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ATENEO DE MANILA UNIVERSITY Loyola Schools Academic Calendar School Year 2012-2013 SUMMER 2012 APRIL Date TBA

TBA 2 2-3 Mon MonTue Tue Wed ThuSat Mon TueWed Activity/Description Non-teaching staff Office-based workshop Non-teaching staff School-based workshop VPs Council Meeting (VPCR, 3:00-5:00pm) Internet Enlistment for college and graduate students required to take summer (7:00am of April 2 until 6:00pm of April 3. Detailed schedule to be provided by the Registrars Office) Internet Enlistment for college and graduate students not required to take summer (6:15pm11:59pm; detailed schedule to be provided by the Registrars Office) LS Administrators Meeting (CTC 201, 4:30 - 6:00pm) Non-working Day (Holy Week) Non-working Day (Araw ng Kagitingan) Regular Registration Period of college and graduate students, new students, transfer students, cross-registrants, and auditors for Summer SY 2012-2013 (Detailed schedule to be provided by the Registrars Office) Obtaining of load revision forms from the Cashiers Office for college and graduate students a. addition/change of subject(s) b. change of section(s) c. change of status from audit to credit d. change of concentration/degree program Start of Summer SY 2012-2013 Classes Initial download by faculty members of AISIS class lists Late registration (with fine) for college and graduate students(Saturday 8:00am-12:00nn) Deadline for submission of transfer application forms for SY 2012-2013 (2nd)Download by faculty members of revised AISIS class lists (1:30pm onwards) Deadline for updating of Individual Program of Study (IPS) for First Semester SY 2012-2013 Graduate programs entrance exams for First Semester SY 2012-2013 (Testing Date 1) VPs Council Meeting (VPCR, 3:00-5:00pm) Deadline for submission of hiring papers of new/re-hired full-time and part-time faculty for First Semester SY 2012-2013 by departments/programs to Deans Offices Deadline for submission of requests for permission to teach outside LS during First Semester SY 2012-2013 by faculty members to Deans Offices Deadline for submission to the Registrars Office of completed load revision forms for college and graduate students a. addition/change of subject(s) b. change of section(s) c. change of status from audit to credit d. change of concentration/degree program Deadline for submission by departments and programs to Deans Offices of Summer SY 20122013 waiver requests
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3 4 5-7 9 1011

1014

TueSat

12 12 1214 13 14 14 14 16 16 16

Thu Thu ThuSat Fri Sat Sat Sat Mon Mon Mon

17

Tue

20

Fri

APRIL Date 20 20 21 25 27 28 Fri Fri Sat Wed Fri Sat Activity/Description Deadline for submission by departments and programs to Deans Offices of Summer SY 20122013 faculty consultation/staff office hours Deadline for submission of final part-time teaching load by Deans Offices to HRMO and VPs office Graduate programs entrance exams for First Semester SY 2012-2013 (Testing Date 2) Deadline for submission by Deans Offices to VPs Office of Summer SY 2012-2013 waiver requests Deadline for submission of hiring papers of new/re-hired full-time and part-time faculty for First Semester SY 2012-2013, by Deans Offices to VPs Office Graduate programs entrance exams for First Semester SY 2012-2013 (Testing Date 3) Deadline for online posting on AIFIS of Summer SY 2012-2013: a. technical, administrative and other load b. full-time faculty teaching load c. approved waiver requests d. tutorials

30

Mon

MAY Date TBA TBA TBA TBA 1 1 2 4 4 5 5 5 7 7 8 8 Tue Tue Wed Fri Fri Sat Sat Sat Mon Mon Tue Tue Activity/Description Technician and Technical support workshop Non-teaching Staff R&R Leadership Development Workshop Teacher Formation Institute 4-Day Workshop Non-working Day (Labor Day) (3rd) Download by faculty members of revised AISIS class lists LS Administrators Meeting (CTC 201, 4:30-6:00pm) General deadline for applications for admission to graduate programs for First Semester SY 20122013 Graduate programs deadline for submission of comprehensive exam questions (Part 1) to the ADGP Graduate programs entrance exams for First Semester SY 2012-2013 (Testing Date 4) Board of Trustees Meeting Graduate students comprehensive exams (Part 1) for MA/MS & PhD degrees VPs Council Meeting (VPCR, 3:00-5:00pm) Graduate programs entrance exams for First Semester SY 2012-2013 (Testing Date 5) Deadline for submission of full-time tutorial report by Deans Offices to HRMO and VPs Office Deadline for obtaining load revision forms from the Cashiers Office for college and graduate students a. withdrawal from subject(s) b. change of status from credit to audit Graduate programs deadline for submission of comprehensive exams questions (Part 2) to the ADGP Graduate students comprehensive exams (Part 2) for MA/MS & PhD degrees Deadline for submission by Deans Offices to VPs Office of Summer SY 2012-2013 AIFISgenerated a. technical, administrative and other load b. full-time faculty teaching load
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11 12

