ECCS Product in Detail PDF

SAP Consolidation
EC-CS
Agenda
SAP Consolidation Introduction Master Data Data Monitor Consolidation Monitor Information System
SAP AG 2002, SAP Consolidation EC-CS, 2
Requirements of State-of-the-art Consolidation SW

Reconciled, internal and external group reporting
Legal and management consolidation Accrual accounting and value accounting Multiple data categories such as actual data, budget, forecast
Complete automation of activities - even complex ones

Divestitures, transfers, changes in indirect investment, ...
International accounting rules

US GAAP, IAS, HGB (German commercial code), ...
Comprehensive reporting Fast startups, easy handling Fast processing, authorizations
The SAP Approach to Consolidation

Comprehensive, ready-to-run consolidation logic Consistent model, no programming by the user, option of user exits Selection via customizing, delivery of SAP-Content
Method Definition Method PURCH 80%
A B G2
Hierarchy
G1
Investment A B
Method Assignment Group G1 A B C D PURCH PURCH PURCH EQUITY
Items Direct shares GW treatment
75%
C D
40% D
Automatically posted documents and detailed analysis

EC-CS - Ready to be implemented !

Master data
Data collection
FI interface CO interface Layouts PC Data collection Flex. File Upload Web Access Manual postings
Currency translation
Automated consolidation
Inter-unit elimination Profit elim. in inventory Cons. of investments Reclassification
Validation
Monitor OK ERR
Versions Simulation Restatement
Special Reports
SEM Bal. Scorecard SEM Man. Cockpit BW Reporting
Active Excel
Profit and loss Statement
1 2 3
A Sales
B 50
User Interface
Cons Groups FS Items Data Monitor Cons Monitor Info system Parameters
US CoA
Status
Report tree World America USA I/S Canada CY / PY Europe Periods Asia Region F.Area B/S ...
World America USA Canada Europe Asia
B/S CA FA Equity Liab. I/S CF
...
...
...
...
Agenda
Consolidation Units, Groups, Hierarchies
Restatement via Reporting

TOP SEG1
BA1 BA1 BA2 BA2
1999 SEG2
BA3 BA3 BA4 BA4
TOP SEG1
BA1 BA1 BA2 BA2 BA3 BA3
2000 SEG2
BA4 BA4 BA5 BA5
10 10
30 30
20 20
30 30
20 20
20 20
40 40
35 35
15 15
Report w/o Restatement

Sales TOP SEG1 SEG2 1999 90 40 50 2000 130 80 50
Report with Restatement

Sales TOP SEG1 BA1 BA2 1999 90 60 10 30 20 30 30 0 2000 130 80 20 20 40 50 35 15
Drilldown
SEG2 BA3 BA4 BA5
50 20 30 0
50 0 35 15
BA3 SEG2 BA4 BA5
Financial Statement Items and Item Hierarchies
Hierarchies - Benefits of EC-CS

Time dependency
hierarchies are maintained with from-year / from-period changes valid as of beginning or end of a period changes can be applied to sub-hierarchies
Version dependency
supports multiple data categories delta versions for easy simulation of changes
Hierarchy maintenance
graphical user interface for manual changes total and delta set-up within SAP integration flexible upload from non-SAP systems
Restatement
Easy evaluation according to new hierarchies Solution by reporting, adjustments in delta versions or re-run of automatic functionality
Cons Database - Custom Characteristics

dimension ledger version (2) year/period of acqstn (2) (3) flags: transltn, proprtn transaction currency unit of measure customer group (2) product group distribution channel region subitem category subitem (10) (18) (3) ... amount in TC, LC, GC, units (4,3) (1,1) (5) (3)
year, period (4,3) cons unit (18)
chart of account item (10)
partner cons unit

Master Data of Cons Units: Attributes
Basic Data
Text Country Currency
Data Collection
Indicator Upload method File name
Correspondence
Street Post box City, ZIP-Code
Attributes
Type of cons unit Industry Risk category Auditor ...
Methods
Currency translation Deferred tax rate
Custom Characteristics - Benefits of EC-CS

