No:.

Cost of tender form Rs 500/= Form No:.

(A GOVT. OF INDIA ENTERPRISES) TENDER DOCUMENT

Tender for repairing of 50V/25A, 50A, 100A, 200A SMPS Module of power plant of different make in TELECOM DISTRICT MANAGER UDHAMPUR TENDER NO: NO: UDH/AP-6959 Issued to M/S ___________________________________________________ OFFICE OF THE TELECOM DISTRICT MANAGER UDHAMPUR

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

TABLE OF CONTENTS

SECTION 123445678-

TITLE Notice Inviting Tender Tenders Profile Tenders Quotation Method of submission of Bid Tender Terms & Conditions General Terms & Conditions Special Terms & Condition Performa for no near relatives Financial Bid

PAGES 3-5 6 7 8-12 13-14 15-17 18-20 21 22-23

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

TELECOM DISTRICT MANAGER UDHAMPUR

NOTICE INVITING TENDER

No.:-UDH/AP-6959/TENDER/REPAIR OF SMPS MODULES/2011-12/13, Dated: 07-09-2011 Sealed Tenders are invited by TDM UDHAMPUR on behalf of BSNL from manufacturer/ Experienced Parties for REPAIR OF FAULTY MODULES OF 25A/50A/100A/200A OF SMPS POWER PLANT OF DIFFERENT MAKE viz; ITI, ADORE,EXICOM,AMAR RAJA,HECL,HFC, ITI, DELTA etc INCLUDING REPLACEMENT OF FAULTY COMPONENTS in UDHAMPUR SSA.

Estimated Cost of work is Last date for sale of tender form is up to 1600 Hrs. Time and date of submission of bid is up to 1500 Hrs. Date of opening of bid is at 1530 Hrs.

Rs.8,50,000/=
13-10-2011 14-10-2011 14-10-2011

For more details, please log on to our website: www.jandk.bsnl.co.in

DE (Plg), O/o TDM, Udhampur

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

TELECOM DISTRICT MANAGER UDHAMPUR

NOTICE INVITING TENDER
No.:-UDH/AP-6959/13 Dated: 07-09-2011

Sealed Tenders are invited by TDM UDHAMPUR on behalf of BSNL for Repair of faulty Modules of 25A/50A/100A/200A SMPS Power Plants of different makes including replacement of faulty components etc. in SSA UDHAMPUR from manufacturer/authorized dealers of manufacturer/Experienced Contractors as per eligibility criteria stated in the NIT. Sl. No. 1. Estimated EMD in Cost in (Rs.) (Rs.) Repair of faulty modules 25A/50A/100A/200A 8,50,000/- 21,250/= of SMPS power plants of different makes including replacement of faulty components in SSA Udhampur. Description of Work Cost of Tender form including VAT (Rs.) 500/=

1. Eligibility Criteria: 1.1 In case of manufacturer/authorized dealers of manufacturer, attested copy of the sales tax registration certificate as a proof of manufacture of the equipment. OR In other cases, attested copy of experience certificate of having experience in completion of two such works each costing an amount equal to 50% of estimated cost in DOT /DTS /MTNL /BSNL or any Central/State Govt. Department or PSU during the last three financial years issued by an officer not below the rank of Divisional Engineer or equivalent is required. Work order will not be treated as experience certificate. 1.2 Tenderer, whose near relative(s) is/are employed in BSNL, is not eligible to participate in the tender. 2. Sale of Tender Form Tender document containing terms, conditions and technical specifications can be obtained from SDE (PLG), Udhampur on any working day upto 1600 Hrs of 13-10-2011 on production of cash receipt or D.D in favour of A.O. Cash BSNL, O/o TDM Udhampur for Rs.500/- (Non-refundable) towards the cost of tender

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

document. Tender document www.jandk.bsnl.co.in can also be downloaded from the website:

The downloaded document shall be treated as valid document for participation in the tender, but the cost of the tender document in the form of D.D in favour of AO (Cash) BSNL O/o TDM UDHAMPUR is to be enclosed with the bid along with the bid security & other documents, failing which the tender will be out rightly rejected. 3. Earnest Money: The EMD shall be deposited in form of D.D. issued by any National/Schedule Bank in favour of Account Officer (Cash), BSNL, O/o TDM Udhampur with tender document. 4. Submission and Opening of Tender: The sealed tender should be submitted to DE (Plg), O/o TDM Udhampur upto 1500 Hrs of 14-10-2011 and will be opened on same day (Technical Bid only) at 1530 Hrs in the presence of the tenderers or their authorized representatives who wish to be present at their own cost. 5. The tender, which is not accompanied by the requisite Earnest Money, shall be summarily rejected. 6. The TDM UDHAMPUR reserves the right to reject any or all tenders without assigning any reasons whatsoever.

