From: Subject: Date: To:

"Olson, Jessica" <jessica.olson@everettsd.org> FW: Request to be added to legal notices email distribution list March 22, 2013 3:10:19 AM PDT <jessicaeverettschoolboard@gmail.com>

------------------------------------------From: Debra & Gary Kolrud[SMTP:GDKOLRUD@COMCAST.NET] Sent: Friday, March 22, 2013 3:08:09 AM To: Russell, Jeff Cc: Cohn, Gary; Petersen, Edwin; Andrews, Carol; LeSesne, Pam; Olson, Jessica Subject: Request to be added to legal notices email distribution list Auto forwarded by a Rule To the Everett School Board, As the Board of Directors to Everett School District, you were each included in this very long email thread (below) as I made my continual request to have my email address included in the Everett School District legal notice distribution email list, so that I could be informed of special meeting of the board of directors along with notifications of any other legal notices. Each Director is also aware, both the Superintendent and Board President Russell denied my request to be added to the Everett School District email legal notice distribution list. I was repeatedly told by President Russell and Superintendent Cohn to sign up for the district In-touch system to receive notices of the Everett school board meeting, which I did, however I have yet to receive any notification of the special meeting that has been scheduled for today at 4:30! I've also reviewed the legal notice section of the Herald, and there is also no legal notice informing the public of such meeting, there is also nothing on your board website, or any notice on the district home page or under "legal notice" on the district website about today's special meeting! Once again, I will share with you that most all Districts allow requester email addresses to be included to their legal notice distribution list, and I ask once again that the Everett School District allow requester email addresses to be included on this list as well. I hope you will reconsider to help take step to ensuring the public is properly informed of special meeting, especially since the In-system did not send out this notice as promised! Since the board does not have a policy that specifically excluded citizen emails from being included to this distribution email list, please add my email or the very least have a board discussion on this issue. It's important the District take steps forward to ensure the public is fully informed of meetings of the Board of Directors! I would also like to know when the Directors received their notification for the speical meeting scheduled today at 4:30, the day and time? Thank you, Debra Kolrud

----- Original Message ----From: Jeff Russell <jeff.russell@everettsd.org> To: Debra & Gary Kolrud <gdkolrud@comcast.net> Cc: Gary Cohn <GCohn@everettsd.org>, Edwin Petersen <ed.petersen@everettsd.org> Sent: Tue, 31 Jul 2012 00:22:13 -0000 (UTC) Subject: RE: RE: Request to be added to legal notices email distribution list

Dear Ms. Kolrud

Thank you for your interest in the work of the Everett School Board and the policies and procedures of the Everett Public Schools. Dr. Cohn has denied your request to be added to the legal notices email distribution list and over a series of exchanges has provided you ample rationale for doing so. Receiving an answer to ones question and receiving the answer that one wants are two very different matters. I consider further discourse on this topic an unwise use of staff time and public funds. As President of the Board of Directors I have directed Dr. Cohn to cease further correspondence with you on this matter. If you desire to receive notice of the meetings of the board please do by registering with the Districts In Touch system or keeping up to date on the meeting schedule through Board Docs.

Sincerely, Jeff Russell Everett Public Schools Board of Directors, President

-----Original Message-----

From: Subject: Date: To:

"Olson, Jessica" <jessica.olson@everettsd.org> FW: Request to be added to legal notices email distribution list July 26, 2012 3:49:26 PM PDT <jessicaeverettschoolboard@gmail.com>

------------------------------------------From: Debra & Gary Kolrud[SMTP:GDKOLRUD@COMCAST.NET] Sent: Thursday, July 26, 2012 3:43:50 PM To: Superintendent Cc: Mahan, Kathy; Vanderwilt, Debbie; Waggoner, Mary; Russell, Jeff; Petersen, Edwin; Andrews, Carol; LeSesne, Pam; Olson, Jessica Subject: Fwd: RE: Request to be added to legal notices email distribution list Auto forwarded by a Rule

Gary This leaves only one question left unanswered: Does anything in Everett School District Policy prohibit persons other than board members and the media from receiving legal notices? It is a simple yes or no question, Gary -- perhaps if you limited your answer to one of those two options, it would eliminate the confusion you have as to whether you are being responsive or not. Debra