Fri Sat

12

Sat

MAY Date 12 1427 14 Sat MonSun Mon Non-teaching staff Family Day Students Online Course and Faculty Evaluations for Summer SY 2012-2013 Deadline for submission of lab fee category of subject offerings for First Semester SY 2012-2013 by departments/programs to Central Acctg Office Deadline for submission to Registrars Office of completed load revision forms for college and graduate students (8:00 AM 12:00 NN) a. withdrawal from subject(s) b. change of status from credit to audit Deadline for submission of recommendations regarding faculty members due for permanency effective 1 November 2012 by Deans Offices to VPs Office Updating of online Annual Faculty Activity Report (AFAR) forms covering the period November 2011 to June 2012 by full-time faculty members VPs Council Meeting (VPCR, 3:00-5:00pm) Final exam days for college and graduate students End of Summer SY 2012-2013 Classes Deadline for submission to the Registrars Office: a. Summer SY 2012-2013 final marks (hard copy or online) of college and graduate students b. Summer SY 2012-2013 comprehensive exam results Deadline for online posting by department chairs and program directors of Summer SY 2012-2013 final marks of college and graduate students Electronic release of college and graduate students final marks for Summer SY 2012-2013 on AISIS Deadline for submission of unbound copies of revised theses for Summer SY 2012-2013 to the ADGP Seniors and graduate students Online Enlistment for First Semester SY 2012-2013 Activity/Description

12

Sat

15 1530 Jun 21 2123 23 28

Tue TueSat Mon MonWed Wed Mon

29 30 30 31 31 May &1, 4-5 Jun

Tue Wed Wed Thu

ThuTue

Online enlistment for college and graduate students (Detailed schedule to be provided by the Registrars Office)

FIRST SEMESTER JUNE Date TBA TBA TBA TBA TBA TBA 1 4 Fri Mon Activity/Description Start of JGSOM Entrepreneurial Academy JGSOM General Faculty Meeting Paglunsad (SOSE) (Leong Hall, 4:30-6:00pm) Freshmen Guidance Testing Dates (follow the INTACT schedule) 3-day silent retreat for faculty, administrators & professionals Seniors Guidance Testing (First Batch 4:30-5:25pm; Second Batch 5:15-6:00pm) Juniors and graduate students Online Enlistment for First Semester SY 2012-2013 Sophomores and graduate students Online Enlistment for First Semester SY 2012-2013

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JUNE Date 4 5 6 6 6-7 Mon Tue Wed Wed WedThu WedSat Activity/Description VPs Council Meeting (VPCR, 3:00-5:00pm) Freshmen and graduate students Online Enlistment for First Semester SY 2012-2013 Regular Registration for Freshmen for First Semester SY 2012-2013 LS Administrators Meeting (CTC 201, 4:30-6:00pm) Research Ethics Training for Faculty Members in the Natural Sciences,Medical, and Health Sciences (Faber Hall Function Room, 8:00-5:00pm) Regular Registration Period for college and graduate students, new students, transfer students, cross-registrants, and auditors for First Semester SY 2012-2013 (Detailed schedule to be provided by the Registrar's Office) Obtaining of load revision forms from the Cashiers Office for college and graduate students a. addition/change of subject(s) b. change of section(s) c. change of status from audit to credit d. change of concentration/degree program Regular Registration for Seniors, Sophomores and Graduate Students for First Semester SY 20122013 Freshman ORSEM (Orientation Seminar) Regular Registration for Juniors and Graduate Students for First Semester SY 2012-2013 Regular Registration for All Year Levels for First Semester SY 2012-2013 (8:00am-12:00nn) Initial download by faculty of AISIS class lists (1:30 pm onwards) Start of First Semester Classes Start of First Semester Regular Mass & Confession Schedule, College Chapel Late registration (with fine) for college students Start of issuance of freshman and transfer application forms for SY2012-2013, by Office of Admission and Aid Non-working Day (Independence Day) First Semester Faculty Day (Mass and Plenary at Leong Hall Auditorium, 8:00am-5:00pm) Late registration (with fine) for graduate students (2 ) Download by faculty members of revised AISIS class lists (1:30pm onwards) Deadline for submission to the Registrars Office (8:00am -12:00nn) of completed load revision forms for college students a. addition/change of subject(s) b. change of section(s) c. change of status from audit to credit d. change of concentration/degree program Freshmen Guidance Testing (JGSOM 8:00am-12:00nn; SOH 1:00-5:00pm) VPs Council Meeting (VPCR, 3:00-5:00pm) Deans Council Meetings (4:30-6:00pm) Mass of the Holy Spirit (Church of the Ges, 9:00am) Freshman Parents Orientation, Irwin Theater Deadline for submission by departments and programs to Deans Offices of First Semester SY 2012-2013 waiver requests Freshmen Guidance Testing (SOSE 8:00am-12:00nn; SOSS 1:00-5:00pm)
nd

6-9

6-9

WedSat

7 7-9 8 9 9 11 11 1114 11 12 15 1416 16

Thu ThuSat Fri Sat Sat Mon Mon MonThu Mon Tue Fri ThuSat Sat

16

Sat

16 18 20 21 23 23 23

Sat Mon Wed Thu Sat Sat Sat

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JUNE Date 30 30 Sat Sat Activity/Description Deadline for submission of Competitive Conference Assistance Grants applications for full-time and part-time faculty members by the Deans Offices to the VPs Office (April-June) Deadline for updating of online Annual Faculty Activity Report (AFAR) forms covering the period November 2011 to June 2012 by full-time faculty members

