Workshop Format

1: Explain Features 2: Synchronized Task Excel features explained in slides Step-by-step Traditional learning Practical application Important features from explanation Learning by doing 3: Reference Handouts online Print at home for future reference

Workshop Overview
The Beginning
Explanation of basic features Synchronized Task #1

The Middle
Explanation of advanced features Synchronized Task #2

The Last Part

Explanation of statistical features Synchronized Task #3

Discussion

Disclaimer
This is NOT a statistics workshop! Only technical info about Excel 2003

However

The Beginning
Explanation of basic features Synchronized task #1

Beginning Terminology
Excel file = Workbook

Parts of an Excel file = Worksheet

Beginning Terminology

Worksheet Tabs: Right-click for options

Beginning Terminology
Cell

Beginning Terminology
Cell Row

Beginning Terminology
Cell Row Column

Beginning Terminology
Cell Row Column Cell headings

Beginning Terminology
Cell Row Column Cell headings Cell reference

To Select Entire Rows/Columns

Click row or column heading

To Select Entire Rows/Columns

Click row or column heading Column A

To Select Entire Rows/Columns

Click row or column heading Column A Row 1

Entering Dates/Times
Dates and times automatically recognized

Entering Dates/Times
Times by using a colon ( : )

16:30

Entering Dates/Times
Dates by using either dashes ( - ) or Slashes ( / )

8-3-07 8/3/07

Entering Data
Remember: Negative numbers in parentheses () E.g. -34 is in Excel (34)

(34)

Bored yet?

Changing Cell Format

Font Text size Text alignment (Left, center, or right) Text decoration (Bold, italic, underline) Cell border(s) Cell color Text color

Changing Cell Format

First, select cells

Changing Cell Format

Then, change format property Font

Changing Cell Format

Then, change format property Text size

Changing Cell Format

Then, change format property Text decoration

Changing Cell Format

Then, change format property Text alignment

Changing Cell Format

Then, change format property Cell border(s)

Changing Cell Format

Then, change format property Cell color

Changing Cell Format

Then, change format property Text color

Changing Cell Format

Or, right-click Select Format Cells

Changing Cell Format

Font Text size Text alignment Text decoration Text color

Font Tab

Changing Cell Format

Cell border

Border Tab

Changing Cell Format

Cell color

Patterns Tab

Using Functions
Formula bar

Using Functions
All functions, same syntax:

=sum(345,432,C4,D5)
Equals sign: Tells Excel that this is a function

Using Functions
All functions, same syntax:

=sum(345,432,C4,D5)
Function: Tells Excel which function

Using Functions
All functions, same syntax:

=sum(345,432,C4,D5)
Arguments: Tells Excel how to apply the function

Using Functions
All functions, same syntax:

=sum(345,432,C4,D5)
Arguments: Each separated by comma

Using Functions
All functions, same syntax:

=sum(345,432,C4,D5)
Numbers: Applies function to numbers Must change function

Using Functions
All functions, same syntax:

=sum(345,432,C4,D5)
Cell references: Applies to cell values Need not change function

Using Functions
All functions, same syntax:

=sum(345,432,C4,D5)
Translation: A cell with this function will display the result of: 345 + 432 + contents in C4 + contents in D5

Everything clear so far?

Using Functions
Four ways: 1. Type directly 2. Use Auto-Sum button 3. Select from drop-down box 4. Call Insert Functions menu

1: Type Functions Directly

=sum(34,45)

Direct input into formula bar or cell

1: Type Functions Directly

=sum(B3,C3,D3)

Cell references as arguments Can be typed Can be clicked

2: Use Auto-Sum Button

=sum()

Clicking the Auto-Sum button: Is quick Inputs SUM() function immediately

2: Use Auto-Sum Button

For more functions: Click the downward arrow Choose function to input

3: Select From Drop-Down Box

=

For even more functions: Enter an equals sign Click drop-down arrow Select function

4: Call Insert Function Menu

Click Insert Select Function

Insert Function Menu

Function Window: Displays all functions Select from here

Insert Function Menu

Description: Describes selected function Displays correct arguments

Insert Function Menu

Search Window: Filters functions in function window Input keywords to search Click Go

Insert Function Menu

Category Menu: Filters functions in function window Click drop-down arrow Select a category

Insert Function Menu

Help link: Displays Help topics relevant to selected function

Auto-Filling Functions

Same function on different values Columns or rows Great for grand totals

Auto-Filling Functions

+
Activated with fill handle
Lower-right of selected cell Cursor becomes a black cross

Auto-Filling Functions

1. Enter function
Cell references as arguments

Auto-Filling Functions

1. Enter function
Cell references as arguments

2. Drag fill handle over desired cells

Exporting Tables to Word

Putting your Excel table into your paper

Exporting Tables to Word

Select cells to export

Exporting Tables to Word

Select cells to export Call Edit menu Select Copy

Exporting Tables to Word

Open Word Call Edit menu Select Paste

Exporting Tables to Word

There it is!

Questions?