Up to five custom subassignments to extend the transaction data of consolidation according to the customers needs
each custom subassignment is a new field in totals database and journal entry database technical properties can be defined as desired - but it is also possible to use existing entities of other SAP applications supported in almost all functions of Consolidation
Any number of custom-defined attributes to extend the master record for consolidation units
can be used in several consolidation functions (validations, interunit eliminations, reclassification) and in reporting
Agenda
Data Monitor
Detail Monitor for an Individual Cons Unit
Consolidation Monitor
Monitoring - Benefits of EC-CS

Process definition
user-defined tasks relationships between tasks time- and version-dependency
Status overview
graphical or textual display drilldown in the hierarchy, filtering, search functions audit information user-specific settings
The closing process

run tasks on a click of a button test and update mode, bundling of tasks, tasks are repeatable special authorizations for multi-user / multi-group installations
by task, cons unit, cons group, version for running, blocking, unblocking tasks
Data Collection - Methods
EC-CS Step Consolidation
local ledger
R/2
all documents
BW/ Plan Data
(*)
EC-CS
manual
data entry layouts
MS-Access
flexible upload
MS-Excel
Profit and Loss
DB
(*) Reading data from BW into EC-CS is possible since release mySAP ERP 2004. Before it was an exclusive feature of SEM-BCS R/3-based
1 2 3
A Sales
B 50
Tree Control for Data Collection
Online Data Input with Excel-Inplace
Offline Data Collection with MS Access / MS Excel
EC-CS EC-CS
Master data
FS items Cons units Currencies Multi-lingual Download
Organization
Data entry layouts Validations
Data base
Monitor
Comparison values
MS MS Access Access Data base
Upload of validated data Versions Currency translation Reporting
Additional master data Data collection Validation checks
Data import from other systems
Active Excel
Flexible Upload
Number format 1,000.00 1.000,00 +/- sign -1,000 1,000separate column Column format fixed-column
10320100 120 123.12 10320200 120 4.23 10410300 32.43
Data Data format format

Request screen - Header - Data lines Dimension Cons unit Fiscal year Version
10 USA 1998 100
012 10320100;120;123.34 10320200;120;4.23 10410300;;32.43 ...
Request screen Dimension Cons unit Fiscal year Cons. version
Header Period
Data lines FS item Subitem Value (local cur..)
variable
10320100;120;123.12 10320200;120;4.23 10410300;;32.43
EC-CS BW Integration
mySAP ERP 2004
ECC Instance
FI
(**)
(**)
SEM / BW Instance
Remote Extractor (*) Periodic Extractor
CO
Read from BW (*)
...
EC-CS EC-CS Consolidation
Planning & Simulation
Strategy & Performance Mgmt.
(*) In releases < mySAP ERP 2004 the shown scenario can be exclusively implemented using SEM-BCS R/3-based. As of mySAP ERP 2004 it is available in EC-CS.
non-SAP non-SAP
(**) With mySAP ERP 2004 the scenario can be installed even on one instance featuring - NetWeaver - SEM - ECC (Enterprise Core Component, sucessor of R/3)
Data Collection - Benefits of EC-CS

Collection methods
multiple methods for SAP and non-SAP subsidiaries version-dependency collection method per data slice (planned)
Consistency of information
built-in logic for SAP integration (accounts, sub-accounts, partners, ...) IC reconciliation on document level within SAP FI scope of data collection downloaded to offline tool validation within offline data collection and SEM-BCS time- and version-dependent rules
Timeliness of information
automatic ALE transfer across SAP systems quick loading of external files
Web Access to SAP Consolidation

WEB Scenario
EC-CS being accessed by all subsidiaries of a group Option 1: subsidiaries just deliver their data Option 2: subsidiaries are responsible for checking + processing Requirement: specific user interface / personalization
Features
WebGUI for general access to EC-CS CG / CU as part of the global parameters Easy change of global parameters for many users Focus to chosen CG / CU in hierarchies (master data, monitors) Option to assign a reduced task group (= subsidiary work)
Web Access: Reduced Task Group
Validations - The Principle