JULY Date TBA TBA TBA TBA TBA TBA TBA TBA TBA TBA 2 2 2 4 6 Mon Mon Mon Wed Fri Activity/Description NSTP Send-off Mass (College Chapel, 4:30pm) University Cheer Rally (Blue Eagle Gym, 4:30pm) Curriculum Committee Meeting Paglunsad (JGSOM) (Leong Hall, 4:30-6:00pm) NSTP Recollection JEEP Recollection Juniors Guidance Testing (JGSOM and SOH 4:30-6:00pm) Juniors Guidance Testing (SOSE and SOSS 4:30-6:00pm) Sophomores Guidance Testing (SOSE and SOSS 4:30-6:00pm) Sophomores Guidance Testing (JGSOM and SOH 4:30-6:00pm) Deadline for submission by Deans Offices to VPs Office of First Semester SY 2012-2013 waiver requests VPs Council Meeting (VPCR, 3:00-5:00pm) Deadline for submission of requests to hire part-time faculty from UP and DLSU for Second Semester SY 2012-2013, by departments/programs to Deans Offices LS Administrators Meeting (CTC 201, 4:30-6:00pm) Deadline for submission by departments and programs to Deans Offices of First Semester SY 2012-2013 faculty consultation/staff office hours Deadline for online posting on AIFIS of First Semester SY 2012-2013: a. technical, administrative and other load b. full-time faculty teaching load c. approved waiver requests ISEW for new LS non-teaching personnel (c/o OMIOD) John Pollock Renewal Center ORSEM for graduate students (Leong Hall Auditorium, 8:30-3:00pm) Deadline for submission to the Registrars Office of Second Semester SY 2012-2013 freshman and sophomore course schedule template Deadline for submission of budget requests for New Equipment and New Positions for SY 20132014, by Departments/Programs to Deans Offices Deadline for submission of budget requests for New Equipment and New Positions for SY 20132014, by PE Program, LS Bookstore, Rizal Library, Residence Halls, and LS Administrative Offices to VP's Office (3 ) Download by faculty of AISIS class lists Deadline for submission to Registrars Office of First Semester SY 2012-2013 final exam data: a. list of subjects with final exams b. list of subjects without final exams c. list of subjects with oral exams/take-home exams d. list of subjects with final exams requiring more than 2 hours during regular exam week e. list of subjects with final exams outside regular exam week
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Fri

6-7 7 7 7

FriSat Sat Sat Sat

7 7

Sat Sat

Sat

JULY Date 7 Sat Activity/Description Deadline for submission of budget requests for Major Improvement for SY 2013-2014, by Schools, P.E. Program, LS Bookstore, Rizal Library, Residence Halls, and LS Administrative Offices to the Office of Administrative Services (OAS) Deadline for obtaining load revision forms from the Cashiers Office for college and graduate students a. withdrawal from subject(s) b. change of status from credit to audit School Forum (Escaler Hall, 4:30-6:00pm) Deadline for submission of consolidated requests to hire part-time faculty from UP and DLSU for Second Semester SY 2012-2013, by Deans Offices to VPs Office Deadline for submission to Registrars Office (8:00am -12:00nn) of completed load revision forms for college and graduate students a. withdrawal from subject(s) b. change of status from credit to audit VPs Council Meeting (VPCR, 3:00-5:00pm) Novena Mass in Honor of Saint Ignatius, College Chapel Deans Council Meetings (4:30-6:00pm) Special Academic Convocation (Irwin Theatre, 3:30pm) Deadline for submission of Schools consolidated budget requests for New Equipment and New Positions for SY 2013-2014, by Deans Offices to VPs Office School Council (CTC 201, 4:30-6:00pm) Deadline for submission by departments/programs to Deans Office: a. 3 senior evaluators for new full-time faculty b. Full-time faculty choice of peer evaluators St. Ignatius Province Mass (High School Covered Courts 3:00pm) Mass in honor of St. Ignatius of Loyola (Church of the Gesu, 9:30-10:30am) Optional Midterm Online Course and Faculty Evaluations for First Semester SY 2012-2013 University Holiday (Feast of St. Ignatius of Loyola)

11 13 13

Wed Fri Fri

14 16 17-27 18 19 20 27 27 29 30 30-12 Aug 31

Sat Mon TueFri Wed Thu Fri Fri Fri Sun Mon MonSun Tue

AUGUST Date TBA TBA TBA TBA TBA TBA TBA 1-31 1 2 WedFri Wed Thu Activity/Description JGSOM Business Leadership Lecture Series for Students Post-Immersion Recollection, Sacred Heart Chapel, Church of Gesu Leadership Development Program Workshop for Administrators Curriculum Committee Meeting NSTP Recollections, College Chapel JEEP Recollection, Sacred Heart Chapel, Church of Gesu Senior Integration Recollection, Immaculate Conception Chapel, Church of Gesu SOH Buwan ng Wika at Kultura (Isang buwang pagdiriwang ng kulturang Pilipino) LS Administrators Meeting (CTC 201, 4:30-6:00pm) Deadline for submission of budget requests for Supplies and Expenses for SY 2013-2014, by Departments / Programs to the Deans Offices