DE (Plg) O/o TDM, BSNL UDHAMPUR

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

Annexure I (Tenders Profile)

1. Name and Full Address of the Tenderer

Recent photo of the representative signing the bid document to be pasted

: ______________________________ _______________________________ _______________________________

2. 3.

Status of the tenderer,

_______________________________

Name of authorized signatory who is empowered to sign the agreement, other documents and do Correspondence with BSNL _______________________________

4.

Tel. No. (with STD code) (O) (Fax) . ( R ) .

4. 5.

EMD Particulars Permanent Income Tax number, Income Tax circle

(Please attach a copy of PAN Card or PAN certificate issued by income tax Deptt.) 6. The following documents are enclosed along with this tender duly filled and signed a) Documents- I__________________________ b) Document- II __________________________

I have read and understood the terms and conditions of the tender including technical specifications document and shall abide by the provisions contained therein. Station: Dated: Signature : Name : Status: Address : Rubber stamp : Phone No. Office: Factory:

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

ANNEXURE II TENDERS QUOTATION (To be submitted in Technical Bid Envelope) To The Divisional Engineer (Planning) O/o Telecom District Manager, Telecom Exch. Building, 2nd floor, Udhampur Reference: Tender No. Date Dear Sir, I/We submit the sealed tender for appointment as contractor for repairing of SMPS power plants modules. 1. (a) I/We have thoroughly examined and understood instructions to tenderer, terms and conditions of contract given in the Notice inviting tender and those contained in the general conditions of Contract and its Annexure and agree to abide by them. 1. (b) I/We confirm that no other charges would be payable to me/us. 1. (c) I/We agrees to keep the offer open for acceptance upto 150 days from the date of opening of Tender. I/We shall be bound by communication of acceptance of the offer dispatched within the time. Demand Draft/Cash Receipt No. __________________________________ Dated_____________________________ for Rs. _____________________ (Rupee _______________________________________________________ is enclosed as Earnest Money in the other envelope marked as TECHNICAL BID envelope. Thanking you, Yours faithfully,

Signature & Seal of Tenderer

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

ANNEXURE III METHOD OF SUBMISSION OF BID

1. 2. Tender duly sealed with sealing wax or PVC tape marked with name of work should be addressed to DE (Plg), BSNL, O/o TDM, UDHAMPUR. Submission of Bid. Bid for tender should be submitted in two envelopes placed inside a 3rd envelope. These envelopes should contain the following:

Marked on Contents of envelope the cover First (A) Technical bid Earnest Money Cost of Tender form, Bid document and other relevant documents as per eligibility criteria. Second (B) Financial bid Rates duly quoted by the tenderer in the prescribed format. Envelope
BID Security (Earnest Money Deposit):The bidder shall furnish as a part of his bid security for an amount of Rs.21, 250/-. The name and address of the firm and whether Technical or Financial bid must be clearly mentioned on these individual envelopes and should be properly sealed (with sealing wax/packing PVC tape). Contents of envelope and mark over it shall be as stated above. These 2 envelopes are to be placed inside an outer 3rd envelope (C) and shall be properly sealed (With sealing wax/packing PVC tape). On all three envelopes the name and address of the firm should be mentioned and should be addressed to DE (Plg) O/o TDM UDHAMPUR. The tenders, which are not submitted as per above mentioned procedure shall not be considered. The Sealed Cover tenders should be addressed to DE (Plg), O/o TDM, UDHAMPUR superscribed on top of each envelope Tender for Repair of Faulty SMPS Modules in Udhampur Telecom District. i) The tenders received by post or Courier service or after due date and time will not be entertained. The bidder shall submit, as a part of his bid, the bid documents (in original) duly signed on each and every page, establishing the conformity of his bid to the bid documents of all the works to be executed by the bidder under the contract. The bidder should also sign on each page of the documents & certificates attached with the technical bid. The documents & certificate attached with tender form, without signature on each page by the bidder will be summarily rejected.

ii)

iii)

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

3. DOCUMENTS ESTABLISHING BIDDERS ELIGIBILITY AND QUALIFICATIONS:

(Technical Bid)

