Rules for Convocations

RULES/REGULATION FOR CONVOCATION2009

Chancellor shall, when present, preside at the Convocations of the University. COMMITTEE FOR THE CONFERMENT OF HONORARY DEGREES **34A. (1) There shall be a standing committee for the conferment of honorary degrees consisting of the following. (i) (ii) the Vice Chancellor; the Chief Justice of the High Court of Rajasthan; and

(iii) the Dean of the Faculty concerned. (2) No honorary degree, diploma or other academic distinction shall be conferred on any person unless the proposal for the conferment thereof has been: (a) (b) (c) (d) originally made by the said Committee; approved of by the Syndicate; passed by the Senate; and confirmed by the Chancellor

Provided that, in case of emergency, such proposal may be confirmed by the Chancellor on the recommendation of the said Committee, if the recommendation has been approved by the Syndicate. UNIVERSITY CONVOCATION 97: (a) The University Convocation for the purpose of conferring the degrees of LL.D., D.Litt., D.Sc., Ph.D., Ayurvidyavaridhi, Vidyavaridhi and Vachaspati and awarding Gold

Medals./ Prizes/University Athletic or Tournament Challenge Trophies shall, as far as possible, be held by the University in the University Campus, Jaipur every year on a date fixed by the Vice-Chancellor, A special University Convocation may also be held as and when deemed necessary by the Syndicate. (b) Institutional Convocations for conferring all other degrees and diplomas shall, as far as possible, be held every year at each Affiliated College/University College/ University Studies/ University Department separately on a date fixed by the Head of the Institution concerned in consultation with the University. N.B.: Two or more College/University Studies/University Departments situated at the same or a neighboring place may hold a joint convocation under intimation to the University.

Rules for Convocations (c) When the Vice-Chancellor is satisfied that the University Convocation or an Institutional Convocation cannot be held for good reasons, the Degrees, Diplomas and Gold Medals/ Prizes/ Trophies shall be awarded without holding a convocation. 98. 99. The University Convocation shall consist of body corporate of the University. Not less than six weeks' notice shall be given by the Registrar of all meetings of the University Convocation other than special convocation. 100. The Registrar shall, with the notice, issue to each member of University Convocation, a programme of the procedure to be observed thereat. 101. The procedure to be observed at the University Convocation and Institutional Convocation shall be prescribed by the Ordinances. 102. The colours of the various Faculties shall be as follows: Faculty of Arts/Faculty of Social Sciences/ Faculty of Fine Arts Faculty of Science Faculty of Commerce/Faculty of Management Studies Faculty of Law Faculty of Medicine & Pharmaceutics Faculty of Engineering and Technology Faculty of Education Faculty of Sanskrit Studies Faculty of Ayurveda Red Light Blue Yellow Purple Dark Blue Orange Crimson White Chocolate

(i) Every candidate attending a Convocation for conferring degrees/diplomas shall be required to wear the following dress and a badge of Saffron colour wherein there shall be inscribed the insignia of the University, the year of the Convocation and the name of the Faculty and which shall be provided with two strips indicating the colours of the Faculty concerned: For males : White Pant Shirt/White Payajama, Kurta/White Dhoti Kurta/White Jodhpuri Suit. For Females: White Saree Blouse or White Payajama Kurta/White Salwar Suit and White Chunni. (ii) The Chancellor, the Vice-Chancellor, the Registrar and the members of the Senate attending the Convocation shall wear the following dress and badges of Saffron colour of the same type as mentioned above for the candidates, but of a bigger size with two strips of the Faculty colour. 2

Rules for Convocations For males : White Jodhpuri Coat with white Pant or Dhoti or Payajama.

For Females: White Saree with White Blouse. 104. Supplication for all Degrees/Diplomas will be done at a meeting of the Senate before the

University and Institutional Convocations. The Degrees/Diplomas will bear the date on which the Senate passes the grace.

