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St.

Michaels acadeMy
Ignite and Achieve Excellence: 2017
Strategic Plan Details

Catholic Identity
Goal 1: Advance the mission of St. Michaels Academy as an active faith community of students, parents, faculty and staff that promotes and exemplifies the mission and ministries of the Catholic faith.
Key Objective 1: Actively nurture and promote the understanding and awareness of the SMA mission. Key Objective 2: Provide a continuously improving religious study program integrating faith, culture, and life. Key Objective 3: Provide effective faith formation opportunities beyond the classroom. Key Objective 4: Provide and promote opportunities for parents, faculty and staff involvement with student activities relative to faith formation, social justice, and Christian service. Key Objective 5: Build strong relationships with Greater Springfield, Wilbraham and East Longmeadow Catholic parishes and parishioners to promote support for Catholic education and, in particular, for St. Michaels Academy.

Catholic Identity Key Objective 1: Actively nurture and promote the understanding and awareness of the SMA mission.

Strategy 1 Rewrite the mission statement, making it concise and reflective of the Academy's commitment to Catholic Identity and academic excellence. 2 Continue to teach the mission statement to all school community members, make all decisions in light of it, and refer to it at appropriate school functions. 3 Continue to display the mission statement conspicuously in all public spaces in the school. 4 Distribute mission statement posters to the parishes for their public spaces. 5 Print the mission statement on appropriate official documents. 6 Review and renew commitment to the mission statement annually with students, faculty & staff, and communicate the mission to all constituencies.

When? Year 1 Ongoing

Ongoing ASAP ASAP Annually

Person responsible? Leadership Team and Board Leadership Team and staff of the Academy Leadership Team and staff Leadership Team and staff Leadership Team Leadership Team and staff

Evaluation measure? Strategy Met Strategy Met

Budget? N/A N/A

Strategy Met Strategy Met Strategy Met Strategy Met

TBD TBD Printing Costs N/A

Key Objective 2: Provide a continuously improving religious study program integrating faith, culture and life.

Strategy 1 Require ongoing professional development in Scripture and the Catholic intellectual tradition for teachers to integrate in their teaching. 2 Continue providing quality religious curriculum based on the teachings of the Catholic Catechism and the United States Conference of Catholic Bishops. 3 Continue to integrate Catholic social justice teachings in the religious studies curriculum and cross curricula where applicable.

When? Ongoing Ongoing

Person responsible? Leadership Team and committee Leadership Team and committee Leadership Team and committee

Evaluation measure? Strategy met Strategy met

Budget? TBD TBD

Ongoing

Strategy met

TBD

Catholic Identity Key Objective 3: Provide effective faith formation opportunities beyond the classroom.

Strategy 1 Initiate an adopt-a priest program for each grade level, inviting clergy to visit regularly, to nurture a strong connection between priests and SMA. 2 Continue to provide opportunities to learn about and experience the nature of prayer, the Eucharist, and the liturgy. 3 Continue to sponsor retreats or retreat-like experiences, such as the program offered by New Spirit. 4 Continue to promote participation in social justice projects and Christian service projects.

When? Year 1 Ongoing Ongoing Ongoing

Person responsible? Leadership Team and faculty Leadership Team and local clergy Leadership Team and faculty Faculty, students, and consultants

Evaluation measure? Strategy met Strategy met Strategy met Strategy met

Budget? N/A N/A TBD TBD

Key Objective 4: Provide and promote opportunities for parents, faculty and staff involvement with student activities relative to faith formation, social justice and Christian service.

Strategy 1 Encourage parents to participate in the faith formation of their children. 2 Sponsor retreats for faculty and staff. 3 Invite all parents/guardians, faculty and staff to participate in particular Christian service and social justice projects with the students. 4 Establish expectations and offer support to faculty and staff members relative to their real and visible participation in the faith life of the school community.

When? Ongoing Annually Ongoing Ongoing

Person responsible? Leadership Team and faculty Leadership Team Leadership Team Leadership Team

Evaluation measure? Strategy met Strategy met Strategy met Strategy met

Budget? N/A TBD TBD N/A

Catholic Identity Key Objective 5: Build strong relationships with Greater Springfield, Wilbraham and East Longmeadow Catholic parishes and parishioners to promote support for Catholic education and, in particular, for St. Michaels Academy.

Strategy 1 Distribute the Michaelean to every parish on a regular basis. 2 Publish in each parish bulletin the number of students at SMA, the number from that parish by name and grade and academic year, student recognitions, honors, social justice and Christian service activities, etc. 3 Invite parishioners to visit SMA on a regular basis for scheduled events and activities planned for them. 4 Establish a network of school volunteers from each parish, e.g. reading programs for young children, STEM programs and projects presented by retired and semi-retired professionals, likewise from skilled craftspeople such as plumbers, electricians, carpenters, etc. 5 Work with the Advancement Office to create an advancement program for individual parishioners and parish groups to contribute tuition assistance for adopted students. 6 Work with the Catholic Communications Office to arrange a regular, recurrent, scheduled stream of news from and about SMA.