The bidder shall enclose following documents with the technical bid: a) EMD in accordance with the tender document. b) Tender document(s), in original, duly filled in and signed by tenderer or his authorized representative alongwith seal on each page. All corrections and over writing must be initiated with date by the tenderer or his authorized representative. Cost of bid document in the form of DD in case of downloaded document. (i) Attested copy of certificate of incorporation of Firm in case of Limited Company. OR (ii) The Affidavit of Sole Proprietorship in case of Proprietary concern. OR (iii) Attested copy of Partnership Deed in case of partnership concern. Original Power of Attorney in case person other than the proprietorship tenderer or one partner of partnership firm has signed the tender documents. No near relative certificate as per annexure VI. (Please ensure that No near relative certificate as per annexure VI is to be signed by all the partners of the firm/Directors of the company or company secretary on behalf of all Directors). In case of manufacturer, attested copy of the Sales Tax registration certificate as a proof of manufacture of the equipment. OR In other cases, attested copy of experience certificates of having experience in completion of two such works each costing an amount equal to 50% of estimated cost in DOT/DTS/MTNL/BSNL or any central/state Govt. Department or PSU during the last three financial years issued by an officer not below the rank of Divisional Engineer or equivalent is required. Work order will not be treated as experience certificate. Letter of Authorization for attending the bid in case of it is attended by a person other than the tenderer himself. Tender Quotation as per Annexure-II Copy of PAN Card.

c) d)

e)

f)

g)

h)

i) j)

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

4.
4.1

BID OPENING AND EVALUATION:

OPENING OF BIDS BY THE B.S.N.L.: The B.S.N.L. shall open the bids in the presence of bidders or his authorized representative who choose to attend, at 1530 Hrs on due date. The bidder representatives, who are present, shall sign an attendance register. 4.2 Maximum of one (1) representative for any bidder shall be authorized and permitted to attend the bid opening. The bids shall be opened in the following manner: 4.3 4.3.1 The bid opening committee shall count the number of bids and assign serial numbers to the bids. For example, if 10 tenders have been received the bids shall be numbered as 1 of 10, 2 of 10 etc. All the members shall initial on the outer envelopes of all the bids with date. 4.3.2 The envelopes containing the tender offer and not properly sealed, shall be recorded on the face of the envelope and all the members of bid opening committee shall initial with date. 4.3.3 First the outer envelope containing the two envelopes is opened. The bid opening committee shall initial on all two envelopes with date. 4.3.4 The Financial Bid of only qualified tenders will be opened later on and date, time and venue will be intimated to qualified bidders accordingly. 4.3.5 The Financial Bid shall be opened in the following manner: 4.4.1 The envelope marked Financial Bid will be opened only for those qualified tenders who have qualified with in Technical bid. 4.4.2 After opening the Financial Bid the bidders name, bid prices, modifications, and such other details as the B.S.N.L., at its discretion, may consider appropriate will be announced at the opening. 4.4.3 In case there is discrepancy in figures and words in the quote, the same shall be announced in the bid opening, but the quote in words shall prevail. Evaluation 1. BSNL shall evaluate the bids to determine whether they are complete, whether any computational errors have been made whether documents have been properly signed and whether bids are in order. 2. If there is a discrepancy between words and figures the amount in words shall prevail prior to detailed evaluation, BSNL will determine the substantial responsiveness of each bid to the bid document. A substantially responsive bid is one, which confirms to all the terms and conditions of bid documents without material deviation. A bid determined as substantially non-responsive will be rejected by BSNL. 3. The right to accept or reject any or all the tenders or of dividing the work between two or more parties without assigning any reasons is reserved with TDM, Udhampur. 4. The rates should be quoted both in figures as well as in words. In case of any ambiguity, the rates quoted in words will be treated as actually quoted rates. Rates should be inclusive of all taxes, levies and transportation charges.

