A Online Public Access Catalogue (OPAC) with Online Cataloging for STI Academic Center-Novaliches

A Project Presented to The Faculty of STI Academic Center-Novaliches

In Partial Fulfillment of the Requirements for the Degree of Bachelor of Science Information Technology

by Cabauatan, Kristine B. Masikat, Mark Anthony P. Napeas, Caryl Krishber F. Orozco, Gerald B.

Mr. Noriel Domondon Project Adviser

October 2012

AD VI SE RS RE COM M E ND AT I ON SHE E T

This Project entitled

A Online Public Access Catalogue (OPAC) with Online Cataloging for STI Academic Center-Novaliches

by: Cabauatan, Kristine B. Masikat, Mark Anthony P. Napeas, Caryl Krishber F. Orozco, Gerald B.

Submitted in partial fulfillment of the requirements of the Bachelor of Science in Information Technology degree has been examined and is hereby recommended for acceptance and approval

Mr. Noriel Domondon Project Adviser

October 2012

P AN E L S AP P ROVA L SHE E T

This Project entitled

A Online Public Access Catalogue (OPAC) with Online Cataloging for STI Academic Center-Novaliches

Developed by: Cabauatan, Kristine B. Masikat, Mark Anthony P. Napeas, Caryl Krishber F. Orozco, Gerald B.

after having been presented is hereby approved by the following members of the panel

Ms. Josefina Foronda Panelist

Mr. Jaypee Maghuyop Panelist

Prof. Alwin Abalajen Lead Panelist

October 2012

P ROJE CT COORDI NA T OR AN D DE AN S AC CE P T AN CE SHE E T

This Project entitled

A Online Public Access Catalogue (OPAC) with Online Cataloging for STI Academic Center-Novaliches

After having been recommended and approval is hereby accepted by the IT Department of STI Academic Center-Novaliches

Prof. Alwin Abalajen Project Coordinator

Prof. Rosabella Nealega Dean

October 2012

TABLE OF CONTENTS
Abstract Preface 1.0 INTRODUCTION 1.1.1 Statement of the Problem ------------------------------------------1.1.2 Current State of the Problem ---------------------------------------1.1.3 Objectives ---------------------------------------1.3.1 General Objective ---------------------------------------1.3.2 Specific Objective ---------------------------------------1.3.3 Scope and Limitations ---------------------------------------Scope ---------------------------------------Limitation ---------------------------------------2.0 THEORETICAL FRAMEWORK 2.1 Introduction ---------------------------------------2.2 Relational Database ---------------------------------------2.3 Structured Query Language ---------------------------------------2.4 Structured Processing System ---------------------------------------2.5 Structured Design ---------------------------------------2.6 Web Content Development ---------------------------------------2.7 Summary ---------------------------------------3.0 A Online Public Access Catalogue with Online Cataloging for STI Academic Center Novaliches 3.1 Introduction ---------------------------------------3.2 System Design Specification ---------------------------------------Data Flow Diagram Current System ---------------------------------------Data Flow Diagram Proposed System ------------------------------------4.0 PERFORMANCE ANALYSIS 4.1 Introduction ---------------------------------------4.2 Experimental ---------------------------------------4.3 Results and Analysis ---------------------------------------4.4 Summary ---------------------------------------5.0 CONCLUSION Acknowledgement Appendices Attachments ----------------------------------------

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Abstract This research will focus on the problem of classifying the books based on searching its category and has its accession number and call number (using of Library of Congress) for the library. Classifying the books based on searching its category with the use of accession number can determine the sequence with the issuance of books in the library it also denotes the number of pages that the librarian will consume in the record. For instance, the librarian or the students wants to view the book that has been issue in the library, they will just type in the search box the accession number and it will display the entire possible book that they want to view. Embedding an accession number is useful to the user including to the searching of books because it will display all the records that has been issued. In the case of placing a call number(Library of Congress), it is also useful for the user by its locator to determine what section, categor y ,year publish was the book. Moreover, placing a call number will make the record of the book formal because of the layout in each book.

This research also give emphasize the use of World Wide Web (www) because of the modern years that we faced and to achieve the online viewing. This is important because most of the user is now interested in using the internet from doing their assignment, projects, attaching to social media (facebook, twitter), and the online games. So it will make sure that it can be u sed as an medium of giving information.

The proposed research is to classify the book with online cataloging for the library. Classifying the book and making the catalog online is what the research will make with the use of Visual Basic.Net and ASP.NET (Web Application) to make it visible in the World Wide Web.

The research is limited for the issuance of book because it is only for viewing or classifying the books that has been displayed in the library.