When? Year 1 and Ongoing Annually

Person responsible? Advancement Director Advancement Director

Evaluation measure? Strategy met Strategy met

Budget? TBD N/A

Periodically Advancement every year Office Year 1 and Ongoing Parish Ambassadors

Strategy met / Feedback from participants Strategy met

minimum

none

Year 1 and Ongoing Year 1 and Ongoing

Advancement Office Advancement Office

Strategy met

N/A

Strategy met

N/A

St. Michaels acadeMy


Ignite and Achieve Excellence: 2017
Strategic Plan Details

Academics
Goal 1: Achieve 85th percentile on standardized tests (school normed) to meet the basic requirement for the US Department of Education Blue Ribbon Schools.
Key Objective 1: Improve math, reading and science scores in all grade levels.

Goal 2: Develop a collaborative learning community composed of students, parents, faculty and parishes to support student learning and high levels of academic achievement.
Key Objective 2: Cultivate partnerships with parents, parishioners and faculty to nurture student learning.

Goal 3: Expand new and enhanced academic programs to attract and enrich students.
Key Objective 3: Encourage growth of academic offerings.

Academics Key Objective 1: To improve math, reading and science scores in all grade levels. Strategy 1 Create math, reading and science departments with designated chairpersons for each. 2 Annual year-end curricula reviews by faculty with backward benchmarking (i.e. review grade level outcomes/ skills needed for students to successfully transition to next grade). 3 Annual visits to successful area programs in math, reading and science to learn how to improve scores. When? Sem 2 2012/13 Sem 2 2013/14 Person responsible? Leadership Team and Faculty committee Leadership Team and Faculty committee Evaluation measure? Implementatio n of positions Creation of coordinated teaching programs through all grade levels Reports with details of successes / improved techniques from each visit shared with faculties Test results and analysis of strengths and weaknesses Budget? Increase in salary or stipend Thanks and dinner/lunch or stipend

2012/13 2013/14 2014/15 2015/16 2016/17

Leadership Team and Faculty committee

Cost of substitutes/ travel expenses

4 Institution of entry and exit exams in math, reading and science to determine areas of strength and weakness.

2013/14 Entry 2014/15 Sem. Exams 2015/16 Qtrly exams 2012/13 develop program 2013/14 implement program/summ er school Annual decision for year

Leadership Team and Faculty committee

5 Development of formal remediation program (during school year through students teachers or existing faculty; during summer as separate program).

Leadership Team and Faculty committee

Implementatio n of programs

6 Expand opportunities for professional development around emerging areas of concern (Common Core, accommodations, technology, new mathematics, reading or science programs, etc.)

Leadership Team and Faculty committee

Attendance at PD opportunities and sharing of information

Cost of testing/ possible stipends for those who analyze data Salaries (Summer school could generate funding through tuition) Cost of workshops/ webinars, etc.

Academics Key Objective 2: Cultivate partnerships with parents, parishioners and faculty to nurture student learning. Strategy 1 Conduct grade and subject specific meetings for parents prior to beginning of classes in the fall to inform parents of educational goals, performance standards, and ways for parents to help encourage learning. 2 Greater emphasis in admissions and registration materials on expectations for parent attendance at meetings, need to support performance standards and support school policies (i.e. dress code). 3 Develop volunteer program to assist with academic activities (teachers aides, remedial tutoring, reinforcement of lessons by professional expertise guest speakers, coordinating special events like Spelling Bees, Math Competitions, Science projects). When? Sem 1 2013/14 Person responsible? Leadership Team/ Board/ Faculty Evaluation measure? Curriculum guides and Performance standards Increase in positive parent participation/reduction of non-conformance with school policies Volunteer data base Budget? $0

Spring 2013

Leadership Team & Admissions Director

$0

2013/14

Leadership Team/ Board/ Faculty committee

$0

Key Objective 3: Encourage growth of academic offerings. Strategy 1 Analyze current offerings, within the regular school day, with regards to availability and costs. 2 Seek input from area Catholic schools what they offer, resources (personnel, agencies, costs). 3 Explore shared faculty/resources with other area Catholic schools. 4 Expand offerings to match those available in similar/ competitive schools. 5 Begin to implement Plan. Market new offerings during recruiting season for 2014/15. When? Sem 2 2012/13 2013/14 2013/14 Spring, 2014 2014/15 Person responsible? Leadership Team/ Board/Faculty Committee Leadership Team/ Board/Faculty Committee Leadership Team/ Board Leadership Team/ Board/Faculty Committee Leadership Team/ Board Evaluation measure? Chart of current offerings List of resources/needs List of potential shared expenses/personnel Prioritized plan for implementing additional offerings New offerings in place Budget? $0

Postage/copying $0 $0

Cost of staff and support materials

St. Michaels acadeMy


Ignite and Achieve Excellence: 2017
Strategic Plan Details

Admissions
Goal 1: Achieve optimal enrollment of 100 students per grade level in grades K-8 (four classes of 25 students) and an increasing pre-school population, through a strategic marketing and enrollment management program.
Key Objective 1: Develop and implement a strategic retention program. Key Objective 2: Develop and implement a strategic recruitment program to attract a growing number of prospective student families. Key Objective 3: Develop and implement a strategic marketing program.