Posting
Closing 1 consolidation unit
Partner Co3 not allowed
Assets
Eq. & liab.
Prior year
Cur. year
Error Across consolidation units B/S Value
Warning
Across Dimensions
Total of Inc. Stmt. Values Companies

---
---
Profit Center
Validations - The Functions

User-definable validations according to the customers needs Different tasks for validations in the process of data collection and consolidation
validations for reported data validations for standardized data validations for consolidated data
Validations also available in the posting transaction (in addition to standard checks) Validation tool also used in other components Definition of validation rules supported by formula builder
Validation: Log
Currency Translation - The Principle
Translation group Assets Inventory
Exchange rates
2000
Historical
Spot rate
Years / Periods 1999 Local Assets Buildings Machinery Inventory Raw mat. 500 500 500 Rptg. H = 3,0 1500 1500 S = 2,0 1000 T/A S = 2,0 2000 Currency USD CHF
500 500 S = 2,0 0
B/S I/S CFS

Analysis of translation effects
Audit trail by item
Currency Translation - The Functions

Translation methods
all common translation methods available (temporal method, currentrate method, and so on) translation method per cons unit
Translation keys and exchange rates

ranges of items are translated using the same translation key and exchange rate several kinds of exchange rate determination (user exit also available)
Calculation of differences
treatment of translation differences and rounding differences posting of translation differences for each data record posting of translation differences with or without an effect on net income
Currency Translation: Log
Agenda
Interunit Elimination - The Principle

World
Eliminations for pairs of CUs Intelligent disclosure for CGs
Europe
America
APA
Germany (DE)
France (FR)
Japan (JP)
Item Amount Partner A/R ... ... A/R 20 FR
Item Amount Partner A/P - 20 DE
Item Amount Partner ... ...
50
JP Elimination valid in World only
A/P
- 60
DE
Interunit Elimination - The Functions

user-definable tasks
payables / receivables revenue / expense dividends ...
analysis of currency-related and other differences posting strategies for differences

item based, consolidation unit with greater / lesser amount
thresholds for difference posting one-sided elimination drill-down to document matching report within FI
Interunit Elimination: Log
Interunit Elimination: Preparations in FI
Profit Elimination in Inventory - The Principle
Company A
Company B
Partner Product Sales Profit
B CAR 1200 USD 20 %
Partner Product Inventory
A CAR 240 USD
Currency translation B/S I/S Spot rate 2.00 DEM Avg. Rate 1.50 DEM
Partner Product Sales COGS
External CAR 1300 USD 960 USD
Profit Elimination in Inventory - Data

Data from inventory managing cons unit
by supplying cons unit and product group YTD value in local currency gross value, value adjustments, incidental cost, quantity
Data from supplying cons unit

by receiving cons unit and product group from year / from period in local currency profit, production cost, sales (%) absolute amounts by unit
Profit Elimination in Inventory - Functions

Collection and validation of additional financial data Profit calculation
by pairs of cons units and product groups calculate sales from gross value and incidental costs Profit equals % of sales value or sales - quantity * cost per unit
Postings
by pair of cons units comparison of current profit with prior period profit post difference of profit disclosure of translation differences disclosure of deferred taxes
Profit Elimination in Inventory: Log
Consolidation of Investments - The Principle

Hierarchy
G1 A B G2 C D
Investment
Method definition
Purchase meth.
Method assignment
G1 A G2 B C Purch Purch Purch
A 80% 75% C B 60% D
FS items Life time GW Valuation basis Fair value adj.
Documents Documents
Consolidation of Investments
Activity analysis
C/I: Customizing
Overall Functionality
included in the standard system Techniques
Purchase Proportional Equity
Goodwill
Amortization Direct elimination Periodic reduction
Miscellaneous
Equity aging Appropriation
Calculation base
Reported data Standardized data Consolidated data Doc. type-dependent
Earnings, Equity
Reported equity data Additional financial data
Global Settings
Direct shares / Group shares Goodwill life / start date
FS items Subitems
Method Definition
C/I Methods delivered by SAP

modified
Custom C/I Methods
three-level customizing
System Utilization
C/I: Automatic Activities

