BOARD OF DIRECTORS REPORTS 2012-2013

Presidents Report 2012-2013

This has been a busy year for your Board of Directors. We owe a debt of gratitude to the three former Board Members who stepped back to the Board when we had several resignations last fall bringing our number up to six. Our new Bylaws were passed by Special Resolution. Thank you to all owners who signed. It was a monumental task to track down the necessary 85 owners (75%) who eventually signed. These Bylaws are not perfect and can be amended by due process. After the major breach of security last fall, we looked into implementing a keyless entry system. We must budget for this expense. The Boards mandate is to be fiscally responsible. We work closely with our management company, Condominium First, in the day to day business. We rely on Condominium First to supply us with competent tradesmen at reasonable prices. For the first time it was necessary to raise condo fees to keep in line with cost of services and inflation. As you read through the following reports you will get an idea of what it takes to keep our environment safe, efficient and friendly. At this Annual General Meeting you will be electing a new Board of Directors for the ensuing year. For the sake of continuity, two current Board Members will be signing on for another year. Board Members are needed. (A minimum of five is required by our Bylaws). We are counting on you to step up and spend some time protecting your investment. Now that our new bylaws are in place, we are anticipating an efficient and smooth-running year ahead. I have enjoyed serving as your President this past year.

Respectfully submitted Nancy Rand

Vice Presidents Report 2012-13

My end of things through-out the year has been: Act as back-up for the President in whatever area designated. Liaison with the Social Committee. Involved with the move-in and move-outs Preparing and presenting Welcome Baskets to new residents moving in. Contact person for weekly cleaning company Contact person for carpet cleaning crew. Floater for any other area needing help in any capacity, such as: guest parking, suggestion box, etc. Moves in and out We really appreciate all residents that are following the policy put in place a couple of year ago. We have so many moves all the time that we encourage everyone to make sure to plan ahead to avoid disappointment when your date and time has already been taken. I have very much enjoyed the year, but feel it is time to step away and have some of our other residents take a turn to see how the Board is run. This is our home and we need to work together to keep this place running smoothly.

Gae Stevenson

Treasurers Report 2012-13

Since September 2012 we have experienced a number of unforeseen repairs. These would include: Repair to water lines in boiler room Repair to interior and exterior walls and ceiling to remove black mold due to vents improperly installed Lock and Key replacement due to break-in Main floor flood in hallway Repair of deficiencies resulting from the annual fire alarm inspection in December

November 30, 2012 Financial Statement Variances from 2011/2012 Budget: Expense Account: Variance: Contributing Factors: Dollar Figure of Factors:

Utilities Landscaping and snow removal Repairs and Maintenance

$7,766 $1,423 $9,442

Parkade Maintenance

$10,838

Elevator Maintenance Audit and Legal Fees Carpet and mat cleaning Insurance deductible

$1,770 $1,216 $571 $2,500

Inflation Increase in landscape and snow removal costs Restorations on two units due to a flood; Lock and key replacement due to break-in; Installation of exterior light bulbs and Repair of Service Door Locks Multiple parkade overhead door repairs and repair calls; Parkade cleaning and line painting; Painting of second floor (coded to incorrect expense account) Inflation, there was an increase in the annual contract with Otis New by-law drafting etc. legal fees Carpet spot cleaning January 2012 Action Restoration rebuild

$4,756.72 $4,080.72 $ 661.50 $9,498.94 $ 790.56 $ 2,340.45 $ 225.75 $ 7,481.25 $10,838.01

I would like to say thanks for the wonderful experience of being Treasurer for this Corporation, it has been quite enlightening. Sorry I wont be able to be the Treasurer for the next year, with the new by-laws now in effect I, as a renter, am no longer eligible to be on the Board. Thanks and have a great year! Christine Barnes

Secretaries report 2012-13

After my resignation from the Board in September, I returned in November to help out since several of the new members had already resigned. I feel strongly that, as a Corporation, its important for us to keep accurate records and documentation on correspondence, trades, contracts, etc. I was the one that got the office going when I first signed up in April 2010 and would hate to see that its not kept up to date. Unfortunately, I am not able to remain on the Board, since I still hold a full time job, and feel that I am not able to give enough of my time to do a great job. If you have a background in clerical work, you can do this job. I send out a plea once again, asking resident owners to considered giving of their time, if possible. Serving as a Board member is not difficult. You make decisions, to the best of your ability, with all of the information that is gathered through our management company and some research. As owners, we all have an investment in this building and its sad to see that every year we have trouble finding 9 people to donate their time. It is a thankless job because you deal with complaints all the time but, that one person that stops you in the hallway and says, Thank you for what you do, I appreciate it makes it all worthwhile. Dont think that youve never done this and would not know what to do. Previous Board members are always happy to help out, give background info that cannot be found on paper, mentor someone. You work as a team; no-one is on their own to make any decision. None of us want this place to be handed over to the government so why would you not give it a try. Commit for a term, then re-assess. It has been my pleasure to volunteer for the past three years. I have seen so much get accomplished and, I am proud to say that I know our condo is in good shape.

