COMMUNITY DEVELOPMENT SCHEME

Application Form & Coversheet - 2013 Funding Round

The intended outcome of the Community Development Scheme is strong, cohesive communities that are better equipped to manage their own self-determined and sustainable development. The purpose of the Community Development Scheme is to support communities who have identified their needs to work together in new ways, to be innovative, to generate their own solutions to local issues, and to become more selfreliant and resilient. It is designed to support community-driven projects that will enable people to come together, build trust and begin working towards achieving community outcomes. The Community Development Scheme provides project grants to enable community organisations to employ community development project workers to facilitate the building of community capacity and capabilities and the development of a strong, sustainable community.

Before you start to fill out this form, please read the Community Development Scheme information published on The Department of Internal Affairs funding website:www.communitymatters.co.nz The information on the website will help you decide whether the project you are proposing is a good fit with the purpose of this funding scheme and will meet the eligibility criteria. If you are using the downloadable Word document version of the Application Form, you will need to save this form and complete your application on your computer. Your application will be considered based on what you write on this application form. Record your answer to each question in the spaces provided. If you wish to attach additional pages to complete your answer, please be sure to clearly mark the extra pages with the applicable question number. Please note: your application will not be eligible if the application form is incomplete or any of the required information is missing. Please ensure that you have answered all the questions on the application form and all the required attachments are included. The Department of Internal Affairs reserves the right to assign experts to assess any information provided with an application. In submitting this application form you and/or the organisation you represent acknowledge and agree that the Department may disclose to, or obtain from, any other government department or agency, private person, or organisation, any information about the applicant. Privacy To view any personal information held by us, or if you have any concerns about personal information that we hold, please write to: The Privacy Officer, Department of Internal Affairs, PO Box 805, Wellington 6140. Lodging an application The next closing date for Community Development Scheme applications is Wednesday 20 March 2013 at 4.00 pm If sending your application by post COMMUNITY DEVELOPMENT SCHEME APPLICATIONS Crown Funding Team, Community Operations, Department of Internal Affairs, PO Box 805, Wellington 6140 If sending your application by courier COMMUNITY DEVELOPMENT SCHEME APPLICATIONS Crown Funding Team, Community Operations, Department of Internal Affairs, Level 7, 22 The Terrace, Wellington 6011

Please note

Faxed, emailed, incomplete, unsigned or late applications will not be considered. All applications must be received by the closing date in Wellington. Do not deliver or send applications to a Department of Internal Affairs regional office.

SECTION A: APPLICANT DETAILS

TO PROVIDE US WITH CONTACT INFORMATION FOR YOUR ORGANISATION

A1.

Name of your organisation

Patumahoe Primary School

A2. Your organisations contact details Postal address 38 Patumahoe Road, Patumahoe RD4 PUKEKOHE 2679 Physical address (if different from the one above) Phone Email Website address A3. 09 236-3802 Fax 09 236-3322

admin@patumahoe.school.nz www.patumahoe.school.nz

Key contact people - refer to Guide for Applicants for more information Application contact person Position in organisation Daytime phone number Email Governance contact person Position in organisation Physical address Fax Paula Crosswell /Andrew Sinclair

Daytime phone number Email Management contact person Position in organisation Daytime phone number Email

Fax

Fax

COMMUNITY DEVELOPMENT SCHEME APPLICATION FORM 2013 FUNDING ROUND

SECTION B: ELIGIBILITY REQUIREMENTS FOR ORGANISATIONS

TO CONFIRM THAT YOUR ORGANISATION MEETS THE ELIGIBILITY REQUIREMENTS OF THIS SCHEME

B1.

What is your organisations legal entity? Please tick the correct box. Refer to Guide for Applicants for more information an INCORPORATED SOCIETY, registered under the Incorporated Societies Act 1908 Applicants must attach a copy of the current constitution, including any amendments and a copy of the Certificate of Incorporation, refer www.companies.govt.nz a REGISTERED CHARITABLE TRUST, registered under the Charitable Trusts Act 1957 Applicants must attach a copy of the current trust deed, including any amendments and a copy of the Certificate of Incorporation, refer www.companies.govt.nz a SCHOOL BOARD OF TRUSTEES, established under the Education Act 1989 a MORI TRUST BOARD, established under the Mori Trust Boards Act 1955 a DISTRICT or CITY COUNCIL a MORI COMMITTEE, MORI EXECUTIVE COMMITTEE or DISTRICT MORI COUNCIL, established under the Mori Community Development Act 1962 OTHER: Please specify legal status if different from those listed above - refer to Guide for Applicants for more information

B2.

