by a counsel of their choice. If the respondent has submitted their counter affidavit/comment during the preliminary investigation, they shall be given the opportunity to submit additional evidence. 18.2 The Committee shall not entertain request for clarification, bills of particulars or motions to dismiss which are obviously designed to delay the administrative proceeding. If any of these pleadings is filed by the respondent, the same shall be considered as part of their answer which they may file within the remaining period for filing the answer.

36.1

Within fifteen (15) days after the conclusion of the formal investigation, a report containing the narration of the material facts established during the investigation, the findings and the evidence supporting said findings, as well as the recommendations, shall be submitted by the Committee to the disciplining authority. The complete records of the case shall be attached to the Report of Investigation. The complete record shall be systematically and chronologically arranged, paged and securely bound to prevent loss. A table of contents shall be prepared. Whoever is in-charge of the transmittal of the complete records shall be held responsible for any loss or suspension of pages thereof.

36.2

Section 19. Answer. The answer, which must be in writing under oath, shall be specific and shall contain material facts and applicable laws, if any, including documentary evidence, sworn statement covering testimonies of witness, if there be any, in support of the respondents case. It shall also include statement indicating whether they elect a formal investigation. Section 20. Failure to File an Answer. If the respondent fails or refuses to file their answer to the formal charge within seventy two (72) hours from receipt thereof without justifiable cause, they shall be considered to have waived his right thereto and formal investigation may commence. x x x Section 24. Conduct of Formal Investigation. Although the respondent does not request a formal investigation, one shall nevertheless be conducted by the Committee if it deems investigation is necessary to decide the case judiciously. The investigation shall be held not earlier than five (5) days nor later than ten (10) days from receipt of the respondent's answer. Said investigation shall be finished within thirty (30) days from the issuance of the formal charge or the receipt of the answer unless the disciplining authority in meritorious cases extends the period. x x x Section 36. Formal Investigation Report.

Section 37. When the Case is Decided. The disciplining authority shall render his decision on the case within thirty (30) days from the Receipt of report of Investigation. x x x Article 12. CLASSIFICATION HARASSMENT OF ACTS OF SEXUAL

Section 53. Sexual harassment is classified as grave, less grave and light offense. 53.1 Grave offenses shall include but are not limited to: 53.1.1 Unwanted touching of private parts of the body (genitalia, buttock and breast); 53.1.2 Sexual assault; 53.1.3 Malicious Touching; 53.1.4 Requesting for sexual favor in exchange for employment, promotion, local foreign travels, favorable working conditions or assignments, a passing grade, the granting of honors or scholarships or the grant of benefits or payment of a stipend allowance; and 53.1.5 Other analogous cases 84

53.2

Less Grave Offenses shall include but are not limited to: 53.2.1 Unwanted touching or brushing against a victim's body; 53.2.2 Pinching not falling under grave offenses; 53.2.3 Derogatory or degrading remarks or innuendos directed towards the members of the one's sex or ones sexual orientation or used to describe a person; 53.2.4 Verbal abuse or threats with sexual overtones; and 53.2.5 Other analogous cases The following shall be considered Light Offenses: 53.3.1 53.3.2 Surreptitiously looking or stealing a look at a person's private part or worn under garments; Telling sexist/smutty jokes or sending these through text, electronic mails or other means, causing embarrassment of offense and carried out after the offender has been advised that they are offensive or embarrassing or, even without such advice, when the are by their nature clearly embarrassing, offensive or vulgar; Malicious leering or ogling; The display of sexually offensive pictures, materials or graffiti; Unwelcome inquiries or comments about the person's sex life; Unwelcome sexual flirtation; advances, propositions; Making offensive hand or body gestures at an employee; Persistent unwanted attention with sexual overtones; Unwelcome phone calls with sexual overtones causing discomfort, embarrassment, offense or insult to the receiver; and Other analogous cases x x x

Article 13.

ADMINISTRATIVE LIABILITIES

Section 55. Any person who is found guilty of sexual harassment, after the investigation, be meted the penalty corresponding to the gravity and seriousness of the offense. Section 56. The penalties for light, less grave and grave offenses are as follows: 56.1 For light offenses: 56.1.1 1st offense Reprimand 56.1.2 2nd offense Fine or suspension not exceeding thirty (30) days 56.1.3 3rd offense Dismissal 56.2 For less grave offenses: 56.2.1 1st offense Fine or suspension not less than thirty (30) days and not exceeding six (6) months 56.2.2 2nd offense Dismissal 56.3 For grave offenses: Dismissal Section 57. If the respondent is found guilty of two or more charges or counts, the penalty to be imposed should be that corresponding to the most serious charge or count and the rest shall be considered as aggravating circumstances. Article 14. EFFECTIVITY

53.3

53.3.3 53.3.4 53.3.5 53.3.6 53.3.7 53.3.8 53.3.9

Section 58. These Procedures shall take effect upon its approval by the Civil Service Commission [note: Approved by CSC on 09 April 2003]

53.3.10

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VI.

The State University Hymn

VII.