Admissions Key Objective 1: Strategy 1 Develop a Parent Ambassador Program to mentor new families and to promote involvement in the school community. Develop and implement a strategic retention program. When? 3 months to implement Person responsible? Admissions and Leadership Team Evaluation measure? At 6 month intervals, ascertain how many mentor families there are At 6 months intervals review number of events and attendance Budget? $0

2 Promote community building events including events like Back to School welcome; Spirit Days; family movie nights; Father/Daughter dances and Mother/Son Breakfast/Poetry Caf.

Immediately

3 Implement, assess and analyze withdrawn family evaluations and interviews.

Immediately

Admissions and Leadership Team, Home School Association, Student Council Admissions Director

Minimal

Annual data summaries

$0

Key Objective 2: Develop and implement a strategic recruitment program to attract a growing number of prospective student families. Strategy 1 Host a series of recruitment events annually to encourage prospective parent visits to the school (including potentially separate events for middle school and elementary grades). 2 Build a parish ambassador program to promote awareness of SMA; Investigate ambassadors for other places of worship including other Christian communities. When? Ongoing Person responsible? Admissions Evaluation measure? Attendance and yield (# of attendees who enroll At 6 month intervals, ascertain how many ambassadors there are Creation of database Budget? $5,000

Ongoing

Leadership Team, Admissions

$0

3 Build a database of prospective student families including parish CCD program participants, families from other area Christian churches, etc.

Ongoing

Admissions

$1,500

Admissions Key Objective 3: Develop and implement a strategic marketing program. Strategy 1 Create and implement a segmented marketing program including direct mail to targeted area families; invitations to Open House; yard signs; promotional information in area newspapers, media outlets including Catholic resources. When? Throughout the year; with emphasis before an Open House Immediately Person responsible? Admissions Office, Leadership Team, Board of Trustees Marketing Committee Admissions Office Evaluation measure? Sign-in sheets at recruitment events to track source of visit (How did you hear of this event?) Increased yield from prospective student status to applicant to enrolled status Track number of events attended; Record media contact Tracking inquiries to the school Budget? $10,000

2 Develop and implement a flow of communication to prospective students that aims to build a relationship with each family, i.e. parent phone calls, handwritten thanks yous, follow up calls and invitations to Shadow days.

Cost of mailings

3 Develop promotional program for SMA to include participation in community events and organizations (i.e. Chamber of Commerce, Rotary club, other Christian churches etc., area fairs, and parades) to nurture increasing levels of community awareness. 4 Evaluate opportunity to create a SMA Friends & Family Program that awards a tuition credit (typically $250-$500) to current families who refer a new family.

Jan. 2013

Leadership Team, Admissions Office Admissions Office, Board, Leadership Team

Free

5 Build an effective online presence for the school including a viable website. Website might include testimonials, videos, current happenings, updated teacher pages, links to key area high schools and offices, alumni achievements, etc. 6 Develop targeted messaging to promote SMA mission, hallmarks and achievements.

Jan, 2013 if program to be implemented for 2013-14 academic year. If not, then May 2013 Immediately

$250/$500 x number of inquiries

Immediately

IT Hire, Admissions & Advancement Office Leadership Team, Admissions

Track hits on the website

$2,300

Track how families of new enrollees

Free

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Admissions heard of SMA via surveys Completed materials

7 Develop collateral materials (brochure, information packet) to promote SMA mission, hallmarks and achievements. 8 Build awareness of SMA, including street signage, lawn signs, banners, bumper stickers, and SMA spirit clothing.

Jan 2013 June 2013

Leadership Team, Admissions Leadership Team, Admissions

$2,000 Break even on sales for all except signage. Signage $2,000 Free

9 Develop public relations program nurturing partnerships with local radio, TV and print media.

June 2013

Leadership Team, Advancement, Admissions

Clippings and news stories

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Ignite and Achieve Excellence: 2017
Strategic Plan Details

Advancement
Goal 1: Establish and maintain a strategic advancement program to promote an understanding and support of St. Michaels Academys mission among all constituents, and to improve the financial stability of St. Michaels Academy (SMA) through charitable giving and effective coordinated campaigns that meet the current and evolving needs of the school.
Key Objective 1: Identify potential donor constituents and others who support Springfield Catholic elementary education and the mission of SMA. Key Objective 2: Seek funding to reflect annual school needs and to include growth toward the future in support of the SMA mission. Key Objective 3: Develop strategies to increase the donor base and to raise donor sights through leadership giving to SMA. Key Objective 4: Establish a volunteer program to assist with Advancement-related programs and events, and to increase total voluntary support of SMA. Key Objective 5: Cultivate constituents to become regular supporters of the SMA mission.

