On Office 2007, Math Editing And

Producer Display
By Vinayak Nandikal
 Planning for
Microsoft Office 2007..??
Why Do We Need a Plan?
It’s coming, we want to be ready
Licensing changes
Substantial changes to the interface
Potential support issues
Proactive planning ensures your feedback
is considered
When Is Office 2007 Coming
Coincides with MS Vista release
November 30 corporate release
January 30 release to general public
On campus license changes will vary
Not tied to Vista – will run on XP SP2
U of G Office 2007 Licensing
MS Campus Agreement
Will remain as Office 2003 for now
Can choose when to move to 2007
MS Student Select
Currently on hold until corporate release
new license and old media with downgrade
rights
Academic Select – other MS apps
Minor price reductions
Licenses discontinued (XP, Server 2003)
Changes to the Office Suite
New interface
Word, Excel, PowerPoint, Access, and
Outlook
Home tab
Office Button access to file menu Ribbon
replaces menu and task bar
New and improved functionality
New functions lost if files opened in older
versions of Office suite
Changes to the Office Suite
New file format
Default is MS "Open XML" format (.docx)
Save to older file format (.doc)
Some newer features may be lost
Can import older files to new format
Some functionality lost
Reduced file size, better data recovery,
reduced file corruption
Potential Support Issues
Licensing changes
Old version, new licenses
New interface and file format
compatibility, collaboration, consistency
Training requirements
Activation
Grace period of 25 uses
Reduced functionality after grace period
without activation
Your Input Matters
Become an early adopter
We can provide licenses
Provide input on your experience
Compatibility issues
Potential support issues
Your feedback will help direct
recommendations to the community
Next Steps – Dates TBD
CCS/IT Admins as early adopters
Train CCS Help Services staff
Gather feedback on issues, etc.
Recommend a date for campus migration
- Spring 2007 or later?
Lab upgrade decisions
Change MS Campus Agreement license
to 2007
 Microsoft Office
Visio Professional 2007 for IT

How to Use Visio for

Project Management
Project Management Summary
Use Visio 2007 with Project 2007
Diagram All Project Phases
Planning
Design
Engineering
Implementation
Diagram Types
Gantt Chart
Project timeline
Project status
Processes
Work Breakdown
Responsibility Matrix
Visio 2007 and Project 2007
Create plan in Project
Import plan into Visio diagram
Timeline
Gantt Chart
Include with other project diagrams
Report project status as Visio
PivotDiagram
Perform ‘what-if’ modifications and export
back into Project
Diagram Types
Timeline

Status Report

Gantt Chart
Diagram Types
Process Flow

Responsibility Matrix

Work Breakdown
Import a Timeline
(Menu) Data – Insert Data Solutions –
Timeline…
Browse to Project file
Select tasks to include
Import a Timeline
Select shapes for Visio timeline
Finish
Working with a Timeline
Reposition text
Move intervals and milestones
Add intervals and milestones
Resize interval shapes
Synchronize milestones
Alter timeline type
Apply theme
Applying a Theme
Show Theme task pane
(Menu) Format – Theme…
Select color palette
Click on Theme Colors link
Select theme colors from list
Select font, line and
connector, fill, and shadow
style
Click on Theme Effects link
Select theme effects from list
Import a Gantt Chart
(Menu) Data – Insert Data Solutions – Gantt
Chart…
Select “Information that’s already stored in a
file”
Select “Microsoft Office Project File”
Import a Gantt Chart
Browse to Project file
Select Major and Minor time scale units
Select task duration format
Import a Gantt Chart
Select task types to include
Finish
Working with a Gantt Chart
Push project
forward/back
Move task bar shapes
left/right
Create new task links
Drag ‘Add Link’
control handle to
connection point at
start or finish of linked
task
Set % complete
Drag ‘Change %
complete’
control handle
Working with a Gantt Chart
Modify task list
Drop task bar shape
onto chart to add task
Modify columns
Drop column onto
chart to add column
Right-click shapes for
action menu
Apply theme
Export a Project Report to Visio
(Menu) Report – Visual Reports…
Choose a Visio report
Select level of usage
data to include
in report
View
Working with a PivotDiagram
Apply theme
Apply shape
Open stencil with shape
(File) Shapes
Work Flow Objects, Department
automatically opened
Select nodes
(PivotDiagram pane)
Apply Shape…
Choose stencil from dropdown
Choose shape to apply
Apply Data Graphics
Data Graphics
Turn on display
(Menu) Data – Display Data on Shapes
Select Data Graphic format
from Task Pane
Edit Data Graphic if required
(Right Click) Data – Edit Data Graphic
Displays Shape Data values
Text
Relative graphs
Colors
Icons
Working with a PivotDiagram
Aggregate numerical data
Select field from Add Total on PD pane
Select aggregate type from dropdown (if
avail.)
Sum
Average
Minimum value
Maximum value
Count
Working with a PivotDiagram
Filter Data
Open dropdown for
measure to filter in
Add Category or Add
Totals on PD task
pane
Select Configure
Measure/Column/
Dimension
Select filter operation
=, !=, >=, <=
Enter value
Working with a PivotDiagram
Add category breakdown
Select node
Click category in Add Category on PD
taskpane
Open dropdown, select level for multi-level
category
Working with a PivotDiagram
Sort nodes
Select all nodes in level
Click Other Actions button
on PD task pane
Select Sort…
Choose sort property
Choose ascending or
descending
Limit number of nodes
shown
Working with a PivotDiagram
Other tasks
Merge/Unmerge nodes on same level
Promote node
Collapse node
Refresh data after
changes to source
Other Diagram Types
Create a flowchart
Basic Flowchart
Open Visio template
(Menu) File – New – Flowchart – Basic Flowchart
Cross-Functional Flowchart
Open Sample
(Menu) File – New – Getting Started…
Samples – Process Improvement – Open Diagram
Open Template
(Menu) File – New – Flowchart – Cross-Functional
Flowchart
Other Diagram Types
Basic flowchart
Drag shapes from stencils
Connect shapes
AutoConnect or Connector Tool

