Box

What is Box?

https://myhbs.box.com

Cloud Collaboration & Sync Service

https://inside.hbs.edu/Departments/ITG

Box is a cloud-based tool that allows you to share and collaborate on documents, securely store your files, and synchronize it all across your devices. Box provides a web console, a desktop sync tool, and mobile apps to provide you with anytime/anywhere access to your data.

What IS Box For?

To store files you need to access on multiple machines/devices. To collaborate on documents with both HBS and non-HBS users. To store confidential or internal documents.
Wireless Options

What ISNT Box For?

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The Web Console
HBSSECURE (recommended): Offers higher level of encryption to better secure your information. HBSGUEST: Offers connection to the HBS public wireless network for visitors. Connect by selecting HBSGUEST from the list of available networks. Note: HBSGUEST does not offer the same levels of encryption as HBSSECURE. Automatically Configure Your Laptop to HBSSECURE Note: We recommend using Safari or Firefox for the most seamless experience. 1. 2. 3. On your device, select HBSGUEST, not HBSSECURE, from the list of available wireless networks. Once connected, open a web browser and go to http://secure.hbs.edu/wireless. Select Start and follow the onscreen instructions to authenticate (you will be asked to accept the terms of agreement). Note: You may be prompted to enter your Administrator password to make changes during setup (this is not necessarily the same as your HBS password).

To serve as a backup tool for all of your documents and files. To store files over 5 GB. To store High Risk Confidential Information.

1. The File List- This area shows you the files stored in your Box account. Each file has options on the right side to share or comment, as well as a menu with more options. Details beneath the file name also show when the file was created/last modified and by whom, as well as the size. 2. The Navigation Area- These icons represent the different features available: (right-to-left) A. Quick-View: A quick view of tasks that you are assigned, as well as messages you have received and sent through Box. B. Updates: A view of changes or updates to your files. The updates you receive can be configured in Settings. C. Files: The main Box home page (shown above). D. People: A collection of users you have collaborated with in the past. E. Apps: A page with links to the various Apps you can use to enhance your experience with Box. 3. Upload/New- Allows you to add files to your Box account. The arrows next to each button display a variety of options for each action. 4. How to Get Started- Shows a few simple tasks to help get you acquainted with the main features of Box. This area can be hidden, and replaced with a Recently Updated Folders list. 5. Account Information- Here you can keep track of your storage levels and access settings by clicking on Enterprise Account.

The Desktop Sync Tool

Your Box account comes with the ability to download the Box Desktop Sync Tool in order to sync your Box files across multiple devices. You can choose which folders/files to sync in the Web Console. In addition to giving you access to your Box files, you can also upload files to Box by simply adding files to your Box Sync Folder. Notes and Limitations of the Box Sync Tool: The tools technical limit is 40,000 files, but works best with under 10,000. Also, it works best with less than 10 GB of files. The tool will not sync temporary files, Outlook .PST files, hidden or system files, or Windows Shortcuts. Always delete files using the Web Console and not the Box Sync tool. Using the Box Sync Tool can cause conflicts. To enable Desktop Syncing for a particular folder, open the folder options and select Sync Folder to Computer (as shown below).

Technology Support Services

x5-6600

ithelp@hbs.edu

Document Preview Page

Wireless Options HBSSECURE (recommended): Offers higher level of encryption to better secure your information. HBSGUEST: Offers connection to the HBS public wireless network for visitors. Connect by selecting HBSGUEST from the list of available networks. Note: HBSGUEST does not offer the same levels of encryption as HBSSECURE.

Automatically Configure Your Laptop to HBSSECURE Note: We recommend using Safari or Firefox for the most seamless experience. 1. 2. 3. On your device, select HBSGUEST, not HBSSECURE, from the list of available wireless networks. Once connected, open a web browser and go to http://secure.hbs.edu/wireless. Select Start and follow the onscreen instructions to authenticate (you will be asked to accept the terms of agreement). Note: You may be prompted to enter your Administrator password to make changes during setup (this is not necessarily the same as your HBS password).

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1. Options Shortcuts- These buttons provide quick access to the most common options needed when previewing a document.

Edit- Opens the document to be edited and saved directly back to Box. (Only available on Windows, and requires that the Box Edit tool be installed.) Upload- Upload a new version of the file. Box will maintain a history of versions for all files as long as the file name stays the same. Download- Download a copy of this document to your computer. 2. File Options- Displays more options for your document such as tagging, sharing, and moving/copying. 3. Document Preview- A preview of your document. Options to zoom, print, rotate, and view it in full-screen are found at the bottom of the preview pane. 4. Sharing- Add collaborators, send a link to your document, and adjust permission levels. This is also where you can get an HTML embed code to embed publicly available documents on other web sites. 5. File Information- Displays your documents properties including size, tags, how many times the document has been accessed, and when it was last updated. Click Edit Properties to see more in-depth information. 6. Commenting/Tasks- In this area you can add comments to a document, or respond to others comments. You can also assign someone a task to review, update, or approve the document. You can also click Like to indicate your approval of a document.

Need More Help?

For support with Box, or to request a consultation or training, contact Technology Support Services at 5-6600 or ithelp@hbs.edu. Technology Support Services x5-6600 ithelp@hbs.edu