What is the registered name of your organisation? (if different to your trading name)

B3.

Is your organisation GST registered? (tick as appropriate) YES / NO If YES, provide the GST registration number here:

B4.

Does your organisation have its accounts audited each year? YES / NO If YES, what is your financial year?

Attach the audited accounts for the two most recent financial years, including the Auditors reports. If the most recent set of audited accounts is more than nine months old at the time of applying, you must also provide: the most recent monthly Treasurers or finance report, recording revenue and expenditure since the last audited accounts; - refer to Guide for Applicants for more information a statement of current financial position, i.e. current assets and current liabilities and a declaration, signed by two officers of your organisation, attesting to the accuracy of the financial update presented. Name of Auditor Company Postal address

Phone number B5. Is your organisation registered with the New Zealand Charities Commission? YES / NO If YES, enter your registration number here:

COMMUNITY DEVELOPMENT SCHEME APPLICATION FORM 2013 FUNDING ROUND

SECTION C: THE COMMUNITY DEVELOPMENT PROJECT PROPOSAL

TO IDENTIFY THE AIMS, OUTCOMES AND BENEFITS OF THIS PROJECT WITHIN YOUR COMMUNITY Each Project will be assessed for eligibility against the questions in this section

C1.

i) Where will your project be located? - refer to Guide for Applicants for more information In the geographical and social community catchment area of Patumahoe, a rural village located near Pukekohe in Franklin.

ii) Which specific community or communities, within the locality identified above, will be involved? The project intends to connect the different "local groups" within the wider catchment area to provide long-term resiliency and sustainability in time of change. The "locals" supported by the community development project include: local residents and property owners, local business owners and employees, local schools and early childhood centres, local sports clubs and members, local interest groups and organisations and our local rural and natural environment.

C2.

Do we add Local Board?

Why is there a need for this community development project in your community at this time? - refer to Guide for Applicants for more information

Patumahoe village is a long established rural community that is presently undergoing unprecedented residential development, after over a century of incremental growth. This growth has only been planned for in terms of some of the physical infrastructure such as water and sewage and allocation of areas for residential development. However there has been no long term coordinated planning for the development of the central Village area, (given the unprecedented growth), and no assessment has been made on adverse effects on the social capital, cultural and community networks and assets of the community. This growth has only been planned for in terms of physical infrastructure - and no assessment has been made on adverse effects on the social capital, cultural and community networks and assets of the community. This grant will allow for that deficiency to be overcome, and provide the emerging "new" community with the character of the old, with strengthened resilience to not only withstand change - but thrive despite it. As a well-serviced community - with amenities often worked for and maintained by volunteer efforts - it is regarded as the "local" of many of the residents from surrounding areas. From the time that Franklin District Council approved a large Private Plan Change, and upgraded the infrastructure, Patumahoe village has been identified as a growth node - firstly, by Franklin District Council, secondly, by the Auckland Regional Council, and more recently, by Auckland Council in its Auckland Plan. Consideration of the effects of this growth on the community have not been identified either in the Franklin District Growth Strategy (2004) or the Auckland Plan (2012). Residential subdivision in the last five years has already more than doubled the number of dwellings in the village itself, and if all identified growth areas are developed - this added pressure on community values, ties and amenity will take place with little regard to the current characteristics of this community. With this in mind, in 2010 a two year project of community planning resulted in a robust Patumahoe Village Structure plan that has identified common areas of concern and interest between residents, businesses, Patumahoe Primary School, Whakaupoko Landcare, Patumahoe Village Inc, and other community organisations and clubs. From the onset, a stated intent of inclusiveness and transparency was used to define and implement a variety of methods to encourage wide participation, and a number of publications, meetings and open days were held to report back regular progress and updates to the wider community. This Structure Plan with it's identified priorities and strategic projects, has utilised the available opportunities to engage with Auckland Council, and will endeavour to continue in this direction. While this effort has provided robust and adaptable priority issues, at present this valuable resource is limited by the amount of volunteer time that is able to be provided within the community. With this grant, a coordinated effort can be undertaken to continue this consultative proactive approach to
COMMUNITY DEVELOPMENT SCHEME APPLICATION FORM 2013 FUNDING ROUND