10

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

5. 6. No cognizance will be taken of any paper or letter submitted with the tender having its effect on the rates mentioned on the standard Performa. The tenderer signing the tenders should, in case of firms specify clearly whether they are signing as (i) Sole Proprietor (ii) Partner (iii) Under a power of attorney (iv) Director, Manager or Secretary etc., as the case may be. Attested copies of documents authorizing the tenderer signing the tender on behalf of such companies, firms and persons should be attached with the tender. The near relatives of all BSNL employees (Executive and non-executive) working in B.S.N.L. permanent or on deputation are prohibited from participation in this tender. The near relatives for this purpose are defined as:(a) Members of a Hindu Undivided Family, (b) They are husband and wife, (c) The one is related to the other in the manner as father, mother son(s), sons wife (daughter-in-law), Daughter(s) & daughters husband (son-in-law), Brother(s) & brothers wife, sister(s) & sisters husband (brother-in-law). The accepted rates will originally be operative for a period of one year from the date of acceptance of tender. TDM, Udhampur may increase the period of contract by 6 months without the consent of the contractor, according to the requirement from time to time. If any tender is withdrawn before final acceptance of the tender or fails to deposit the security as prescribed within stipulated period, the bid security of the tender is liable to be forfeited. The power of acceptance of the tender will rest with the TDM, UDHAMPUR who does not bind himself to accept the lowest or any tender. The contractor shall furnish security deposit in the form of Demand Draft Drawn on any of the Nationalized or Scheduled Banks in favour of Account Officer (Cash) BSNL Telecom, District, UDHAMPUR as mentioned in notice inviting tender for an amount equal to 10% of the contract value within 14 days from the date of issue of this letter of communication of formal letter of acceptance of his offer by the TDM UDHAMPUR. The EMD deposited at the time of submission bid shall compulsory be converted into part of performance security and the remaining shall be deposited in the form of Demand Draft Drawn on any of the Nationalized or Scheduled Bank in favour of Account Officer (Cash), O/o TDM, BSNL, UDHAMPUR. The EMD of unsuccessful bidders shall be released/refunded after finalization of tender. Tenders received either by post or courier service or in person after the specified time will not be opened or considered. Rates may be quoted clearly in words and figures. Correction if any, in the tender should be attested by signature of tenderer in the absence of which tender is liable to be rejected. Tenders will be opened at the designated time in the office chamber of DE (Plg), O/o Telecom District Manager, UDHAMPUR, in the presence of the tenderers or their

7.

8.

9.

10. 11.

12.

13.

14.

11

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

representatives who wish to be present at the opening. Representative without any authority from the tenderer will not be allowed. 15. If any tender is withdrawn before finalization of the contract the earnest money deposited by the tenderer will be forfeited. The earnest money of unsuccessful bidder will be refunded after execution of agreement with the successful tenderer. The court case, if any, shall be entertained at UDHAMPUR Jurisdiction only. The right to accept or reject any tender in part or full will be reserved with the Telecom District Manager, UDHAMPUR, without assigning any reasons. The contractor shall not be permitted to tender if any of his near relative is working as an officer in any capacity in J&K Circle. He should submit an affidavit that no his/her relative is employed in BSNL.

16.

17. 18.

19.

DE (Plg) O/o TDM UDHAMPUR

12

Tender for Repair of Faulty SMPS Modules in Udhampur SSA ANNEXURE III
Terms and Conditions

Definition of General Terms and Conditions for the Vendor 1.Definition 1.1 Sealed means WAX or PVC sealed 1.2 CONTRACTOR word wherever occurs means the tenderer whose rates are accepted by the purchaser. 1.3 SUPPLIER word wherever occurs means the tenderer whose rates are accepted by the purchaser. The successful Tenderer/Tenderers means whose tender is accepted and shall 1.4 thereafter termed to be as contractor. 1.5 SSA Udhampur means the jurisdiction of TDM Udhampur including Udhampur, Ramnagar, Reasi, Mahore, Ramban, Doda, Bhaderwah, Kishtwar SDCAs and power plants installed at BTS sites as and where required. Representative of TDM Udhampur/Purchaser means any officer/officers or any staff 1.6 deputed by TDM Udhampur for supervising the work. 2. The Tender document should be accompanied with Earnest money of Rs.21,250/- in the form of Demand Draft on any scheduled Bank in favour of A.O (Cash), BSNL, TDM UDHAMPUR. The tender (Technical Bid) received without earnest money will not be considered. 3. The tender document only sealed with sealing Wax or PVC sealed & super-scribed as Tender for Repair of Faulty SMPS Modules in Udhampur Telecom District should be delivered in person addressed to DE (Plg) O/o TDM, UDHAMPUR on 14-10-2011 up to 1500 Hrs. The Technical Bid will be opened on 14-10-2011 at 1530hrs. There should be no corrections/overwriting/omissions in the schedule of rates .4 and other terms and conditions of the tender, otherwise the tender is liable to be rejected. 4.1 The tenderer signing the tender documents should clearly mention whether he is signing as sole proprietor/partner/authorized dealer as the case may be. Copies of documents authorizing the tenderer for signing the tender on behalf of firm/company should be attached with the tender. 4.2 Conditional tenders are liable for rejection without assigning any reason. 4.3. The tenderer must certify that he is willing to execute the work at the rates indicated by him in the tender document. Tenders who propose any alternations in the specified items or in the time of schedule etc. are liable to be rejected. 4.4 Canvassing is strictly prohibited. Tenderers who resort to canvassing are liable to be rejected. 4.5. Any ambiguity in rates, delivery terms, specifications of work etc. will make the offer invalid. 4.6. The tender shall remain open for acceptance for a period of 150 days from the date of opening of the financial bid. If any tenderer withdraws his tender before the said period or makes any modifications in the terms and conditions of the tender, which are not

