TEXTILE INSTITUTE OF PAKISTAN

GUIDELINES & PROCEDURE FOR CONDUCTING FINAL YEAR PROJECTS

LIST OF CONTENTS
FOREWORD .............................................................................................3 1. INTRODUCTION ...................................................................................4 1.1 PREAMBLE ................................................................................... 4 1.2 PURPOSE OF RESEARCH PROJECTS ................................................ 4 1.3 BENEFITS OF RESEARCH PROJECTS ................................................ 5 PROCESS OF FINAL YEAR RESEARCH PROJECTS ................................6 2.1 IDENTIFICATION OF PROJECT TOPICS ............................................ 6 2.2 FINALIZING THE SUPERVISORS ..................................................... 6 2.3 PROCEDURE OF RESEARCH & GRADING CRITERIA ............................ 7 2.3.1 PROJECT PROPOSAL PRESENTATION .................................... 7 2.3.2 END OF FALL SEMESTER PROGRESS ..................................... 8 2.3.3 POSTER PRESENTATION ..................................................... 8 2.3.4 FINAL DRAFT OF PROJECT REPORT....................................... 8 2.3.5 FINAL PROJECT REPORT (INTERNAL REVIEW) ........................ 9 2.3.6 FINAL PROJECT REPORT (EXTERNAL REVIEW) ....................... 9 2.4 GRADING SCHEME ...................................................................... 10 LAYOUT & FORMATTING OF PROJECT REPORT ................................ 11 3.1 GENERAL INFORMATION ............................................................. 11 3.2 FORMATTING ............................................................................. 11 3.3 COMPULSORY PAGES .................................................................. 12 3.4 OPTIONAL PAGES ....................................................................... 12 3.5 MAIN CONTENT .......................................................................... 13 3.6 BINDING AND PRESENTATION ..................................................... 13 GUIDELINES ON BIBLIOGRAPHY ..................................................... 13

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APPENDIX 1 LIST OF FACULTY SUPERVISORS ........................................... 14 APPENDIX 2 - WORK PLAN SCHEDULE 2012/13 ........................................... 15 APPENDIX 3 GRADING FORMS ................................................................ 16 APPENDIX 4 SAMPLE ABSTRACT PAGE ..................................................... 25 APPENDIX 5 SAMPLE TITLE PAGE ............................................................ 26 APPENDIX 6 BINDING AND PRESENTATION .............................................. 27

Guidelines & Procedure for conducting Final Year Projects

FOREWORD The following guidelines have been produced for all final year students of class TS4, AMM4, TMM4 and FDM4 undertaking the final year project. If any part of these guidelines is not clear or anything in particular is not covered, please contact the Project Coordinator (Mr. Afzal Adamjee) or the Academic Coordinator (Mr. Umair Saeed) for advice. FAILURE TO COMPLY WITH THE INSTRUCTIONS GIVEN BELOW MAY RESULT IN THE PROJECT REPORT BEING REJECTED.

Guidelines & Procedure for conducting Final Year Projects

1. 1.1

INTRODUCTION PREAMBLE

The Textile Institute of Pakistan (TIP) is a Chartered Institute by the government of Sindh and is authorized to award degrees and certificates. The degrees awarded by TIP are recognized by the Higher Education Commission (HEC), the approval and controlling authority for higher education institutes in Pakistan. Degrees awarded by TIP are considered as premium degrees in textiles and related field in the country. One of the main objectives of higher education institutions is knowledge creation through research and experiments. Teaching is always secondary to research. It is through research that a nation can prosper. An institution is therefore judged on the basis of its contribution to research. Research works carried out in an institution are also published in the form of research articles. Preferably every university/institute should publish its own research journals. Publication of research journals and research papers by its faculty are among the major criteria for assessing an institutions standards. It is therefore essential that TIP concentrates on empirical industry related research through its students and faculty. 1.2 PURPOSE OF RESEARCH PROJECTS

The main purpose of final year research projects at an undergraduate level is to teach the students to: Carry out research work in a methodical and professional manner. Understand issues and problems. Research on a given problem or issue through literature survey and review. Carry out field or survey research. Carry out laboratory work (where necessary). Generate information and data. Manage strict deadlines. Interpret and compile results effectively.
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Guidelines & Procedure for conducting Final Year Projects