CHAPTER XXVII CONVOCATION

Sec. 10(2) The Chancellor. Sec. 13(1) Powers and duties of the Vice-Chancellor. S. 97 Convocation, S. 98 do S. 99 do S. 100 do S. 101 do S. 102 do S. 103 do S. 104 do O.123-A. The candidates for degrees must, 15 clear days before the date fixed for the University Convocation, inform the Registrar in writing of their intention to be present. No candidate shall be admitted to the Convocation who has not sent his name to the Registrar within the prescribed time. In exceptional case, the Vice-Chancellor may permit candidates who have not sent their names to the Registrar within the prescribed time to be admitted to the Convocation provided their applications are received by the Registrar not later than 72 hours before the time of the Convocation and are accompanied by a fee of Rs. 2/- in each case. O.123-B. The Degrees/Diplomas of the candidates who are unable to present themselves in person at the University Convocation/Institutional Convocation. If the same is held, or who are unable to obtain the same from their respective College/Deptt./Examination Centres within the period notified or the purpose shall be issued by the University on submission of an application duly forwarded by the same Forwarding Officer who forwarded their application form for the examination concerned alongwith a fee of Rs. 30/- in each case. In the case of a candidate residing abroad and desiring his degree/diploma to sent at his foreign address, actual postal charges required for sending the degree will be charged in addition to the fee mentioned above. O.123-C. For the award of Degrees at the University Convocation, candidates shall be presented to the Chancellor by the Deans of the Faculties concerned. 3

Rules for Convocations O. 123-D: (i) Ph.D., Vidyavaridhi and Ayurvidyavaridhi degrees to candidates attending the University Convocation will be supplied at the University Campus on the Convocation day provided that no degree will be supplied within two hours of the commencement of the Convocation. (ii) Recipients of LL.D., D.Litt., D.Sc., D.Sc. (Med.) degree will be presented individually to the Chancellor by the Dean of the Faculty concerned for the award of the Degree. O.123-E. The Chancellor, the Vice-Chancellor, members of the Senate and syndicate shall assemble in the meeting room at the appointed hour and shall walk in procession in the following order to the Convocation Hall: The Registrar Members of the Senate Members of the Syndicate The Deans of Faculties The Vice-Chancellor The Chancellor O.123-F. The Chancellor, the Vice-Chancellor and the members of the Syndicate the Registrar shall take their seats on the dais and the members of the Senate on both sides of the dais in places reserved for those bodies. O.123-G. On the procession entering the Hall, the candidates shall rise and remain standing until the Chancellor, the Vice-Chancellor and the members of the Senate and Syndicate have taken their seats. O.123-H. The Vice-Chancellor (having obtained the permission of the Chancellor) shall declare the Convocation open. O.123-I. The Dean of each faculty or, in his absence, a senior member of the faculty will present the candidates for degrees to the Chancellor in the following order: In the Faculty of Arts: (1) (2) Doctor of Literature. Doctor of Philosophy.

In the Faculty of Fine Arts, Music & Dramatics: (1) (2) Doctor of Literature. Doctor of Philosophy.

Rules for Convocations In the Faculty of Social Sciences: (1) (2) Doctor of Literature. Doctor of Philosophy.

In the Faculty of Science: (1) (2) Doctor of Science. Doctor of Philosophy.

In the Faculty of Commerce: (1) (2) Doctor of Literature. Doctor of Philosophy.

In the Faculty of Management Studies: (1) (2) Doctor of Literature. Doctor of Philosophy.

In the Faculty of Law: (1) (2) Doctor of Law. Doctor of Philosophy.

In the Faculty of Engineering & Technology: (1) Doctor of Philosophy.

In the Faculty of Medicine & Pharma: (1) (2) Doctor of Science (Med.) Doctor of Philosophy (Med.).

In the Faculty of Ayurveda: (1) Ayurvidyavaridhi

In the Faculty of Education: (1) Doctor of Philosophy.

