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Xavier University - Ateneo de Cagayan BIOPHILIC SOCIETY 1ST Meeting

Minutes of the Meeting Date and Venue: April 4, 2013, SC Dry Pond Meeting was called to order at 1:15 PM. Meeting was adjourned at 3:00 PM. Presiding Officer: Karl Julius Gamolo Officers present: President: Karl Julius Gamolo Vice President: Marion Andrea Poblacion Secretary: Elreyna Jane Cale Finance Officer: Joseph Benedict Garcia Auditor: Ana Ginina Talja PRO: Ma. Christy Valerie Lapoot Social Manager: Darlene Mata 4th year Representatives: Maryrose Bagongon Aldo Rey Tongco rd 3 year Representative: Kahlil Angeles 2nd year Representatives: Rania Lobusta Raymond Castillano Agendas: To introduce ourselves To make amendments on the constitution To appoint new committee heads To discuss the official Biophilic Society T-shirt 2013-2014 To create the GPOA

To nominate the new moderator Agenda #1: To introduce ourselves Since it was the first meeting of the officers, the meeting was started by a GTKY followed by signing the attendance sheet and their contact numbers were collected. Agenda #2: To make amendments on the constitution. Mr. Gamolo, the Biophilic Society President, discussed the different committees of the constitution and its function. This was followed by the addition of the new committees for a more effective and efficient system for this terms upcoming activities. The suggested amendments of the constitution were the addition of Documentation Committee and Food Committee. Agenda #3: Appointment of Committee Heads The officers decided to nominate new committee heads that do not possess any position in the Biophilic Society this present school year as long as they are enrolled in BS Biology. The new committee heads: Constitutional Committee: Jhovals Visto Metamorphosis Committee: Ana Maria Kim Vallente Academic Affairs Committee: Eloise Diao* Electoral Committee: Cindy Mere Mendoza* Religious Committee: Emilou Aron Sports Committee: Chino Bacsarpa* Student Services and Welfare Committee: Ivan Fernandez* Arts Committee: Ma. Cristina Veloso* Food Committee**: Diane Superable Documentation Committee**: Kim Lagyap Events Committee**: Faye Marie Plaza* *Waiting for Confirmation **New Committee PS: New Committees may be formed or created based on its necessity Agenda #4: To discuss the official Biophilic Society T-shirt 2013-2014. The officers decided to have a T-shirt design contest that is open for all BS Biology students. The deadline for the submission will be on May 1, 2013. The designs will be posted on the Biophilic Societys Facebook page. Voting will start on May 2, 2013 until May 5, 2013. There will be a booth set up on the enrollment week where Biology students can order their shirts. First batch of orders will be on May 20.

Agenda #5: To create the GPOA The summer activities that have to be anticipated are BOLTS and Bio Exhibit for the Org Trip on ORSEM. The probable date and venue for BOLTS will be discussed further on the next meeting. The activities that have to be anticipated on the first semester are: GA, which will be held on the Little Theater on June 22; Thesis Paper Seminar on June 15 for 3 rd years and 4th years; Book Market; and Biolympics. The activities that have to be anticipated on the second semester are: GA/Christmas Party; Bio Lab Report Making Tutorial which is open to all Arts and Sciences students taking up Biology subjects; Some of the community projects that were suggested are: Tree Growing, Fun Run, and Newspaper and Plastic Bottle Drive. These are to be discussed further on the next meeting. Agenda #6: To Nominate the new moderator The nominees for the new moderator included Majority of the members decided to have Sir Edgar Besoro as the new moderator of the Biophilic Society. The confirmation of Sir Edgar Besoro is still pending. If Sir Edgar Besoro will not confirm, Maam Lolita Martinez and Maam Gertrude Garcia will be asked respectively.

Prepared By: ELREYNA JANE L. CALE Secretary

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