13

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

acceptable to the Deptt. Then, the Deptt. shall, without prejudice to any other right or remedy, be at liberty to forfeit the earnest money of the tenderer. 4.7.I In the event of a tender being rejected, the earnest money deposited with such unaccepted tenders shall there upon be refunded to such Tenderers in accordance with the rules of the Department in due course. 4.8. The T.D.M BSNL UDHAMPUR reserves the right of negotiations with tenderers for arriving at proper rates in the interest of the Department. 4.9. In case the tenderer fails to deposit the Security Deposit asked for after acceptance of the tender & fails to execute the agreement within a stipulated period, the earnest money is liable to be forfeited. 4.10. No officer of any Department of Govt. of India is allowed to work as a contractor for a period of two years of his retirement from Govt. Service without prior permission of Govt. of India. 4.11. The tenderer who have any near relatives in BSNL is not eligible for applying for the tender. 4.12. If any information furnished by the tenderer in the Agreement submitted is found to be wrong/false/incorrect at later stage, the tender will be liable for rejection by the T.D.M, BSNL, UDHAMPUR without assigning any reason and the EMD/Security Deposit is liable to be forfeited.

DE (P) O/o TDM, BSNL, UDHAMPUR

14

Tender for Repair of Faulty SMPS Modules in Udhampur SSA ANNEXURE IV

GENERAL TERMS & CONDITIONS

1.

The contract means the documents forming the tender and acceptance there of and the format agreement executed between the TDM Udhampur (on behalf of the BSNL) and the contractor together worth the documents referred to therein including the conditions of contract, specifications, designs, drawings and instructions issued from time to time by the TDM Udhampur. All these documents taken together shall be deemed to form one contract and shall be complementary to one another. 2. a) The contractor shall mean the individual or firm or company undertaking the work and shall include legal personnel representatives or individuals or firm or company. b) Department means BSNL Udhampur Telecom District. 3. 3.1 3.2 SECURITY DEPOSIT: Earnest money of Rs.21,250/- deposited at the time of submission of the tender will be converted into security deposit on the acceptance of the tender. A total sum of 10 % of the approved contract value (including EMD amount converted into security deposit) shall be deposited as security deposit by the approved tenderer to the A.O. (Cash) BSNL, O/o TDM UDHAMPUR in the form of Demand Draft from any scheduled bank. This amount will have to be deposited within 14 days from the date of intimation of the acceptance of the tender in writing. Earnest Money received with the tender will be adjusted against the security deposit. No interest will be payable on the earnest money or security deposit amount. The Department reserves the right to forfeit the Earnest Money and Security Deposit if the tenderer or the contractor, after acceptance of the tender fails to comply with any of the terms and conditions/specifications set herein or in any contract of Agreement which may be drawn up as consequence of acceptance of tender. In such case, the right to cancel the tender/contract is vested with the TDM Udhampur. REFUND OF SECURITY DEPOSIT: Security deposit shall be refundable after the successful completion of the warranty period, after observing usual departmental formalities. The contractor whose tender is accepted will have to execute an Agreement in the prescribed format with the Department as per Terms & Conditions of the tender before the award of work. The accepted tendered rates will be operative for a period of one-year period from the date of execution of agreement. No escalation will be allowed on account of any reason, whatsoever. The Department reserves the right to cancel the contract and forfeit the earnest money/ Security Deposit if the contractor fails to commence the work within the period specified, as per terms and conditions of the contract.

3.3 3.4

4.

5.

6.

7.

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Tender for Repair of Faulty SMPS Modules in Udhampur SSA

8. In the event of contractor failure to comply the order to the full satisfaction of the concerned field officer of the department, the security deposit of the contractor shall be forfeited and the contract is liable to be terminated. The contractor shall not sublet or transfer the contract to any other party without obtaining prior approval of the T.D.M, BSNL, UDHAMPUR.

9.