The University Seal

THE STATE UNIVERSITY HYMN Hail to thee, dear Alma Mater, Fountain of knowledge, school we cherish high To her we owe our training and priceless education With hands that do and minds that think We will not fail, we shall pursue, Defeats won't faze us, nor discourage us For God shall be our guiding star. Refrain: Raise her banner to the skies; Watch it waive with grace serene Proudly stand cheer with voices loud For the glory and honor of our school. We pledge wholeheartedly, To be loyal and true for aye, Hail to thee, Dear Alma Mater, the Mindanao University of Science and Technology!

The MUST Seal

The color navy blue symbolizes importance, confidence, power, authority, intelligence, stability, and unity. The color white symbolizes purity, cleanliness and peace. The sun is an emblem of glory and brilliance. It also symbolizes hope, happiness, life, spirituality and optimism. The circle symbolizes unity, wholeness, and infinity. The globe represents the global community which the university aims to serve, and it also symbolizes the global competitiveness.

Lyrics: Ms. Mary Ann Magtajas Musical Scorer: Ms. Vima Socorro J. Tandog

The Laurel symbolizes unity, triumph, hope, and victory. The atom and the gear represent Science and Technology which is considered as the flagship program of this University. The year 1927 indicates the founding year of the University. 88

VIII. The University Board of Regents

The Board of Regents

As of August 5, 2011 Name 1. Hon. Patricia B. Licuanan, Ph. D. Chairperson, Commission on Higher Education (CHED) Represented by: Hadja Luningning Misuarez-Umar, Ed. D. Commissioner, CHED 2. Hon. Ricardo E. Rotoras, D. Engg. President, MUST 3. Hon. Edgardo J. Angara Senator Chairperson, Senate Committee on Education, Culture and Arts Senate of the Philippines Represented by: Atty. Lucio Jesus S. Abalos 4. Hon. Cong. Juan Edgardo M. Angara Member Chairman, House Committee on Higher and Technical Education House of Representatives Represented by: Hon. Cong. Rufus B. Rodriguez Vice Chairman Position Chairman

The Board of Regents

As of August 5, 2011 Name 5. Hon. Leon M. Dacanay, Jr., CESO III Regional Director National Economic Development Authority Region 10 6. Hon. Alfonso P. Alamban, CESO IV Regional Director Department of Science and Technology Region 10 7. Hon. Dionel O. Albina President MUST Faculty Association 8. Hon. Enrique S. Guevarra President MUST Alumni Association 9. Hon. Colbert G. Rabaya Private Sector Representative 10. Hon. Rizaldy I. Pajo Private Sector Representative 11. Hon. Alfredo Q. Vicera, Jr. President Supreme Student Council Position Member

Member

Member

Member

Member

Member

Member

Member

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IX.

The University Officials

The University Officials

Name Dr. Ricardo E. Rotoras Dr. Ruth G. Cabahug Dr. Nenita D. Palmes Dr. Juana M. de la Rama Mr. Romeo N. Naces Ms. Vanessa V. Ascao Dr. Ambrosio B. Cultura II Dr. Consorcio S. Namoco, Jr. Dr. Estrella F. Perez Ms. Vima Socorro J. Tandog Engr. Ruel S. Salvador Ms. Jesusa M. Bombeo Mr. Luis D. Tenorio Mr. Romeo M. de Asis Dr. Charito G. Ong Dr. Oliva P. Canencia Dr. Victoria O. Sumanpan Dr. Ruel R. Cabahug Dr. Herbert Glenn P. Reyes Mr. Ivahoe S. Oate Ms. Socorro M. Ibonia Engr. Alex L. Maureal Designation University President VP - Academic Affairs VP - REDEAS VP - Student Affairs OIC VP Administration and General Services OIC VP Finance and Resource Generation Dean, CEA Dean, CIIT Dean, CPSEM Dean, CAS Director, Jasaan Satellite Campus Director, Panaon Satellite Campus Director, Oroquieta Satellite Campus Director, ICET OIC Director, SAWS Director, RSIS Director, Research and Development Director, Extension Director, QuAAS Director, Arts and Culture Director, LAVS Director, Admissions and Scholarships Director, ICT

The University Officials

Name Atty. Jonathan S. Oche Atty. Alvin G. Suazo Ms. Maricel B. Maramara Ms. Celerina M. Ongcol Ms. Elva S. Maramara Mr. Angelito A. Macabale Ms. Maria Cecilia L. Pangan Ms. Ma. Consuelo R. del Castillo Mr. Camelo R. Auxilio Archt. Ferdinand A. Dumpa Dr. Socesa M. Saquilayan Dr. Jona A. Alegre Mr. Don M. Lagura Engr. Joselito B. Padayhag Mr. Allan T. Rodorocio Mr. Erick C. Gundran Ms. Janice C. Vecina Mr. Felix V. Saquilayan Ms. Emerlyn D. Rodriguez Designation Director, Administration Board and University Secretary Director, FMS Director, General Services Head, Budget Office Head, Supply and Property Mgt. Head, HRMO Head, Planning , Monitoring and Communication Head, Procurement Unit Head, IPDU University Medical Officer University Dentist Head, Alumni and Industrial Relations Head, RMU for Infrastructure Head, RMU for Equipment and Utilities Head, Campus Safety and Security Unit OIC, Cashier Head, Janitorial and Landscaping Unit Head, Central Records Unit

92