Synchronized Task #1
Create an Excel workbook Enter functions Auto-fill functions Edit worksheet tabs

The Middle
Explanation of advanced features Synchronized task #2

Creating A Chart

Visual representation of data Make a chart in 10 seconds

Creating A Chart

Select data to be charted

Creating A Chart

Select data to be charted Click Chart Wizard button

Creating A Chart
Select chart type

Creating A Chart
Select chart type Click Finish

Creating A Chart

Chart in 10 seconds! Simple No-frills

More on Charts

More options available More chart types Fully customizable

More on Charts

Example: non-adjacent rows:

More on Charts

Example: non-adjacent rows: Start with the Chart Wizard

More on Charts
Select chart type

More on Charts
Select chart type Click Next >

More on Charts
Delete anything here

More on Charts
Click Series tab

More on Charts
Click Series tab Click Add button

More on Charts
Click Series tab Click Add button Input series name
USA

More on Charts
Click Series tab Click Add button Input series name Click here for data

More on Charts

Select data for first series

More on Charts

Select data for first series Click to return to dialogue

More on Charts
Repeat for Series 2 Click Add button Input series name Click here for data

More on Charts
Repeat for Series 2 Click Add button Input series name Click here for data

More on Charts
Repeat for Series 2 Click Add button Input series name Click here for data
Argentina

More on Charts
Repeat for Series 2 Click Add button Input series name Click here for data

More on Charts

Select data for second series

More on Charts

Select data for second series Click to return to dialogue

More on Charts
Notice chart preview

More on Charts
Notice chart preview
X-axis has no labels

More on Charts
Notice chart preview
X-axis has no labels Should be years

More on Charts
Notice chart preview
X-axis has no labels Should be years

For category labels,

Click button

More on Charts

Select data for category labels

More on Charts

Select data for category labels Click to return to dialogue

More on Charts
Notice chart preview
X-axis has no labels Should be years

For category labels,

Click button

Notice chart preview

Years in place

More on Charts
Notice chart preview
X-axis has no labels Should be years

For category labels,

Click button

Notice chart preview

Years in place

Click Next >

More on Charts
Change chart options: Chart and axis titles

More on Charts
Change chart options: Axis labels

More on Charts
Change chart options: Gridline display

More on Charts
Change chart options: Legend display and location

More on Charts
Change chart options: Data label display

More on Charts
Change chart options: Data table display

More on Charts
When finished with options: Click Next >

More on Charts
Chart location: Click for new worksheet

More on Charts
Chart location: Click for existing worksheet

More on Charts
Chart location: Click Finish

Exporting Charts to Word

Copy and paste Just like exporting tables

Questions?

Freezing Panes

For large worksheets Scrolling makes titles disappear

Freezing Panes

For large worksheets Scrolling makes titles disappear

Freezing Panes

For large worksheets Scrolling makes titles disappear

Freezing Panes

Keep titles on page while scrolling data

Freezing Panes

To freeze rows: Select row below last to be frozen

Freezing Panes

To freeze rows: Select row below last to be frozen Call Window menu Select Freeze Panes

Freezing Panes

To freeze columns: Select column right of last to be frozen

Freezing Panes

To freeze columns: Select column right of last to be frozen Call Window menu Select Freeze Panes

Freezing Panes

To freeze rows and columns: Select cell below and to the right

Freezing Panes

To freeze rows and columns: Select cell below and to the right Call Window menu Select Freeze Panes

Freezing Panes

Titles stay while scrolling!

Freezing Panes

Titles stay while scrolling!

Freezing Panes

Titles stay while scrolling!

Questions?

Synchronized Task #2
Download sample workbook Create a chart Use Chart Options Freeze Panes

The Last Part

Explanation of statistical features Synchronized task #3

Data Analysis Menu

Menu contains all statistics tools

Data Analysis Menu

Menu contains all statistics tools Call Menu: Click Tools

Data Analysis Menu

Menu contains all statistics tools Call Menu: Click Tools Select Data Analysis

Data Analysis Menu

Menu contains all statistics tools

Descriptive Statistics

Descriptive Statistics

Input Range: Tells Excel which data to analyze

Descriptive Statistics

Grouped by: Columns or rows?

Descriptive Statistics

If labels in first row/column: This box must be checked

Descriptive Statistics

Output Options: Output in existing worksheet, new worksheet, or new workbook?

Descriptive Statistics

Further information: Check boxes to include additional info

T-Tests

T-Tests

Input: Ranges for each variable in dataset

T-Tests

Hypothesized Mean Difference: If null hypothesis is 1-2=0, then input 0

T-Tests

Labels: Check if first row/column has labels

T-Tests

Alpha: Enter test confidence level Must be value from 0 to 1

T-Tests

Output Options: Output in existing worksheet, new worksheet, or new workbook?

Z-Tests

Z-Tests

Input: Range in workbook for variables

Z-Tests

Hypothesized Mean Difference: If null hypothesis is 1-2=0, then input 0

Z-Tests

Variable Variances: Known population variance per variable

Z-Tests

Labels: Check if first row/column has labels

Z-Tests

Alpha: Enter test confidence level Must be value from 0 to 1

Z-Tests

Output Options: Output in existing worksheet, new worksheet, or new workbook?

ANOVA

ANOVA

Input: Range in workbook for variables

ANOVA

Grouped by: Columns or rows?

ANOVA

Labels: Check if first row/column has labels

ANOVA

Alpha: Enter test confidence level Must be value from 0 to 1

ANOVA

Output Options: Output in existing worksheet, new worksheet, or new workbook?

Regression

Regression

Input: Range in workbook for variables

Regression

Labels: Check if first row/column has labels

Regression

Confidence Level: Check box to include additional level in output

Regression

Constant is Zero: Check box to force regression line to pass through zero

Regression

Output Options: Output in existing worksheet, new worksheet, or new workbook?

Regression

Plot Options: Check boxes to include additional plots in output

Questions, SUCKA?

Synchronized Task #3
Use sample workbook Perform statistical tests YOU get to choose which tests!

Discussion
Any more questions? Any complaints or comments?

Thanks, and have a great day, FOOL!