identify, maintain and strengthen existing community ties, and help provide resilience and growth in a time of change. This process will also allow those involved to connect and participate outside of their current interest and sports groups and contribute to the grassroots development of the village. It will also encourage participation at any level from other members of the community. For an indeterminate, but limited amount of time, an opportunity exists for the community to safeguard and strengthen some of their identified community assets and valued resources. In particular, the strong link to the central area of the village and the appreciation of the close natural environment, which will be limited in scope if surrounding development takes place without concern or appreciation of these values. Patumahoe is peculiarly placed for innovative solutions to address these concerns as many of the present landowners of development land have been in discussion with Patumahoe Village Inc & Whakaupoko Landcare coordinators, and are prepared to work with the community - if the opportunity presents itself - to safeguard and enhance identified community spaces. This grant will allow a community that in the past has provided well utilised facilities and amenities, has a proven kaitiakitanga of natural environment, the timely resources and ability to investigate and support alternative methods of doing so in a sustainable and effective way throughout and well past this period of transition. Attached: Patumahoe Village Structure Plan (2011) Attached: Patumahoe Village Submission to the Long Term Plan 2012-2022 Attached: Patumahoe Primary Enviroschools programme Attached: Whakaupoko Landcare Summary document - Tui graph, pest and weed control. Attached: Walkway opening local paper articles Attached: Email responses from Michael & Monique (Auckland Council participants at recent Field Day)

COMMUNITY DEVELOPMENT SCHEME APPLICATION FORM 2013 FUNDING ROUND

C3.

What is the overall aim or purpose of your project over the next three years? - refer to Guide for Applicants for more information

Community Development Project: "Looking after the Locals" During this time of change it is important that time is taken to ensure that the " locals " in our community are supported and show resiliency in times of change, so the community can look forward to a sustainable future. Locals include: - People - residents, business owners, visitors, sports players, students - Groups -educational groups, sports clubs, organisations, interest groups, historical groups etc - Community facilities - buildings, community spaces, community linkages etc, bumping places, parks & reserves - Looking after the local water, soil, food production, significant sites, landscapes, native flora and fauna that make up the productive and natural environments within our rural community.

C4.

How will people in your community know about, and become involved in, your project? - refer to Guide for Applicants for more information

Local venue - Patumahoe Primary School Patumahoe Primary School is located in the centre of the village, and is a pivotal part of community life. The school has offered the use of an office space for one morning each week, which will be manned by the employed community worker for a regular time and day. This will provide regular scheduled opportunities for face to face and casual communication between the wider community and the project. Direct organisational contact Between the three partnership organisations of this scheme we have direct access to Patumahoe Primary School students and their families via a weekly newsletter that goes out to all parents of children at the school. Members of Whakaupoko Landcare and Patumahoe Village Inc receive emails. Publications Our community website allows for online publication of meeting dates, minutes and any articles, correspondence or projects that the community may care to know about. In addition, the grant will allow the project to reinstate a community printed newsletter for distribution within the village centre. This newsletter was produced at regularly intervals during the consultation process to ensure the best coverage of reporting back and inviting participation and distributed to 1600 properties, but cost prohibited continuation after the process completed. All three organisations have published meeting notices and articles in local newspapers (of which there are several) and will continue to use this resource as a method of communication. Public meetings Scheduled bi-monthly open meetings will allow the wider community to be heard and participate in decisions relating to priorities and implementation planning. Local organisation workshops & training sessions A series of workshops held for local sports, interest and other organisations will be used to provide information for volunteers, and to facilitate the use of common network and computer skills allowing a seamless integration of various groups to be accommodated and published on the community website. By attending these sessions, or by being visited by the project development worker, not only will participants have a direct method of publication themselves they will also be knowledgeable about opportunities for them to participate further. An earlier smaller effort in this approach has resulted in the Whakaupoko Landcare group taking authorship of the environment pages on the website, and the formation of a local history group with contributions to the history section of the same site. Lack of volunteer time has restricted the further implementation of this method.

