31 January 2001 NYGD 3005

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ALERT AND ASSEMBLY PLAN, NYGD 3005

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In accordance with the procedures contained herein, change recommendations to this directive
will be forwarded to:
Headquarters New York Guard
330 Old Niskayuna Road
Latham, NY 12110-2224
ATTN: MNAG-CS
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ALERT AND ASSEMBLY PLAN, NYGD 3005

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ALERT AND ASSEMBLY PLAN - NYGD 3005

PREFACE

BY ORDER OF THE COMMANDER

OFFICIAL:
Digitally signed by JOHN F. BAHRENBURG
cn=JOHN F. BAHRENBURG, ou=Commander NYG,
o=Major General, c=US
Date: 2001.02.05 09:56:55 -05'00'
Reason: I am approving this document
Headquarters NYG, Latham

JOHN F. BAHRENBURG
Major General, New York Guard
Commander

1. Purpose. This publication sets forth format and procedures to provide for the rapid
notification of all members of the New York Guard, the assembly and care of personnel, and the
occupation and organization of the designated assembly area at the time of call-up. It provides
guidance for use by the Divisions in preparing their appropriate regulation or instructions.

2. Application

a. Format and procedures established in this publication apply to all NYG Major
Commands (MACOMS) consisting of the NYG Army Division, NYG Air Division, and NYG
CMAU and their subordinate commands.

b. This publication is directive in nature. These formats, and procedures will be

followed, except when, in the judgment of the commander, exceptional circumstances dictate
otherwise.

3. Scope. This publication describes the Alert and Assembly planning for mobilization of the
New York Guard.

4. Basis. As there is no DMNA Regulation governing mobilization of State Forces, FORSCOM

Regulation 500-3-3 has been used for format and guidance.

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ALERT AND ASSEMBLY PLAN - NYGD 3005

TABLE OF CONTENTS
CHAPTER PAGE

I POLICY…………………………………………………………………………………….………….. I-1
1. Alert and Notification Rosters…………….………………………………………………….. I-1
2. Assembly Plans…………………………..…………………………………………….…….. I-1
3. Alert Order…………………………………………………………………………………… I-1
4. Personnel Notification……………………………………………………………………….. I-1
5. Reports………………………………………………………………………………………. I-1

II RESPONSIBILITIES…………………………………………………………………………………… II-1
1. Commander New York Guard..……………………………………………………………….. II-1
2. Staff Member Responsible ……………………………………………………………….….. II-1
3. Commanders of NYG MACOMS…………………………………………………………….. II-1
4. NYG Personnel………………………………. .……………………………….…………….. II-1

III. PROCEDURES……..……………………………….………………..……………………………… III-1

1. Alert and Notification Rosters…………….………………………………………………….. III-1
2. Assembly Plans…………………………..…………………………………………….…….. III-1
3. Implementation……………………………………………………………………………….. III-2
4. Reports………………………………………………………………………………………. III-2

APPENDIX
A. Alert and Notification Roster format…………………………………………………………………. A-1
B. Assembly Plan outline……………………………………………………………………………….. B-1
C. NYG Form 3005 Alert Notification Report…………………………………………………………. C-1

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31 January 2001 NYGD 3005

CHAPTER I

POLICY

1. Alert List: All unit commanders of the New York Guard will develop, maintain, and test
Alert Notification Rosters that account for all assigned personnel in their command, as prescribed
by this directive. The roster will be verified at least semi-annually and changes forwarded to the
next higher headquarters at a minimum of semi-annually.

2. Assembly Plan: All unit commanders will publish an assembly plan, as prescribed by this
directive, that provides primary and alternate assembly locations and specifies reporting
conditions.

3. Alert Order:

a. The alert order will be transmitted through the chain of command, and will originate at
the Chairman, Commander, or higher level.

b. Telephone alert orders should be authenticated by a return call to the next higher
headquarters. Implementation of an alert order WILL NOT be delayed if authentication cannot
be accomplished immediately.

c. The Alert Order will be transferred to commanders primarily by phone or fax. If fax is
used a confirmation by call back must be required to verify receipt.

4. Personnel Notification: All members of the unit will be listed on the unit’s Alert
Notification Roster. Individuals are responsible to notify their personnel administrator when
changes occur to their personal data. All changes will be posted and immediately forwarded to
the group leader and alternate. The primary means of personnel notification will be by telephone.
Personal contact, messenger, fax may be used. Commercial radio or television WILL NOT be
used for alert notification.

5. Reports: It is the responsibility of commanders at all levels to:

a. Develop reporting procedures in support of the alert plan.

b. Provide a voice report using NYG Form 3005 (Appendix C) to their higher
headquarters upon completion of an alert.

c. Submit hard copy of NYG Form 3005 (Appendix C) within 10 working days of the
alert to the Operations Officer of the next higher command.

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CHAPTER II

RESPONSIBILITIES

1. Commander New York Guard. Upon alert notification from the Chairman of the Joint Staff
of the NYG and/or higher authority, the Commander of the NYG or the designated
representative, shall: implement the Alert and assembly plan.

