Professional Documents
Culture Documents
1. THE ASSOCIATION
1.1. The official name of the Association shall be “BRAC University Alumni Association / BRACU Alumni
Association” (hereinafter referred to as “the Association”).
1.2. The Association’s mission and objectives shall be to:
1.2.1. promote the interests and support the needs of BRAC University alumni so that:
a. the Association and its members (the alumni) enjoy extensive visibility;
b. the quality and quantity of programs and services meet the changing needs of alumni;
c. guide and mentor students for their career development
d. build fund-raising support
e. the Association is an effective organization
1.2.2. establish and strengthen bonds between alumni and BRAC University (faculty, students,
administration and friends) so that:
a. a substantive number of alumni participate in activities and events;
b. the Association and alumni are an integral part of the campus community;
1.2.3. promote and support BRAC University as a bilingual centre of academic excellence with an
international perspective so that:
a. the University enjoys an excellent profile and image;
2. MEMBERS
2.1. The word “alumnus” shall mean any person who:
2.1.1. has obtained an honorary or regular degree (undergraduate or post graduate), certificate or diploma
from BRAC University;
2.1.2. was formally enrolled at BRAC University as a full-time student for a period of not less than two
semesters, or the equivalent thereof; or
2.1.3. was formally enrolled at BRAC University as a part-time student for a period of not less than two
semesters
2.2. All alumni shall be automatically be members of the Association
4. EXECUTIVE COMMITTEE
4.1. The Executive Committee shall consist of:
(a) a President
(b) Two Vice Presidents
(c) A Secretary
(d) A Treasurer
(e) the immediate Past-President
4.2. Unless otherwise provided, the term of office of members appointed to the Executive Committee shall be
exactly one year from the day of appointment or at the adjournment of the Annual General Meeting of
members, whichever shall come first.
4.3. Members of the Executive Committee shall also act as members of BRAC University Alumni Association.
4.4. Without restriction to the generality of the foregoing, the Executive Committee
(a) shall meet not less than four times a year
(b) shall be convened within 2 weeks at the request of the other members
(c) shall, between General Meetings of the members, have full power and authority to manage the
affairs of the Association.
(d) may exercise such powers and take such steps as are not, under the Constitution, reserved to
the membership of the Association at General Meetings of members;
(e) may fill vacancy within the Executive Committee;
(f) may appoint committees and delegate to them such powers as it may deem advisable; and
(g) may approve such strategic, action or financial plans, policies or resolutions as it may deem
advisable.
4.5. The quorum for meetings shall be the majority of its members of the Executive Committee and the Sub
Committees.
5. SUBCOMMITTEES
Each subcommittee will be headed by a Secretary.
5.1. Finance Committee
The Finance Committee shall have oversight and approval of the frame work governing BRACU Alumni
finances with the authority to review, advise and make decisions on matters relating to the financial status
of the Association.
5.2. Events Committee
The Events Committee shall be responsible for arranging and organizing BRACU Alumni events such as
Induction Ceremony of new graduates to the Association, annual picnics, annual dinners, bankers night
and other similar activities.
5.3. Member Services Committee
The Member Services Committee shall be responsible for admitting every undergraduate or post graduate
into the Association.
5.4. Website / Group Email Committee
The Website / Group Email Committee shall be responsible for preserving the sanctity for the
Association’s website and the Association’s email
5.5. Election Committee
The Election Committee shall be responsible for identifying and nominating potential candidates for the
Executive and Subcommittees. The Committee will also regularly review the structure, size and
composition (including skills, knowledge and experience) of the board and make recommendations to the
board with regard to any changes.
6. AMENDMENTS
6.1. The Constitution may be amended:
(a) at a General Meeting of members, upon such notice as may be established by Bylaw, by a two-
thirds majority of the members present and voting; or
(b) by a resolution of two-thirds of the members of the Board of Directors, provided that such
amendment shall be deemed to have been rescinded if within 18 months of its adoption, it is not
confirmed at a General Meeting of members by a majority of the members present and voting.
6.2. The Bylaws may be amended:
(a) at a General Meeting of members, upon such notice as may be established by Bylaw, by a
majority of the members present and voting; or
(b) by a resolution of the majority of the members of the Executive Committee present and voting
7. GENERAL PROVISIONS
7.1. The fiscal year of the Association shall begin on June 1 and shall end on May 31 of each year.
7.2. The official languages of Bangladesh shall be the languages used by the Association
7.3. The Association’s logo shall be circular in form with the grey circles representing that of the logo of
BRAC University. The green shades depicts BRAC University graduates as creators or horizon and the
continuous flow of the green shades resembles their unity, ambitions and success. The name “BRACU
Alumni” will appear at the bottom of the logo.
7.4. The Association shall adhere to the principles of equal opportunity for men and women and non-
discrimination in all matters related to gender, race, creed or age.
7.5. With the exception of General Meetings of members, all Association meetings may be held other than in
person.
7.6. Unless otherwise provided, the use in the Constitution and the Bylaws of the masculine or neutral form
shall apply to men and women.
7.7. Where new appointments are required to fill vacancies on the Executive Committee or Subcommittees,
those appointments shall be in accordance with this Constitution.
Bylaw No.1 - Notices
2. EXECUTIVE COMMITTEE
2.1. Notices of meetings of the Executive Committee shall be issued by mail, email or fax at least 30 days in
advance unless waived by two-thirds of the directors
3. SUBCOMMITTEES
3.1. Notices of meetings of any subcommittee shall be issued by mail, email or fax at least two weeks in
advance unless waived by two-thirds of the Officers.
Bylaw No.2 – Appointment of members to the Executive
Committee
1. ELECTIONS COMMITTEE
1.1. The Elections Committee:
(a) shall be comprised of:
i. the President;
ii. the two Vice Presidents;
iii. the Immediate Past-President; and
iv. two other persons appointed by the Executive Committee for a one-year term;
(b) shall be responsible for the application of this Bylaw; and
(c) will search, screen, interview and propose to the General Meeting of members candidates for
appointment to the Executive Committee
(d) all submissions will be contacted with regard to their placement on the Executive Committee and/or
the Alumni Association.
1. SPECIFIC RESPONSIBILITIES
1.1. The President shall:
(a) be responsible for:
i. convening, setting agendas and chairing General Meetings of members, meetings of the
Executive Committee and meetings of the Subcommittees;
ii. managing the affairs of the Association between General Meetings of members, meetings of
the Executive Committee and meetings of the Subcommittees;
(b) represent the Association and act as its spokesman.
1.2. The Vice President
(a) shall be responsible for the strategic and action plans, including
i. organizing a major review of the strategic plan every two years;
ii. producing a triennial action plan and updating it annually
iii. compiling performance data; and
iv. reporting on targeted and attained results; and
(b) shall exercise the duties and functions of the President in the absence of the President
1.3. The Treasurer shall be responsible for:
(a) producing and tabling financial statements;
(b) maintaining the accounts of the Association; and
(c) developing, communicating and applying financial policies and plans, including financial assistance
programs.
1.4. The Secretary:
(a) shall be responsible for:
i. ensuring that notices are sent on a timely basis;
ii. finalizing the contents of minutes of meetings prior to their distribution;
iii. maintaining a log of follow-up action or pending business;
iv. liasing with directors and committee chairs for matters which need to be reported back to the
Executive Committee of the Subcommittees; and
v. communicating information relating to Association meetings;
2. GENERAL RESPONSIBILITIES
2.1. The Executive Committee or Subcommittees may, from time to time, assign such other responsibilities
to directors as it may deem desirable.