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AUGUST Date 2 4 6 10 10 10 10 15 15 15 16 16 17 17 18 19 20 21 22 25 27 31 31 Thu Sat Mon Fri Fri Fri Fri Wed Wed Wed Thu Thu Fri Fri Sat Sun Mon Tue Wed Sat Mon Fri Fri Activity/Description Deadline for submission of budget requests for Supplies and Expenses for SY 2013-2014, by P.E. Program, LS Bookstore, Rizal Library, Residence Halls, and LS Administrative Offices to VPs Office Board of Trustees Meeting VPs Council Meeting (VPCR, 3:00-5:00pm) Deadline for submission of Schools consolidated budget requests for Supplies and Expenses for SY 2013-2014, by the Deans Offices to VPs Office School Forum (Escaler Hall, 4:30-6:00pm) SOSE First Aid Seminar (Faura AVR, 4:30-6:00 pm) Deadline for submission of list of faculty members for renewal/non-renewal effective 1 Nov 2012 by departments/programs to Deans offices Deadline for submission of list of faculty members for renewal/non-renewal effective 1 Nov 2012 by Deans offices to the VPs office. Deadline for submission to Registrars Office of First Semester SY 2012-2013 advisory marks (hard copy and online) of freshmen and transfer students Deans Council Meetings (4:30-6:00pm) Deadline for online posting by department chairs and program directors of First Semester SY 2012-2013 advisory marks of freshmen and transfer students Deadline for submission of Faculty Development Grant applications for Second Semester SY 2012-2013 by the departments/programs to Deans Offices Deadline of submission of freshman application forms to the Office of Admission and Aid for SY 2013-2014 SOSE Symposium on Mechanical and Electrical Safety (PCI Bank Lecture Hall, 4:30-6:00pm) Deadline for submission to Registrars Office of Second Semester SY 2012-2013 juniors, seniors and graduate students course schedule template Special Non-working Day (Quezon City Day) VPs Council Meeting (VPCR, 3:00-5:00pm) Special Non-working Day (Ninoy Aquino Day) Electronic release of freshmen and transfer students advisory marks for First Semester SY 20122013 on AISIS Graduate programs entrance exams for Second Semester SY 2012-2013 (Testing Date 1) Non-working Day (National Heroes Day - Last Monday of August) Graduate programs deadline for submission of comprehensive exam questions (Part 1) to the ADGP Deadline for submission of Faculty Development Grant applications for Second Semester SY 2012-2013 by Deans Offices to VPs Office

SEPTEMBER Date TBA TBA TBA TBA TBA Activity/Description Ateneo Schools Parents Council (ASPAC) Forum on Academic Concerns JGSOM Week Leadership Circle Curriculum Committee Meeting Non-teaching Staff Staff Day
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SEPTEMBER Date 1 1 3,10, 17,24 3,10, 17,24 3,10, 17 3 3 3 5 7 8 8 8 10 14 14 15 1516 17 19 20 21 22 2717 Oct 28 29 Sat Sat Mon Mon Mon Mon Mon Mon Wed Fri Sat Sat Sat Mon Fri Fri Sat SatSun Mon Wed Thu Fri Sat ThuWed Fri Sat Activity/Description Graduate students comprehensive exams (Part 1) for MA/MS & PhD degrees Graduate programs entrance exams for Second Semester SY 2012-2013 (Testing Date 2) NSTP Recollections, College Chapel JEEP Recollections, Sacred Heart Chapel, Church of Gesu Senior Integration Recollections, Immaculate Conception Chapel, Church of Gesu VPs Council Meeting (VPCR, 3:00-5:00pm) SOSE First Semester Faculty Symposium (PCI Bank Lecture Hall, 4:30-6:00pm) Deadline for submission of hiring papers of new/re-hired full-time and part-time faculty for Second Semester SY 2012-2013 by departments/programs to Deans Offices LS Administrators Meeting (CTC 201, 4:30-6:00pm) Graduate programs deadline for submission of comprehensive exam questions (Part 2) to the ADGP Graduate students comprehensive exams (Part 2) for MA/MS & PhD degrees Graduate programs entrance exams for Second Semester SY 2012-2013 (Testing Date 3) Deadline for updating Individual Program of Study (IPS) for Second Semester SY 2012-2013 on AISIS Deadline for submission of hiring papers of new/re-hired full-time and part-time faculty for Second Semester SY 2012-2013 by Deans Offices to VPs Office Deadline for submission of requests for permission to teach outside LS during Second Semester SY 2012-2013 by faculty to Deans Offices School Forum (Escaler Hall, 4:30-6:00pm) Ateneo College Entrance Test (ACET) for SY 2013-2014 at Provincial Testing Centers Ateneo College Entrance Test (ACET) for SY 2013-2014 at Metro Manila Test Site VPs Council Meeting (VPCR, 3:00-5:00pm) Deans Council Meetings (4:30-6:00pm) Graduate Programs Committee Meeting (ADGP Meeting Room, Kostka Hall) General deadline for applications for admission to graduate programs for Second Semester SY 2012-2013 to the ADGP Graduate programs entrance exams for Second Semester SY 2012-2013 (Testing Date 4) Students Online Course and Faculty Evaluations for First Semester SY 2012-2013 School Council Meeting (CTC 201, 4:30-6:00pm) Deadline for submission of 2 cycle Competitive Conference Assistance Grants applications for full-time and part-time faculty members by the Deans Offices to VPs Office (July-Sept)
nd

