Issue: 01/2011

Evaluation
OUTSTANDING Excellent Very Good Average Below Average

APPRAISALS
Appraisals
Editorial Appraisals Heavy Weather Injuries
SLOW LAZY

Dear Colleagues, Another year has gone by. It has been a good year for our QHSE performance. Our PSC statistics are better and injury rates have reduced. Our pre-sea training college in Mumbai has expanded capacity and 240 students will pass out each year. From April, we will also be starting 2nd Mates competency preparatory courses in Delhi. Since your performance defines the quality of service to our clients, we have decided to focus on Appraisals in this issue. It is important that appraisals are done seriously, as they are an opportunity to improve the individuals performance. We hope you find the advice useful. We wish you a safe year ahead! Pradeep Chawla

Did You Know? Hot spots Good Practice Shipboard Concentrated QHSE Campaign No. 4 Medical Care On Board Ship and Ashore MLC 2006 Regulation Update

BAD ATtITUDE

Appraisals are essential to build up a prole of an employee. This prole is needed for promotions and for choosing the person for specic tasks that may be suited to the individuals strengths. The career of a person is dependent on your appraisals; hence it is important that they are done seriously and in a fair manner. Aim should be to mention the individual strengths and not focus only on the weaknesses. An appraisal is an opportunity to improve the individual. Any discussion of Performance Appraisals would not be complete without mentioning some of the more common errors made by appraisers. It should be noted that these mistakes are universal in nature and should be viewed as tendencies that even experienced appraisers have to be on guard against. Halo Effect: This refers to the tendency to rate an individual either high or low on all facets of the job because the appraiser likes or dislikes one aspect of the individuals performance. e.g. High condence level of an individual. Central Tendency: This refers to the problem of rating all employees as middle or average performers. In effect, this keep the peace appraisal strategy punishes superior performance and rewards mediocrity. Personal Bias: Refers to the unfortunate tendency of some appraisers to rate an employee unfairly because of the appraisers personal feelings or biases about an individual or individuals. Like-Me: This refers to appraisers who have a tendency to rate employees higher who are closer to themselves in style, attitudes, and work habits than employees who exhibit different characteristics.
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Use Bias: This refers to the tendency of letting the purpose of the appraisal unduly inuence the ratings. In other words, raters may be more critical of performance when appraisals are used for developmental reasons than for appraisals used for promotion. Giving evaluations can be difcult. Some individuals react to criticism defensively. And, sometimes, no one understands what merits a positive evaluation. If your employees feel that you take it easy on some of them while coming down hard on others, resentment is inevitable. Be specic: when you evaluate a worker, give specic examples of what the employee did to achieve or fall short of the goal. Give deadlines: If you want to see improvement, give the worker a timeline to turn things around. If you expect something to be done by a certain date, say so. Be realistic: If you set unrealistic or impossible goals and standards, everyone will be disheartened and will have little incentive to do their best if they know they will always fall short. Dont make your standards too easy to achieve, but do take into account the realities of your workplace. Be honest: If you avoid telling a worker about performance problems, the worker wont know that he or she needs to improve. Be sure to give the bad news, even if it is uncomfortable. Be complete: Write your evaluation so that an outsider reading it would be able to understand exactly what happened and why. Contributed by Capt. Sanjeev Mathur

A 40 foot tall tree needs to be cut to make 16.67 reams (500 sheets each) of copy paper. One ton of paper requires 208000 litres of water, 46 kilograms of sulphur, 159 kilograms of lime, 131 kilograms of clay, 1200 kilograms of coal, 9 kilograms of dyes and pigments and 112 kilowatt hours of power! You can contribute to saving trees and conserve energy with each page of paper you save by taking a few simple steps and using a little bit of your time. Heres how: 1. Reduce margins on all sides before you print. This will result in approximately 5% reduction in paper consumption. 2. Use both sides of the paper, if possible. Check your printer for instructions on how this can be done. Most of the printers have a facility for printing on both sides of the paper, manually or automatically. This will result in a 50% reduction of paper consumption. 3. For un-important and non-ofcial printouts, you may use rough paper (used paper). This will result in 100% reduction of paper consumption.

Never under estimate the power of the sea! An absolutely fundamental element of passage planning is to assess the risk involved in a particular voyage and one hazard, that will always be present is Heavy Weather. Some of the other hazards associated with heavy weather are: 1. Exaggerated movements increase the risk of slips, trips and falls in cluttered work spaces 2. Personnel (crush) injuries due to unexpected movements of unsecured moveable objects, i.e. doors, etc 3. Killed or injured (due to impact) when a wave is washed inboard particularly at the forward end of the ship. Do not venture out or work on deck, without explicit permission of the Master. MAIB accident database records show that in 10 years - 17 injuries, 22 accidents and 4 occurred of which largest proportion of them container ships. Always comply with the Companys heavy checklist D/12 & always Stay Alert! the past fatalities were on weather