----- Forwarded Message ----From: Superintendent <Superintendent@everettsd.org> To: Debra & Gary Kolrud <gdkolrud@comcast.net> Sent: Mon, 16 Jul 2012 15:10:49 -0000 (UTC) Subject: RE: Request to be added to legal notices email distribution list
Debra, thank you for acknowledging my answer to your question. By your response, you clearly indicate you have the answer to your question: the policy outlines who WILL receive the materials [you] request, and that [I] am following that policy. It seems that we are now on the same page with respect to your question and the answer to it: the policy provides who will receive the materials, and I am following the policy. Now that you have clearly re-stated the answer to your question, I trust this concludes this email series. Dr. Gary Cohn Superintendent Everett Public Schools

From: Debra & Gary Kolrud [mailto:gdkolrud@comcast.net] Sent: Sat 7/7/2012 3:27 PM To: Superintendent Cc: Mahan, Kathy; Vanderwilt, Debbie; Waggoner, Mary; Russell, Jeff; Petersen, Edwin; Andrews, Carol; LeSesne, Pam; Olson, Jessica Subject: RE: Request to be added to legal notices email distribution list
Gary, I realize fully that the policy outlines who WILL receive the materials I request, and that you are following that policy. Unfortunately, your answer was non-responsive to my question. You may not like the question, but it deserves a response. Again, a simple yes or no will suffice: Gary: Does anything in Everett School District policy prohibit persons other than board members and the media from receiving legal notices? Debra Kolrud

----- Original Message ----From: Superintendent <Superintendent@everettsd.org> To: Debra & Gary Kolrud <gdkolrud@comcast.net> Sent: Wed, 27 Jun 2012 14:49:40 -0000 (UTC) Subject: RE: Request to be added to legal notices email distribution list

Debora, in response again to your request: The board policy outlines who will receive the materials you request. I am following the policy.
Dr. Gary Cohn Superintendent

From: Debra & Gary Kolrud [mailto:gdkolrud@comcast.net] Sent: Tue 6/26/2012 10:13 PM To: Superintendent Cc: Mahan, Kathy; Vanderwilt, Debbie; Waggoner, Mary; Russell, Jeff; Petersen, Edwin; Andrews, Carol; LeSesne, Pam; Olson, Jessica Subject: RE: Request to be added to legal notices email distribution list
Gary, Had I asked "Must you adhere to board policy, and what does board policy express?", your answers would have sufficed, and I would have understand your mere repetition of them. The problem is not that I do not agree with your answer, it is that your answer did not address my point. To make it easier, I will distill things down step by step. I will even make the question one in which you need only respond with a yes or a no: Gary: does anything in Everett School District policy prohibit persons other than board members and the media from receiving legal notices? Debra

----- Original Message ----From: Superintendent <Superintendent@everettsd.org> To: Debra & Gary Kolrud <gdkolrud@comcast.net> Sent: Sat, 16 Jun 2012 00:37:50 -0000 (UTC) Subject: RE: Request to be added to legal notices email distribution list
Debra, Again in response to the two of your three questions repeated below: The reason I am adhering to this policy is that I am obligated to adhere to board policy. Board policy, which you are aware is approved by a majority of the board, expresses the will of the board and guides staff responses to requests governed by that board policy. It seems that you do not agree with the answers being provided to you. I appreciate that you may not agree with the answers, but they are the answers to your questions. Again, you may access information about the district and its board of directors in the ways outlined in my email of Tuesday, May 22. Dr. Gary Cohn Superintendent

From: Debra & Gary Kolrud [mailto:gdkolrud@comcast.net] Sent: Thu 6/14/2012 9:02 PM To: Superintendent Cc: Mahan, Kathy; Vanderwilt, Debbie; Waggoner, Mary; Russell, Jeff; Petersen, Edwin; Andrews, Carol; LeSesne, Pam; Olson, Jessica Subject: RE: Request to be added to legal notices email distribution list
Gary Thank you for your answers -- I appreciate that they were direct, succinct, and informative. I have reviewed Everett School District Policy 1400 and Procedure 1400P, as well as the associated RCW's linked in these documents. They are all quite specific regarding who must be notified in the case of a special meeting: the board members and the media. You would definitely be remiss and out of compliance with all of those sources if you failed to notify any of those groups. However, none of those sources -- neither the law, nor the Everett School District's own policy and procedures -- prohibits notifying anyone else. In fact, one could logically argue that the reason the media is notified is so that EVERYONE in the public can be notified.

