Word Processing

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Unit 3: Generic Software
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3.1 Word processing, desktop publishing

3.1.1 Introduction to word processing,
desktop publishing and graphics software 3.1.2 Formatting a document, working with
graphics and drawing objects,creating and

customizing tables
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Introduction to desktop publishing

Desktop publishing is the process of using the computer and specific types of software to combine texts and graphics to produce documents.
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Desktop publishing and graphics software

Desktop publishing software is a tool for both graphic designers and nongraphic designers to create visual communication for professional or desktop printing.
Eg.
1.Corel draw 2.Page maker
3.Photoshop
4.Publisher
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Desktop publishing
Brochures
Newsletters
Advertisements
Reports
Desktop publishing
Manuals
Books
Posters Forms Leaflets
Magazines
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3.1.1Introduction to word processing

The Word processing is use of computers to create ,edit, view,format,and store text materials for human
communication.
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Word processing Packages

1.Word pro
2.Word star
3.Word perfect 5.0
4. Ms word 2.x/4.x/95/98/2000/XP/2003 etc.
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Ms word
One of the word processing products
introduced by Microsoft.
Gives you tools to create professionally
quality documents and share information.

Loaded with helpful, time saving features
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Ms word contd.
Has added many internet based facilities like
E-mail, designing web pages etc.

Applies the the correct proofing tools like auto
correct, spell checker, grammar check ,word to word translation etc.
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Use the following methods to open Ms word

Double click
Right click
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Title bar Menu bar Ruler Standard tool bar Formatting tool bar
Scroll bar Cursor Scroll box Editing area
View choices Status bar Task bar Previous/next page buttons
The screen lay out
Creating a New Document
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Click the New Document button on the standard tool bar Select File| New from the menu bar Press CTRL+N
Click the Save button on the standard tool bar. Select File| Save from the menu bar Press CTRL+S
Saving a Document
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Closing a Document
Close the current document by selecting File|Close
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Click the Close icon on the right side of the title bar.
Press Ctrl+W
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Open an Existing Document

Click the Open File button on the standard tool bar
Choose File |Open from the menu bar Press CTRL+O Each method will show the Open dialog box. Choose the file and click the Open button.
Editing
Moving (Cutting) and Pasting Text
Highlight the text Select Edit|Cut from the menu bar Click the Cut button on the standard tool bar Press CTRL+X at once. Move the cursor to the location you want Select Edit| Paste from the menu bar Click the Paste button on the standard toolbar Press CTRL+V.
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Before cutting
After cutting
After pasting
Copying and pasting Text

Highlight the text
Editing
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Choose Edit|Copy from the menu bar Click the Copy button on the standard toolbar Press CTRL+C. Select Edit| Paste from the menu bar Click the Paste button on the standard toolbar Press CTRL+V.
Move the cursor to the location you want
Before copying
After pasting
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Formatting font
Highlight the text Select format/font
from the menu bar
Press Ctrl+D
You can format the document using these features

Font Face Font Size Font Style - bold, italic or underline. Font Colour Underline style Underline Colour Effects Strike through Double Strike through Superscript .etc
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Formatting paragraph
Highlight the text Select format/ paragraph
from the menu bar
Select
line spacing Indenting Alignment.
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Alignment.
From the formatting tool bar.
Left
Right
Center
ctrl+E
Justify
ctrl+L
ctrl+R
From the keyboard
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Bulleted Lists
Formatting
Highlight the text

Click the Bulleted List button on the formatting tool bar Select Format/bullets and numbering from menu bar
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Numbered Lists
Highlight the text
Formatting
Click the Numbering List button on the formatting tool bar Select Format/bullets and numbering from menu bar
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Borders and Shading

Highlight the text
Formatting
Select Format| Borders and Shading Right-click within the text and select from the shortcut menu.
Columns
Highlight the text
Formatting
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Click the Columns button and select the number of columns by dragging the mouse.
Select Format |Columns.. Select the number and width of the columns from the dialog box.
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Drop Caps
Formatting
Highlight the text Select Format| Drop Cap Select Position font number of lines to drop distance from the body text.
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Change case
Formatting
Highlight the text
Go to Format| change case
Press Shift+f3
Inserting page numbers

Go to Insert| page numbers
Highlight the text
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Inserting
Date and Time
Go to Insert| Date and time
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Inserting Clip arts

Select Insert| picture |Clip arts Click on the button
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Inserting graphics from files

Select Insert| picture |From file
Select the file from the list.
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Inserting Auto shapes

Select Insert| picture | auto shapes Click on the button
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Inserting Word arts

Select Insert| picture | Word arts Click on the button
Select Insert| picture | from scanner and camera
Inserting texts and photoes from scanners and digital cameras
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Inserting Charts
Select Insert| picture |charts
100 80 60 40 20 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr East West North
Spelling and grammar checking

Select Tools| Spelling and Grammar Click on the button
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Misspelled words will be highlighted in red.Change or ignore it appropriately.
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Mail Merge
Select Tools| mail merge
The three steps Create the main document Get data from the data source Merge the data with the document
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Inserting Tables
Select Table| Insert | Table Click on the button
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Page set up
Select File| page set up
Select suitable
margins
Paper size
Paper source
Lay out
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Print preview
Select File| print preview Click on the button
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Printing
Select File| Print Click on the button Press ctrl+p
Finally print document.
Prepare the following document

Drop cap Formatted font
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Table
Auto shape
Picture
Page border
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Prepare the following document

Word art Italic Underline d Paragraph borders
Bold
Symbol
Bulleted list
Numbered list

Word Processing

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Unit 3: Generic Software

3.1 Word processing, desktop publishing

graphics and drawing objects,creating and

Introduction to desktop publishing

Desktop publishing and graphics software

1.Corel draw 2.Page maker

Posters Forms Leaflets

3.1.1Introduction to word processing

Word processing Packages

4. Ms word 2.x/4.x/95/98/2000/XP/2003 etc.

quality documents and share information.

E-mail, designing web pages etc.

correct, spell checker, grammar check ,word to word translation etc.

Use the following methods to open Ms word

Scroll bar Cursor Scroll box Editing area

View choices Status bar Task bar Previous/next page buttons

The screen lay out

Creating a New Document

Open an Existing Document

Copying and pasting Text

Move the cursor to the location you want

You can format the document using these features

From the keyboard

Highlight the text

Borders and Shading

Highlight the text

Go to Format| change case

Inserting page numbers

Inserting Clip arts

Inserting graphics from files

Select the file from the list.

Inserting Auto shapes

Inserting Word arts

Select Insert| picture | from scanner and camera

Inserting texts and photoes from scanners and digital cameras

Spelling and grammar checking

Misspelled words will be highlighted in red.Change or ignore it appropriately.

Finally print document.

Prepare the following document

Prepare the following document

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