10. TERMINATION OF THE CONTRACT:The TDM BSNL UDHAMPUR may, without prejudice to any other right or remedy for breach of contract by written notice of default sent to the contractor, terminate this contract in whole or in parts. 11. The work against the tender is for one year and the terms and conditions of this tender shall be operative for a period of one year from the date of signing of agreement between the B.S.N.L. and the contractor. 12. B.S.N.Ls RIGHT TO VARY QUANTUM OF WORK: The B.S.N.L., at the time of award of work under the contract, reserves the right to decrease or increase the work by upto 50% of the total cost or quantum of work specified in the schedule of requirements without any change in the rates or other terms and conditions. ARBITRATION: In the event of any question, dispute or difference arising under the agreement or in connection therewith except as to matter the decision of which is specifically provided under this agreement, the same shall be referred to sole arbitration of the Chief General Manager BSNL (J&K Telecom Circle). The agreement to appoint an arbitrator will be in accordance with the Arbitration and Conciliation Act 1996. There will be no objection to any such appointment that the arbitrator is Government Servant or that he has to deal with the matter to which the agreement relates or that in the course of his duties as Government Servant he has expressed views on all or any of the matter under dispute. The award of the arbitrator shall be final and binding on the parties. The arbitrator may from time to time with the consent of parties enlarge the time for making and publishing the award. Subject to aforesaid Indian Arbitration and Conciliation Act 1996 and the Rules made there under, any modification thereof or the time being in force shall be deemed to apply to the arbitration proceeding under this clause. The venue of the arbitration proceeding shall be the office of the Chief General Manager BSNL, J&K Circle Udhampur or such other places as the arbitrator may decide. In case of any legal dispute, the jurisdiction shall be that of UDHAMPUR only.

13.

14.

15.

16. FORCE MEJURE 16.1 If at any time, during the continuation of the contract, the performance in whole or in part by either party or obligations under this contract shall be prevented or delayed by reason of any war, or hostility, act of God provided notice of happenings of any such eventually is given by the either party within 21 days from the date of occurrence thereof, neither

16

Tender for Repair of Faulty SMPS Modules in Udhampur SSA

party shall give reason of such event, be entitled to terminate this contract nor shall either party have any such claim for damages against the either in respect of such nonperformance. In such a event for a period exceeding 30 days, either party at his option terminate the contract. Provided also that if the contract is terminated under the clause, the purchaser shall be at liberty to take over from the contractor at a price to be fixed by the purchaser which shall be final, all unused, undamaged and acceptable material, and stores in the process of manufacturer in possession of the contractor at the time of such termination. In case of death of the contractor during the currency of the contract, the TDM Udhampur may at his option either immediately terminate the contract without compensation to the contractor or require the surviving partner, legal heir to complete the contract within the stipulated period. SET OFF Any sum of money due and payable to the contractor (including security deposit refundable to him) under his contract, appropriated, by the purchaser or the Govt. or any other person contracting through Govt. of India & set off the same against any claim of the purchaser or Govt. or such other person for a payment of a sum of money arising out of this contract made by the contractor with purchaser of Govt. or such other person or persons contracting through Govt. of India.

16.2

17.

18.

A.G.M.(Plg) O/o T.D.M, BSNL, UDHAMPUR

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Tender for Repair of Faulty SMPS Modules in Udhampur SSA ANNEXURE V

SPECIAL TERMS & CONDITIONS

1. 2. 3.

4.

5. 6. 7.

8. 9.

10.

11.

12.

13.

14.