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Advancement Key Objective 1: Identify potential donor constituents and others who support Springfield Catholic elementary education and the mission of SMA.

Strategy 1 Develop an easy to use, modifiable database to include alumni from SMAs heritage schools, current SMA alumni, parents, grandparents, friends and supporters of SMA as well as Springfield Catholic elementary education.

When? Currently developing with ongoing maintenance

2 Utilize this information to improve marketing, communications, and community & constituent relations.

Currently and ongoing

Person responsible? SMA administrative assistants, Advancement Director. (In the future-possible interns or volunteers.) Advancement Director, Home School Association

Evaluation measure?

Budget?

Constituent Administrative responses, decreased costs returned mail, monthly-annually updated

Constituent feedback and participation

Printing costs for marketing to be determined

Key Objective 2: Seek funding to reflect annual school needs and to include growth toward the future in support of the SMA mission.

Strategy 1 Establish a comprehensive program of annual giving to equal 8% of the total annual school budget.

When? By 2017

Person responsible? Advancement Director, HomeSchool Association, Leadership Team Advancement Director

Evaluation measure? Achievement of yearly annual giving goals with increasing future goals, until 8% is achieved Establishment of an annual fund with yearly growth in the amount and the number of charitable contributions 2% goal reached each year

Budget? Various marketing and promotional costs to be determined To be determined for marketing, mailings

2 Develop and maintain an effective annual fund.

Each year beginning 2013

3 Maintain an effective in-school fundraising program to equal 2% of the annual giving goal.

Currently and ongoing

Advancement Director with the Home-School Association

Marketing and promotional costs to be determined


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Advancement

4 Enable major gift giving and planned giving from SMA supporters.

Immediately and ongoing

Advancement Director

Success in charitable giving from SMA supporters Success in charitable giving toward the capital goal on a yearly basis. Achievement of capital campaign goal through donor support in established time frame Receipt of grants

5 Develop an effective capital campaign based on the immediate needs of the school.

By 2017

Advancement Director

Marketing and promotional costs to be determined Marketing and promotional costs to be determined

6 Research and submit grants available to SMA.

2013 and each future year

Advancement Director

Possible grantwriting consultant costs

Key Objective 3: Develop strategies to increase the donor base and to raise donor sights through leadership giving to SMA.

Strategy 1 Invite current and potential donors to the SMA campus for various student, alumni and special donor events.

When? Currently and ongoing In the future Currently and ongoing in the future

Person responsible? Advancement Director and Leadership Team Advancement Director and Leadership Team

Evaluation measure? Number of constituents invited versus those attended Improved feedback from constituents via attendance at events, meetings, direct contact to the school, and through survey feedback Increase in the

Budget? Cost of individual events to be determined. Cost of mailing and events to be determined

2 Involve constituents in the community of SMA through direct contact, school meetings, mailings, and special events.

3 Ask current donors for referrals.

Currently and

Advancement

None

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Advancement

4 Conduct a feasibility study of current and potential donors.

ongoing in the future By 2014

5 Utilize direct asking and indirect asking techniques to increase individual and corporate donors.

2013 and ongoing in the future

Director and Leadership Team Advancement Director with possible help from consulting group Advancement Director

6 Identify and utilize corporations matching gift programs.

Currently and ongoing in the future

Advancement Director

number of potential donors from referrals Improved knowledge regarding potential donors ability and willingness to give Receipt of charitable contributions from constituents with future and sustained giving Receipt of matching gifts from corporations

Cost of consulting group to run feasibility study None

Potential cost to purchase list of matching gift corporations if one is not available

Key Objective 4: Establish a volunteer program to assist with Advancement-related programs and events, and to increase total voluntary support of SMA.

Strategy 1 Collect a list of volunteers within the community of SMA.

When? Currently and ongoing in the future By 2015

2 Establish an internship program with local colleges to assist with the SMA Advancement effort.

erson responsible? Advancement Director with the Home-School Association Advancement Director

Evaluation measure? Sufficient volunteer support for activities and events Establishment and utilization of an SMA internship program with many local colleges

Budget? None

None. (Work produced by interns may offset some of the administrative costs for Advancement)

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Advancement Key Objective 5: Cultivate constituents to become regular supporters of the SMA mission.