In short, if you added my name to the Everett School District legal notice distribution list, you would still be adhering to Policy 1400, as required, as well as to Washington State law. In fact, since the purpose of the law is to notify the public, you would not only be adhering to the law, but also celebrating the spirit of its intent. That is why the Monroe School Board, which must comply with the same laws as the Everett School Board, fulfills such requests along with other Districts. Knowing now that doing so won't put you into a state of non-compliance with either the law or your own District policies, are you still refusing to add my name to the Everett School District legal notice distribution list? If so, kindly let me know: 1. The reason for the refusal 2. Who made the decision to refuse the request. Debra Kolrud

----- Original Message ----From: Superintendent <Superintendent@everettsd.org> To: Debra & Gary Kolrud <gdkolrud@comcast.net> Sent: Sat, 02 Jun 2012 00:36:07 -0000 (UTC) Subject: RE: Request to be added to legal notices email distribution list
Debra, Succinctly, and again in response to your three overt questions: Policy 1400 states that board members and the media shall receive written notice of board meetings not less than 24 hours prior to a board meeting. I am adhering to this policy. The reason I am adhering to this policy is that I am obligated to adhere to board policy. Board policy, which you are aware is approved by a majority of the board, expresses the will of the board and guides staff responses to requests governed by that board policy. Again, you may access information about the district and its board of directors in the ways outlined in my email of Tuesday, May 22. Dr. Gary Cohn Superintendent

From: Debra & Gary Kolrud [mailto:gdkolrud@comcast.net] Sent: Wed 5/30/2012 11:53 AM To: Superintendent Cc: Mahan, Kathy; Vanderwilt, Debbie; Waggoner, Mary; Russell, Jeff; Petersen, Edwin; Andrews, Carol; LeSesne, Pam; Olson, Jessica Subject: RE: Request to be added to legal notices email distribution list
Gary, You stated "In that we've provided you additional responses to your inquiry, and a method for receiving notices of board meetings, I trust this concludes this matter for us." Unfortunately, your response does not conclude the matter. While I don't mid the unsolicited information you provide, I would respectfully once again request direct answers to the three questions I asked overtly: 1. That you are refusing to have my email address added to the Everett School District legal notice distribution list 2. The reason you are refusing the request 3. Who elected to refuse the request (you, the Board President, the entire Board). I believe that with focused, succinct answerers to these questions we can truly begin to concluded this matter. Thank you, Debra Kolrud

----- Original Message ----From: Superintendent <Superintendent@everettsd.org> To: Debra & Gary Kolrud <gdkolrud@comcast.net> Sent: Tue, 22 May 2012 22:36:28 -0000 (UTC) Subject: RE: Request to be added to legal notices email distribution list

Debra, you are welcome for the response. I appreciate the acknowledgement that we supplied much information and about where additional information could be found. I also appreciate knowing that the Monroe School District Board Policy for which you've provided a link is grounded in the same law I provided you as a reference.
The same general policy is also included in the legislation of the Everett Public Schools Board of Directors, in Policy 1400, Meetings. Here is the link for your ease of reference: http://docushare.everett.k12.wa.us/docushare/dsweb/Get/Document-36822/1400%20Meetings.pdf. It may be helpful for you to review Policy 1400, Meetings, which states, in part: "A written notice of a special meeting, stating the purpose of the meeting, shall be delivered to each board member not less than twenty-four (24) hours prior to the time of the meeting. Written notice shall also be sent not less than twenty-four (24) hours prior to the meeting to each local newspaper of general circulation and radio or television station that has filed a written request for such notices." We are currently following, and plan to continue to follow, our board's policy. Again, Debra, you may sign up for notices of meetings, which is what you've requested, using the district's InTouch system, which you can access from the district website home page. Or, you may use the following link for ease of access: http://visitor.r20.constantcontact.com/manage/optin/ea?v=001__i6akEUrzQLU0WshFDn5w%3D%3D. In that we've provided you additional responses to your inquiry, and a method for receiving notices of board meetings, I trust this concludes this matter for us. Dr. Gary Cohn Superintendent