OCTOBER Date TBA 1 Mon Maintenance Staff Retreat VPs Council Meeting (VPCR, 3:00-5:00pm) Activity/Description

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OCTOBER Date 1 1 1-6 3 8-13 13


14 Oct4 Nov

Activity/Description Blessing of October Medals (6:55am, 11:30am and 12:30pm mass) Deadline for submission of lab fee category of subject offerings for Second Semester SY 20122013 by departments/programs to Central Acctg Office Reproduction of final exams for college and graduate students LS Administrators Meeting (CTC 201, 4:30-6:00pm) Final exam days for college and graduate students End of First Semester Classes Start of Semestral break for faculty and students (Offices remain open from 8:00am-5:00pm during the semestral break) VPs Council Meeting (VPCR, 3:00-5:00pm) Deadline for submission of recommendations on faculty members due for permanency effective 1 April 2013 by Deans Offices to the VPs Office Filling out of online Annual Faculty Activity Report (AFAR) forms covering the period November 2011 to October 2012 by full-time faculty members Deans Council Meetings (4:30-6:00pm) Deadline for submission to the Registrars Office: a. First Semester SY 2012-2013 final marks (hard copy and online) of college and graduate students b. First Semester SY 2012-2013 comprehensive exam results Deadline for online posting by Department Chairs and Program Directors of First Semester SY 2012-2013 final marks of college and graduate students Electronic release of college and graduate students final marks for First Semester SY 2012-2013 on AISIS Deadline for submission of unbound copies of revised theses for First Semester SY 2012-2013 to the ADGP (8:00am-12:00nn) Seniors and graduate students Online Enlistment for Second Semester SY 2012-2013 Online Enlistment Period for college and graduate students for Second Semester SY 2012-2013 (Detailed schedule to be provided by the Registrars Office) Juniors and graduate students Online Enlistment for Second Semester SY 2012-2013 Sophomores and graduate students Online Enlistment for Second Semester SY 2012-2013 Freshmen and graduate students Online Enlistment for Second Semester SY 2012-2013 Deadline for submission of SY 2012-2013 mid-year Sabbatical Reports by faculty to Deans Offices and VPs Office Regular Registration for Seniors and Sophomores and Graduate Students for Second Semester SY 2012-2013 Obtaining of load revision forms (Saturday, 8:00am-12:00nn) from the Cashiers Office for college and graduate students a. addition/change of subject(s) b. change of section(s) c. change of status from audit to credit d. change of concentration/degree program Regular Registration Period for college and graduate students for Second Semester SY 2012-2013 (Detailed schedule to be provided by the Registrars Office)

Mon Mon MonSat Wed MonSat Sat SunSun Mon Mon MonTues Wed

15 15
15 15 Jan 2013

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19 20 20 22 2225 23 24 25 26 29 2930 Oct, 3 Nov 2930 Oct,

Fri Sat Sat Mon MonThu Tue Wed Thu Fri Mon

MonTue, Sat

MonTue, Sat

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OCTOBER Date 3 Nov 30 Tue Regular Registration for Juniors, Freshmen and Graduate Students for Second Semester SY 2012-2013 Activity/Description

SECOND SEMESTER NOVEMBER Date TBA TBA TBA 1 2 3 3 3 5 5 5 5-7 7 8-10 9 9-11 Thu Fri Sat Sat Sat Mon Mon Mon MonWed Wed ThuSat Fri FriSun Activity/Description JGSOM Business Leadership Lecture Series for Students JGSOM Sportsfest Day of Remembrance Mass-LS faithful departed (11:30am mass) Special Non-working Day (All Saints Day) Additional Special Non-working Day (All Souls Day) Board of Trustees Meeting Regular Registration for All Year Levels for Second Semester SY 2012-2013 (8:00am-12:00nn) Initial download by faculty members of AISIS class lists (1:30pm onwards) VPs Council Meeting (VPCR; 3:00-5:00pm) Start of Second Semester Classes Start of Second Semester Regular Mass & Confession Schedule, College Chapel Late registration (with fine) for college students LS Administrators Meeting (CTC 201, 4:30-6:00pm) Late Registration (with fine) for graduate students School Forum (Escaler Hall, 4:30-6:00pm) ISEW for new faculty (c/o OMIOD) Deadline for submission to Registrars Office of completed load revision forms for college and graduate students a. addition/change of subject(s) b. change of section(s) c. change of status from audit to credit d. change of concentration/degree program (2nd)Download by faculty members of revised AISIS class lists (1:30pm onwards) Start of Ateneo College Entrance Test (ACET) Registration for transfer applicants Deadline for submission by departments and programs to Deans Offices of Second Semester SY 2012-2013 waiver requests Submission of LS Grant Proposals to the Office of the Associate Dean for Research and Creative Work Second Semester Faculty Day (Leong Hall Auditorium) Deadline for submission by Deans Offices to VPs Office of Second Semester SY 2012-2013 waiver requests SOSE Undergraduate Student Research Symposium (Escaler Hall, 4:30-6:00pm) VPs Council Meeting (VPCR, 3:00-5:00pm)
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10 12 14 15 16 17 19 19