COMMUNITY DEVELOPMENT SCHEME APPLICATION FORM 2013 FUNDING ROUND

Local Business A similar -- but adapted - method of engagement will be made to connect the business community within Patumahoe. At present, there is no formal business organisation - but efforts to create and personalise a comprehensive local business directory on the community website will allow for direct contact with business owners - and so - will inform, serve and provide an invitation for further participation. It is intended that a scheduled series of social and networking events will provide an opportunity for business owners to not only participate in the project, but consider the creation of a permanent business organisation. Local Community Activities & Events A series of community get-togethers will be planned, to invite participation and input at a social, casual level. These will take the form of potlucks, film nights, invited speakers etc. Different methods will be tried in order to reach and encourage the diverse range of people in the community. Local Projects There has already been some success in the project coordinated by Whakaupoko Landcare - Patumahoe's first community track, Te Ara O Whangamaire. The several working bees, and the official opening day attracted residents and locals that were not affliated with any community group - but were pleased to take the opportunity to work together to create a community asset available to both the village and any visitors. There are several small projects that have been identified through the community consultation process, that would act as both a catalyst for community participation, and a provider of ongoing benefits to the wider community. Word of mouth There are many opportunities for people to get together and discuss ideas and come up with solutions. By keeping as many stakeholders informed as we can identify, we hope to reach as many of our locals as possible. We have found that these discussions between acquaintances and friends are often very productive. Community noticeboard There is a need for a community noticeboard, allowing for posting of local notices and news. At present there is an ad-hoc noticeboard in one of the local shops, but this is often overcrowded with no room to expand. If a suitable site and design can be identified and approved, this noticeboard would act a point of reference for local news, and will be able to continue this function after the community development project is complete.
Attach any supporting documents that demonstrate community support for this project proposal. This may include the minutes of any meetings or consultation undertaken in the community prior to lodging this application. However, if letters of support are presented, they must be specific to the application to the Community Development Scheme. Letters of support not related to the project proposed will be returned.

C5.

Do you have any other organisations or project partners involved in this proposal at this stage? YES / NO If YES, please provide details of who they are and how they will be involved. If NO, how will you let other organisations / potential partners know about your project and involve them in it?

Patumahoe Village Inc, who has invited participation and collaboration with the school on the definition and production of the Patumahoe Village Structure Plan (2011), and who has kept us informed not only of progress on matters that impact the school but on wider community issues. As existing partners of Whakaupoko Landcare, not only does their documented Structure Plan and council submissions play a role in providing strategic direction and priorities, their commitment to inclusiveness and transparency of process fits well within the project intent. This is for instance exampled by the familiarity already of instigating the likes of street parties and large open days to foster community consultation and interaction. This three-way collaboration on this project, initiates the wider process of inclusion, and can create efficiencies by avoiding duplication, which in turn may facilitate innovative solutions. As committed participants of the Enviroschools programme this project meets the criteria that ensures that programmes are participatory, locally relevant and responsive to change. It provides flexibility for priorities to evolve to meet the needs of children and young people, their schools and their communities. This project will allow the realisation of the collective vision of the project partners: "to provide a sustainable outcome for Patumahoe "locals" - whether they be existing or recent residents, members of the school community, business owners and operators, sports clubs, interest groups, Playcentre or other organisations, our local flora & fauna, and both our community spaces
COMMUNITY DEVELOPMENT SCHEME APPLICATION FORM 2013 FUNDING ROUND

and natural environment. Whakaupoko Landcare (a local environmental group established in 2004) - who since that time has worked in partnership with the school in the past providing both organisations with resources and results that would not have been achieved independently. As well as regeneration, weed and pest control, and bird survey projects, a recent Whakaupoko Landcare project created a community walkway in close vicinity to the school that provides access to two natural bush reserves across private land. Patumahoe School was the host of the opening day ceremony, and students actively participated in the creation of the walkway alongside the wider community. The wider community also included representatives from the local Iwi, (Ngati Tamaoho and Ngati Te Ata), who officiated at the opening ceremony and kindly helped us in providing a name for the Walkway, (Te Ara O Whangamaire). Whakaupoko Landcare has continued to expand and thrive for over 9 years despite almost a 100% reliance on volunteer input. Monitoring has been a cornerstone of the group since 2006, (birds and pests), to provide valuable feedback to participants and funding providers, (we have received assistance for some material costs). Their efforts are well respected by many in the wider community with for instance very supportive emails from Auckland Council staff following a Whakaupoko Fielday they attended, held recently on March 2nd. This was looking at pest control and discovering our Local long tailed bat. Also for instance 2 members last year gave presentations at the NZ Landcare Trust inaugural 3 day Conference at Hamilton last year on Simple Monitoring techniques that the group has been responsible for developing with wide industry consultation.

C6.