PREFACE Over the past years, it has difficulties when it comes to classifying of books because it must to expend much time to do this work and also for using card cataloging of books, like author card, subject card and little card. So the proponents proposed a book classification with online cataloging to help them in this kind of work. Card catalog is important because it helps us to locate things in the library easier. The importance of this study is to help the librarian to easily organized the books in short period of time, to the students and faculty members to easily for them to look if the book that they look for is available in the library, for the researchers to enhance their programming skills and to communicate to the other people, and to the future researchers to share the knowledge and giving them a guide for their project development.

1.0 INTRODUCTION

1.1.1

Statement of the Problem

The proponents will develop an Online Public Access Catalogue (OPAC) with Online Cataloging for the Library of STI Academic Center- Novaliches. The following problems are as follows: first is how to create a card catalogue module to be used in searching book information such as book title, authors, and classification, which will illustrate the content of the book, information related to the title, author, publisher, accession number, call number and including bibliography or index; second is how to create a module that will manage the relations of the books on different courses/subjects, this will manage the assignment of book information to different courses and subjects; and last is how to create a module that will generate status report such as the list of obsolete books, damaged books, lost books and books per course/subject, which will produce status reports that will be issued to the different departments of STI Academic Center- Novaliches. Library works are awfully tough especially on classifying and cataloging the books one by one. The proposed system will help the students, faculty member, and the librarian in searching book information easier and recognize if the book is available.

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1.1.2

Current State of the Problem The overview of the current state of technology in the library at STI Academic Center-Novaliches states that it has a manual process of card cataloging, accession number of book, assigning of call number, and reports. The assigning of call number is based only at Library of Congress. The Library of Congress is a material that is used for creating its systematic cataloging and shelving which consists of twenty-one categories labeled A-Z except I, O, W, and X - it refers to the subject of the book and divided by adding one or two additional letters and set of numbers which is located at the bottom part of the back of each book. This is a sequential number given for the accession of every book in the library.

In card cataloging, information such as book title, author, classification, bibliography or index and location of book has to be written on a card for record purposes; this process is being done each time the library receives a new book.

Generating reports is done manually on a status basis. Its contents include accomplishment reports such as management of the library and its personnel, and other library concerns specifically book-related matters, which are submitted to the Academic Head, Ms. Rosabell O. Nealega.

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In the view of the current state of the problems, the proponents intend to propose a system that will systematically monitor the availability of the books in the library of STI Academic Center - Novaliches. Moreover, the proposed system will provide modules that will help the students to easily access and search books. This would also help the library personnel to perform library system and process faster.

1.1.3

Objectives 1.3.1 General Objective

The primary objective of the proponents is to help the students and assist the librarian by having a Computerized Online Public Access Catalogue (OPAC) with Online Cataloging for the Library of STI Academic Center-Novaliches.

1.3.2 Specific Objectives To develop a card catalogue module that can help in searching book information such as book title, authors, and classification and including bibliography or index in the book.

To create a module that will illustrate the content of the book information related to the title, author, publisher, accession number, call number and certain content.

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To develop a module that will manage the relations of the books per course/subject. To create a module that will manage the assignment of book information to different courses and subjects, the proponents will make use of Microsoft Visual Studio 2008(Web Application) as a programming language.

To develop a module that will generate status reports. To create a module that will produce status reports that will be submitted to the different departments of STI Academic Center, the proponents will focus on areas of usual concerns such as producing lists of obsolete, damaged, requested and required books for all the courses.

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1.3.3 Scope and Limitations The proponents aim to develop a system that consists the following:

Security Module

To prevent unauthorized personnel to access the system, the proponents created a username and password as a protection and to restrict users for easy access to the library files.

Accession Number Assigning Module This module will assign the book based on the first issue to its latest release.

Book Entry This module will input the book information by assigning the accession number, call number and the relationship of the books per course/subject.

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Module for classifying of books and assigning of call number

This module will address the book based on the category and subject using the Library of Congress.

Card Catalog Module This module will determine the books availability. It will also guide the students in searching the topics and the book information that is indicated in card catalog.

Limitation

Book issuance

The proposed system will not include the issuance of book; the study will only focus on the process of classifying the books, assigning its call and accession number, and providing information on its availability. The proposed system will only focus on classifying and categorizing books based on its content. The borrowing and returning of books is part of the library system. A Online Public Access Catalogue with Online Cataloging for STI Academic CenterNovalich es

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2.0 THEORETICAL FRAMEWORK To reach the objectives and the requirements of the proposed system, the proponents used the subsequent theories:

2.1 Introduction The proponents identified a theory in developing a system that guided the researchers in determining what things have be measured and what statistical relationships have to be considered and analyzed.

2.2 Relational Database Relational Database is a database that has tables and records that is identified by its name. The proponents used the relational database to guide users for classifying and monitoring the issuance of books based on the records of accession number and call number. The recording of data in accession number is identified by the total number that has been issued and represented by using a table that specified its title, author and category.

2.3 Structured Query Language Structured Query Language is used for storing and modifying information in database. It is also used in web development for retrieving the data that has been stored in the database.