 1.3

Find solution(s) to the problem. Present findings or solutions in form of a quality written report. Create knowledge base. BENEFITS OF RESEARCH PROJECTS

Following benefits could be effectively derived from the final year projects: Students are groomed and trained to carry out research. This adds value to their personal and professional development. Students are given exposure to work as a team. Effective knowledge base can be developed. Applied industrial research could help improve academia-industry linkages Help develop TIP brand and trust amongst the stakeholders. TIP could start industry based consultancy. Faculty and students can publish research articles and papers and eventually we could publish our own research journal. Help generate funds for industrial research. Could help improve facultys practical knowledge about the current practices and problems faced by the industry. Help students with their job placements.

Guidelines & Procedure for conducting Final Year Projects

2. 2.1

PROCESS OF FINAL YEAR RESEARCH PROJECTS IDENTIFICATION OF PROJECT TOPICS

The Final Year Research projects can be initiated by: (a) Faculty members (b) Textile Research & Innovation Centre (TRIC) (c) Alumni (d) Students themselves The nature of research projects could be: (a) Academic purpose (b) Educational advancement (c) Industry initiated (d) Industry need identified by faculty/alumni All final year research projects are conducted in a group of 3 students. However, in cases where it is not possible to have a group of 3, groups of 2 students are also allowed. 2.2 FINALIZING THE SUPERVISORS Based on the preferred area of research, the students should meet the relevant faculty members for a discussion on possible topic(s) of research. List of faculty supervisors available for final year projects for the year 2012/13 is attached in the Appendix 1. The final year research topic should be finalized in agreement of both the supervisors and the students and must be approved by the relevant Programme Coordinator. The finalized research topic should be submitted to the Project Coordinator (Mr. Afzal Admajee) before the deadline (10 October 2012) using the Topic Selection Form (PR-00)

Guidelines & Procedure for conducting Final Year Projects

2.3

PROCEDURE OF RESEARCH & GRADING CRITERIA

The steps involved in conducting the final year research projects along with the grading criteria at each step are given below:

1 2 3 4 5 6

Project Proposal Presentation End of Fall Semester Progress Report Poster Presentation Final Draft of Project Report Final Project Report (Internal Evaluation) Final Project Report (External Evaluation)

15% 20% 15% 10% 15% 25%

Internal Panel Supervisor Internal/External Panel Supervisor Supervisor External Examiner

The complete work plan schedule of Final Year Research Projects for the year 2012/13 is given in Appendix 2. 2.3.1 PROJECT PROPOSAL PRESENTATION Students are required to give a PowerPoint presentation of the project proposal in front of the Internal Panel members and their supervisors. Presentation should incorporate the following: (i) (ii) (iii) (iv) (v) (vi) (vii) (ix) (x) Title Research question Objectives Background (Basic Literature Review) Rationale Research Methodology Use of experimental instrument(s) or material(s). Time Line Proposed Cost of Project

(viii) Scope and limitations

Students will be expected to explain and justify any questions raised by the panel members. Students will be graded according to the grade form PR-01 (15%).

Guidelines & Procedure for conducting Final Year Projects

2.3.2 END OF FALL SEMESTER PROGRESS The research work carried out during the fall semester must be presented in form of a progress report that should include: Clearly defined objectives. Summary of literature review. List of source material used for research. Present achievement of research till date. Future action plan to achieve goals Students will be graded by their respective supervisors as per grading scheme PR-02 (20%). 2.3.3 POSTER PRESENTATION Poster presentation is a mean of expressing the research work to others. You are required to prepare A0 size poster that should reflect: (1) (2) (3) (4) (5) (6) Topic. Objectives of research. Research scope. Methodology. Group members name. Supervisors name. Students are expected to explain their selected work of research to visiting guests and should be able to justify the reason for topic selection. Students will be graded by their supervisors as per grade form PR-03 (15%).

