Professional Documents
Culture Documents
Circular
Quality
Management
Plan
Version 6
July 2005
Table of Contents
1 Introduction 4
1.1 Purpose 4
1.2 Scope 4
1.3 The Priority of Quality Management 4
1.4 Operational and non-operational quality management 4
1.5 Quality Management terminology 4
2 Framework 4
2.1 National Offender Management Service 4
2.2 National Probation Service 5
2.3 HM Prison Service 5
3 Quality Standards 5
3.1 Origins 5
3.2 HM Prison Service 5
3.3 National Probation Service 5
4 Quality Control 6
4.1 ‘What makes a Good OASys?’ 6
4.2 Operational quality control 6
4.2.1 Routine quality requirements 6
4.2.2 First-level local quality requirements (HMPS) 6
4.2.3 First-level local quality requirements (NPS) 7
4.2.4 Second-level local quality requirements (HMPS & NPS & NOMS) 7
4.2.5 Training quality control 7
4.2.6 Assessment Consistency Videos 8
5 Quality Assurance 8
5.1 First-Party QA – Establishment / Probation Area level 8
5.2 Second-Party QA – regional level 8
5.3 Second-Party QA – national level 9
5.4 Third-Party QA – independent validation
5.5 Quality Measurement 9
5.5.1 O-DEAT analysis to date 9
5.5.2 Performance measurement 9
5.5.3 IT-enabled quality measurement 9
5.5.4 Remote / non-contemporaneous monitoring of interviews 9
1 Introduction
1.1 Purpose
The purpose of the OASys QMP is to establish a clear system of quality planning,
control and assurance common to the National Probation Service (NPS) and Her
Majesty’s Prison Service (HMPS), so that managers and stakeholders can have
confidence in the adequacy and consistency of assessments in both Services.
1.2 Scope
The OASys QMP is chiefly concerned with operational quality management (see 1.4).
Its primary aim is to manage quality in business-as-usual mode, rather than to assess
the progress of implementation; however, quality control and assurance during
implementation is also covered in this plan. It is designed to comply with general quality
management strategies in both Services.
2 Framework
2.1 National Offender Management Service
The National Offender Management Service (NOMS) standards unit is developing a way
forward that will integrate National Probation Service (NPS) and HM Prison Service
(HMPS) quality planning within the NOMS strategy. There is not yet sufficient detail in this
planning to provide a framework for the OASys QMP. It is essential that common or at
3 Quality Standards
3.1 Origins
Each Service had legacy (largely non-IT based) offender assessment and intervention
planning systems, with performance and quality standards attached. Whilst these legacy
systems have now been replaced by OASys their performance and quality standards
remain useful in formulating appropriate standards for OASys. More determinative are the
results of research on quality and effectiveness in the use of such tools and of OASys in
particular. The OASys Data, Evaluation and Analysis Team (O-DEAT) in the central
OASys Unit considered quality assurance and inter-rater reliability in considerable depth
in relation to OASys use in both Services. Their key findings related specifically to the
OASys pilots, and informed a number of amendments and changes to OASys in the last
two years. This work clearly demonstrated the importance of building QA into the
development and operation of OASys.
NPS Areas are to put in place procedures to ensure that line-managers/ countersigners
carry out this task, and that the results are collated and recorded. It is strongly
suggested that the checklist results are used as evidence in individual appraisals and for
performance improvement purposes. Areas may choose to use the Quality Monitoring
Form at Appendix 5 if preferred, although resource issues may mean that the use of this
tool is selective.
In addition to the individual quality check of assessors, areas are advised to introduce
internal benchmarking events at team/district/area level in line with para 4.2.4 below,
using the Quality Monitoring form at Appendix 5.
4.2.4 Second-level quality requirements (NPS regions & HMPS areas & NOMS)
Since 2003, a number of NPS regions have been undertaking benchmarking exercises
at regional level. These have involved probation areas, and latterly Prison Service
establishments. The benefit to be gained from these exercises has been well
demonstrated, and what to date has been best practice must now form a major element
in the QMP.
