A SYNOPSIS ON ONLINE ADMISSION SYSTEM By SURENDRA KUMAR CHAUDHARY 092854854

Under Guidance of

Submitted to the school of Computer and Information Science In partial of fulfilment of the requirements For the degree of

Masters of Computer Applications

INDIRA GANDHI NATIONAL OPEN UNIVERSITY

Maidan Garhi New Delhi-110068.

Index

1. Introduction 1.1. Background 1.2. Objective 1.3. Purpose and Scope 1.3.1 Purpose 1.3.2 Scope

2. Survey Of Technology 3. Requirements And Analysis 3.1. Problem Definition 3.2. Requirement Specification 3.2.1. Software Requirement Specification 3.2.2. System Requirement Specification 3.3. Planning and Scheduling 3.4. Software and Hardware Requirements 3.5. Preliminary Project Description 3.6. Conceptual Model 3.6.1. E-R Diagram 3.6.2. DFD 3.6.3. Process Logic 4. Reports

1. INTRODUCTION
Online admission system is aimed at developing an online admission application for a college and universities like IGNOU. This system is an online system that can be accessed throughout the organization and outside a well with proper login provided. Every year, students in thousands queue up for collecting admission / application forms and then again for submitting the admission / application forms. This leads to problems in managing the applications, resulting in annoyed parents and students alike. Online Admission System provides the facility to admission of any student without doing paper work like submitting admission form. He can take admission through website process where he/she can clicks on desire link and fill online application form and upload their respective document necessary for admission. Our system has four modules Old Student New Student Staff Administrator

1.1 Background
It is not easier said than done to manage admission system for an IGNOU.It is most too difficult to manage new student admission, registration for a semester, allot study centre and address of a student.

1.2 Objectives
To remove the traditional way of admission system, we introduced the online admission system. This application should provide facility to attach the document that are required for admission & provide facility for secure online payment gateway. The basic objective of the praposed system is as follow: New Student can easily apply for universities courses,\. Old student can make request for re registration, study centre change and address change.
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Staff will be receive the form & verify it. If the verification will be correct then a lot the enrolment number, study centre and also a user name & password, and for old student staff will receive the form & register it.

Administrator will be set the criteria & control on staff & student also. Staff perform maintain and update record & submit to the administrator.

1.3 Purpose and Scope

1.3.1 Purpose

The main purpose of the web page will be provide the facility to IGNOU student,staff,administrator to easy manage the new admission ,registration ,study centre change & address change form of it.
1.3.1 Scope

This system can be used in the IGNOU regional centre Lucknow with the little change.

2. SURVEY OF TECHNOLOGIES

Front End - Java Server Pages Back End - My Sql 5.5

3. REQUIREMENTS AND ANALYSIS

Requirements and analysis is the main features of the software development. The following types of requirement and analysis are given below: 3.1 Problem Definition

There are various problems in IGNOU admission system, because it is not easy to use admission, re-registration of old student, address & study centre change process & fee collection process. Major drawback of IGNOU admission system are given below 1- Not easy to use. 2- Not easy to maintain student record & verification process. 3- Time consuming process. 4- Not easy to allot student enrolment number & study centre. 5- Not easy to payment mode.
3.2 Requirements Specification

In the proposed application the requirement of online admission system are given below 1. Now student can use online admission form for admission. 2. Student can attach document, photograph with online admission form. 3. Student can use online payment gateway for quick fee payment. 4. IGNOU staff can easily verify student documents & can allot enrolment no and study centre. 5. Online admission system provide user name & password to each student for further communication such as change study centre request & address change request. 6. Administrator can manage student account & also staff account.

3.3 Planning and Scheduling

It is very necessary to plan & schedule the proposed system .so that the proposed system will be prepared in current time period. There are used the Gantt chart & pert chart technique. PERT Chart: A PERT chart is a graph-based chart. It can be used to determine the activities that from the critical path, which if delayed will cause the overall project to delay. The PERT chart for the project is:

NUMBER
1 2 3 4 5 6 7 8 9 10 11 12

ACTIVITY
01 12 23 34 45 56 67 68 69 7,8,9 10 10 11 11 12

DESCRIPTION
Customer communication Concept planning System study Identification of need Preliminary investigation Feasibility study Content analysis Interaction analysis Functional analysis Analysis modeling S/W, H/W requirement specification Database design

13 14 15 16 17 18 19 20

11 13 11 14 11 15 12,13,14,15 - 16 16 - 17 17 - 18 18 - 19 19 20

Interface design Architectural design Navigation design Coding Validation check Coding documentation Testing Implementation

GANTT CHART A Gantt chart is a popular type of bar chart that illustrates a project schedule. Gantt charts illustrate the start and finish dates of the terminal elements and summary elements of a project. Terminal elements and summary elements comprise the work breakdown structure of the project.

Task
Preparation and Planning
Develop Proposal Project

15-31

1-28 Feb

1-15 March

16-30 March

1-5 April

6-10 May

11-20 May

Jan

Development Analysis Specify detail requirements Develop prototype Testing Unit Testing Alpha Testing Beta Testing

3.4 Software and Hardware Requirements

Platform Tools and platform Database Language

Windows XP Pro. My Eclipse My Sql 5.5 .Java, Jsp

SERVER-Ram HDD Media Monitor Keyboard NIC Card Operating System Web Server Database

Pentium 4 @2.4GHz 1 GB 160 GB CD/DVD ROM 15 CRT Normal Up to 10/100 Windows Server Apache Tomcat My Sql 5.5

CLIENT Operating System Web Browser Processor Ram HDD Windows XP Pro. internet explorer 3.5,FireFox3.6.8,Opera5.0 Pentium3 128 MB 20GB

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3.5 Preliminary product description

For the proposed system the requirements of the system are that the client wants to make the online application for managing admission procedure for ignou student. The basic functions which are used in the system are given below: Online form submission facility for new student. The entire document related to admission should be attach online line such as photo, qualification mark sheet etc. Existing student can make request online for re registration. All the payment related fee should be maintain online. Existing student can make request online for study centre change and address change. Application should provide faculty for staff to verify all student request. Application should provide facility for staff to allot enrolment no, study center, user name and password for new student. Application should provide facility for verify re registration request, address change request and study centre change request. Application should provide facility for administrator to control staff account and student account.

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3.6 Conceptual Model

3.6.1 Data Flow Diagram

12

1 Level DFD

13

2 Level DFD

14

2 Level DFD

15

2 Level DFD

16

2 Level DFD

17

3.6.2 E-R Diagram

3.6.3 Database

Data modelling defines primary data objects, composition of each data object, and attributes of the object, relationships between each object and other objects and between objects and the processes. Login Table

Fields Username Login_time Login_date Logout_time

Type VARCHAR DATE/TIME DATE/TIME DATE/TIME

Size 30 -

Constraints Foregin Key

18

User Table

Fields Username

Type VARCHAR

Size 30

Constraints Primary Key

Password UserType

VARCHAR VARCHAR

10 8

UserID

VARCHAR

30

Foregin Key

19

4. REPORTS
Staff Report: Date wise new admission request report. Course wise new admission request report. New admission approval report. New admission rejection report. Study centre change request report Address change request report Re registration request report

Admin Report: Staff login report Student login report Login account report

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