2.3.4 FINAL DRAFT OF PROJECT REPORT A draft of research report complete in all aspects must be submitted according to the schedule. The draft should incorporate the following: Title Page List of Contents List of tables (if any)

Guidelines & Procedure for conducting Final Year Projects

list of graphs, figures or charts (if any) Abstract Preface or acknowledgement (if any) Conclusion and Recommendations Future work Appendix or Appendices Bibliography

The report should be properly formatted as per the criteria given below in section 3. Statistical reports and any graphs or figures of graphical nature should be on same page where the research matter is explained. Reports may either be submitted in a soft bound form or in an electronic format. Students report will be reviewed by their supervisor and comments for further additions/deletions and any other recommendations will be suggested in written. Students will be graded according to the grade form PR-04 (10%).

2.3.5 FINAL PROJECT REPORT (INTERNAL REVIEW) Students at this stage are expected to present their report in the final form with all inclusions and provisions as suggested by their supervisors. At least two copies of the final research report, one in the soft bound form (spiral or ring bound) and other in loose form for hard binding, must be submitted. Supervisors will grade the report according to the grade form PR-05 (15%).

2.3.6 FINAL PROJECT REPORT (EXTERNAL REVIEW) The final research report will be forwarded to an External Examiner for evaluation and comments. External examiners will grade the project report according to the grade from PR-06 (25%).

Guidelines & Procedure for conducting Final Year Projects

2.4

GRADING SCHEME

The grading of the final year project report will be carried out as per the criteria laid out above. Following grading forms will be used for this purpose: (1) (2) (3) (4) (5) (6) Project Proposal Presentation End of Fall Semester Progress Report Poster Presentation Final Draft of Project Report Final Project Report (Internal Review) Final Project Report (External Review) (15%) (20%) (15%) (10%) (15%) (25%) Grade Form PR-01 Grade Form PR-02 Grade Form PR-03 Grade Form PR-04 Grade Form PR-05 Grade Form PR-06

The Topic Selection Form (PR-00) and grading forms (PR-01 to PR-06) are attached in the Appendix 3.

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3. 3.1 (i) (ii)

LAYOUT & FORMATTING OF PROJECT REPORT GENERAL INFORMATION All project reports must be written in English Two identical copies of the project report must be submitted, only on white A-4 sized paper (210 mm x 297 mm). No other paper size is acceptable for the main text of the project report. However, paper of larger size can be used for illustrations, figures, diagrams, maps, etc. that cannot fit on A-4 size, only with the consent of the supervisor. All such large papers must also be attached to the report by folding them to A-4 size.

(iii) (iv) (v) (vi)

The minimum length of the main text of the project report (excluding header and footer) should not be less than 8,000 words. The project report must be submitted to the Project Coordinator for approval only with the written consent of the Project Supervisor. An electronic copy of the project report in PDF format must also be submitted along with the hard copy. Students are also required to submit a separate one page Abstract of their project reports in PDF format (please refer to Appendix 4 for sample abstract page for this purpose).

(vii)

A project report may be rejected if the report contains excessive typographical errors.

3.2 (i) (ii) (iii) (iv)

FORMATTING Font of size 12 with a line spacing of 1.5 must be used. Pages may only be printed single sided. Page margins from top, bottom and right side must be 1 inch. To give allowance for binding, the margin on the left side must be 1.5 inches. Bibliographic citations and references must be consistent throughout the report and must be sorted in alphabetical order of authors last name. Guidance on proper referencing is given below in Section 4 or can be obtained from the Project Coordinator and/or the Academic Coordinator.

(v)

The title of the project report must be given in the header while the institution name and page numbers in the footer. Font size 10 must be used both in the header and footer.

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(vi)

Page numbers must be in the sequence of Arabic numerals (i.e. 1, 2, 3 ) and must be displayed on all pages except the title page including preliminary pages, diagrams, tables, figures, appendices, references, etc.