Strategy 1 Improve communications between SMA and its constituents to establish an increased sense of belonging to the SMA and Springfield Catholic elementary school community. 2 Improve the ease of giving to SMA.

When? Currently and ongoing in the future

2013 and ongoing in the future

Person responsible? Advancement Director, Leadership Team, SMA Board of Directors Advancement Director

Evaluation measure? Increased participation from SMA and Springfield Catholic Schools supporters at events, through surveys, and direct and indirect contact Utilization of giving opportunities via the internet, direct mailings, events, and direct asking Success in showing appreciation to SMA supporters. Continued support from donors, volunteers, faculty and staff

Budget? Cost of mailings and events to be determined Website redesign costs, mailings and events Costs of appreciation events and gifts

3 Develop a stewardship program to recognize and appreciate donor constituents, volunteers, SMA faculty, staff and supporters.

Currently for faculty and staff. Beginning in 2013 for all other supporters

Advancement Director with the Home-School Association

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St. Michaels acadeMy


Ignite and Achieve Excellence: 2017
Strategic Plan Details

Facilities
Goal 1: Provide a learning facility that promotes enrollment and quality of instruction as well as student experience through a tactical and financially responsible plan.
Key Objective 1: Proactively maintain and update an aging facility through a comprehensive preventative maintenance plan. Key Objective 2: Improve the functionality of the multi-purpose room (gymnasium). Key Objective 3: Provide sufficient learning space to meet enrollment and educational needs of the students at 153 Eddywood Street campus. Key Objective 4: Work with Cathedral High School and the Diocese of Springfield to assess the relocation of the middle level students or the entire academy to the Surrey Road locations.

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Facilities Key Objective 1: Proactively maintain and update an aging facility through a comprehensive preventative maintenance plan. Strategy When? Person responsible? Evaluation measure? Budget?

1 Create and implement a preventative maintenance plan.

June 2013

Maintenance Director Maintenance Director, Leadership Team, Board of Trustees Leadership Team / Board of Trustees

2 Implement the capital improvements identified in the Building Assessment Plan.

Ongoing

Plan is in a written format and completed annually. Annual review of plan by all responsible persons. Comfortable temperature in computer room.

N/A

TBD

3 Install air conditioning in the computer room.

Summer 2013

$13,000

Key Objective 2: Improve the functionality of the multi-purpose room (gymnasium). Strategy When? Person responsible? Evaluation measure? Budget?

1 Establish a committee to propose potential uses of the multipurpose room. 2 Hire an engineer to assess acoustics and lighting

March 2013 April 2013

Leadership Team Leadership Team/ Diocesan Building Consultant Leadership Team/ Committee/ Board of Trustees Engineer/ Committee/ Leadership Team Committee/ Leadership Team Diocesan Building Consultant/ Contractor

Leadership Team report to Board Engineers report

N/A $2500 $4000 N/A

3 Determine alterations required for the uses.

May 2013

Committees report

4 Identify the costs of the alterations.

May 2013

Proposed budget

N/A

5 Prioritize alterations and establish a timeline for completion. 6 Hire contractor and make alterations per timeline.

May 2013 June 2013 to completion

Board of Trustees approval Multi-purpose room is user friendly.

N/A TBD

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Facilities Key Objective 3: Provide sufficient learning space to meet enrollment and educational needs of the students at 153 Eddywood Street campus. Strategy When? Person responsible? Evaluation measure? Budget?

1 Convert the Christmas Tree Room in the basement to usable school space. 2 Convert the Conference Room to classroom or program space.

Summer of 2013

When need arises When need arises Upon completion of mediation When space is available When space is available When space is available

3 Convert the Chapel to classroom or program space.

4 Explore opportunities for suitable additional space in the classroom building and on the campus footprint including consideration of modular classrooms and/or rectory/garage renovations. 5 Create an art room. 6 Create a science lab. 7 Create a media center.

Leadership Team / Maintenance Director Leadership Team / Maintenance Director Leadership Team / Maintenance Director Leadership Team / Board of Trustees Leadership Team / Board of Trustees Leadership Team / Board of Trustees Leadership Team / Board of Trustees

Successful conversion of space Based on enrollment numbers Based on enrollment numbers Approval by Diocese Based on available space Based on available space Based on available space

TBD

TBD

TBD

N/A

TBD TBD TBD

Key Objective 4: Work with Cathedral High School and the Diocese of Springfield to assess the relocation of the middle level students or the entire academy to the Surrey Road locations. Strategy When? Person responsible? Evaluation measure? Budget?

1 Provide support for the approved plan. 2 Establish subcommittees to accomplish initiative. 3 Provide for optimal facility design to maximize student learning.