The NPS national OASys training team monitored training quality consistently, until the
national roll out of OASys was completed. Its members observed the delivery of training
events in 18 of the 42 probation areas (43%). With the exception of a couple of events
general feedback of the QA visits indicated that the training delivery had been ‘excellent’
(both in delivery and preparation).
Where it was felt that the training delivery had not reached the required level of
competence this was discussed with the trainers at an appropriate time and/or fed back
to managers.
In the Prison Service, trainees received training in risk assessment and interviewing
skills prior to starting their core OASys training. This additional training was a response
Unlike the NPS, HMPS have trained designated staff in each establishment. Assessors
and Supervisors were themselves assessed for competence and then accredited.
HMPS OASys training was delivered by a central team. From April 2005 training
became the responsibility of Training and Development Group, based at Prison Service
College, Newbold Revel. The quality of the national training delivery has been
monitored by the training manager and by external experts; HMPS OASys HQ staff and
NPD OASys specialists.
The combined NOMS OASys team will now take responsibility for ensuring the
maintenance and consistency of OASys training delivered to both Services. This
involves liaison with the HMPS Training and Development Group and the NPS HR
Training Project Manager and the Programmes Implementation Training Manager in the
NPD Interventions Unit.
Joint training between Services can be accommodated using this method as feed back
from the assessment consistency videos can be returned using the paper based
assessment format.
The assessment consistency videos will also form part of a future initial training package
and be used by ODEAT for use in inter-rater reliability studies.
5 Quality Assurance
5.1 First-level QA – HMPS establishment / Probation Area level
Local self-audit will apply the key audit baselines defined in the respective Standards (as
outlined in Section 3), within the Service frameworks defined in Section 2. This is distinct
from the quality control activities summarised in Section 4. In HMPS (in line with the
current procedures for all Standards) the OASys Standard should be self-audited at least
once every two years.
Analysis of assessments has produced a diverse and rich source of information that has
proved useful in monitoring the quality of assessments.
Through this analysis it has been possible to feedback promptly to areas either at a
regional or national level to highlight potential training needs.
More straightforwardly measurable criteria (e.g. the proportion of data fields left empty)
can be analysed by the use of research tools already in use by O-DEAT.
O-DEAT can provide advice to areas on how this process can be implemented.
The following terms and definitions are used in this document, and are taken from ISO
9000:
Term Definition
Quality Requirements: Extent to which planned activities are realised and planned
Effectiveness results achieved
Comments:
Yes No
6.2.1 Risk of Serious Harm
6 Clear Analysis. There is no contradiction within a section or between
sections. The processing and interpretation of information reaches a
clear conclusion – what risk factors exist and what needs to change?
7 If the decision has been taken not to undertake a full risk analysis
(although identified from the screening) the reasons for this are
considered, reasonable and supported by evidence
8 Only information that can be shared with the offender has been
included in the risk of serious harm full analysis section
9 There is a clear understanding of the difference between the risk of re-
offending and the risk of serious harm
10 The risk assessment takes account of behaviour as a whole and not
only offences
11 The Risk Management Plan is specific and focused as to how risk of
harm issues will be reduced and managed by the Service and other
agencies, where appropriate
Comments:
OASys and Reports for the Courts (Probation staff only) Yes No
17 Is it clear that OASys was completed prior to the preparation of the
report for the Court?
18 Was Section 2 of OASys 1-13 appropriately taken into account in the
Offence Analysis section
19 Were Sections 3-12 of OASys 1-13 taken into account appropriately in
the offender assessment section?
20 Was the OASys assessment of risk of serious harm taken into account
appropriately in the in the report section relating to risk of harm?
21 Does the proposal reflect the OASys assessment?
22 The outline sentence plan clearly reflects the risks and needs identified
by OASys
6.2.2 Comments
Yes No
6.3 Sentence Planning
23
6.4 Has the self-assessment questionnaire (SAQ) been fully
completed by the offender and dated?
24
6.5 SMART Plan – A clear plan. The sentence plan clearly identifies
what work is to be done by the offender, gives clear timescales.
How will progress be measured (and dates), who will be
involved?
6.14
Comments:
NOTE 1: Probation Circular 10/05 sets out headings which should be used within the existing text
box for the Risk Management Plan in OASys. These are 1) Other agencies involved, 2) Existing
support/controls, 3) Added measures for specific risks, 4) Who will undertake the actions and by
when, 5) Additional conditions/requirements to manage the specific risks, 6) Level of contact. PC
10/05 also reinforces the requirement to review the Risk Assessment and Management Plans
particularly when new information is received.
Aims
Regional benchmarking events will:
• Provide evidence of the extent to which standards are being met
• provide assurance of the quality of OASys assessments produced by probation areas
and prison establishments within a region/area
• provide feedback for practitioners to improve the quality of their assessments
• provide evidence for local management of the efficiency and effectiveness of their quality
management planning
Structure
The following points are taken from the collected experiences from a number of events held
throughout 2003/4 and are best practice guidelines rather than mandatory requirements.
• The event should be led by an independent manager (e.g. RWWM, Area Coordinator,
NOMS OASys team)
• Members should be a mix of assessors, supervisors, line-managers
• Members should be drawn from all areas/establishments being quality assured
• Members should not monitor assessments from their own area/establishment
• All members should monitor the same sample assessment and discuss the marking in
order to establish a common standard
• The independent manager should second check at least one monitoring form produced
by each member
• As a guide, members can expect to monitor one complete assessment per hour and five
is about the maximum per individual per day
• The process for selecting assessments for monitoring needs to be agreed beforehand.
Clearly a random selection process is preferred, but needs to be transparent
• Agreement needs to be reached beforehand on what paperwork is required for each
assessment that is to be monitored. This might include copies of the PSR, MAPPP
minutes, or the entire case file, according to what is being monitored
• Monitoring forms need to include text to support the marking.
• Feedback for individual assessors should be positive and constructive and aimed at
improving performance
• Copies of the monitoring forms should be returned to the relevant assessor
• Common themes that emerge during the event should be identified and collated
(Flipchart?)
Introduction
This appendix explains how to complete the OASys Quality Assurance Forms at appendices 5 and
6. There are separate probation and prison versions of the QA forms for use in the community or in
custodys.The OASys Quality Assurance forms were developed with contributions and advice from
HM Inspector of Probation, Probation Areas, colleagues in the Public Protection and Courts Unit at
NPD, members of the OASys User Group and Prison Service colleagues.The forms are designed to
offer Probation Areas and the Prison Service a standardised tool by which to judge the quality of
completed OASys assessments.
Please read through these notes before undertaking a quality assurance exercise.
OASys component
7 Section Value score(SV)box
number
Case ID and Offence(s) Analysis SV 1
OASys 1/OASys 2 (sections 3 –13) SV 2
Risk of Harm Screening and Full Analysis SV 3
OASys and Reports for Courts SV 4A (Probation Service only)
Sentence Planning SV 4B
Sentence SV 4C
Planning/Review/Transfer/Termination
The total marks awarded to all these boxes should be used to complete the Quality Rating Section
on page 2, where guidance on definitions for the overall marking of excellent, etc, can also be found.
The total mark will provide a quality rating of the whole of the OASys document whilst also
identifying good practice and areas for improvement (if any) in each component of OASys.
Marking will need to be adjusted if less than three sections of OASys are being assessed.
(Comments have been received as to the limited size of the comments box at the end of each
section. These can of course be ‘stretched’ and made as long as is felt necessary but page breaks
may then need amending).
Important Note:
Reference is made, particularly within the Risk of Harm Section, to Probation Circular 10/2005
– Public Protection Framework, Risk of Harm and MAPPA Thresholds.
Section 7 of that Probation Circular sets out headings to be used within the existing text box
in the OASys Risk Management Plan. These are:
Quality Assessors, in both the Prison and Probation Service, should take account of
whether or not these headings have been used in the Risk Management Plan and the
use of the headings, as well as the content of the Risk Management Plan, should be
reflected in the scorings.
Mark as Excellent
9 Case ID and Section 1 are fully complete
Analysis of Offence(s)
9 There is a clear analysis of the offence(s)
9 Each Section is fully completed.
9 Evidence boxes completed to support scores as per the manual
Mark as Good/satisfactory
9 Case ID and Section 1 are fully complete
Analysis of Offence(s)
9 There is a clear analysis of the offence(s)
9 No more than one evidence box is incomplete
Mark as Unsatisfactory
¾ Case ID and Section 1 are mostly complete
Analysis of Offence(s)
¾ Offence(s) analysis is not clear
¾ No more than three evidence boxes are incomplete
Mark as Poor
¾ Case ID and Section 1 have missing information
Analysis of Offence(s)
¾ Offence Analysis is not clear
¾ Evidence boxes have not been completed
Mark as Excellent
9 All sections completed and there are no missing items
Mark as Good/satisfactory
9 No more than one item, per section, missing from sections 3 – 9
9 Sections 10 – 13 are complete
9 Clear analysis. There is no contradiction within a section or between sections. The
processing and interpretation of information reaches a clear conclusion – what risk factors
need to change and which protective factors require support
9 Evidence boxes completed to support scores as per the manual. (Even when score is 0)
9 Positive as well as negative factors identified
9 Link to risk of serious harm and to risk of re-offending are consistent with evidence and
scores
Mark as Unsatisfactory
¾ Sections 10 –12 are complete. Other sections have no more than two data
items in any one section
¾ The analysis of what risk factors need to change, and which protective
factors need support, is not clear. There is contradiction between some sections
¾ Evidence boxes are completed but do not support scoring as per the manual
¾ Item link to risk of serious harm and risk of re-offending is not always consistent
with the evidence recorded
Mark as Poor
¾ All sections have missing information
¾ Evidence is missing or unclear
¾ No evidence to indicate that manual has been used to help complete the
scored
sections
¾ Item link to risk of serious harm and risk of re-offending has not been consistently recorded
Mark as Excellent
9 Clear analysis. There is no contradiction within a section or between sections.
The processing and interpretation of information reaches a clear conclusion – what risk
factors exist and need to change
9 If the decision has been taken not to undertake a full risk analysis (if identified from the
screening) the reasons for this are clear and acceptable
9 Only information that can be shared with the offender has been included in the risk of serious
harm full analysis section
9 There is a clear understanding of the difference between risk of re-offending and risk of
serious harm
9 The risk assessment takes account of behaviour as a whole and not just offences
9 Risk Management Plan is specific and focused as to how risk of harm issues will be reduced
and managed by the Service and other agencies, where appropriate (PC10/05)
9 Countersigning has taken place as appropriate
Mark as Unsatisfactory
¾ There is some contradiction within a section or between sections
¾ Where a decision has been taken not to complete a full risk of harm analysis
(if identified from the screening) the reasons for this are not clearly recorded or
acceptable
¾ Only information that can be shared with the offender has been included in the
Risk of harm full analysis
¾ The assessment indicates confusion between the risk of serious harm and the risk of re-
offending
¾ Risk Management Plan is available. No clear indication of how Service or other
agencies will reduce or manage risk (PC10/05)
¾ Countersigning has not taken place as appropriate
Mark as Poor
¾ Risk of Harm section is unclear
¾ Where a decision has been taken not to complete a full risk of harm analysis
(if identified by the screening) the reasons for this are not recorded and/or are unacceptable
¾ The assessment demonstrates a lack of understanding between the risk of re-offending and
the risk of harm
¾ No clear indicator as to who is at risk (if applicable) and/or how risk will be reduced or
managed by the Service and other agencies (PC10/05)
¾ Countersigning has not taken place as appropriate
Mark as Excellent
9 It is clear that OASys was completed prior to the preparation of the report for Court
(as appropriate)
9 Section 2 of OASys1/2 was appropriately taken into account in the offence analysis
section
9 Sections 3-12 of OASys taken into account appropriately in the offender assessment
section of the report
9 The OASys assessment of risk of harm was taken into account appropriately in the
report section relating to risk of harm
9 The outline sentence plan clearly reflects the risks and needs identified by OASys
Mark as Unsatisfactory
¾ It is clear that OASys was completed prior to the preparation of the report for Court (as
appropriate
¾ Section 2 of OASys 1/2 was not appropriately taken into account in the offence analysis
section
¾ Sections 3-12 of OASys was taken into account appropriately in the offender assessment
section of the report
¾ The OASys assessment of the risk of harm was not taken into account appropriately in the
report section relating to risk of harm
¾ The outline Sentence Plan is not clear
Mark as Poor
¾ It is clear that the OASys was not completed prior to the preparation of the report (but should
have been)
¾ Section 2 of OASys 1/2 was not taken into account in the offence analysis section
¾ Sections 3-12 of OASys was not taken into account appropriately in the offender assessment
section of the report
¾ The OASys assessment of the risk of harm was not taken into account appropriately in the
report section relating to risk of harm
¾ The outline sentence plan is not clear
Sentence Planning
Mark as Excellent
9 The Self Assessment Questionnaire (SAQ) has been fully completed by the offender and
dated
9 SMART Plan – A clear plan. The Sentence Plan clearly identifies what work is to be done by
the offender, gives clear time scales, how progress will be measured and states who will be
involved. Objectives linked to risk of serious harm are given priority
9 There are clear links to the Risk Management Plan as appropriate
9 Evidence to indicate that the SAQ responses have been taken into account when writing the
sentence plan
9 The plan was completed within time-scales laid down by National Standards/Prison Service
Orders
9 The plan has been countersigned as appropriate
9 Evident that the offender has been given the opportunity to read the plan and comment
Mark as Good/satisfactory
9 The Self Assessment Questionnaire has been completed by the offender and dated
9 SMART Plan – A clear plan. The Sentence Plan clearly identifies what work is to be done by
the offender, gives clear time scales, how progress will be measured and states who will be
involved. Objectives linked to risk of serious harm are given priority
Mark as Unsatisfactory
¾ Sentence Plan is available but not clear
¾ No evidence that offender was given the opportunity of completing the Self
Assessment Questionnaire OR a SAQ is present but not completed in a way that
is beneficial to the OASys process
¾ No evidence to indicate that the offender has seen the plan and has been
offered the opportunity to comment
¾ The Sentence Plan has not been countersigned as appropriate
¾ The Sentence Plan was completed within given timescales laid down by National
Standards/Prison Service Orders
Mark as Poor
¾ Unclear or absent sentence plan
¾ No evidence to indicate that offender completed the Self Assessment
Questionnaire OR a SAQ is present but not completed in a way that is beneficial to the
OASys process
¾ No evidence to indicate that the offender has seen the plan and been offered
the opportunity to comment
¾ The plan has not been countersigned as appropriate
¾ The plan, if present, was not completed within the timescales laid down by National
Standards/Prison Service Orders
Mark as Excellent
9 New objectives linked to risk of serious harm are given priority
9 SMART Plan
9 The Risk of Harm Assessment and the Risk Management Plan have been reviewed and
updated
9 The Transfer/Termination Plan is fully completed
9 There is a clear statement of what work has been achieved
9 Evident that offender has been given the opportunity to read the Sentence Plan and make
comment
9 The Sentence Plan has been completed in accordance with National Standards/Prison
Service Orders
9 The plan has been countersigned as appropriate
Mark as Good/satisfactory
9 New objectives linked to risk of serious harm are given priority
9 SMART Plan
9 The Risk of Harm Assessment and the Risk Management Plan have been reviewed and
updated
9 The Transfer/Termination Plan is fully completed
9 There is a clear statement of what work has been achieved
Mark as Unsatisfactory
Mark as Poor
¾ Sentence Plan is unclear or absent
¾ Transfer and Termination incomplete
¾ There is no clear indication as to what has been achieved
¾ Not clear the Risk of Harm Assessment and/or the Risk Management Plan have been
reviewed and updated
¾ The Sentence Plan (if present) has not been completed within National Standards/Prison
Service Orders timescales
¾ The Sentence Plan (if present) has not been countersigned as appropriate
OASys completed by
Quality assurance
completed by
Outline Plan
1
Quality Ratings from each section
Excellent Good/Satisfactory Unsatisfactory Poor
SV1
SV2
SV3
SV4
A
SV4
B
SV4
C
** Scoring will need to be adjusted if less than three sections of OASys are being assessed
(Poor)**
(Excellent) (Good/Satisfactory)** (Unsatisfactory)**
No excellent scores,
No more than one Nor more than three No excellent scores, no
no satisfactory
section marked as sections marked as more than one section
satisfactory, no
scores, more than
satisfactory, no marked as satisfactory
unsatisfactory and no three sections marked
unsatisfactory, and no and no more than one
poor scores as unsatisfactory or
poor scores poor score
poor
OV
OVERALL COMMENTS
2
1.CASE IDENTIFICATION AND OFFENDING INFORMATION
See
Yes Fully Yes Partially No
Comments
Has case ID and Offending Information been
1A
entered?
