OFFICE PRODUCTIVITY TOOLS

MS-Office is an automation tool with which the office tasks like creating documents, storing data can be done quickly and in the easiest manner. MS-Office has mainly four tools. MS-WORD: - MS-World is word processing software. Word processing software is used to design documents. They allow us to enter, edit, store and print documents. It supports many features to format the text according to the requirement of a user. MS-Word supports many advanced features like mail merge and macros. MS-Excel: -MS-Excel is spreadsheet software. It is software tool for entering, calculating, manipulation and analyzing sets of numbers. A spread sheet is in the form of rows and columns. A cell in the spread sheet is an inter sector of a row and column. Every cell has unique reference in terms of rows columns such as A1, B2. The cells can hold text, numbers, date and formulas. Every cell can be formatted to according to the requirements of users. It provides many readymade functions to perform calculations easily. MS-Power point: - MS-Power point is presentation software. Presentation software is meant for designing a presentation in the form of slides. It includes several readymade animations effects that can be used in the design of slide show. MS-Access: - MS-Access allows you to create DBMS. Database is collection of data in an organized form. DBMS is the set of user interchanging programs to store, access and manipulate the data of a database. MAIL MERGE Mail Merge is a very useful and very powerful facility in MS Word. Mail Merge is needed for merging of documents and generating multiple copies of documents. For this Mail Merge needs two documents, those are 1. Main Document {or} Master Document 2. Data Source {or} Data File 1. Main Document: It contains the text in letter form and other special merge fields. These merge fields take place of name, address etc. Main Document can also be called as Master document. Because it is representing with multiple addresses. 2. Data source: The database file in MS Word is called as data source document. Generally it contains the different addresses of persons. 1). PROCEDURE TO ENTER AND EDIT TEXT IN THE WORD DOCUMENT 1. Go to the start button and click on that 2. Go to MS-Office option and select MS-Word and click on it 3. Word window will be opened 4. Go to the file menu and select new option 5. Select option blank document and click on it 6. New document will be opened 7. Now you can enter the text whatever you want 8. If you want to edit/format the text you select the format options 9. By selecting the font style option change your font

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By selecting the font size option change your font size. Now if you want to save the document Go to the file menu and select save option A window will be opened in that you write your document name Click on the save button.