AutoConnect
Link with data
(Menu) Data – Link Data
to Shapes
Select data source Excel,
Access, SQL, other DB
Opens External Data
window
Connect data with shape
Drag record to shape
AutoLink
(if shape IDs correspond
with data records) Drag to link
Display data with
Data Graphics
Other Diagram Types
WBS Modeler Add-In
http://www.wbsmodeler.com/
Responsibility Matrix
Custom Visio template
Use Hyperlinks
Reference data in other files or Web
sources
Open URL’s
Open local files
Open specific page
in Visio file
Create “drill down”
navigation
Insert a Hyperlink
(Menu) Insert – Hyperlinks
Select Address and Sub-Address (page)
Enter Description for right-click shape menu
Supports multiple Hyperlinks on a shape
 Result: Consolidated Project View
Hyperlink to other local and
remote reference information

Import and display

data from Project, Link the data to
Excel or Database Visio shapes
and display the
data using Data
Graphics
 Overview on Math Editing
8 math infrastructures inside and outside
of Microsoft enable better math
display/editing
New math edit/display environment
Interoperate with popular mathematics
programs such as Mathematica, MathCad
and Matlab
Incorporate into Office apps, Encarta
calculator, eventually IE
Complex Project
Intricacies of math typesetting
Creating/using myriad glyph variants
Vagaries of math notation
Embedding math zones into international
text environments
Interaction with complex scripts
Math in other objects like links, ruby
Input with nonASCII keyboards
Eight Math Infrastructures
[La]TeX: Current tech-doc standards
Unicode: Includes ~2000 math symbols
MathML 2.0: Math K – 12 and beyond
OpenType font technology: Special
math tables
New math font (Cambria Math)
Math layout handler
Shared math input components
MS Office environment, autocorrect
Math Spacing
Operators have math spacing given by
extended TeX spacing rules
Function object gives correct spacing for
math functions
n-aryand object gives correct spacing for
n-ary expressions
Automate much TeX “tweaking”
Handle context-dependent spacing of
operators like + - . , :
Vagaries Of Math Notation
Choice of subscript/superscript base
Function arguments like
Integrands and n-aryands
Absolute value ambiguities like ||a|-|b||.
Actually this example is unambiguous, but
|a|b - c|d| has two possible meanings
Context sensitive ellipses: … vs ⋯
Math Input Methods
Linear format input and manual buildup
Formula autobuildup (FAB)
Math ribbons
Recognition of handwritten formulae
Hex code input
WYSIWYG editing
Hybrid editing (combination of WYSIWYG
and FAB)
Autocorrect Examples
Type \delta and get δ, \Delta and get Δ
Define \quadratic to be
x = (-b ± √(b^2 - 4ac))/2a
Then typing \quadratic<space> inserts:
Formula Autobuildup
User types formulas in linear format in
a math zone
Expressions are built up as soon as
they’re syntactically unambiguous
Expressions can be edited in built-up
form or in linear form
Roles Of Space
Spaces are rarely needed inside math
formulae, since spacing is automatic
Use to terminate autocorrect entries and
expressions
Use as command to build up math objects
A space builds up one subexpression;
other operators build up as many as
they can
Font Math Tables
Specialized math tables have been
created to control glyph placements
Position subscripts/superscripts
horizontally using cut-ins and italic
corrections
Many math constants: axis height,
fraction rule thickness, etc.
Compare kerning of
The math tables are formalized as
OpenType tables
Conclusions for Math editing
Eight infrastructures allow better math
display and editing than ever before
High quality math handler and font
enable typography competitive with or
better than TeX
Methods such as Formula Autobuildup
Incorporated into Word 2007, Math
graphing calculator
Plan to add to PPT, Excel. Hope to add
to IE, …, and maybe future compilers
Microsoft Producer: Become a
Digital Video Maestro
Our Agenda
Overview of Producer
Import media content
New Presentation Wizard
Synchronize slides with video
Publish your presentation
Play your presentation
Online evaluation
What is Producer?
“Create dynamic, media-rich
presentations to be shown in a Web
browser”

Free add-on to PowerPoint

Download from www.microsoft.com and

install
Importing Files into Producer
Images (jpeg, gif, etc)

PowerPoint slides

Video

Audio

html
3 Final Points
Internet Explorer required

Create & organize media content first

Files and folders must be well-organized

 Project

Publish

Presentation
New Presentation Wizard
Synchronizing Slides
Fine -Tuning
Publishing & Playing Your
Presentation
Thank You