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The proponents used this database in developing a web application that will identify its integrity, availability and avoiding data redundancy. It also provides information that will be used in adding, updating, and displaying data output from the database.

2.4 Transaction Processing System Transaction Processing System is a part of information system that collects, identifies and retrieves data of a transaction. The proponents used the TPS for the transaction processing in displaying the books that had been issued in the library, which includes the list of details according to its type.

2.5 Structured Design Structured Design gives guidelines for the system through symbols or diagrams to lessen the complication. The proponents used a Data Flow Diagram to define the information system. The information is stored and identified during the flow of process and it is used to illustrate how the procedure has transformed.

2.6 Web Content Development It is a process for publishing information, gathering information, and searching information on web application. The proponents used ASP.Net for the graphical user interface of a web system to make the transaction reliable and user friendly. the framework of the system such as the transaction of adding a new book and updating the book. A Online Public Access Catalogue with Online Cataloging They also used Visual Basic.Net for

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2.7 Summary These theories used by the proponents like SQL Database for storing the data information, TPS for the transaction of the system, and DFD to know the flow of the system. The proponents also used Web Application for transferring the data information into World Wide Web.

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3.0 A Online Public Access Catalogue (OPAC) with Online Cataloging for STI Academic Center - Novaliches 3.1 Introduction The proposed system is about How to develop a Online Public Access Catalogue (OPAC) with Online Cataloging for the Library of STI Academic Center - Novaliches?, because the school has a manual process in assigning call number and card cataloging in searching book information such as book title,

authors, classification and including if it has bibliography or index. The generation of the library status report is also a problem. The librarian only based the assigning of call number at the Library of Congress, thus the proponents will provide a module that can identify and assign the books call number according to its subject and category using the Library of Congress and to help and classify the book based on the procedure of Library of Congress. This will guide the students and librarian in searching topics and book information that is indicated in the card catalog. The searching of books availability is done manually. A card that has a list of information such as title, author, classification and part of the books content is used of its contents, thus the proponents will create a module that will manage the assignment of book information to different courses and subjects which will help both the librarian and students in the easy access of the available books for research. Regarding the relation of the books and their significance to the different courses/subjects, the proponents will create a module that will manage the assignment A Online Public Access Catalogue with Online Cataloging for STI Academic CenterNovaliches

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of book information to different courses and subjects. This module will help organize the books based on their relations to the different courses and their availability. In the generating of status reports, the proponents will create a module that can produce status reports that will be submitted to the different departments of STI Academic Center - Novaliches. Included in the reports needed to be generated are the list of obsolete books, damaged books, and those that are associated to different courses. The generation of reports can be done in sequence through

classification of the books. The proponents will create this system to handle and manage the activities involved in the library of STI Academic Center - Novaliches through an efficient and reliable way. It will lessen the workload of the personnel concerned, thus making the library system function efficiently in a general perspective.

3.2 System Design Specification The proponents identify each requirement that is needed in developing the system by data gathering procedure such as conducting interviews.

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Interview The proponents had a personal interview together with Misses Vanessa, Janize and Jeneen, the STI librarians who helped the proponents gathered information regarding the library processes such as acquiring and accessing the books, and the procedure of card cataloging.

Research *Internet This served as a guide to the proponents to gather certain information, which helped them in this project. It served as a vehicle for the proponents to download several applications required in the system.

*Reference Books These printed materials also gave assistance to the proponents in improving the contents of the systems documentation.

3.2 System Design Specification The proponents gathered information by interviewing, brainstorming and researching to the reliable sources such as books, thesis books and the Internet to complete the requirements needed in the study. A Online Public Access Catalogue with Online Catalogi

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Data Flow Diagram Current System:

Book Libraria n Book 1.0

Get Book Book Issued

1.0

2.0 Input Accession Number Get Book

Accession Record

Book Issued 2.0 Insert Call Number or Library Congress Released Book

Released Book

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Data Flow Diagram Proposed System:

1.0 Book Studen t Search by Category

Book Conten t

2.0.0 View list of Books

Book

Books

2.0.0 View list of books related to course and subject

2.0.1 View book description

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Usernam e and Password Libraria n

1.0 Log-In Username and Password LogIn

2.0 Add Book Information

Log-In LogIn 4.0 Relating Book to Course and related to Subject Book to Course Book Information

3.0 Add Author id, Call Number, Accession Number Add Information

Database

Database

Database

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4.0 PERFORMANCE ANALYSIS This module is used to gather data such as interview, observation and research for the document sample in the development of the system to make the objectives and present the data needed in the system. 4.1 Introduction In designing and developing the online cataloging and monitoring system for the library of STI Academic Center Novaliches, a group is assigned to perform and accomplish the system. The developers conducted methods in gathering data to fulfill the system requirements and information needed to the system development. 4.2 Experimental Interview The developers interviewed the librarians to gather data needed in the study. The interviewer asked the school librarians, Ms. Janize and Ms. Vanessa. They gave answers in details and made suggestions on how to improve the library system in terms of cataloging the books. Observation The developers carefully observed the manual processing of card cataloging and assigning of numbers to the books. They also witnessed the improper searching and monitoring of books availability.

