GAMBANG ORGANIZATION OF TERTIARY STUDENTS (GOTS)

CONSTITUTION AND BY-LAWS

CONSTITUTION
Preamble
WE, the student members of Gambang Organization of Tertiary Students, in order to initiate and coordinate student activities; to promote the opportunity to develop individual leadership qualities and an understanding of group action; to reasonably characterize student interest, needs, and general welfare; to recognize and support the diversity of needs and views of students; to represent and foster harmonious and progressive student relations do hereby promulgate this constitution.

ARTICLE I NAME AND DOMICILE

SECTION 1. This organization shall be known as the GAMBANG ORGANIZATION OF TERTIARY STUDENTS or otherwise known as GOTS, hereinafter referred to as students organization. SECTION 2. The Organization shall be addressed at Barangay Gambang, Bakun, Benguet.

ARTICLE II MEMBERSHIP and ADVISERS

SECTION 1. Any students who are currently enrolled in tertiary level shall be eligible to be an active member and may hold office.

SECTION 2.

Must be a resident of Gambang, Bakun, Benguet.

SECTION 3. Eligibility for membership or appointed or elected student officer positions in the organization may not be limited on the basis of race, sex, color, age, religion, national origin, marital status, sexual orientation, physical or mental handicap, ancestry or medical condition. SECTION 4. An adviser to be qualified must be of good standing and must be of at least 20 years of age. SECTION 5. Selection of adviser/s shall be upon the concurrence of the majority of general membership.

ARTICLE III ELECTION and RECALL OF OFFICERS

A. ELECTION OF OFFICERS SECTION 1. The officers of this organization are the president, vice president, treasurer, secretary, auditor, public relation officers, business managers, sitio representatives and the committee chairs. SECTION 2. Officers will be elected through hand vote, with each active member casting a vote. A majority of votes will constitute a victory. SECTION 3. SECTION 4. Election of the new set of officers will take place during the 2nd Sunday of June. Officers will assume office for the period of one year.

B. RECALL OF OFFICERS SECTION 5. hereof. Officers are subject to recall for any of the violations enumerated in Article XI

SECTION 6. Recall procedures will be initiated through a petition by any member filed to the grievance committee. SECTION 7. A hearing will be conducted at a special meeting of all the members for the presentation of evidence from all concerned parties. SECTION 8. A majority of those active members voting in a recall at the end of the hearing is necessary to remove any officer.

ARTICLE IV POWERS and DUTIES OF OFFICERS

SECTION 1.

Powers and Duties of the Adviser/s

The Adviser/s shall: (a) Act as consultant for projects and standing committees of the Organization.
(b) Attend social activities sponsored by the Organization (mandatory). (c) Provide useful guidance to help the student organization identify and attain its goals. (d) Be aware of the groups finances and budget, as his approval may be needed for financial transaction and shall counter-sign all organization financial forms. (e) Maintain ongoing contact with club officers.

SECTION 2. Powers and Duties of President The President shall represent the organization: (a) Supervise and direct the affairs of the organization and convene committee chair members in accordance to the activities of the organization. (b) Perform all duties incident to his/her office and such other duties as may be required, by the Articles of this organization, or which may be prescribed from time to time by the activities of the organization. (c) Prepare and report annual activities of the organization to members twice a school year. (d) Unless another person is specifically appointed as Chairperson, he/she shall preside and call for general meetings as needed, as well as meetings with the officers of the organization. (e) Approved orders covering the applications or expenditures of GOTS funds before payment or disbursement is made by the Treasurer with concurrence majority by the members. (f) Except as otherwise expressly provided by law or the articles of this constitution, he/she shall, in the name of the organization, execute such deeds authorized by its directives.

SECTION 3. Powers and Duties of Vice-President The Vice-President shall: (a) Have other powers and perform such other duties as to support the activities of the organization and coordinate the work of the different committees of the organization. (b) Perform all the duties of the President in his/her absence, and when so acting shall have all the powers of the office.

SECTION 4. Powers and Duties of Secretary The Secretary shall: (a) Certify and keep an original or a copy of this Constitution as amended or otherwise altered to date. (b) Maintain minutes of meetings, the names of those present or represented at the meeting, and the proceedings thereof; as well as maintain continuity of other records (including web page), and files to guarantee the perpetuity of the organization. (c) See that all notices are duly given in accordance with the provisions of the organization. (d) Be custodian of the records of the organization. (e) In general, perform all duties incident to the office of Secretary and such other duties (such as relating to public relations) as may be required.

SECTION 5. Powers and Duties of treasurer The Treasurer shall: (a) Have charge and custody of, and be responsible for, all funds of the organization, and deposit all such funds in its name. (b) Receive, and give receipt for, monies due and payable to the organization from any source whatsoever. (c) Disburse the funds of the organization as may be directed by the President, through a resolution initiated by any member and was approved via majority vote, taking proper receipts for such disbursements.

(d) Keep and maintain adequate and correct accounts of the organization's business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains and losses. (e) Keep and maintain the account books of financial records to be presented to all members twice a school year. (f) Render to the President or proper Committee, whenever requested, an account of any or all of his or her transactions as Treasurer and of the financial condition of the organization. (g) Prepare and certify the financial statements to be included in any required reports. (h) In general, perform all duties incident to the office of Treasurer and such other duties as may be required.

SECTION 6. Powers and Duties of Auditor The Auditor shall: (a) Audit, verify, and examine all financial accounts of the Organization. (b) Shall supervise the entries in the books of accounts of the Organization. (c) Analyze and monitor various types of financial documents to ensure that members are compliant with Organizations regulations. These documents may include various types of financial information about assets, liabilities, surplus, income and expenses. (d) Verify the efficiency and effectiveness of the organization by looking for any fraud or mismanagement (e) Analyzing documents and creates detailed reports and discusses their findings with the President and the proper committee.

SECTION 7. Powers and Duties of Public Relation Officers (PROs) The Public Relation Officers (PROs) shall: (a) Monitor public opinion about an organization or particular issues: advise management on policy issues and communication strategies. (b) Plan public relations programs including preparing cost budgets. (c) Assist in preparing organizational documents such as semestral reports, organization profiles and submissions.

(d) Write speeches, prepare visual aids and make public presentations. (e) Oversee production of visual (film or video) and audio electronic material, including managing an internet website. (f) Organize special events such as open days, visits, exhibitions and functions. (g) Evaluate communication activities and recommend future actions.

SECTION 8. Powers and Duties of Business Managers The business Managers shall: (a) Sets goals for the organization, and decides what work needs to be done to meet those goals. (b) Divides the work into manageable activities, and selects members to accomplish the tasks that need to be done. (c) Establishes appropriate targets and standards, and analyzes, appraises and interprets performance.

SECTION 9. Powers and Duties of Committee Chairs In coordination with other members of the organization, committee chairs will: (a) Have the powers to perform such duties that support the activities of the organization and coordinate the work of the different members of the organization in accordance to its objectives. (b) Committee chairs will schedule committee meetings at their discretion and publicize committee meeting times and activities to all members. (c) Committee chairs, when preceding over an activity relating to their committees, will lead the implementation of the activity in coordination with the organizations elected or appointed officials.

SECTION 10. Powers and Duties of Sitio Representatives The Sitio Representatives shall: (a) Keep the GOTS informed about any issues and concerns that are raised by the Sitio members they represent. (b) Provide the GOTS the information about members of the Sitio being represented.

(c) Assist members of the Sitio being represented in application process for procurement of funds or application of new members. (d) