APPLICATION FOR GRANT IN AID UNDER THE CENTRAL SCHEME OF ASSISTANCE

TO VOLUNTARY ORGANIZATIONS ETC FOR PRESERVATION OF MANUSCRIPTS/

RARE BOOKS

FROM:
-------------------------------------,
-------------------------------------,
-------------------------------------,
-------------------------------------.

TO:

The Joint Secretary,

Ministry of Culture,
Government of India,
Shastri Bhawan,
New Delhi-110001.

Subject : Grant-in-aid under the Central Scheme of Financial Assistance to Voluntary

Organisations, Educational Institutions, Libraries, etc. for preservation, listing,
cataloguing, evaluation, publication, etc., of manuscripts/ rare books.

Sir,

I submit herewith an application (in duplicate ) for a grant under the scheme
named above. I certify that I have read the rules and regulations of the Scheme
and I undertake to abide by them on behalf of the Institution/ Management
/University. I further agree to the following conditions :-

(a) All assets acquired wholly or substantially out of the Central grant shall not be
encumbered or disposed of or utilized for puposes other than those for which
grant is given.Should the Institution/ Organization cease to exist at any time,
such properties revert to the Government of India.

(b) The accounts of the project shall be maintained properly and separately. They
shall always be open to check by an officer deputed by the Government of India
or the State Government.They shall also be open to a test check by the
Comptroller and Auditor General of India at his discretion.

(c) Progress report on the project will be furnished at regular intervals as may be
specified by the Government.
The institution/ organisation will bear 25% of the approved expenditure on the
project.*

Yours faithfully,

Signature:
Name:
Designation:
Office Stamp:

*: Duly filled in application forms are to be send to the Deputy director of Archives,
National Archives of India, Janpath, New Delhi-110001, who is Member-Secretary
of the Grants Committee for the sake of convenience.
APPLICATION FORM FOR FINANCIAL ASSISTANCE UNDER THE ‘SCHEME OF
PRESERVATION OF MANUSCRIPTS/ RARE BOOKS’

1. Name and Complete postal address

of the Institution/ Organisation/
Individual, etc.

2. Date of establishment/ registration

as a Society or Trust under Indian
Societies Registration Act, 1860.
Details of Board of Management.

3. Nature and nature of manuscripts

holdings their languages,subject
and period to which they belong.

4. Audit accounts for the last three years

along with copies of balance sheet.
(last year)Latest copy of Annual Report.

5. A Statement giving details of financial

assistance received during the last
five years from the Central/State
Government or any other source.

6. Details of the project for which assist-

ance is sought along with details of
Experts to be engaged.

7. Estimated cost of the project, with item-

wise details of financial assistance sought.

8. Source from where 25% cost of the

project would be met.

9. Financial assistance expected from

any Other source for the project.

10.Concerned State Government/ Archives

Recommendation to be attached with
the application.
Place: Signature:

Date: Name:

Designation:

Office Stamp:

N.B. Application received in incomplete form will not be entertained.

RECOMMENDATION OF THE STATE GOVERNMENT / ARCHIVES.

1. The application of -------------------------------------------------------is forwarded

duly recommended.

2. That a Senior Officer of the ----------------------------------------------Department

has visited the institution/ organisation and a copy of his report is attched / has
not visited the institution/ organisation.

3. That institution/ organisation is recognized and or registered under Indian Societies

Registration Act, 1860.

4. The application has been examined and that is found to be covered under the
Scheme.

5. Financial assistance has/ has not been given by the State Government. In case
assistance has been given details thereof.

6. That the institution/individual is in a position to meet the balance expenditure of

the project.

7. Observation/ recommendation of State Government/ Archives on the project for

which grant is sought.

Item(s) Amount(Rs.) Period

Place: Signature:

Date: Name:

Designation:

Office Stamp:

Note:The Officer signing this certificate should be of or above the rank of an Under
Secretary to the State Government/ Archives.