Sat Mon Wed Thu Fri Sat Mon Mon

NOVEMBER Date 21 22 23 23 23 24 Nov 26 Dec 6 29 30 Wed Thu Fri Fri Fri Sat MonThu Thu Fri Activity/Description Deans Council Meetings (4:30-6:00pm) University Service Awards (HS Covered Courts) Presidential Luncheon for University Service Awardees School Council Meeting (CTC 201, 4:30-6:00pm) SOSE Graduate Student Research Symposium (Faura AVR, 4:30-6:00pm) (3 ) Download by faculty members of revised AISIS class lists
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Novena Mass, Immaculate Conception of Mary (College Chapel)

Graduate Programs Committee Meeting (ADGP Meeting Room, Kotska Hall) Non-working Day (Bonifacio Day)

DECEMBER Date 1 1 1 1 3 5 5 7 7 8 Sat Sat Sat Sat Mon Wed Wed Fri Fri Sat Activity/Description Deadline for submission of three (3) senior faculty evaluators for new full-time faculty members for Second Semester SY 2012-2013, by departments/programs to Deans Offices Blessing of the Advent Wreath Deadline for submission by departments and programs to Deans Offices of Second Semester faculty consultation/staff office hours Deadline for submission of consolidated requests to hire part-time faculty from UP and DLSU for Summer SY 2013-2014, by Deans Offices to VPs Office VPs Council (VPCR; 3:00-5:00pm) Deadline for submission of consolidated requests to hire part-time faculty from UP and DLSU for Summer SY 2013-2014, by Deans Offices to VPs Office LS Administrators Meeting (CTC 201, 4:30-6:00pm) Mass in honor of the Immaculate Conception of the Blessed Virgin Mary (Church of the Ges, 9:00am) Deadline for submission of list of faculty members for renewal/non-renewal effective 1 April 2013 by the department/programs to the Deans Offices Grand Alumni Homecoming, High School Covered Courts Deadline for obtaining load revision forms from the Cashiers Office (8:00am -12:00nn) for college and graduate students a. withdrawal from subject(s) b. change of status from credit to audit Solemnity of the Immaculate Conception of the Blessed Virgin Mary Deadline for submission to the Registrars Office of Summer SY 2013-2014 course schedule template Deadline for submission to Registrars Office of Second Semester SY 2012-2013 final exam data for graduating students: a. list of subjects with final exams b. list of subjects without final exams c. list of subjects with oral exams/take-home exams d. list of subjects with final exams requiring more than 2 hours during regular exam week e. list of subjects with final exams outside regular exam week Deadline for online posting on AIFIS of Second Semester SY 2011-2012: a. technical, administrative and other load
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Sat

8 8

Sat Sat

Sat

Sat

DECEMBER Date b. full-time faculty teaching load c. approved waiver requests 11 Tue Annual University Service Awards for Excellence (High School Covered Courts, 6:00pm) Deadline for submission to Registrars Office of completed load revision forms for college and graduate students a. withdrawal from subject(s) b. change of status from credit to audit LS Multi Sectoral Christmas Mass & Fellowship (College Covered Courts, 4:30pm) Deadline for submission to Registrars Office of Second Semester SY 2012-2013 final exam data for non-graduating students: a. list of subjects with final exams b. list of subjects without final exams c. list of subjects with oral exams/take-home exams d. list of subjects with final exams requiring more than 2 hours during regular exam week e. list of subjects with final exams outside regular exam week Deadline for submission of 3rd cycle Competitive Conference Assistance Grants applications for full-time and part-time faculty members by the Deans Offices to VPs Office (Oct-Dec) Deadline for submission of recommendations on faculty members due for permanency effective 1 June 2013 by Deans Offices to VPs Office Christmas break for LS faculty, students, and non-teaching & maintenance personnel YEAR 2013 JANUARY Date TBA TBA TBA TBA TBA TBA TBA 7 7 7-20 9 11 11 12 14-18 14-19 15 Mon Mon MonSun Wed Fri Fri Sat MonFri MonSat Tues LS Leadership Circle JGSOM Business Leadership Forum Series for Students Colloquium on Solidarity for Teaching Curriculum Committee Meeting NSTP Recollections, College Chapel JEEP Recollection, Sacred Heart Chapel, Church of Gesu Senior Integration Recollection, Immaculate Conception Chapel, Church of Gesu Classes and offices resume VPs Council Meeting (VPCR, 3:00-5:00pm) Optional Midterm Students Online Course and Faculty Evaluations for Second Semester SY 2012-2013 LS Administrators Meeting (CTC 201, 4:30-6:00pm) School Forum (Escaler Hall, 4:30-6:00pm) Deadline for submission of list of faculty members for renewal/non-renewal effective 1 April 2013 by the Deans Offices to VPs Office Deadline for submission to Registrars Office of First Semester SY 2013-2014 freshman and sophomore course schedule template Job and Practicum Fair (Red Brick Road) SOH Week (Tentative Schedule) Deadline for updating online Annual Faculty Activity Reports and submission of hard copies of
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Activity/Description

