Professional Documents
Culture Documents
Table of contents
AP Overview Sub Processes
Master Data Invoice Processing Payments / Disbursements Account Analysis / Reconciliation Periodic Processing Reporting
Process decompositions are the starting point for process documentation. They summarise what is involved in a the AP process at a high level
Accounts Payable
Master Data
Payments / Disbursements
Periodic Processing
Reporting
Master Data
Maintenance
Creation 3 Levels
General Data (name, address) Company Data (reconciliation acct, payment term) Purchasing Data (PO currency, incoterms)
Client 230
Vendor Master
Purchasing Organization
Purchasing Data Partner functions
0005
Foreign Vendors
SWV
01
0000100000
0000299999
02
0000300000
0000399999
03
0000400000
0000499999
ZZ
1000000000
1999999999
Process decompositions are the starting point for process documentation. They summarise what is involved in a the AP process at a high level
Accounts Payable
Master Data
Payments / Disbursements
Periodic Processing
Reporting
Invoice Processing
Business Transactions included in Process: Sundry
Invoice Credit Memo Down Payment (Special G/L) Foreign Currency Cancel/Reverse Document Inter-company (Idocs)
Screen Tab
All required data on one screen, A user can use tabs to switch between sub-screens
Posting a document
OR
Document Simulation
Special GL Transactions allow the user to post the document to an alternative GL account instead of normal Vendor reconciliation account, They are defined in Customizing for Vendor and Customer reconciliation accounts, Customer / Vendor account balances are not affected.
A Ltd pays the vendor a down-payment: $10.000, The down payment is booked on Vendor account with a Special GL indicator The amount of $10.000,- is shown on Vendor account, but on different GL Account, instead of Vendor reconciliation account
To display the transaction posted with Special GL Indicator, mark the relevant field on the Line items display screen. Dynamic selections may be used to search for different GL indicators.
Procurement Cycle
Invoice
Purchase requisition
Payment processing
Purchase order 10 7 20
Determination of reqmts.
Quotation
Invoice verification
10 20
Source determination
Goods receipt
3
Purchase order
Vendor selection
PO monitoring
PO processing
10 20
Accounting Entries
Cost Element Object
1. 2.
GR/IR
1.
Acc. Payable
3. 2.
1. Goods received.
2. Invoice received. 3. Vendor paid.
Bank
4.
Process decompositions are the starting point for process documentation. They summarise what is involved in a the AP process at a high level
Accounts Payable
Master Data
Payments / Disbursements
Periodic Processing
Reporting
Business Transactions included in Process: Manual payments Automatic Payment Run Outgoing Payments
Reports
Payments / Disbursements
Inter-company Payments
IDocs (REMADV)
This transaction is being used to post vendor outgoing payments that have not been cleared by the automatic payment program, All data on one screen, no posting keys required.
Schedule Proposal
No
Proposal List Edit Proposal Propos al Approv al Schedule Payment Print Payment Medium
Schedule Proposal
Payment proposals are created
Edit Proposal
Payment proposals are edited
Schedule Payments
Payment run is carried out
Schedule Printing
Process decompositions are the starting point for process documentation. They summarise what is involved in a the AP process at a high level
Accounts Payable
Master Data
Payments / Disbursements
Periodic Processing
Reporting
Account Clearing
Internal Post with Clearing
Clearing with Customer
Account balance displays totals of transactions, per month as well as cumulative values The report may be printed or saved as a local file
Line items report displays particular transactions, It it possible to change the documents directly from this screen, The report may be printed or saved as a local file
1
January
1 2 3 4 5 6 7 8 9 10 11 12 13 14 16 17 18 19 20 21 22 23 24 25 26 27 28 29 29 30 31
2,000 3,000
5,000
Invoice
Can be cleared
Goods receipt
3
Clearing an account Post with clearing
xxxxxx ----------------
----------------
xxxxxx ----------------
----------------
xxxxxx ----------------
----------------
Recon acc. 160000 Ref no. Amoun t 5287 5000 5287 5287 7000 12000 +
Clearing document
Clearing document
Clearing document
Clearing document
50000
Clearing document
Process decompositions are the starting point for process documentation. They summarise what is involved in a the AP process at a high level
Accounts Payable
Master Data
Payments / Disbursements
Periodic Processing
Reporting
Periodic Processing
Business Transactions included in Process: nLIV invoice variances
Invoice differences
Blocked invoices Tolerances
(not configured)
Confirmation
Process decompositions are the starting point for process documentation. They summarise what is involved in a the AP process at a high level
Accounts Payable
Master Data
Payments / Disbursements
Reporting
Reports
Open Items
List Cleared Items List Account List Account Balance List Vendor Evaluations
nCustomised Reports
Aged Open Items
List
DataSources
The AP data flow consists of the following data sources: 0FI_AP_3: It is based on the table BSIK. (This is the old flow). ZFI_V_BFOK_A: It is a custom data source based on the view GECPC_BFOK_A. The view is in turn made on the tables BFOK_A, BKPF, TKA02, T001. 0FI_AP_4: It is delta enabled and is based on the table BSAK/BSIK
Data Flow
PCA data flows from the R/3 systems, through the Business Model BW system to the AP Split Line item Cubes. The first level ODSs are now Write Optimised rather than Standard ODSs
Architecture Overview
PC Split Logic
Profit Centre (PC) data is not, as standard, populated in AP data SAP R/3 (more precisely the postings to the reconciliation account are not split up by the different Profit Centres while the expense offset is split).
Architecture Overview
Therefore a balance sheet adjustment process is performed on SAP R/3 to populate the profit centre information and
recording these details into BFOK_A and BFOD_A.
Architecture Overview
The standard BI-Content does not extract this information. This information is loaded into BW and used to enhance the data in the AP Cube with the corresponding PC. Every record in the cube is split by the number of PCs involved. This split allows users to filter and drill down by Profit Center in AP reports.
AP Design Flow
The system uses The AP line Items as the primary source and enhances the data with a lookup to data sourced from BFOK_A and BFOD_A data sources. The new design will now use BFOK_A and BFOD_K as the primary data source and enhance the data from AP Line Item Line. This will ensure that the cube is updated in a timely and accurate fashion. A delta extractor on Creation date will use the Subsequent BA/PC Adjustment: Posting Runs (RF180) and select postings from BFOD_A and BFOK_A using the run Id for the posting adjustment. .
AP Reconciliation Report in BI
AP Reconciliation Report in BI