Upon completion of mediation Upon completion of mediation Upon completion of mediation

Leadership Team/ Board of Trustees Leadership Team / Board of Trustees Leadership Team / Board of Trustees

Approval by Diocese Approval by Diocese Approval by Diocese

TBD TBD TBD

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St. Michaels acadeMy


Ignite and Achieve Excellence: 2017
Strategic Plan Details

Finance
Goal 1: Operate within a comprehensive, balanced budget that addresses current and evolving financial needs of the Academy. Key Objective 1: Support budget expansion to include replacement of textbooks, instructional materials, technology, and tuition assistance in accordance with the strategic plan. Key Objective 2: Create a capital budget based on a facility needs assessment that includes replacement costs. Goal 2: Offer salaries, benefits, and a teaching environment that are designed to attract, develop and retain a stable group of enthusiastic and highly qualified faculty and staff to support academic achievement. Key Objective 3: Research, review and assess faculty and staff compensation structure with the areas public and independent schools. Key Objective 4: Annually evaluate teacher performance and satisfaction. Goal 3: Promote accessibility to a quality Catholic education at SMA. Key Objective 5: Increase school community knowledge of SMA financial priorities and costs, including cost per pupil to educate. Key Objective 6: Develop a comprehensive tuition assistance program with additional funds available for awards. Key Objective 7: Research opportunities that make an SMA education affordable. Goal 4: Strengthen revenue streams beyond tuition to achieve a benchmark of 75% tuition, 5% parish tuition subsidy, 10% diocesan support, 8% fundraising, and 2% other miscellaneous revenue. Key Objective 8: Prioritize opportunities for revenue growth including annual giving, endowment, planned gifts, clinics, facility utilization, etc
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Finance Key Objective 1: Support budget expansion to include replacement of textbooks, instructional materials, technology, and tuition assistance in accordance with strategic plan.

Strategy 1 Create and implement a replacement plan for textbooks, instructional materials and technology. 2 Submit a balanced budget to the Finance Committee and Board of Trustees. 3 Submit the approved budget to the Diocese of Springfield.

When? November of each year. January January 31

Person responsible? Principals, Business Manager Leadership Team and Finance Chair Business Manager

Evaluation measure? Summary of findings.

Budget? TBD

Approval by the Board. Approval by Diocese.

N/A N/A

Key Objective 2: Create a capital budget based on a facility needs assessment that includes replacement costs.

Strategy 1 The Building and Grounds Committee of the Board of Trustees will present the capital needs and replacement budget to the Leadership Team and Finance Committee.

When? November

Person responsible? B&G Committee and Leadership Team

Evaluation measure? Review by the Finance Committee.

Budget? TBD

Key Objective 3: Research, review and assess faculty and staff compensation structure with the areas public and independent schools.

Strategy 1 Collect and analyze salary data from area schools. 2 Compile current teacher salary information and compare to public school schedules.

When? September 2013 October 2013

Person responsible? Finance Committee Business Manager / Leadership Team

Evaluation measure? Data has been analyzed. Summary of findings.

Budget? N/A N/A

Key Objective 4: Annually evaluate faculty performance and satisfaction.

Strategy 1 Conduct performance evaluations of faculty and staff. 2 Conduct an annual survey around faculty satisfaction of teaching environment.

When? Annually Spring Annually Spring

Person responsible? Principals Principals

Evaluation measure? Completed evaluations. Summary of surveys.

Budget? N/A N/A

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Finance

3 Conduct exit interviews of faculty and staff. 4 Increase salary budget to attract and maintain high performing teachers.

As needed November

Principals Leadership Team

Completed exit interviews. Approval of budget.

N/A TBD

Key Objective 5: Increase school community knowledge of school financial priorities and costs including cost per pupil to educate.

Strategy 1 Include the cost per pupil in all registration materials, website, appropriate publications and materials. 2 Invite parents, pastors, and school supporters to the annual State of the School Meeting and include cost per pupil information in the presentation.

When? Immediately

Annually beginning April 2013

Person responsible? Advancement/ Admissions Director Leadership Team

Evaluation measure? Publication of per pupil cost. Actual presentation material.

Budget? N/A

N/A

Key Objective 6: Develop a comprehensive tuition assistance program with additional funds available for awards.

Strategy 1 Create a tuition assistance committee to review the existing tuition assistance program. 2 Identify additional resources to award for tuition assistance (annual fund, grants, etc) 3 Review the existing tuition assistance process and award protocol. Implement changes. 4 Encourage families to register for tuition assistance through the FACTS grants and aid program. 5 Review the qualifying applications and award assistance.

When? February 2013 Ongoing

Person responsible? Leadership Team Leadership Team/Board of Trustees Tuition Asst. Committee Admissions/ Advancement Director Tuition Asst. Committee

Evaluation measure? Committee has been formed. Funds have been received. A written protocol has been approved by Leadership Team. Families have completed the process. Assistance has been awarded.

Budget? N/A TBD

March 2013

N/A

February 2013 June 2013

N/A

TBD

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Finance

Key Objective 7: Research opportunities that make an SMA education affordable.