Over a potential project period of three years, what do you think will be the main outcomes of your project for your community? - refer to Guide for Applicants for more information Outcome 1: A local community culture that is resilient in times of unprecendented change. People matter, there is a greater sense of inclusion, caring and belonging. There is a culture of We and Our and not I and my An initial priority will be to recognise and support resilient community networks in Patumahoe, that accommodate the large increase in "new locals" while acknowledging the "established local community". To increase the level of social capital by developing and supporting Patumahoe's social and community infrastructure. To facilitate the inclusion of any marginalised groups or individuals by deliberate and diverse methods of encouraging participation. Commitment to transparency of process and inclusive decision making. Also to keep all locals informed of the planning and project processes as they occur, and this will be further enforced by regular reviews and publications allow for ongoing discussions. Regular opportunities will be provided for all to participate in long-term visioning and sustainability initiatives. Outcome 2: A rural village with a "green heart" - recognising, protecting and enhancing our community spaces. A well planned, vibrant central Village area with a "green heart" is developed. There are lots of bumping places and the central area is a magnet to all people The most common identified priority in the Patumahoe Village Structure Plan (2011) was the need to preserve and enhance the existing green community spaces in the centre of the village, that accommodates both the residential and business growth that has been identified and permitted by council policy but has not as yet been assigned physical space. Investigation of different models to achieve this long-term goal will need to be made and options presented and discussed within the wider community. An advantage of discussion of this long-term project is that involved participants -whether individuals or groups will gain a wider and longer-term perspective, and can develop and implement their own local and smaller projects as stepping stones towards a greater cohesive plan.

COMMUNITY DEVELOPMENT SCHEME APPLICATION FORM 2013 FUNDING ROUND

Outcome 3: Increased community access to - and participation in - the improved quality of our local rural and natural environment. In October 2013, a community initiated walkway was opened due to the coordinator efforts of Whakaupoko Landcare, who provided the initiative, oversight and programme allowing other organisations and individuals to participate. It was apparent that many residents participated because this was an opportunity to contribute to a project that provides ongoing community benefits. This results in the creation of a physical asset as well as a stronger community. There is a growing awareness in our community that in the wider Manukau Ecological District only 1.6% of the land remains in its original state. This does not make for a healthy environment or healthy community as we look to connect more with the food we eat and our local environment and at the same time manage the rapid human growth. Several projects and events have been identified but have been unable to be acted on because of lack of volunteer time for the coordination that is required. Outcome 4: Develop a Patumahoe Village "healthy green heart-wise" programme - taking care of our "local community" and our "local planet' in the long term. The development of the Patumahoe district that is more in line with a Sustainable Eco Village. The Village and surrounding area is future-proofed for a growing trend back toward Local, Sustainable and less dependence on fossil fuels. We will embrace and take ownership of our destiny and direction as a community, and look for the solutions to come from within. In order to achieve this, we intend to provide education, local initiatives and opportunities for the local community to find long-term sustainable solutions to reduce fossil fuel reliance, and future climate change impact. We will look to find solutions for more efficient utilisation of resources within the community, so habits can be formed that benefit all in the long term.

COMMUNITY DEVELOPMENT SCHEME APPLICATION FORM 2013 FUNDING ROUND

C7.

Outcomes-based Work Plan for Year One only -- refer to Guide for Applicants for more information Based on your response to C6 and the main outcomes you anticipate will be achieved for your hap/community as a result of this project over time, please indicate in the tables below the short-term outcomes, the initiatives and activities that you plan to undertake in the first year of your project. There is more information on the outcomes-based project planning model on the Community Development Scheme webpage on www.communitymatters.co.nz Please add pages to this section, if your plan for the first year involves more initiatives and activities than have been provided for. A sustainable local community that is resilient and self-directed in times of unprecedented change Planned initiatives to achieve this outcome (for first year only) A series of workshops to inform of the history behind the current unprecented and unplanned expansion of the village, and the requirement for a long term approach for community development Planned activities for each initiative 1.Workshops that include a short review of the consultation and community input on the Patumahoe Village Structure Plan (2011) that identified areas of concern, and priorities for projects. 2. Offer identified stakeholders opportunities to speak at workshops to ensure diversity of opinion, and opportunity for wider views and discussions. 3. Reinstate quarterly community newsletters by providing permanent local stands where they can be found by residents and visitors alike. 4. Expand the current community website news and directories to have an online record of projects, news and activities 1. Provide social events to encourage networking between different groups. 2. Provide workshops to encourage the use of freely available online tools to aid volunteer or committee admin work. 3. Offer tuition and ongoing assistance to stakeholders so that they can contribute directly (without editorial oversight) to the community website, and it's activity calendars. 4. Identify those that have not been able to attend meetings, and arrange to meet them individually to provide them with the same opportunity for participation. First year milestone(s) or completion date(s) 1.Completed by August 31 2013