Documents automatically posted for : First consolidation Minority interest calculation Amortization of goodwill Amortization of hidden reserves Step acquisition Indirect change of investment Indirect transfer Increase in capitalization Decrease in capitalization Partial transfer Total transfer Partial divestiture Total divestiture Change of method / time Change of method / hierarchy C/I Activity Number Unambiguous identifier for: Reported investment / equity data Posting document
Accounting Techniques Purchase method Proportional consolidation Equity method Mutual stock method
C/I: Activity Interpretation in a Cons Group

Investment
A B
30
A C B
30
A C B
35 30
A C B
25 30
A C B
60 30
C
60
D
Activity CG G1 = ABCD A + 30% external First cons. ___
60
B + 60% external Step acquisition First cons. ___
B - 25% C + 25% Transfer Partial divestiture First cons.
B - 35% C + 35% Transfer Total divestiture Step acquisition
C - 60% external Partial divestiture ___
G2 = BD
G3 = CD
___
Total divestiture
C/I: The Functions

Stepwise simultaneous consolidation for any type of corporate structure Supports US GAAP, IAS and Germanys HGB Automatic recognition of activities Automatic generation of posting documents Processes almost all business transactions Predefined C/I methods included in the standard system Parameter selections enable easy definition of customer-specific methods Method assignment uses inheritance logic for multiple-level groups Comprehensive specialized reports
C/I: Log
Consolidation - Benefits of EC-CS

Comprehensive built-in consolidation functionality
currency translation interunit elimination interunit profit elimination in inventory consolidation of investments reclassifications
Definition of the users requirements

via multi-level customizing choosing of options, no programming SAP delivers templates
Automatic creation of posting documents

audit trail
Comprehensive reports explaining the results
Agenda
Versions
Purpose
Other GAAP
Examples
Version 2 Actual - JP GAAP Add-on version JP GAAP Reference to base version 1
Reference Restatement Version 1 Actual - US GAAP Base version US GAAP
Version 3 Simulation of Divestiture Add-on version US GAAP Reference to base version 1 Version 4 Add value adjustments Base version US GAAP Copy of base version 1
Reference
VBM
Copy Different data New data collection
Version N Budget, Plan, Forecast Base version US GAAP
Information System
Special Reports Formatted Reports: Crystal
Consolidation
SEM Balanced Scorecard
SEM Management Cockpit
BI Reports
Changes in Investee Equity
Business Information Warehouse - Bus. Explorer

The end-user environment for
Viewing reports Locating reports
Analyzing information
SAP Consolidation - Business Explorer Report
DIABETICS DIVISION
Human Insulin Item in 1000 $ Animal Insulin in 1000 $ Eliminations in 1000 $ 1999 in 1000 $ 1998 in 1000 $ Variance in %
Net Incom e Oper. Incom e

Sales D&R -For. Sales - Net Cost of Sales Oper. Expenses Raw materials Inventory Val. Pckg. Materials Heat & Elec. Subcont. Serv. Wages/salaries Bldg & Eq.Maint Auto Expense Depreciation Ex Rent expense
1.013.855 1.013.855
1.592.146 5.585.310 -3.993.164 -578.291 -105.187 109.029 -66.000 -103.520 -15.000 -65.175 -48.000 -66.000 -143.438 -75.000
188.733 188.733
321.293 1.196.320 -875.027 -132.560 -26.813 18.771 -14.000 -22.630 -3.000 -13.826 -8.000 -14.000 -36.562 -12.500
-427.815 -248.265
774.773 954.323
1.913.439 6.781.630 -4.868.191
1.606.900 1.786.450
2.601.365 8.222.512 -5.621.147 -814.915 -37.799 127.800 -30.000 -126.150 -41.265 -79.001 -128.000 -80.000 -220.500 -200.000
-52 -47
-26 -18 -13 18 249 167
-248.265
-959.116 -132.000 127.800 -80.000 -126.150
-23.265 -72.000 -40.500 -112.500
-41.265 -79.001 -128.000 -80.000 -220.500 -200.000
Other Inc.&Exp.
Interest Exp.
-179.550
-179.550
-179.550
-179.550
-179.550
-179.550
Reporting - Benefits of EC-CS