Strategy 1 Review the tuition structure to identify other potential options for payment of tuition (bi-monthly payments, etc.) 2 Explore implementing a program that allows parent to provide services in lieu of partial/full tuition (i.e. IT Services, etc.) 3 Survey other schools for recommendations.

When? June 2013 June 2013

Person responsible? Finance Committee Finance Committee Finance Committee

Evaluation measure? Summary report. Recommendation report to the Leadership Team. Recommendation report to the Leadership Team.

Budget? N/A N/A

June 2014

N/A

Key Objective 8: Prioritize opportunities for revenue growth including annual giving, endowment, planned gifts, camps, clinics, facility utilization etc

Strategy 1 Implement an annual fund campaign.

When? April 2013

2 Conduct a feasibility study for an endowment / capital campaign.

2014

Person responsible? Advancement/ Admissions Director / Advancement Committee Leadership Team

Evaluation measure? Report to Board of Trustees

Budget? TBD

3 Research planned giving opportunities.

2013

Finance Committee Leadership Team Leadership Team

4 Research and apply for grants. 5 Research fee based programs/opportunities (camps, clinics, facility utilization, etc.)

Ongoing 2014

Report to Board of Trustees Report to Board of Trustees. Receipt of funding Report to Board of Trustees

TBD

N/A

N/A N/A

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Ignite and Achieve Excellence: 2017
Strategic Plan Details

Student Life
Goal 1: Encourage the formation and individuality of the whole child through extra-curricular experiences.
Key Objective 1: Establish a Student Activities Committee.

Goal 2: Foster friendships and social skills of students by enabling them to build relationships and connections.
Key Objective 2: Develop diverse, inclusive, and age-appropriate activities, programs and clubs to satisfy the evolving interests and needs of the students.

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Student Life Key Objective 1: Establish a Student Activities Committee (SAC).

Strategy 1 Develop organizational plan/ by laws & SAC member succession plan. 2 Select SAC members (to include parents, grandparents, faculty, students & volunteers). 3 Establish plan to recruit, manage, and thank volunteers and strategic partnerships. 4 Develop SAC handbook and/or web page(s).

When? Year 1

Person responsible? SAC Organizers with approval of Leadership Team Leadership Team & SAC Organizers SAC with approval of Leadership Team

Evaluation measure? Completion of project Completion of selections and recruitment Approved written description of plan. Completion of projects

Budget? None

Year 1

None

Year 1

None

December 2013 - handbook March 2014 web page(s)

SAC with approval of Leadership Team & web designer

TBD

Key Objective 2: Develop diverse, inclusive, and age-appropriate activities to satisfy the evolving interests and needs of the students.

Strategy 1 Identify a priority list of activities to be offered based on student and parent survey responses. 2 Identify budget and funding source(s) per activity.

When? April 2013

Person responsible? SAC with approval of Leadership Team

Evaluation measure? Approved list of initial activities

Budget? None

On an ongoing basis

Activity leader with SAC & Leadership Team

3 Identify logistics per activity.

On an ongoing basis

Activity leader with SAC & Leadership Team

When the activity is funded and approved Completion of activity and feedback from activity leader

TBD

TBD

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Student Life

4 Implement initial offerings of after-school and in-school activities, programs and clubs.

April 2013 initial offerings - may include cooking, weaving, twirling, and a mock trial. (Volunteers have stepped forward to lead these activities.) Other activities, programs and clubs will be rolled out based upon availability of volunteers, student interest and resources. Fall of 2013 and after, based upon availability of volunteers, student interest, resources and logistics Fall 2013 and after, based upon availability of volunteers, student interest, resources and logistics

Activity leader with SAC & Leadership Team

Feedback from participants and activity leader

TBD

5 Implement intramural sports activities.

Activity leaders with SAC & Leadership Team

Feedback from participants and activity leaders When each activity is funded and approved. Also evaluate feedback from participants and activity leaders Feedback from participants and program leaders

TBD

6 Gradually expand activities, programs and clubs building upon prior success .

SAC with approval of Leadership Team

TBD

7 Implement organized sports programs

2 5 years based upon availability of volunteers, student interest, resources and logistics

Program leaders with SAC & Leadership Team

TBD but cost will be thousands of dollars

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St. Michaels acadeMy


Ignite and Achieve Excellence: 2017
Strategic Plan Details

Technology
Goal 1: Advance the availability and application of educational technology at SMA.
Key Objective 1: Shape appropriate resource investment for current and evolving technology needs. Key Objective 2: Create strategic partnerships to assist in achieving technology related goals.

Goal 2: Utilize educational technology to enhance SMA academics.


Key Objective 3: Effectively use technology in instruction to strengthen the curriculum. Key Objective 4: Establish technology support for SMA faculty to enhance teaching and learning.

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Technology Key Objective 1: Shape appropriate resource investment for current and evolving technology needs.

Strategy 1 Establish a Technology Committee.

When? 2013

2 Continuously assess technology needs and instructional technology trends for grant and funding prioritization in the schools budget.

Annually

Person responsible? Leadership Team & Computer Teacher Leadership Team & Technology Committee

Evaluation measure? Committee in place

Budget? N/A

Technology goal reports, submitted grant reports

N/A

Key Objective 2: Create strategic partnerships to assist in achieving technology related goals.

Strategy 1 Develop a list of potential partners.

When? 2013

2 Identify, qualify and promote specific areas for partnering needs (website, instructional technology training, technology internships, and technology funding/donations/recycling.)

2013

Person responsible? Leadership Team, Technology Committee & Parents Leadership Team, Technology Committee & Parents

Evaluation measure? Creation of a list of needs

Budget? N/A

Potential Partnership List Contact documentation & formed partnerships

N/A

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Technology Key Objective 3: Effectively use technology in instruction to strengthen the curriculum.

Strategy 1 Align current SMA curriculum more closely to Massachusetts Technology Curriculum Standards (MTCS). 2 Develop initiatives for computers across the curriculum to center around the needs and successes of students.

When? Year 2 Year 2

Person responsible? SMA Teachers SMA Teachers

Evaluation measure? MTCS comparison report Computers Across Curriculum Program in place Development of written Technology Plan

Budget? N/A Cost of Student Use Computers (See Technology Budget) Cost of Mimio Bundle Systems (See Technology Budget)

3 Determine what types of technology and infrastructure would best meet the curricular needs now and in the future (i.e., develop a Technology Plan for SMA).

Current

SMA Computer Teacher, Technology Committee and Leadership Team

Key Objective 4: Establish technology support for SMA faculty to enhance teaching and learning.

Strategy 1 Provide ongoing training, support, and professional development for SMA faculty. 2 Develop an educational technology support position.

When? Year 1

Year 1

Person responsible? Leadership Team and Technology staff Leadership Team External Partnership Leadership Team & Computer Teacher

3 Create Peer Champion programs.

Year 1

Evaluation measure? Records of training and/or conference attendance Have a dedicated staff/intern available to assist teachers Completion of Peer Champion training program

Budget? $100/ teacher/ yr.

Cost of hiring a staff/intern $100/ teacher Up to 6 teachers (3 elementary & 3 middle school)

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Technology SMA STRATEGIC PLANNING TECHNOLOGY COMMITTEE FIVE YEAR BUDGET Year One Educational Technology Equipment Recommended Purchases: Item Cost Per Item Quantity Mimio Technology $2,720.00 9 (1 per grade K-8) Bundle In-Focus Projector $1,179.00 9 (1 per grade K-8) Teacher Use Laptops $1,000.00 9 (1 per grade K-8) Item Total Cost $24,480.00 $10,611.00 $ 9,000.00 $44,091.00

Total Year One Costs = Current teacher desktops should be converted into classroom student use computers. Year Two Educational Technology Equipment Recommended Purchases: Item Cost Per Item Quantity Student Use Computers $1,000.00 10 (1 per grade Pre-K 8) Cisco 5508 Wireless $10,825.00 1 Controller- network management device Cisco Aironet 1140 $674.30 10 Series Access Point Dual-band 802.11a/g/n Technology Maintenance Roughly 10% of total Budget technology Total Year Two Costs = Year Three Educational Item Mimio Technology Bundle In-Focus Projector Teacher Use Laptops Total Year Three Costs = Technology Recommended Purchases: Cost Per Item Quantity $2,720.00 6 (2/grades 6-8) $1,179.00 $1,000.00 6 (2/grades 6-8) 6 (2/grades 6-8) Item Total Cost $10,000.00 $10,825.00

$6,743.00 $7,000.00 $34,568.00

Item Total Cost $16,320.00 $ 7,074.00 $ 6,000.00 $29,394.00

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Technology Year Four Educational Technology Recommended Purchases: Item Cost Per Item Quantity Mimio Technology $2,720.00 6 (1/grade K-5) Bundle In-Focus Projector $1,179.00 6 (1/grade K-5) Teacher Use Laptops $1,000.00 6 (1/grade K-5) Total Year Four Costs = Year Five Educational Technology Recommended Purchases: Item Cost Per Item Quantity Mimio Technology $2,720.00 6 (1/grade K-5) Bundle In-Focus Projector $1,179.00 6 (1/grade K-5) Teacher Use Laptops $1,000.00 6 (1/grade K-5) Technology Maintenance Budget Total Year Five Costs =

Item Total Cost $16,320.00 $ 7,074.00 $ 6,000.00 $29,394.00

Item Total Cost $16,320.00 $ 7,074.00 $ 6,000.00 $ 5,000.00 $34,394.00

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