From: "Provencher, Richard" <Richard.Provencher@bac-lac.gc.ca> Date: March 13, 2013 12:00:05 PM PDT To: 'Margaret Munro' <m-munro@shaw.

ca> Subject: RE: LAC code of conduct

Hi Margaret, To answer your query, as mentioned in our message of March 11, 2013, Library and Archives Canada is currently holding information sessions with all employees to ensure that the Code is known and understood by all. As communicated to our employees, LACs Code of Conduct: Values and Ethics (Code) is an evolving document that is aligned to our departmental context and mandate. Like all federal organizations, LACs Code must align with the Values and Ethics Code for the Public Sector and take into consideration the wider public service environment. While developing our Code, we participated in numerous planning and research meetings with other departments. LAC has invited all of its employees to provide feedback and suggestions during the ongoing information sessions. These will inform any future iterations of our Code. We strongly believe that this approach will result in a strong Code representative of the realities of all of our employees. Regards, Richard

From: Margaret Munro [mailto:m-munro@shaw.ca] Sent: March-12-13 11:04 PM To: Provencher, Richard Subject: Fwd: LAC code of conduct

Mr. Provencher, I have been discussing the LAC's new code of conduct with several people who are concerned about the tone of the document and some of its content. I am hoping you or one of your colleagues at LAC can comment Wednesday on the rationale for section 4.4.2 that deals with teaching, speaking at conferences and other personal engagements. Could you explain why invitations to teach or be a guest at conferences as a personal activity or part-time employment have been identied as "high risk to LAC and to the employee with regard to conict of interest, conict of duties and duty of loyalty." Have there been problems with teaching and talks on personal time by LAC staff in the past? If so, could you provide specics. The new code appears to say LAClibrarians and archivists can not give talks on personal time to academics or archival associations that receive funding or lobby the LAC. Why is this? The code seems to suggests thatLAClibrarians and archivistsare notallowed to edit or write or submit articles to archival journals or blogs on their personal time, or speak at conferences, univiersities or schools without perparroval by managers? Why is this? You indicated in your email last week that the code went into effect in January. Is the LAC considering revising the code based on feedback from LAC staff, or outside observers. If so, when might revisions be made. I must le the story by 3 pm EST Wednesday, and would like to include LAC comment. Appreciate your help, Margaret

Margaret Munro Senior Writer, Science

POSTMEDIA NEWS t (604) 876-9374

m-munro@shaw.ca http://twitter.com/margaretmunro

POSTMEDIA/
From: Provencher, Richard Sent: March-07-13 1:23 PM To: 'Margaret Munro'

Subject: RE: LAC code of conduct Hi Margaret, Thank you for your e-mail related to Library and Archives Canadas Code of Conduct: Values and Ethics (Code). LACs Code of Conduct: Values and Ethics (Code) was launched on January 9, 2013 by the Deputy Head and Librarian and Archivist of Canada. LACs Code answers the requirements set under the Values and Ethics Code for the Public Sector<http://www.tbs-sct.gc.ca/pol/ doc-eng.aspx?id=25049> (Code) that came into force on April 2, 2012, and to which all federal public sector employees are required to adhere as a term and condition of employment. Under the Code, Chief executives of public sector organizations have specific responsibilities under the Public Servants Disclosure Protection Act<http://lawslois.justice.gc.ca/eng/acts/P-31.9/>, including establishing a code of conduct for their organization and an overall responsibility for fostering a positive culture of values and ethics in their organization. We have attached a copy of Library and Archives Canadas Code of Conduct: Values and Ethics. Currently, Library and Archives Canada is holding information sessions with all employees to ensure that the Code is known and understood by all. The feedback and suggestions gathered during these information sessions will be compiled, analyzed and considered when future iterations of the Code are published. As stated in section 3.2 of the Code the standards of conduct will evolve over time, in response to changes in our work environment and feedback from employees. Library and Archives Canada strongly believes that this approach will result in a strengthened Code for all employees of our organization. Kind regards, Richard Provencher Conseiller principal en communications | Senior Communications Advisor Bibliothque et Archives Canada | Library and Archives Canada

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