Long-term outcome one Short-term outcomes (for first year only) Create environment that encourages an informed community

2. Minimum of 2 workshops held by October 31 2013

3. First issue produced and distributed by September 30 2013.

4. Technical updates and changes completed by November 30 2013.

Identify and support local stakeholders in business, residential, community work or organisations

A series of workshops/social gatherings where volunteers, stakeholders and committee members are welcomed and invited to network with each other, sharing their stories and discussing priorities.

1. Minimum of 8 social events held by 1 July 2014. 2. Minimum of 2 training workshops held by 30 November 2013. 3. Minimum of 2 website training workshops held by December 31 2013.

4. Identification and training as required for individuals.

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Long-term outcome one Short-term outcomes (for first year only) Review and possible reedit of identified priorities in Patumahoe Village Structure Plan produced in 2011 - after extensive consultation and feedback

A sustainable local community that is resilient and self-directed in times of unprecedented change Planned initiatives to achieve this outcome (for first year only) Once the preceding short-term outcome have been achieved it is necessary to review and perhaps edit existing priorities and projects identified in the Patumahoe Village Structure Plan Planned activities for each initiative 1.Depending on the success of the initiatives above - a combination of methods will be chosen to encourage the fullest participation of stakeholders in the review discussion of priorities. 2. Publication and discussion of new priorities within the wider community using a variety of methods including online, newsletters, mailing lists, noticeboard. First year milestone(s) or completion date(s) 1.Initial review complete by 31 January 2014.

2.Draft review published and opened for wider community viewing and discussion by 28 February 2014.

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Long-term outcome two Short-term outcomes (for first year only) Make the Patumahoe Village Structure Plan (2011) a living document able to change as required

A rural village with a "green heart" - recognising, protecting and enhancing our community spaces. Planned initiatives to achieve this outcome (for first year only) Share existing central village plan with participants of workshops and wider community Facilitate edits and updates of living document to accommodate change of priorities or legislative impacts. Planned activities for each initiative 1. Use workshops, website and publications to encourage participation and discussion of an updated Patumahoe Village Structure Plan. 2. Use consultation/feedback loop as many times as required to update Patumahoe Village Structure Plan. 3. Decide on next review date First year milestone(s) or completion date(s) 1. Initiate discussions by 31 July 2013.

2. Finalise updated plan by 30 September 2013. 3. Set date for next review by 30 September 2013. 1. Minimum of 2 one-day projects completed by July 2014. 2.Booking system online if all in agreement by July 2014. 3. Minimum of 2 "treasure hunts" held by July 2014. 1. Achieved through review of Patumahoe Village Structure Plan as above. 2. Compile information by Apr 2014. 3. Decide on project and funding goal by July 2014. 1. Minimum of 3 centre visits by February 2014. 2. Compile information and photos in reference file by April 2014. 3. Record number of alternative facility use achieved by July 2014. 4. Complete application for Shared Facility Funding by 14 February 2014.

Acknowledgment of community spaces and facilities belonging to all.

Implement/facilitate community events and projects that allow residents to identify, design and enhance community spaces to reflect our own priorities and values.

Determine feasibility of following a fixed ownership model for community facilities to allow for degree of community selfdetermination Investigate the feasibility of creating a truly sustainable community facility that serves existing needs and provides opportunity for growth and other uses.

We are privileged to be in a community where private landowners are willing to discuss purchase of land where identified extensions, reserves and facilities would best serve the village in the long-term. Facilitate discussions between and with existing organisations and clubs about the long-term implication of under-utilised community resources, and offer examples or open discussions on how to address this situation within our community. Use information acquired above to apply for Shared Facility funding to further investigate possibility and provide information on methodology.

1. Create village orchard in unused reserve area (or another identified one-day project) 2. Investigate possibility of online booking system for community facilities. 3. Hold community "treasure hunts" for locals to help inform of local community assets and sites. 1. Identify possible sites for community ownership 2. Identify costs and ownership models 3. Identify possible funding and fundraising options. 1. Take identified stakeholders and interested parties on visits to multi-use centres in and around Auckland 2. Find out as much info as possible about costs and criteria of similar sized community centres and facilities 3. Discuss alternative uses for existing facilities to help 4. Use information and opinion to apply for Auckland Council's Shared Facility Funding grant to investigate the combining of facilities and assets.