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Activity/Description

JANUARY Date Activity/Description AFAR by all full-time faculty members to their department/programs and Deans Offices 16 Wed Deadline for submission of 2013 Third Summer Leave Applications by departments/programs to Deans Offices Deadline for submission by Deans Offices to VPs Office of Second Semester SY 2012-2013 AIFIS-generated a. technical, administrative and other load b. full-time faculty teaching load Deadline for submission to Registrars Office of Second Semester SY 2012-2013 advisory marks (hard copy and online) of freshmen and transfer students Ateneo College Entrance Test (ACET) for SY 2013-2014 for transfer applicants at Provincial Testing Centers Ateneo College Entrance Test (ACET) for SY 2013-2014 for transfer applicants at Metro Manila Test Site SOSE Second Semester Faculty Symposium (PCI Bank Lecture Hall, 4:30-6:00pm) Deadline for online posting by the department chairs and program directors of Second Semester SY 2012-2013 advisory marks of freshmen and transfer students Deans Council Meetings (4:30-6:00pm) School Council Meeting (CTC 201, 4:30-6:00pm) Freshman Merit Scholars & San Ignacio de Loyola Merit Scholars Reception (Escaler Hall, 4:00pm) Electronic release of freshmen and transfer students advisory marks for Second Semester SY 2012-2013 on AISIS Deadline for submission of Faculty Development Grant applications for Summer SY 2013-2014 and First Semester SY 2013-2014 by Deans Offices to VPs Office SOH Fine Arts Festival SOSS Week Distribution of Annual Faculty Evaluation Forms, accomplished Annual Faculty Activity Reports, and results of the Student Evaluation of Faculty tabulated by the MIS Office by Deans Offices to peer faculty evaluators Deadline for submission of 2013 Third Summer Leave Applications by Deans Offices to VPs Office

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18 19 20 21 21 23 25 26 26 26 28 -2 Feb 28- 1 Feb 30

Fri Sat Sun Mon Mon Wed Fri Sat Sat Sat MonSat MonSat Wed

31

Thu

FEBRUARY Date TBA TBA TBA 1 1 2 2 2 Fri Fri Sat Sat Sat ASPACs Parangal at Pasasalamat Curriculum Committee Meeting Deadline for submission of requests to hire part-time faculty from UP and DLSU for First Semester SY 2013-2014, by departments/programs to Deans Offices Graduate Programs deadline for submission of comprehensive exam questions to the ADGP for Second Semester of SY 2012-2013 (Part 1) Board of Trustees Meeting Graduate students comprehensive exams (Part 1) for MA/MS & PhD degrees Directors List Reception (Leong Hall Auditorium, 4:00pm) Activity/Description Sanggunian ng mga Mag-aaral Graduation and Induction Ceremonies

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FEBRUARY Date 4 5 6 7 8 8 8 8 9 9 9 11 Mon Tue Wed Thu Fri Fri Fri Fri Sat Sat Sat Mon Activity/Description Non-working School Holiday (Presidents Day) VPs Council Meeting (VPCR, 3:00-5:00pm) LS Administrators Meeting (CTC 201, 4:30-6:00pm) Graduate Programs Committee Meeting (ADGP Meeting Room, Kostka Hall) Magtanong sa VP at mga Dekano (Ching Tan Room, 4:30pm) School Forum (Escaler Hall, 4:30-6:00pm) Graduate programs deadline for submission of comprehensive exam questions for Second Semester SY 2012 (Part 2) to the ADGP Deadline for submission of hiring papers of new/re-hired full-time and part-time faculty for Summer SY 2013-2014 by departments/programs to Deans Offices Graduate students comprehensive exams (Part 2) for MA/MS & PhD degrees Deadline for submission to Registrars Office of First Semester SY 2013-2014 junior, senior, and graduate programs course scheduling template Deadline for updating of Individual Program of Study (IPS) for Summer SY 2013-2014 Deadline for submission of hiring papers of new/re-hired full-time and part-time faculty for Summer SY 2013-2014, by Deans Offices to VPs Office Deadline for submission of consolidated requests to hire part-time faculty from UP and DLSU for First Semester SY 2013-2014 by Deans Offices to VPs Office Ash Wednesday Penitential Service (8:20am) and Mass (9:30am) at the Church of the Gesu Students Online Course and Faculty Evaluations for Second Semester SY 2012-2013 (Seniors) VPs Council Meeting(VPCR, 3:00-5:00pm) Final exam days for seniors Deans Council Meetings (4:30-6:00pm) School Council Meeting (CTC 201, 4:30-6:00pm) Deadline for submission of Purchase Requisition Forms for SY 2013-2014 by departments/programs to Deans Offices and VPs Office SOH Open House (Leong Hall Auditorium) JGSOM Open House Poster Presentations for SOSE Awards for Student Research (SEC B & C Foyer) Oral presentations for SOSE Awards for Student Research (Faura-AVR, 2:30-8:30pm) Dinner at MVP Basement, 4:00-8:00 pm SOSE BPI-DOST Science Awards 2012 (Escaler Hall, 2:30pm) Reception at SEC B Foyer, 2:30-5:30 pm Deadline for submission to the Registrars Office of Second Semester SY 2012-2013 final marks (hard copy) of seniors Deadline for submission to the Registrars Office of Second Semester SY 2012-2013 final marks (online) of seniors

