CONSTITUTION

1. The Name of the organisation shall be 'Isleworth and Syon Conservation Action Group', hereinafter referred to as 'the Group'. 2. The Aim of the Group shall be to protect the wildlife of Isleworth and its environs, and to promote public awareness of the ecology of the local area. 3. Membership of the Group will be open to all those willing to help attain the Aim of the Group and abide by the rules established in this Constitution a) No restrictions on membership can be based on age, gender, sexual orientation, racial origin, political affiliation, or area of residence. b) Every member is entitled to one vote at Annual or Emergency General Meetings. c) The Managing Committee is permitted to decline membership of the Group only if, in their unanimous opinion, such membership would be detrimental to the aims of the Group. d) A member can be expelled only with a two-thirds vote, conducted in the form of a Secret Ballot at an Annual or Emergency General Meeting. At such a meeting, the member to be expelled is entitled to speak in his or her defence for a period of not less than five minutes. Such a meeting must be quorate. 4. The Group shall be run by a Committee consisting of five officers; a Chairman, Treasurer, Secretary, Health and Safety Officer, and Administrative Officer. a) Each committee member has a one year term of office. There is no limit on the number of terms an individual can sit on the committee. Only members of the Group are eligible to become Committee officers. b) All members are entitled to vote in person, by secret ballot, for Committee officers, at the Annual General Meeting. The winner shall be the person with the greatest number of votes. In the event of a tie, the election shall be decided by the toss of a coin. Any candidate is entitled to assist with the counting of the votes. c) A Committee member can resign his or her position by putting such resignation in writing to the Chairman; the Chairman can resign in writing to the Secretary. Should a Committee Officer resign, their roles and responsibilities devolve upon the Chairman until the next Annual General Meeting; should the Chairman resign, his or her roles and responsibilities devolve upon the Secretary, who is mandated to call an Emergency General Meeting within thirty days for the election of a new Chairman. A Chairman so elected will serve until the next Annual General Meeting. d) Should 25% of the Group, or five members of the Group, whichever is the greater, communicate to the Chairman that they wish a Committee officer to be replaced, the Chairman is mandated to call an Emergency General Meeting for the selection of a replacement officer. The officer so replaced is eligible to stand for election at such a meeting. e) Should 50% of the Group communicate to the Secretary that they wish the Chairman replaced, the Secretary is mandated to call an Emergency General Meeting for the selection of a replacement Chairman. The Chairman is entitled to stand for election at such a meeting. 1. The Chairman is responsible for organising and chairing meetings of the Committee; he or she is mandated to call at least six meetings a year, but is able to call them at his or her discretion. The Chairman shall, after consultation with the other members of the Committee, determine the agenda for meetings. The Chairman shall act as the public spokesman for the Group. The Chairman shall liaise with the Secretary with regards to the minutes of the meeting. The Chairman shall liaise with the Treasurer with regards to the financial state of the Group. 2. The Treasurer is responsible for monitoring the financial state of the Group. At each

Committee Meeting and General Meeting, he or she shall report to the Members on the current financial status of the Group. 3. The Secretary is responsible for keeping minutes of all meetings, and making such minutes available at request to any members of the Group, as well as generally assisting the Treasurer and Chairman as required. The Secretary is responsible for disseminating information to the Group as requested by the Chairman, and for making the Group aware of the time and place of all meetings. 4. The Events Officer shall be responsible for the planning and organisation of any events that may be held by the Group, liaising with other Committee members. 5. The Administrative Officer shall assist the other members of the Committee. 5. Meetings will be held as required by the needs of the Group. a) A Committee Meeting must be held at least every other month; they can be held more frequently if the Chairman requires, or if a majority of the Committee requests in writing to the Secretary. Committee Officers must be given at least seven days notice in writing of meetings. Any votes taking place at such a meeting take place with a show of hands; the Chairman holds the deciding vote in the event of a tie. Committee meetings are considered quorate with at least half the Committee members present. If a quorum of members is not present, no decisions affecting the Group can be taken; a new meeting should be called within thirty days. Any Committee Officer who misses three consecutive meetings is deemed to have resigned. b) Once a year, an Annual General Meeting must be called by the Chairman. All members of the Group must be given at least fourteen days written notice of the meeting. The meeting must be advertised in at least three public places. At such a meeting, the Chairman begins a report on the progress of the Group over the past year, and the Treasurer reports on the financial status of the Group. After these reports, the election of Committee officers will take place for the following year. Changes to the Constitution can be discussed following the election; they can be enacted by a two-thirds majority of the members present. A quorum for constitutional changes is deemed to be two-thirds of the group; if a quorum is not present, then the election of new officers can take place, but no changes to the constitution can be enacted. c) An Emergency General Meeting can be held, either at the request of 50% of the membership in writing to the Secretary, or by the consent of a majority of the committee, or upon the resignation or dismissal of a Chairman. The Emergency General Meeting follows the same structure as the Annual General Meeting, though officers shall only be elected to fill roles then vacant. 6. The Committee is entitled to raise funds in order to further the aims of the Group. All matters relating to Finance shall be handled by the Treasurer. All money raised under the auspices of the Group must be used to further the aims of the Group. No money may be held in an individual bank account; any bank accounts opened must be opened in the name of the group, and no single Committee officer is entitled to sign cheques on behalf of the Group. The Treasurer must provide any member of the Group with information regarding the current financial status of the Group within three days of receiving a written request. 7. The Group may be Dissolved if nine-tenths of members agree that the goals of the Group have been accomplished. In that event, any property belonging to the Group should be donated to an appropriate charitable organisation, as voted on by the majority of members present.