From: Debra & Gary Kolrud [mailto:gdkolrud@comcast.net] Sent: Mon 5/21/2012 6:08 PM To: Superintendent Cc: Mahan, Kathy; Vanderwilt, Debbie; Waggoner, Mary; Russell, Jeff; Petersen, Edwin; Andrews, Carol; LeSesne, Pam; Olson, Jessica Subject: RE: Request to be added to legal notices email distribution list
Gary, Thank you for your response to my request to have my email address added to the Everett School District legal notice distribution list. In your response, you supplied much information about where other information could be found, what the Everett School District is required by law to do, and the "tireless" work you perform to inform the public. I have read your response several times, and the one piece of information it does not contain, unfortunately, is a clear answer as to whether or not you will be honoring my request to have my email address added to the Everett School District legal notice distribution list. I note you state that you are not required to do so by law; however, you also tout the "high level of transparency and inclusion maintained by the Everett Public Schools Board of Directors", and the manner in which "the leadership of the district works tirelessly" to ensure this. Upon reading your response, I am uncertain if you intent regarding my request was do the bare minimum of what the law requires regarding legal notice distribution, or if your intent was to add my email to the list and demonstrate the transparency you state the Board and the leadership of the district work so tirelessly to achieve. After all, it is a simple matter to add an email address to an existing group. And while it may be true that nothing in the law requires you to do this, it is also true that nothing prohibits this simple action either; after all, the information is not secret, it is going to the media. I am assuming my answer is the latter - that you will add me to email distribution - since you request that I "share with anyone I can" how informative and forthcoming the Everett School District is. On the off chance that you are refusing this simple request, please advise me of the following (numbered for your ease in response): 1. That you are refusing to have my email address added to the Everett School District legal notice distribution list 2. The reason you are refusing the request 3. Who elected to refuse the request (you, the Board President, the entire Board). By the way Gary, here is a link to Monroe School District Policy 1510 which clearly states, not only is the Board and media provided written request for legal notices but also included "individuals" who have filed request for such notification. Here's a link to the policy - http://www.monroe.wednet.edu/BOARD/POLICIES/1000/1510bp.pdf Debra Kolrud----- Original Message ----From: Superintendent <Superintendent@everettsd.org> To: Debra & Gary Kolrud <gdkolrud@comcast.net> Cc: Kathy Mahan <KMahan@everettsd.org>, Debbie Vanderwilt <DVanderwilt@everettsd.org>, Mary Waggoner <MWaggoner@everettsd.org> Sent: Fri, 18 May 2012 17:11:05 -0000 (UTC) Subject: RE: Request to be added to legal notices email distribution list Debra, as a former school director of the Monroe School District, I'm confident you are aware of the provisions of the Open Public Meetings Act and how school districts are expected to respond to the act. The notices required of the district apply to school directors of the particular district, and certain types of media outlets. Here are the links to the two portions of the state law the Everett Public Schools follows. I would be surprised if the law applied differently to the school district for which you served as an elected director.
RCW 42.30.070, Times and places for meetings-Emergencies-Exception: http://apps.leg.wa.gov/RCW/default.aspx?cite=42.30&full=true#42.30.070 RCW 42.30.080, Special meetings: http://apps.leg.wa.gov/RCW/default.aspx?cite=42.30&full=true#42.30.080 As a result, the legal notice distributions go to school directors of the Everett Public Schools, and certain media outlets. As a resident of another school district, the legislature did not include you in either group. As a former school director familiar with the BoardDocs system, you are aware of the power of this system as a tool supportive of the high level of transparency and inclusion maintained by the Everett Public Schools Board of Directors. You may find the regular meeting schedule for this year and the next two years in the BoardDocs Library. The current year schedule may be accessed at the following address: Category: Board Meetings Name: Board of Directors Regular Meeting Schedule 2011-12

URL: http://www.boarddocs.com/wa/waesd/Board.nsf/goto?open&id=8HJUUV7DCF90 Also within the Library, you may find the board of directors annual plan, which is updated regularly, and which lists planned special meetings as well as the regular meetings. The current edition of the plan may be viewed using the following address: Category: Board Meetings Name: Board of Directors Annual Meeting Plan 2011-12 URL: http://www.boarddocs.com/wa/waesd/Board.nsf/goto?open&id=8LEQHH696496 Finally, you may sign up for notices of meetings using the district's InTouch system, which you can access from the district website home page. Or, you may use the following link for ease of access: http://visitor.r20.constantcontact.com/manage/optin/ea?v=001__i6akEUrzQLU0WshFDn5w%3D%3D Please feel free to share with anyone you care to the several ways patrons of the Everett Public Schools may access board meeting schedules, content, and notices. The board of directors and the leadership of the district work tirelessly to inform and involve district patrons in the work of the board and the staff. From all that I know about the Monroe School District, so do your local school leaders. Dr. Gary Cohn Superintendent

From: Debra & Gary Kolrud [mailto:gdkolrud@comcast.net] Sent: Thu 5/17/2012 3:00 PM To: Superintendent Subject: Request to be added to legal notices email distribution list Please add this email address (gdkolrud@comcast.net) to the Everett School District email legal notice distribution list. Thank you Debra Kolrud