Claudette Coderre

Parkade/Parking lot Report 2012-13

Keeping track of the violations in the parkade or the front parking lot sometimes seems like a full time job. The by-laws are very clear that you must not store anything in your parking stall and that it must be kept clean of any spills. Also, the by-laws are clear in stating that the front parking lot is not for resident but visitors. We do not have a set schedule as to when we do a walk-around the parkade so you must not assume that its fine to leave the contents of your trunk in your stall while you go run an errand that requires space. If you receive a letter warning you of the infraction and youve corrected this already, simply let Condo First know and they will update your file. Although the front parking lot is meant for visitors, we do not stop residents from parking there for short period of time during the day. If you are found to park there regularly you will receive a letter and be asked to no longer use the front parking lot. The Visitor Overnight Parking passes are working well but we do need to remind you to make sure that they are completed accurately and do not exceed 7 days.

Claudette Coderre

Building Report 2012-13

Opening in November 2008, this building was built to Alberta Building Code Standards. However, there are still outstanding deficiencies covered by the National Home Warranty that need to be addressed. Please read the NHW report below. All systems in this building are monitored for deviation by the contracted controls company Concept 24/7. Their 1- 800 number and our contract number are clearly seen on signs throughout the building. In the presence on any abnormal reading, Concept automatically takes appropriate action. We thank all residents for your patience and co-operation in the on-going inconveniences caused in the maintenance of our building. As we do not have a building manager, we are indeed fortunate to have competent volunteer handymen who give countless hours of their time to the general maintenance of this building under the supervision of a Board member. For this generosity, we all say thank you. Looking ahead, we will continue with projects such as: the painting of stairwells and other common areas, finish kitchen projects (see Social Committee report), and replace the four hot water heaters with an efficiency boiler system, to name a few. This is an opportunity for you to choose to sign up as a volunteer on a committee. This will help out and keep our costs down. Consult your April 2013 Newsletter for information on the work of each committee.

Nancy Rand

NATIONAL HOME WARRANTY REPORT 2012-13

Residents of Chaparral Pointe began to move into this building in November 2008. The building was not fully completed by Pointe of View (POV) at that time, but a commitment by them to National Home Warrantys (NWH) program provided a guarantee of the builders obligations to complete the project. Residents had one year to compile and submit a list of unfinished or poorly completed work. This list of 145 deficiencies was created by the first Board of Directors and submitted in November, 2009. From that list, NHW agreed that 113 items fell under their jurisdiction. NHW provided the following list of 6 deficiencies that remained outstanding as of July 2012:

1. 2. 3. 4.

The joists in the portico are to be sanded and treated by the builder The nail holes in the exterior trim are to be filled with a white filler white will be touch-up painted The exterior trim which has staples left in it are to have the staples removed and the staple holes filled/painted material

All of the missed paint in the exterior trim which should have initially been painted

5. 6.

The exposed OSB material on the back sides of the peaks is to be repaired.

painted

The leak through the air intake across from the elevator in the parkade is to be

Last fall POV stated items from #1 to #5 could not be completed during the winter months, and would be completed this spring, once the weather allowed for the outside work to be done. Their attempt to repair #6 was unsuccessful, as we all noticed recently when the snows melted.

Hopefully this will be the year our claim will be completed and signed off.

Thank you. TOM BRETT

Grounds Report 2012-13

Last year all of the dead trees and shrubs/bushes were removed. This year some of the trees will be replaced and Condominium First has been asked to obtain advice on type of trees, cost and when best to plant them. The number of trees replaced will depend on the cost and will be placed at the front of the building, to start. The remaining replacement trees will be replaced, as funds permit. This summer all of the tree wells and beds will be turned over and hedges trimmed. This will make a huge difference in the overall appearance of the front of the property. There were some issues with snow removal this past winter. We will be asking the new Board to revisit this contract in August/September.

Camera Surveillance

The surveillance cameras are checked once a week to make sure that they are recording. The camera room door is equipped with two locks and is never entered by less than two Board Members at all times. Having the surveillance cameras in place is convenient and necessary when checking on break-ins and complaints by residents involving the building.

Audrey Cameron