All types/makes of Modules 25A/50A/100A/200A of SMPS Power Plant shall be covered under the contract for repairs. Only faulty serviceable Modules will be offered for repairs. The unserviceable Modules or broken Modules or Modules with missing of major components shall not be covered. Contractor will not declare more than 5% modules as irreparable, out of the modules taken over for repairs, otherwise Penalty @ Rs.2000/-Per Module declared as irreparable, beyond permissible limit of 5%, will be recovered from contractors bill/ security or Contractor shall replace the Module Free of Cost. The Modules shall be repaired by the contractor either at BSNL premises or at its own Repair Center with proper receipt to In charge of Power Plant. Entries shall be made in the LOG BOOK maintained at Power Room. Modules will be given under proper receipt from competent field officer not below the rank of JTO/SDE. Modules will be repaired within 10 days from the date of offering of modules for repairs. Liquidated damage charges @1% of value of the delayed work per week subject to maximum of 10% of the total contract value against any specific work order shall be recovered from the bills of the contractors for delay in repairs beyond the period specified in clause 6 above. The Faulty Modules will be taken in hand by the contractor from the concerned SDO/In Charge of Power Plant. The concerned SDEs will maintain register/history sheet showing module no., date of fault, date of repair, date of warranty etc. Necessary certificate will be given while forwarding the bills to planning section. Contractor shall give minimum guarantee of six months for the repaired Modules from the date of repairs. Contractor will affix guarantee slip with Sl.No., Lot No. and date of repair on each repaired Module with his signatures. He shall carry out free repairs, if any, within the guarantee period. After repairs, the contractor shall handover the Repaired Modules to In charge of Power Plant under proper receipt. The In charge Power Plant shall further make necessary entries in the stock registers for the repaired SMPS Modules received from the contractor. The contractor will be responsible for any loss/damage caused to the modules during the period of his custody and cost of loss/damage will be recovered from the contractors bills. Decision of T.D.M UDHAMPUR shall be final and acceptable to the contractor. The rates quoted should be inclusive of all taxes, cost of spare parts, labour, transport charges etc. The contractor shall depute trained staff fully conversant with the repairs of MODULES OF 25A/50A/100A/200A OF SMPS TYPE POWER PLANTS. Frequent change of service personnel shall be avoided. No transportation or handling charges etc. shall be given to the contractor separately.

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Tender for Repair of Faulty SMPS Modules in Udhampur SSA

15. (i) Payment of Bill: 90% payment will be made within 30 days of submission of bills complete in all respect in r/o repaired MODULES OF 25A/50A/100A/200A OF SMPS TYPE POWER PLANTS duly checked and accepted by the DE/SDEs concerned. The bill should be accompanied by the proof of submission of service tax of previous month. All payments are subject to production of proper bills in duplicate (duly verified by SDE & DET concerned) by the contractor after observing usual BSNL procedure. Payment will be made by A.O (Cash) BSNL O/o TDM Udhampur by A/c payee cheque only in the name of the contractor. Balance 10% shall be released after successful completion of the guarantee period of six months. The BSNL reserves the right to get the faulty MODULES OF 25A/50A/100A/200A Of SMPS TYPE POWER PLANTS repaired by its own maintenance staff and contractor shall have no objection to such repairs and shall not place any claim with the BSNL on this account. If the contractor refuses to accept the work order for execution of any specified work, the department reserves the right to get the work done by other agencies even with the higher rate and difference of the cost will be deducted from the contractor pending bill/ security deposit. The contractor or his labour will not claim any appointment temporary or permanent in BSNL whatsoever. The contractor will comply all the labour laws, statutory laws and provisions as applicable from time to time. The TDM Udhampur reserves the right to suspend any schedule item/items temporarily or permanently. TDM Udhampur shall have powers to make any alterations, modifications, additions to or any substitution for the original specification and instructions that may appear to him be necessary during the progress of work and the contractor shall carry out the work in accordance with any instructions which may be given to him in writing signed by the TDM Udhampur or any subordinate officer and such alternation, modifications, addition or substitution, shall not invalidate the contract. Any altered, additional or substituted work, which the contractor may be directed to do in the manner specified above as part of the work, shall be carried out by him on the same condition in all respect in which he agreed to do the main work. TDM Udhampur also reserves the right to divert any contractor anywhere throughout the SSA where found necessary at existing approved rates. The offer when accepted will constitute a binding contract upon the tenderer to supply the goods/services on demand or within the period prescribed by this office or its subordinate units in the written orders placed in this regard. No extra charges such as Octroi and Transportation etc will be paid to the contractor. The material/spare parts to be replaced should be of the specification already working in the power plant. The material of any other specification will not be accepted. The material/spare parts that are found to be of inferior quality or not being according to the specifications will be rejected at the cost of supplier.

(ii)

(iii) (iv)

16.

17.

18. 19.

20. 21.

22. 23. 24.

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Tender for Repair of Faulty SMPS Modules in Udhampur SSA