2. The Joint Staff Operations and Training Officer (J3), will;

a. Maintain the Headquarters Alert and Assembly plan.

b. Review and approve MACOM plans for the Commander.

3. Commanders of NYG MACOMS. Commanders of the Army Division, Air Division and
Civil Military Affairs Unit will;

a. Appoint in writing an Officer In Charge of the Alert and Assembly Plan. Submit the
name of the OIC to the J1, Headquarters, New York Guard.

b. Develop an Alert and Assembly Plan. Submit the current Alert and Assembly Plan to
the J1, Headquarters, New York Guard. Update and/or change as required.

c. Publish implementing regulations or instructions to include reporting procedures

within their command. Commanders will exercise judgment in implementing and adding to
requirements. This directive will be followed, except when, in the judgment of the Commander
New York Guard, exceptional circumstances dictate otherwise. Conflicts will be resolved
through recommended changes to this Directive. Commanders will not publish regulations or
instructions that conflict with this Directive.

d. Notify and provide copies of follow-on regulations or instructions to New York Guard
Headquarters, ATTN: J1, for review and approval.

e. Periodically test and/or evaluate their Alert and Assembly Plan, and those of their
subordinate Commands. Submit required voice and hard copy reports regarding test or alert as
required.

4. NYG Personnel: It is the responsibility of NYG personnel to;

a. Follow the instruction of their applicable Alert and Assembly Plan.

b. Respond as directed.

c. Ensure their personal data as contained in their Alert List is kept current and up to
date.

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CHAPTER III

PROCEDURES

1. Alert Notification Rosters: An Alert Notification Roster will be prepared for each
command, as shown in Appendix A sample. The rosters shall include all personnel in the
command and include the following;

a. Roster shall be organized into groups of not more than eight (8) individuals, with the
first individual identified as the group leader and the second as the alternate. Initial command
level rosters will include both the group leaders and their alternates of the subsequent rosters.

b. Each member will be listed with name and rank, home address, day or work phone
and night or home phone. If the individual has no day/night phone they should provide a phone
number and name of a family member or neighbor who will notify them. Group Leaders and
their Alternates MUST have day/night phone provided, as the primary instrument to be used for
the alert shall be the telephone.

c. Rosters will be “FOR OFFICIAL USE ONLY” with a prominent notice that THIS
ROSTER IS FOR OFFICIAL USE ONLY WITHIN THIS UNIT, AND EXCEPT AS
REQUIRED BY LAW, WILL NOT BE FURNISHED TO ANY COMMERCIAL
ENTERPRISE, COMPANY OR REPRESENTATIVE, NOR ANY ORGANIZATION OR
AGENCY OUTSIDE THE NEW YORK GUARD.

d. Rosters will be verified semi-annually and changes provided to roster members and to
the next higher headquarters.

2. Assembly Plan: Each command will have an Assembly Plan with the following major
components; (see sample at Appendix B)

a. Section on receipt and authentication of alert call.

b. Designation of primary and alternate assembly area. Primary Assembly Area is

typically the home station armory. Maps showing location of alternate assembly area and site
plan may also be necessary.

c. Information on Chain of Command at Assembly Area, Transportation, Clothing and

Equipment, Medical, Communications, and Security.

d. Enclosures consisting of Alert Notification Rosters.

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NYGD 3005 31 January 2001

3. Implementation

a. Upon receipt notification from the Chairman of the Joint Staff of the New York Guard
and/or higher authority the Commanding General of the New York Guard or designate shall
implement the alert list procedures for the Joint Staff and MACOM Commanders or their
designee or alternate as required.

b. Upon notification, each MACOM Commander or designee/alternate will in turn

implement their alert list for their staff and subordinate commands. The following personnel are
authorized to receive the alert or call to duty order, in the order of priority listed below:

(1) Commander
(2) Assistant Commander/Executive Officer
(3) Chief of Staff
(4) Operations Officer

4. Reports: It is the responsibility of the commanders at all levels to:

a. Provide a voice report using New York Guard Form 3005 (Appendix C) to their
higher headquarters immediately upon completion of an alert. Each Group Leader on an alarm
list will document when individuals on their list were contacted. If their contacts have further
contacts they will wait for and receive feedback on those subsequent results. Results will then be
totaled and reported to the original point of contact.

b. Submit hard copy of New York Guard Form 3005 (Appendix C) to their higher
headquarters within 10 working days of the alert. All group leaders will forward a written
version of NYG Form 3005 to their next higher headquarters, which will consolidate the
information and forward to their subsequent headquarters.