11 13 1326 18 2022 20 22 22 23 24 25-2 Mar 26 27 27 28

Mon Wed WedTue Mon WedFri Wed Fri Wed Sat Sun MonFri Tue Wed Wed Thu

MARCH Date TBA Activity/Description COA Graduation and Induction Ceremonies


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MARCH Date TBA TBA TBA TBA TBA 1 1 1 1 2 3 4 4 6 6-26 8 9 11 Fri Fri Fri Fri Sat Sun Mon Mon Wed WedTue Fri Sat Mon Huling Pabaon (Irwin Theater) Prayer Workshop for Senior Retreatants 3-Day Seniors Ignatian Retreats (Tagaytay City) 8-Day Seniors Ignatian Retreat (Baguio City) 5-Day Seniors Ignatian Retreat (Baguio City) University Stations of the Cross SOSE Awards for Student Research Program (Escaler Hall, 4:30pm) Dinner at MVP Basement, 4:00-8:00 pm Interlinks (MVP Roofdeck, 1:00-4:00pm) Electronic release of seniors final marks for Second Semester SY 2012-2013 on AISIS SOSE Open House (Leong Hall Auditorium and Escaler Hall, 7:00am-5:00pm) Reception at SEC B and C Foyers JGSOM Open House LS Student Awards for Leadership & Service VPs Council Meeting (VPCR, 3:00-5:00pm) LS Administrators Meeting (CTC 201, 4:30pm) Students Online Course and Faculty Evaluations for Second Semester SY 2012-2013 (Undergraduates) General deadline for applications for admission to graduate programs for Summer SY 2013-2014 (some depts./programs have earlier/later deadlines) SOSS Open House (tentative) LS Faculty Awarding Ceremonies (Publication Awards, Faculty Scholarly Work Grants & Outstanding Scholarly Work Award) Deadline for submission of lab fee category of subject offerings for Summer SY 2013-2014 by departments/programs to Central Acctg Office Reproduction of final exams for college and graduate students Get-together of Benefactors and 2013 Graduating Scholars Deadline for submission of list of faculty members for renewal/non-renewal effective 1 June 2013 by the department/programs to the Deans Offices Loyola Schools Awards for the Arts (Escaler Hall, 4:30-6:00pm) Deadline for submission of last cycle Competitive Conference Assistance Grants applications for full-time and part-time faculty members by Deans Offices to VPs Office Commencement Rehearsals (Group 1: AM, Group 2: PM) Final exam days for college and graduate students VPs Council Meeting (VPCR, 3:00-5:00pm) JGSOM Testimonial Dinner (JGSOM Garden or MVP Roofdeck, 6:30-10:00pm) Awarding of Minors or Specialization in the Social Sciences (Leong Hall Auditorium, 3:00-4:30 pm) Blue Roast Retirees Luncheon (CTC 201, 11:30am) Deadline for submission of list of faculty members for renewal/non-renewal effective 1 June 2013 by Deans Offices to VPs Office Activity/Description

11 11-16 16 12 13 15 18 18-23 19 19 19 20 20 20

Mon MonSat Sat Tues Wed Fri Mon MonSat Tues Tues Tues Wed Wed Wed

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MARCH Date 21 22 23 23 28-31 30 Thu Fri Sat Sat ThuSun Sat Activity/Description Vivan Las Humanidades (Awarding of Minors), Leong Hall Auditorium, 4:30-6:00 pm Baccalaureate Mass 7:30 AM / Commencement Exercises Group 1 4:00pm Commencement Exercises Group 2 4:00 pm End of Second Semester Classes Non-working Days (Holy Week) Deadline for submission of unbound copies of revised theses for Second Semester SY 2012-2013 to the ADGP

SUMMER SY 2013-2014 APRIL Date 1 1 2 3 3 8&10 9 11-12 Mon Mon Tues Wed Wed Mon& Wed Tue ThuFri Sat Mon Mon Activity/Description VPs Council Meeting (VPCR, 3:00-5:00pm) Deadline for submission to the Registrars of Second Semester SY 2012-2013 grades (hard copy and online option) and comprehensive exam results Deadline for posting by the department chairs and program directors of Second Semester SY 2012-2013 Grades Electronic release of college and graduate students final marks for Second Semester SY 20122013 on AISIS LS Administrators Meeting (CTC 201, 4:30-6:00pm) Online Enlistment Period for Summer 2013 (Detailed schedule to be provided by the Registrars Office) Non-Working Day (Araw ng Kagitingan) Regular Registration Period for Summer 2013 (Detailed schedule to be provided by the Registrars Office) Deadline for updating of Individual Program of Study (IPS) for First Semester SY 2013-2014 Start of Summer SY 2013-2014 Classes VPs Council Meeting (VPCR, 3:00-5:00pm)

13 15 15

MAY Date 1 6 10 20 21-23 23 27 28 Wed Mon Fri Mon TueThu Thu Mon Tue Labor Day VPs Council Meeting (VPCR, 3:00-5:00pm) LS Administrators Meeting (CTC 201, 4:30-6:00pm) VPs Council Meeting (VPCR, 3:00-5:00pm) Final Examination Days End of Summer Classes Deadline for submission of Summer 2013 grades (hard copy and online option) Deadline for posting by the department chairs and program directors of Summer 2013 Grades
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Activity/Description

29 30-31, Jun 34

Wed ThuFri MonTue

Electronic release of college and graduate students final marks for Summer 2013 Online enlistment period for First Semester SY 2013-2014 (Detailed schedule to be provided by the Registrars Office)

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