25. 26. 27. All the items/spares purchased for replacement will be shown to concerned SDEs before carrying out the work. Components damaged by the contractor or his worker due to negligence or mishandling or due to unskilled working will have to be replaced by the contractor free of cost. The accepted rates will be operative for one year from the date of agreement. The TDM Udhampur may extend or reduce the period if necessary as per administrative convenience. The jurisdiction of the civil court shall be at the Head Quarter of the TDM Udhampur. The department reserves the right to carry out the work in part or in full departmentally or through any other contractor. The department also reserves the right to appoint one or more contractors for this job. JOB DESCRIPTION: The tenderer should familiarize himself fully with the job before quoting the rates. The material used by the contractor should be of standard make as per latest specification. The components found to be of inferior quality and not being according to the specification will be rejected at the cost of contractor. The contractor shall repair all types of Modules/at their premises/repair center/site as per mutual convenience. The modules are to be collected and delivered back after repair, at the concerned exchange at the contractor own cost. The contractor shall make available readily one trained Technician at the workshop from where he can be deputed at any time anywhere within Udhampur Telecom District to attend the fault of power plant. He will weekly report to the respective SDEs for receiving instruction for attending any fault reported and general check and will keep him informed about the progress of attending the faults. He will also ensure general cleanliness of power plant modules. All the works are to be carried out as per company specification and to entire satisfaction of DET/SDOT/SDE in-charge of the unit. The contractor shall have to arrange all tools etc. required during maintenance/service. No such material shall be supplied by BSNL Udhampur. No skilled/Unskilled Staff shall be provided to the contractor for carrying out the maintenance/servicing. The contractor shall be responsible for payment of carriage charges of modules from the exchange to their workshop and back to the exchange. The contractor would comply with all the provisions of various labour laws in force from time to time.

28. 29.

30. (i) (ii) (iii)

(iv)

(v) (vi) (vii) 31. 32.

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Tender for Repair of Faulty SMPS Modules in Udhampur SSA

ANNEXURE VI
Performa for No near Relative (s) of the contractor in BSNL. Certificate to be given by the Contractor in respect of no near Relative (s) in BSNL

I S/o Sh R/o .. .. hereby certify that none of my relative (s) as defined in the tender document is/are employed in BSNL as per detail given below. In case at any stage, it is found that the information given by me is false/incorrect. BSNL shall have the absolute right to take any action as deemed fit, without any prior intimation to me. The near relative (s) means: Members of a Hindu Undivided family; They are husband and wife. The one is related to the other in manner as father, mother, son(s) & sons wife (daughter-in-law), Daughter (s) & daughters husband (son-in-law) brother (s) and brothers wife, sister (s) sisters husband (brother-in-law).

a) b) c)

In case of proprietorship firm, certificate will be given by the proprietor, and in case of partnership firm, certificate will be given by all the partners and in case of Ltd. Company by all the Directors of the company. Any breach of these conditions by the company or firm or any other person, the tender/work will be cancelled and earnest money/security deposit will be forfeited at any stage whenever it is so noticed. The department will not pay any damages to the company or firm or the concerned person. The company or firm or the persons will also be debarred for further participation in the concerned unit.

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Tender for Repair of Faulty SMPS Modules in Udhampur SSA

OFFICE OF THE TELECOM DISTRICT MANAGER Form No:.

(A GOVT. OF INDIA ENTERPRISES) TENDER DOCUMENT

PART II

FINANCIAL BID (SCHEDULE OF RATES) DETAILS OF ESTIMATE COST AND QUANTUM OF WORK Tender for repairing of 200A/100A/50A/25A SMPS faulty power modules of different make type in Udhampur SSA. TENDER NO: UDH/AP-6959/Power Plant Module Repairing/2011-12, Dated: 07-09-2011 Issued to M/s __________________________________________________

OFFICE OF THE TELECOM DISTRICT MANAGER UDHAMPUR

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Tender for Repair of Faulty SMPS Modules in Udhampur SSA

Schedule of Rate (Price Bid) FROM TO, DE (Plg.) O/o The TDM, BSNL Udhampur

Subject:- Tender for repair/servicing of power plant as under: Reference:. Dated Sir, 50V/200A 50V/100A 50V/50A 50V/25A SMPS/Module SMPS/Module SMPS/Module SMPS/Module S.No. DESCRIPTION (Per Module) (Per Module) (Per Module) (Per Module) (C) (C) (B) (A) Rs. Rs. Rs. 1. Service Charges for Rs. repairing/Servicing including the Electronic Component of modules. Note:- 1. Income tax at prescribed rate will be deducted from bill. 2. Rates are inclusive of all the taxes levied by State/Central Govt. 3. Lowest bidder will be arrived at by using weighted formula as given below X = 0.04A+0.19B+0.74C+0.03D Where A= Rate quoted for repair of one module of 50V/25A Module B= Rate quoted for repair of one module of 50V/50A Module C= Rate quoted for repair of one module of 50V/100A Module D= Rate quoted for repair of one module of 50V/200A Module
The Bidder having lowest X will be the L1. I hereby undertake to strictly abide by terms & conditions referred above in the NIT.

Thanking you Yours faithfully, Authorized Signatory

Place: Date:

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