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APPENDIX A Example Alert Notification Roster

FOR OFFICIAL USE ONLY
THIS ROSTER IS FOR OFFICIAL USE ONLY WITHIN THIS UNIT, AND EXCEPT AS
REQUIRED BY LAW, WILL NOT BE FURNISHED TO ANY COMMERCIAL
ENTERPRISE, COMPANY OR REPRESENTATIVE, NOR ANY ORGANIZATION OR
AGENCY OUTSIDE THE NEW YORK GUARD. Upon receipt of new editions, all previous
editions become obsolete and will be destroyed. This Version Dated: ___________________

Unit Member Home Address Phone Number Phone Number

(Name and Rank) (Include Zip Code) Home/Night Work/Day
(Include Area Code) (Include Area Code)

NOTES:

1. First individual is further identified as group leader, second is identified as alternate.

2. If member has no home or work phone , list a relative or neighbor who can be used to contact the
member. Group leaders and alternates must have phones.

3. If you are unable to notify the group leader, the alternate group leader should be notified and informed
to take over the responsibilities of notification. This should include attempts to still contact the group
leader.

4. Each individual should be personally notified. If an individual can not be contacted directly, leave a
name, phone number, and a message with a third party if possible, for the individual to call back as soon
as possible.
FOR OFFICIAL USE ONLY
NYG FORM 3005 (31 JAN 01)
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APPENDIX B Example Alert and Assembly Plan

Unit
City, New York, Zip code
Date
(unit) ALERT AND ASSEMBLY PLAN

1. REFERENCES

list any higher headquarters plans as applicable or say none.

2. PURPOSE

a. This plan prescribes actions necessary to provide for the rapid notification of all
members (or sub commands) of this unit (or command), the assembly and care of personnel, and
the occupation and organization of the designated assembly area at the time of call-up.

b. This plan implements State (or higher headquarters) mobilization plan.

3. ALERT OR CALL TO ACTIVE DUTY ORDER/NOTIFICATION

a. Authentication will be verified by calling (specify unit headquarters, normally next

higher headquarters) at (enter phone number to call).

b. The alert or call to active duty order will be transmitted to the units by one or more of
the following means:

(1) Telephone (Primary)

(2) Personal contact
(3) Messenger
(4) Electronic Mail
(5) Facsimile (FAX)

c. The following personnel are authorized to receive the alert or call to active duty order,
in the order of priority listed below: (edit as required)

(1) Commander
(2) Assistant Commander/Executive Officer
(3) Chief of Staff
(4) Operations Officer/First Sergeant

4. PERSONNEL NOTIFICATION. Each member of the unit (Battalion, Company, Team, etc)
will be listed in the Alert Notification Roster (First Enclosure to plan … see Appendix A for
sample)
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5. DESIGNATION OF ASSEMBLY AREAS

The assembly area location is (normally the unit’s home station armory will be listed here).

The alternate assembly area is listed next. (should be area familiar to all, if not a DMNA facility
should coordinate use as necessary)

6 TRANSPORTATION OF PERSONNEL TO ASSEMBLY AREA The primary means of

transportation to assembly areas. Typically POV.

7. ASSEMBLY OF PERSONNEL. Explain who will be in charge, actions in the assembly area,
reporting in, to whom, security, etc.

8. CLOTHING AND EQUIPMENT. Explain what uniform to report in and with what
equipment and personal items are required.

9. MEDICAL. Explain how sick call and emergencies will be handled.

10. COMMUNICATIONS. Explain primary and alternate means of communication.

11. SECURITY. Prepare physical security plans for each area.

2 Encls COMANDER’S
1. Alert Notification Roster(s) SIGNATURE
2. Physical Security Plan BLOCK

NOTE: For underlined data, insert correct information as applicable.

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31 January 2001 NYGD 3005

APPENDIX C ALERT NOTIFICATION REPORT

ALERT NOTIFICATION REPORT
Proponent NYSG-J3 Prescribing Directive NYGD 3005

ORGANIZATIONAL CHAIN
J-STAFF ARMY DIVISION AIR DIVISION CMAU

Receiver’s Name:

Received From:

Date: Time:

Message:

Transmitted Message to:

Name: Time Contacted:

Time Reported Back:________ Total on Sub-list(s):_____ # Contacted:____

Name: Time Contacted:

Time Reported Back:________ Total on Sub-list(s):_____ # Contacted:____

Name: Time Contacted:

Time Reported Back:________ Total on Sub-list(s):_____ # Contacted:____

Name: Time Contacted:

Time Reported Back:________ Total on Sub-list(s):_____ # Contacted:____

Name: Time Contacted:

Time Reported Back:________ Total on Sub-list(s):_____ # Contacted:____

Name: Time Contacted:

Time Reported Back:________ Total on Sub-list(s):_____ # Contacted:____

Name: Time Contacted:

Time Reported Back:________ Total on Sub-list(s):_____ # Contacted:____
Time Reported Back:________ Total : ______ # Contacted:____
Receiver shall record personnel contacted and wait for feedback on results of any sub-list contact results (test Alerts
ONLY - on actual alerts do not delay reporting to duty). Upon receipt of contact results, report totals to original
point-of-contact for the message. Written report of results will be forwarded to next higher headquarters as soon as
possible.
NYG Form 3005.1 (31 JAN 01)
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