Correct disclosure within hierarchies
Balance sheet, Income Statement, Cash Flow Statement Financial Performance Measures (ROI, ROCE, NOPAT, EVA, FCF, CFROI, . . . )
Drilldown within the multi-dimensional data cube

hierarchies of cons units / groups hierarchies of items and sub-items (transaction type, . . . ) hierarchies of custom fields development from local valuation to consolidated values
Interfaces to PC tools
Active link to MS Excel for reporting and data collection InSight for fully graphical user interfaces
Full integration with BW and SEM
Advantages of SAP Consolidation
Extensive flexibility
ConsGroups, versions, multi-dimensional data structures US GAAP, IAS, HGB (German commercial code)
Extensive functionality
Automatic creation of posting documents - even for complex activities Comprehensive reporting, comprehensive interfaces
Easy startups
Standard delivery of methods Multi-level customizing, simple parameter selections
Easy handling
Session parameters, graphic maintenance, hierarchies, drilldowns Data and consolidation monitor
Copyright 2005 SAP AG. All Rights Reserved

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SAP Consolidation

Requirements of State-of-the-art Consolidation SW

Complete automation of activities - even complex ones

International accounting rules

Comprehensive reporting Fast startups, easy handling Fast processing, authorizations

SAP AG 2002, SAP Consolidation EC-CS, 3

The SAP Approach to Consolidation

Method Assignment Group G1 A B C D PURCH PURCH PURCH EQUITY

Items Direct shares GW treatment

Automatically posted documents and detailed analysis

EC-CS - Ready to be implemented !

Versions Simulation Restatement

SEM Bal. Scorecard SEM Man. Cockpit BW Reporting

SAP AG 2002, SAP Consolidation EC-CS, 5

World America USA Canada Europe Asia

B/S CA FA Equity Liab. I/S CF

Consolidation Units, Groups, Hierarchies

SAP AG 2002, SAP Consolidation EC-CS, 8

Restatement via Reporting

Report w/o Restatement

Report with Restatement

BA3 SEG2 BA4 BA5

Financial Statement Items and Item Hierarchies

SAP AG 2002, SAP Consolidation EC-CS, 10

Hierarchies - Benefits of EC-CS

Cons Database - Custom Characteristics

year, period (4,3) cons unit (18)

chart of account item (10)

partner cons unit

Master Data of Cons Units: Attributes

SAP AG 2002, SAP Consolidation EC-CS, 13

Custom Characteristics - Benefits of EC-CS

SAP AG 2002, SAP Consolidation EC-CS, 14

SAP AG 2002, SAP Consolidation EC-CS, 16

Detail Monitor for an Individual Cons Unit

SAP AG 2002, SAP Consolidation EC-CS, 17

SAP AG 2002, SAP Consolidation EC-CS, 18

Monitoring - Benefits of EC-CS

The closing process

SAP AG 2002, SAP Consolidation EC-CS, 19

Data Collection - Methods

EC-CS Step Consolidation

BW/ Plan Data

data entry layouts

Tree Control for Data Collection

SAP AG 2002, SAP Consolidation EC-CS, 21

Online Data Input with Excel-Inplace

SAP AG 2002, SAP Consolidation EC-CS, 22

Offline Data Collection with MS Access / MS Excel

MS MS Access Access Data base

Upload of validated data Versions Currency translation Reporting

Additional master data Data collection Validation checks

Data import from other systems

SAP AG 2002, SAP Consolidation EC-CS, 23

Data Data format format

012 10320100;120;123.34 10320200;120;4.23 10410300;;32.43 ...

Request screen Dimension Cons unit Fiscal year Cons. version

Data lines FS item Subitem Value (local cur..)

SAP AG 2002, SAP Consolidation EC-CS, 24

Remote Extractor (*) Periodic Extractor

Read from BW (*)

EC-CS EC-CS Consolidation

Planning & Simulation