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Long-term outcome three Short-term outcomes (for first year only) Educate the local community of the benefits and methods they can take to protect, enhance and enjoy their local environment. Complete already identified community project that enhance our local natural or rural environment. Wider community participation in Patumahoe Primary Schools Enviroschools programme, and their own Paddock to Plate initiative.

Increased community access to - and participation in - the improved quality of our local rural and natural environment Planned initiatives to achieve this outcome (for first year only) Increase the number of workshops, information sessions and field days held by Whakaupoko Landcare. Planned activities for each initiative 1. Pest & weed control workshops and working bees. 2. Field days 3. Bird surveys First year milestone(s) or completion date(s) 1. Minimum of 4 pest/weed control activities by July 2014. 2. Minimum of 3 Field Days by July 2014. 3. Minimum of 2 Bird surveys by July 2014. 1. Discuss with local iwi and agree on design by Feb 2014. 2. Discuss, design and build by April 2014. 3. Complete by July 2014. 1. Record Enviroschools programme on community website and newsletter.

Refer to the Patumahoe Village Structure Plan (2011) to identify reasonably achievable community projects that will be able to be completed within the first year. Use all methods of publication and email networks to advise local community of opportunities to support and participate in the Enviroschools and Paddock to Plate initiatives.

1. Complete carving for first community walkway - Te Ara O Whangamaire. 2. Define and build seating at top of Puff's Hill. 3. Identify and begin next community project. 1. Support Enviroschool programme by inviting participation from whole community.

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Long-term outcome four

The development of a long-term Patumahoe village "healthy green heart-wise" programme - taking care of our "local community" and our "local planet" in the long term Planned initiatives to achieve this outcome (for first year only) Hold information sessions and invite speakers to talk about the effects of global warming and the impact it will have on the present and future generations. First year milestone(s) or completion date(s) 1. Two sessions by July 2014. 2. 3 coordination sessions with Travelwise coordinators by July 2014.

Short-term outcomes (for first year only) Educate and inform community of long-term consequence of fossil fuel reliance and climate change

Planned activities for each initiative 1. Invite alternative energy suppliers to speak at evening information sessions. 2. Coordinate with Patumahoe Primary School Travelwise programme to develop/run initiatives with schoolchildren.

Identify local projects that both educate and create long-term benefits to the community

Bring together community groups and individuals to brainstorm and discuss projects that will benefit all Investigate village appropriate alternative technologies to reduce dependence on energy networks.

1. Use Enviroschools programme projects to interact and invite participation from wider community 2. Investigate a small local installation of an alternative energy generator that can be used for both generation and education purposes

1. Publication and invitation of at least 1 Enviroschools initiative by July 2014. 2. Complete investigation and identify possible site/s by July 2014.

Develop and maintain close relationship with local government and its representatives to keep informed about legislative changes and consents that may/will affect Patumahoe village in both the short and long term.

Keep Local Board informed of community initiatives and projects and invite participation and attendance when suitable. Keep informed about legislative changes and consents issued that impact on the wider community. Attend as many information sessions provided by Auckland Council as possible.

1. Send newsletter copies to Local Board members, and email invitations when suitable. 2. Attend workshops and make submissions in line with community opinion whenever the opportunity arises.

1. Invite Local Board members to a minimum of 3 events by July 2014. 2. Attend at least 4 events (if possible) by July 2014

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C8.

The scheduled start date for projects in this funding round should not be prior to 1 July 2013. If this application is successful, when would you propose to start your project? 1 July 2013.

C9.

What is the proposed budget (excluding GST) for your project in its first year?
With respect to presenting the Budget for the first year of your proposed project, please note that: the maximum project grant available from the Community Development Scheme is $80,000.00 per year exclusive of GST; the grant provided is primarily to cover the salary, project support and administrative costs directly related to the community development project; use of the grant for the purchase of major capital items, such as motor vehicles, is not allowed; and, all the figures presented should be exclusive of GST - GST will be paid in addition to any grant provided.