2. ANALYSIS OF OFFENCE(S)
Yes See
Yes Fully No
Partially Comments
3 Accommodation
Yes See
Yes Fully No
Partially Comments
Good /
Excellent Unsatisfactory Poor
Satisfactory
How do you rate the quality of this
3B
section?
4. ETE
Yes See
Yes Fully No
Partially Comments
4A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
4B How do you rate the quality of this section?
3
5. Financial
Yes See
Yes Fully No
Partially Comments
5A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
5B How do you rate the quality of this section?
6. Relationships
Yes See
Yes Fully No
Partially Comments
6A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
6B How do you rate the quality of this section?
Yes See
Yes Fully No
Partially Comments
7A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
7B How do you rate the quality of this section?
8. Drug Misuse
Yes See
Yes Fully No
Partially Comments
8A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
8B How do you rate the quality of this section?
9. Alcohol Misuse
Yes See
Yes Fully No
Partially Comments
9A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
9B How do you rate the quality of this section?
4
10. Emotional Wellbeing
Yes See
Yes Fully No
Partially Comments
10A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
10B How do you rate the quality of this section?
Yes See
Yes Fully No
Partially Comments
11A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
11B How do you rate the quality of this section?
12. Attitudes
Yes See
Yes Fully No
Partially Comments
12A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
12B How do you rate the quality of this section?
Yes See
Yes Fully No
Partially Comments
Have boxes been completed to support the
13A
evidence?
Good /
Excellent Unsatisfactory Poor
Satisfactory
13B How do you rate the quality of this section?
OVERALL: Sections 3 - 13
Excellent Good / Satisfactory Unsatisfactory Poor
5
RISK OF HARM SCREENING
See
Yes No N/A
comments
See
If OASys completed by Probation Officer Yes No N/A
comments
Does the screening indicate a full risk of harm
RHS2
analysis is required?
See
If OASys completed by PSO/TPO Yes No N/A
comments
Does the risk of harm screening indicate a full risk
RHS6
of harm analysis is required?
6
Has countersigning taken place appropriately? Yes No N/A Comments
Yes Yes
No N/A Comments
Fully Partially
Was OASys completed prior to the
OP1
preparation of the report?
Was Section 2 of OASys taken into
OP2 account appropriately in the offence
analysis section of the report?
Were sections 2-12 of OASys taken into
OP3 account appropriately in the offender
assessment section of the report?
Was the OASys assessment of risk of
OP4
reconviction taken into account?
Was the OASys assessment of risk of
harm taken into account appropriately in
OP5
the report section relating to likelihood of
harm to the public?
Does the proposal reflect the OASys
OP6
assessment?
Does the outline sentence plan reflect the
OP7
risks and needs identified by OASys?
7
Excellent Good / Satisfactory Unsatisfactory Poor
Yes No N/A
SSP4 Are there clear links to the Risk Management Plan as appropriate?
8
Excellent Good / Satisfactory Unsatisfactory Poor
Yes No N/A
RTT3 Has the Risk of Harm Assessment been reviewed and updated?
Has the Risk Management Plan been reviewed and updated? (Med, High,
RTT4
Very High)
Yes No N/A
RTT5 Are new objectives linked to the OASys assessment of risk of harm?
RTT6
Are new objectives linked to the OASys assessment risk of harm
reconviction?
RTT7 Are those objectives relating to risk of serious harm given priority?
RTT8 Are there clear links to the Risk Management Plan as appropriate?
RTT15
Has the plan been countersigned in accordance with policy and
procedure?
9
T T1 Have OASys sections 1-13 been reviewed appropriately?