In the Faculty of Sanskrit Studies: (1) (2) Vachaspati (D. Lit.) Vidyavaridhi (Ph.D.)

O.123-J. In all cases the candidates be presented in the following form: 1. Supplication: (To be done at a meeting of the Senate before the University and Institutional Convocations).

Rules for Convocations Mr. Vice-Chancellor, On behalf of . and .... others who have been examined and found qualified for the Degree/Diploma of I move that the Senate do pass a Grace for their admission to be said Degree/Diploma. After the Supplication by the Dean, the Vice-Chancellor to say DOTH IT PLEASE YOU THAT THIS GRACE BE PASSED and the Senate ascending (or after a short pause) the Vice-Chancellor to say THIS GRACE IS PASSED 2. Presentation: (To be done in the convocation after Grace has been passed by the Senate at a earlier meeting). Mr. Chancellor, I present to you . Out of .. candidates who have been examined and found qualified for the Degree/Diploma of to which I pray they may be admitted. After the presentation and prayer by the Dean for admission of candidates to the Degree/Diploma, the Chancellor to say: By the authority given to me as Chancellor of the University, I admit you, one and all, to the Degree/Diploma of ... and I charge you that ever in your life and conversation you prove yourselves worthy of the same. O.123-K. After the degree have been conferred, recipients of University medals and prizes, and representatives of colleges which have won University Athletic or Tournament Challenge Trophies shall be called out individually by the Registrar and shall stand before the Chancellor, who shall present the medals, prizes or trophies. O.123-L. When all the candidates have been admitted to their Degrees and the medals and trophies have been presented the Convocation Address will be delivered. O.123-M. After this the Vice-Chancellor, with the permission of the Chancellor will declare the Convocation closed. The procession will then leave the Convocation Hall in the same order in which it entered, the candidates standing. O.123-N. As far as possible, the procedure laid down for the University Convocation shall be observed at the Institutional Convocation. All candidates for the B.A. Degree will be presented by the Dean of the Faculty of Arts irrespective of the candidates having offered at their B.A. examination one or more subjects assigned to the Faculty of Social Sciences/Faculty of Fine Arts, Music and Dramatics. 6

Rules for Convocations O.123-O. (a) Institutional Convocation shall be held after the University Convocation of the year. The date shall be fixed by the Head of the Institution concerned, under intimation to the University. (b) The Chief Guest to deliver the Convocation Address will be invited by the Head of the Institution in consultation with the Vice-Chancellor. (c) The Head of the Institution will notify the date of the Convocation to be held in his Institution through Press Notification. O.123-P. Ex-students shall attend the Convocation to be held in the institution of which they are the ex-students. Similarly, non-collegiate candidates shall attend the Convocation at the Institution which was their centre of the examination. O.123-Q. Every candidate (regular or ex-student or non-collegiate) wishing to attend the Institutional Convocation must inform the Head of the Institution concerned in writing of his intention to be present at the Convocation atleast 15 days before the date of the Convocation, and atleast 3 days before the date of the Convocation on payment to the Institution concerned a late fee of Rs. 2/-. The Degrees/Diplomas of the candidates who apply for the same on payment of late fees shall be obtained by the Head of the Institution concerned from the University through a special messenger at the expenses of the Institution. O.123-R. Omitted. O.123-S. The Procession for Institutional Convocation will be in the following orders: (i) (ii) Members of the teaching staff of the Institution. Members of the Managing Committee (in the case of Non-Government Institutions).

(iii) Such of the members of the Senate/Syndicate as may be present. (iv) Head of the Institution. (v) The Vice-Chancellor (f present).

O.123-T. At Institutional Convocation the Degrees shall be conferred by the Head of the Institution except when the Vice-Chancellor is present. O.123-U. The Head of the Institution will nominate(i) a senior member of the staff to discharge the functions of the Registrar and (ii) the senior most member of each Faculty to discharge the functions of the Dean of the Faculty concerned.