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Internet It is used in gathering information on how to properly process books procedures in terms of cataloging 4.3 Result and Analysis The problems presented resulted to the analysis of what can be done to the existing manual system of card cataloging in the library of STI Academic Center Novaliches, thus the proponents came up with a system with modules that can help improve the ongoing process the scope and limitation of the study and its other features are presented. 4.4 Summary The experimental stage helped the developers to analyze other needed requirements for the development of the system. They used all the gathered data and materials to formulate on the ideas of how the system will work with the primary objective of enhancing the current manual processes of card cataloging and monitoring of books in the library of STI Academic Center Novaliches.

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5.0 Conclusion In the process of making the book classification with online cataloging in the library of STI Academic Center-Novaliches, the proponents encountered problems such as: how to develop online public access catalogue (OPAC) with online cataloguing where in the proposed system will be able to input the book information, assigning accession number, classifying the call number and relating data information through subject and course; how to create a card catalog module to be used in searching book information; how to create a module that will manage the relations of the books to different courses/subjects; and how to create a module that will generate status report and create a website wherein the librarian will update where the student/faculty member can view the book information. With those problems stated and presented, the proponents came up with an objective to develop an online public access catalogue (OPAC) with online cataloging for the library of STI Academic Center - Novaliches, wherein the librarian will be able to update and classify the books with data information easily. It will be more convenient now to the students and library personnel to access the books. This would also greatly help the librarian to classify and assign the accession number, call number, and the relations of the books to the different subjects/courses, which is the primary objective of the project to improve the transaction process of the library system in STI Academic Center Novaliches.

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Acknowledgement

This project development would not have been possible without the guidance and the help of several individuals who in one way or another contributed and extended their valuable assistance in the preparation and completion of this study. First and foremost, our utmost gratitude to Mr. Noriel Domondon , our thesis adviser who help in our documentation and system, his patience everyday even though we have our own consultation he gave his free day just to entertain us. Ms. Vannessa, Ms. Jeneen, and Ms. Janize, the librarian of STI College Novaliches who give the information to us even if they are busy of their work they give time just to render the accurate details that we need. To our parents who give financial support in our overnight and other necessity. And to our Almighty God who always guide, protect, and give positive output and strength in our everyday decision.

APPENDICES

APPENPDIX A GANTT chart of activities

Activity Plaaning Documentation Title Defense Design&Coding Final Documentation Final Defense

Wk.1

Wk.2

Wk.3

Wk.4

Wk.5

Wk.6

Wk.7

Wk.8

Wk.9

Wk.10

Wk.11

APPENDIX B AND C Resource Persons Name: Vannessa L. Dela Cruz Position: Academic Librarian Address: 115 Patnubay Street., St. Francis Vill. San Agustin, Novaliches Quezon City Contact No. : 930-0050 local 3005 Email Address: lith_03_ium@yahoo.com

Name: Jeneen Yangco Reyes Position: Academic Librarian Address: Magsaysay Street T.S Cruz Subd. Novaliches Quezon City Contact No. 09179315814 Email Address: neenreyes@yahoo.com

Name: Janize April S. Muez Position: Academic Librarian Address: 6-A Zambales Street Cubao Quezonj City

Contact No. 930-0050 local 3005 Email Address: jovenize21@yahoo.com

Personal Technical Vitae Name: Kristine B. Cabauatan Address: 14 Ilang ilang St. Ramirez Subd. N.Q.C Contact No. : 09065368911 Email Address: tin_istine@yahoo.com Name: Mark Anthony P. Masikat Address: 28 san ignacio st gulod novaliches Q.C Contact No. : 09123431031 Email Address: eyeshield_mark13@yahoo.com Name: Caryl Krishber F. Napeas Address: Unit 16 Sta. Veronica Homes Villareal St. Gulod N.Q.C Contact No. : 09061875714 Email Address: caryl.napenas@novaliches.sti.edu Name: Gerald B. Orozco Address: 423 F. Quirino Hi-way Talipapa Novaliches Quezon City Contact No. : 09062368566 Email Address: gerald.orozco@novaliches.sti.edu

APPENDIX D

Hardware Requirements Below are the lists of the hardware requirements needed to complete the study:
Processor : Intel Core Duo CPU: E7400 @2.80 GHZ, 2.79 GHZ Installed Memory (RAM): 2.00 gb System Type: 32-bit OS

Software Requirements
Windows 7 (Professional) Service Pack 1