Contributed by Capt. Nimit Gupta

Hot Spots Good Practice

(1) Auxiliary engine turbo charger outlet exhaust gas thermometer pocket was 250 deg. C.
Glass wool clad pads were fixed on all three A/Es Final temperature 63 deg C

Shipboard Concentrated QHSE Campaign No. 4

Summary of deciencies noted in the campaign conducted from Oct to Dec 2010 MARPOL and PSC deciencies 1. Spare set of Filter Cartridges (EMS 204 - Part 1, 3.4.9)/Spare Bilge Pump Motor & Stator (EMS 204 Part 1, 3.4.11) not onboard 2. Sewage Treatment/Holding Tank & Bilge Holding Tank manholes not sealed with Environment Seals (EMS 204 Part 1, 3.5.4)) 3. Valid Flag State certificates/endorsements for crew pending/not onboard (MSM 201, 11.2.2) 4. Oil Content Meter No certificate issued by shipyard for OWS test/No records onboard (EMS 204 Part 1, 3.4.6) 5. Vent head floats for ballast air pipes damaged (MTM 208, 7.7.2) 6. Environmental Compliance Reporting Form/ Declaration not signed by off signers (EMS 204 Part 1, Annex 4) 7. Various oil leakages in Engine Room (H & S 202, 7.4.10) 8. Environment seals insufficient/Spares not onboard (EMS 204 Part 1, 3.6.2) 9. All the Bunker Delivery Notes (BDN) records for past 3 years not onboard (SBP 201A, 11.6.3)

(2) Auxiliary engine base of turbo charger at exhaust gas inlet temperature was 276 deg. C.
Insulation renewed Final temperature 49 deg C

(3) All indicator cocks were indicating temperature range of 250-296 deg. C.

Medical Care On Board Ship and Ashore MLC 2006

Shield box for indicator cocks with an opening at the top, which was in use earlier.

Shield box for indicator cocks with opening fabricated on the side (post box type) only Final temperature 43 deg. C

The ILOs Maritime Labour Convention, 2006, provides comprehensive rights and protection at work for the seafarers, dening standards applicable to the entire industry.
Refer to Company SMS Manual H & S 7.4.3.5

Contributed by Praveen Kumar, C/E LPG/C Oriental Queen

The MLC has been described as the seafarers bill of rights

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Article IV of the MLC 2006 states among others the Seafarers right to decent working and living conditions on board the ships and their right to health protection, medical care, welfare measures and other forms of social protection. Some key points with respect to health and medical care addressed in the MLC 2006 are: all seafarers shall have access to an efcient, adequate and accountable system for nding employment on board ship without charge to the seafarer. catering staff shall be properly trained or instructed for their positions training course for Cooks approved or recognized by the competent authority, 1. covers practical cookery, food and personal hygiene, food storage, 2. stock control, environmental protection and catering health & safety providing and maintaining decent accommodations and recreational facilities for seafarers working or living on board, or both, consistent with promoting the seafarers health and well-being implementation and promotion of occupational safety and health policies and programs on ships on-board programs for the prevention of occupational accidents, injuries and diseases ship-owners to conduct risk evaluation in relation to management of occupational safety and health with respect to appropriate statistical information from their ships and from general statistics provided by the competent authority reasonable precautions to prevent occupational accidents, injuries and diseases on board ship, including measures to reduce and prevent the risk of exposure to harmful levels of ambient factors and chemicals as well as the risk of injury or disease that may arise from the use of equipment and machinery on board ships; requirements for inspecting, reporting and correcting unsafe conditions and for investigating and reporting on-board occupational accidents. provision of medical chest, medical equipment and medical guide. specic antidotes and personal protective devices should be on board whenever dangerous goods are carried

presence of qualied doctor on vessels carrying more than 100 persons. vessels without qualied doctor to have an ofcer nominated to be in charge of medical facilities on board. prearranged system that medical advice by radio or satellite communication to ships at sea, including specialist advice, is available 24 hours a day. Contributed by Capt. Sudipto Dasgupta

01 Feb 2011: Ships and their operational activities related to marine environment pollution prevention and control by PRC China has concluded or acceded to international treaties for control of marine environment by detailing stricter pollution prevention measures (includes certicates, documentation/ permissions, nes, training of crew) for all operational/work related activities (See Regulation Update RU 58) 13 March 2011: Vessel General Permit (VGP) enforcement by USCG USCG boarding ofcers will establish the applicability of the VGP to all vessels by asking series of questions, requesting documentation and inspecting the ship. If VGP deciencies are noted (within PSC examination), they will be corrected on the spot and reported to Environmental Protection Agency (EPA) (See US Regulation Update US 60) 01 May 2011: Amendments to MARPOL Annex V New Wider Caribbean Special Area Disposal of garbage from ships within the new Wider Caribbean Region special area will take effect as provision of adequate reception facilities by states has been fullled (See Regulation Update RU 57)

Anglo Eastern Group 23/F, 248 Queens Road East, Wanchai, Hong Kong Tel: (852) 2863 6111 Fax: (852) 2861 2419 Email: aeqa.hkg@angloeasterngroup.com Website: www.angloeasterngroup.com