3.3

COMPULSORY PAGES

The following Pages (i to iv) must be included in the project report as preliminary pages in the order given below. In addition, list of references (v) should be appended at the end of the project report. (i) TITLE PAGE

As per approved format (please refer to Appendix 5 for a sample title page). (ii) LIST OF CONTENTS

Giving all relevant subdivisions of the project report with a page number for each item. (iii) OTHER LISTS

Other lists (if used in the project report) such as list of tables, figures, diagrams, photographs, etc. must be given immediately after the list of contents. (iv) ABSTRACT

A short abstract of the content of the project report must be included. Abstract must not be more than one side of page. (v) REFERENCE LIST

A complete list of all references used in the project report must be given at the end of the report in the approved format. 3.4 (i) (ii) OPTIONAL PAGES Optional pages such as dedication, acknowledgement, list of

abbreviations, etc should appear after the compulsory pages. Students may also wish to add list of appendices to the project report such as samples, procedures, codes, etc. Appendices should be added at the end of the report after the references.
Guidelines & Procedure for conducting Final Year Projects 12

3.5

MAIN CONTENT

The main content of the project report will vary depending upon the nature of the research. However, all final project reports should at least include the following chapters: Introduction (aims, objectives, scope, etc.) Literature Review Research Methodology Analysis of Results & Discussion Conclusion Future Recommendations BINDING AND PRESENTATION The project reports will only be accepted in standard black coloured hard binding with gold lettering on both the front cover and spine (please refer to Appendix 6 for details). Spiral binding, ring binding or any other form of binding SHALL NOT BE ACCEPTED. Binding must only be done through an approved binder (details of which may be obtained from the library). 4. GUIDELINES ON BIBLIOGRAPHY

3.6

For referencing and citations of sources used in the final year project report, APA Manual must be used. Guidelines on APA style referencing can be found at

http://www.nova.edu/library/dils/teachinghandouts/apa/APA_6th_ed.pdf
Alternately, hardcopy of the above guidelines can also be obtained either from the Project Coordinator or the Academic Coordinator

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APPENDIX 1 LIST OF FACULTY SUPERVISORS

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APPENDIX 2 WORK PLAN SCHEDULE 2012/13

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APPENDIX 3 GRADING FORMS

TOPIC SELECTION FORM (PR-00)

Guidelines & Procedure for conducting Final Year Projects

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Guidelines & Procedure for conducting Final Year Projects

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GRADING FORM PROJECT PROPOSAL PRESENTATION (PR-01)

Guidelines & Procedure for conducting Final Year Projects

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GRADING FORM END OF FALL SEMESTER PROGRESS (PR-02)

Guidelines & Procedure for conducting Final Year Projects

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GRADING FORM POSTER PRESENTATION (PR-03)

Guidelines & Procedure for conducting Final Year Projects

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GRADING FORM FINAL DRAFT OF PROJECT REPORT (PR-04)

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GRADING FORM - FINAL PROJECT REPORT-INTERNAL REVIEW (PR-05)

Guidelines & Procedure for conducting Final Year Projects

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GRADING FORM FINAL PROJECT REPORT-EXTERNAL REVIEW (PR-06)

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APPENDIX 4 SAMPLE ABSTRACT PAGE

TEXTILE INSTITUTE OF PAKISTAN ABSTRACT SUBMITTED BY: Name of Group Member 1 Name of Group Member 2 Name of Group Member 3 DISCIPLINE: BSc (Hons) Textile Science (use correct discipline) TITLE OF PROJECT REPORT: Give title of your project report here DATE OF SUBMISSION: Give date of submission here ABSTRACT

Write abstract of your project report in this space

The template of this abstract page in MS Word format is available with the Project Coordinator.
Guidelines & Procedure for conducting Final Year Projects 25

APPENDIX 5 SAMPLE TITLE PAGE

TEXTILE INSTITUTE OF PAKISTAN KARACHI TITLE OF THE RESEARCH PROJECT PREPARED BY GROUP MEMBER 1 GROUP MEMBER 2 GROUP MEMBER 3 BBA (HONS) TEXTILE MANAGEMENT & MARKETING (USE THE CORRECT DISCIPLINE) YEAR OF SUBMISSION

The template of this title page in MS Word format is available with the Project Coordinator.
Guidelines & Procedure for conducting Final Year Projects 26

APPENDIX 6 BINDING AND PRESENTATION

The front cover of the report should be inscribed in gold lettering in exactly the same format as that of the title page (given in Appendix 5). The spine must also be inscribed in gold lettering and must include the discipline and year of submission of the project report. The text on the spine must run from the top to the bottom as given below:

BBA (Hons) Apparel Manufacturing & Merchandizing

Back Cover

Front Cover

Use the correct discipline of enrolment.

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Guidelines & Procedure for conducting Final Year Projects

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