PROJECT INCOME: Community Development Scheme Grant: Year One Total (excluding GST) 80,000 $80,000

PROJECT EXPENDITURE: Community Development Project Workers salary/invoices Accident Compensation Corporation (ACC); Kiwisaver etc Patumahoe School administration fee Accounting fee Project administration and secretarial fees Project costs - for community defined and initiated projects Communication & publication costs Events & activities - that create "bumping" opportunities and allow an informal and welcoming engagement of wider community members Website: upgrade, content loading and maintenance costs Travel costs $1,500 $1,000 $1,000 $1,500 $15,000 $2,000 $8,000

$50,000

Total (excluding GST)

80,000

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SECTION D: ABOUT YOUR ORGANISATION

WHY YOUR ORGANISATION SHOULD BE SELECTED TO HOST A COMMUNITY DEVELOPMENT SCHEME PROJECT

Each applicant organisation will be assessed for eligibility against the questions in this section -- refer to Guide for Applicants for more information D1. What experience does your organisation have of delivering projects within or on behalf of the community?

to be completed with the participation and input of Patumahoe Primary School/Ron Gordon.

D2.

i)

How does your organisation work and where will this project fit within your organisation and your community? Diagram attachment required how/where this project will fit within your organisation - refer to Guide for Applicants DIAGRAM NEEDED

Diagram attachment required how/where this project will fit within your community - refer to Guide for Applicants

ii)

Are any of the trustees or members of your governance structure also employed as staff? YES / NO If YES, please provide details of whom they are and which positions they hold? - refer to Guide for Applicants

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Attach copies of the Conflict of Interest policies and procedures for people at the governance, management and employee levels of your organisation - refer to Guide for Applicants to be filled in using Patumahoe Primary school policies and protocols

iii) Will this project involve close family members, relations or other close associates of your organisation? YES / NO If YES, please provide details of whom they are and which positions they hold? to be filled in using Patumahoe Primary school policies and protocols

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D3.

i) Please describe the financial systems and controls proposed for this project. - refer to Guide for Applicants to be filled in using Patumahoe Primary school policies and protocols

ii)

Who will be the signatories to cheques for this project? Name Position in organisation Name Position in organisation

iii)

Bank account details Bank Branch Branch address Account number

D4.

If this application is successful, how will you advertise and what processes will you follow to identify and recruit an appropriately skilled Community Development Worker for this project? - refer to Guide for Applicants to be filled in using Patumahoe Primary school policies and protocols

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D5.

Referees Please identify two key people within your community that The Department of Internal Affairs may contact to discuss your organisation, this project proposal and the capacity of your organisation to host a Community Development Scheme project within your community. - refer to Guide for Applicants

Referee One Name Position Organisation Physical address Daytime phone number Fax Email Referee Two Name Position Organisation Physical address Daytime phone number Fax Email Ron Gordon Principal Patumahoe Primary School

38 Patumahoe Rd, R D 4, Pukekohe 2679 09 236 3802 09 236 3322

ron.gordon@@patumahoe.school.nz

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SECTION E: DECLARATION FOR YOUR ORGANISATION

E1. Declaration This declaration must be signed by two people from the applicant organisation who are 18 years of age or older, with authority to sign on behalf of the organisation. Signatories cannot be an un-discharged bankrupt, be immediately related or partners and cannot live at the same address. They must have a daytime contact phone number and be contactable during normal business hours. We the undersigned declare the following: The details given in all sections of this application are true and correct to the best of our knowledge. We have the authority to commit our organisation to this application. The organisation we represent acknowledges and agrees that The Department of Internal Affairs may disclose to, or obtain from, any other government department or agency, private person or organisation, any information about the organisation we represent for the purpose of gaining or providing information related to funding. We will inform The Department of Internal Affairs of any significant changes in our organisation or impacting on the proposed project between the date of this application and the date of the decisionmaking on the applications, such as any change in contact details; office holders; the financial situation of the applicant organisation; an intention to wind-up or cease operations; or any other significant event. We have the following internal controls in place: two signatories to all bank accounts; a regularly maintained and current cashbook or electronic equivalent; a person responsible for keeping the financial records of the organisation; a regularly maintained tax record; a regularly maintained P.A.Y.E. record; grants and expenditure of grants shown as separate entries in the cash book or as a note to the accounts; and regular financial reporting to every full meeting of the governing body. Signatory 1 Name Position in organisation Daytime phone number Alternate phone number Signature..Date Signatory 2 Name Position in organisation Daytime phone number Alternate phone number Signature..Date / / / / We will not receive a salary or any other pecuniary gain from the proceeds of the grant monies. All reasonable information has been provided to support our application.

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