3 to 4 employees per office were given training.

Also a technical assistant was appointed for every office to take care of the failure or damage issues. This is the early phase of implementation of the software. It takes time to implement the software. Cashbooks are still being used. Once the implementation of SANGYA becomes more effective the organisation will stop using cashbooks. SPARK This is online software developed and maintained by NIC to monitor salary details of each Govt. employee in addition to salary history, service history and personnel qualification details are maintained. It is a web based software. The Government of Kerala maintains the datacentre which is in Trivandrum. The organization can efficiently use this software to draw salaries of employees. The bill is prepared in each office and through online its send to the treasury. Once it is approved it is send to each bank. From bank money is drawn to the employees account. Office copies are still maintained. This way manpower can be saved.
Service and Payroll Administrative Repository for Kerala (SPARK) is an Integrated Personnel, Payroll and Accounts information system, which is Web based application implemented for all the employees in the State of Kerala. The system has been developed with a view to cater to the Administration, Payroll and Other Accounts activities of Government Establishments. Each employee is allotted with a unique Permanent Employee Number (PEN) through the system. This centralized system helps the departments to get details of any employee immediately, achieve highest level of transparency in dealing with the employees, more consistent application of rules etc. Being a well-integrated system, the changes made through one module reflect in all related areas of activity. In the payroll side, accurate and automatic payroll processing is facilitated. It also ensures that the rules and regulations are uniformly applied to all employees there by avoiding complaints and achieving better employee employer relations. Main features are: G2E web based Personnel Administration and Accounts software for Government Establishments System allots unique Permanent Employee Numbers (PEN) to all employees Addresses all requirements in Service and Salary matters Entire Service Book of each employee is digitised Centralised database helps in quick decision making and applying rules and regulations uniformly to all employees Activity driven, procedure linked updating of data Salary Processing of NGOs All reports in PDF format Provision to generate Identity Cards

Interface for individual employees to view their salary, loan, leave, GPF, accounts and personnel details Provision for filing Annual Property Returns for Government Employees and All India Service(AIS) officers Processing of Self Drawing Officers Salary (SDOs) Increment Sanctioning Leave salary and arrear bills preparation Management of recoveries, advances, loans etc of employees Online Transfer processing LPC Generation Transfer Management module Income tax computation and generation of statutory forms etc. All kinds of statistical reports using queries Comprehensive database of Government offices across the state. Inbuilt Notice Management Module. Suggestion and Feedback Module incorporated in the application Key Players in the Implementation Implementing Agency - Kerala State IT Mission Technical Support TrainingProject Time Line Conceptualization of project : September 2004 Pilot Implementation : March 2005 to March 2006 Roll out : July 2007 Time Bound Implementation started: August 2008 Scope of Implementation Kerala State has 39 Government Departments, over 122 Field Departments and over 30000 offices spread across the nook and corner of the State. Personnel and Payroll Management System using - National Informatics Centre (NIC) - Kerala State IT Mission

SPARK-Service and Payroll Administrative Repository for Kerala is to be implemented in all the Government Offices across the state. Benefits Solution including technology provided to meet the challenges that existed A centralized database for the whole state Unique Permanent Employee Number for all Necessary Government Orders issued by Govt. of Kerala All reports generated in PDF format Offline data entry package for easy data entry Benefits accrued Easy and speedy pay bill preparation Automatic generation of Employee Identity card Employees who are unaware of what is happening on their claims submitted will be notified through automatic alerts from the system Most of the salary, Income Tax and GPF related details are online. This will reduce the distance between head office and remote offices to a mouse click. The administration will be benefited since 90% of the activities are carried out through the system Results in transparency and smart administration. Future Plans Electronic submission of bills to treasuries Pension data base maintenance Forecast the expenses on wages for planning What if analysis on the expense on wages for different variations on allowances Analysis on pensioners for the next 5-10 years Implementation and Documentation as per ISO 27001:2005 ISMS Standards Fully automated bug reporting and tracking system. Initialisation of base tables, bill details, cheque details Updating budget allocation for each head of account Importing salary related bills into accounting module

Generation of sanction orders, TDS and periodical reports Online queries for monitoring expenses TA Bills Provident Fund Advances application processing Online Leave Application

SULEKHA They are used for plan monitoring system the plans are prepared and send through online for approval. The plans are accessible to the public. Manpower savings are there. Sulekha is the Plan monitoring software developed by Information Kerala Mission for Local Self Government Department of Gov. of Kerala for the formulation and monitoring of the nearly 2 lakh annual
decentralized plan projects of local governments. Sulekha is being used in Kerala for more than one decade, tailor made to track the plan formulation, appraisal, approval, monitoring, revision processes and expenditure tracking of the plan projects of local governments of Kerala. This web application suite meets the requirements of not only the Local Self Governments but also of the State Planning Board and State Government.