PLEASE ENTER THE SCORES FOR SV1 - SV4C in the quality rating table on page two
10
APPENDIX 6 TO OASys QMP
Assessment
Commence Review Termination Release
Stage
PLEASE TICK
OASys completed by
Quality assurance
completed by
1
Quality Ratings from each section
Excellent Good/Satisfactory Unsatisfactory Poor
SV1
SV2
SV3
SV4
B
SV4
C
OVERALL COMMENTS
2
1. CASE IDENTIFICATION AND OFFENDING INFORMATION
See
Yes Fully Yes Partially No
Comments
Has Case ID and Offending Information been
1A
entered?
2. ANALYSIS OF OFFENCE(S)
Yes See
Yes Fully No
Partially Comments
2A Have all boxes been completed to support the evidence?
3. Accommodation
Yes See
Yes Fully No
Partially Comments
3A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
How do you rate the quality of this
3B
section?
4. ETE
Yes See
Yes Fully No
Partially Comments
4A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
4B How do you rate the quality of this section?
3
5. Financial
Yes See
Yes Fully No
Partially Comments
5A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
5B How do you rate the quality of this section?
6. Relationships
Yes See
Yes Fully No
Partially Comments
6A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
6B How do you rate the quality of this section?
Yes See
Yes Fully No
Partially Comments
7A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
7B How do you rate the quality of this section?
8. Drug Misuse
Yes See
Yes Fully No
Partially Comments
8A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
8B How do you rate the quality of this section?
9. Alcohol Misuse
Yes See
Yes Fully No
Partially Comments
9A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
9B How do you rate the quality of this section?
4
10. Emotional Wellbeing
Yes See
Yes Fully No
Partially Comments
10A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
10B How do you rate the quality of this section?
Yes See
Yes Fully No
Partially Comments
11A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
11B How do you rate the quality of this section?
11. Attitudes
Yes See
Yes Fully No
Partially Comments
12A Has evidence been recorded to support the scoring?
Good /
Excellent Unsatisfactory Poor
Satisfactory
12B How do you rate the quality of this section?
Yes See
Yes Fully No
Partially Comments
Have boxes been completed to support the
13A
evidence?
Good /
Excellent Unsatisfactory Poor
Satisfactory
13B How do you rate the quality of this section?
OVERALL: Sections 3 - 13
Excellent Good / Satisfactory Unsatisfactory Poor
5
RISK OF HARM SCREENING
See
Yes No N/A
comments
6
COMPLETE ONLY ONE OF THE SECTIONS B or C:
Self-Assessment Questionnaire
Yes Yes No See
Fully Partially Comment
SAQ1 Has the self-assessment questionnaire been
completed and dated?
Yes No N/A
SSP3 Are those objectives relating to risk of serious harm given priority?
SSP4 Are there clear links to the Risk Management Plan as appropriate?
7
C Sentence Planning (Review/Transfer/Termination)
Yes No N/A
RTT3 Has the risk of harm assessment been reviewed and updated?
Has the Risk Management plan been reviewed and updated? (Med, High,
RTT4
Very High)
Yes No N/A
RTT3 Are new objectives linked to the OASys assessment of risk of harm?
RTT4
Are new objectives linked to the OASys assessment of risk of harm
reconviction?
RTT5 Are there clear links to the Risk Management Plan as appropriate?
RTT6 Are those objectives relating to risk of serious harm given priority?
RTT13 Has the plan been countersigned by the Supervisor (as appropriate)?
8
Excellent Good / Satisfactory Unsatisfactory Poor
PLEASE ENTER THE SCORES FOR SV1 – SV4C in the quality rating table on page two
9
PC 48/2005: OASys QMP
AREA ACTION PLAN FOR RETURN TO THE OASYS TEAM
Probation area:
1. Please describe the procedures that you have put in place to manage 1st
level quality control checks (QMP para 4.2.3 refers)?
Comments:
2. Please describe the procedures that have been put in place to deliver 2nd
level quality requirements (QMP para 4.2.4 refers)?
Comments:
4. Please can you summarise evidence of quality improvement that you have
gathered since implementing OASys in your area. (Examples of best practice
will be shared).
Comments: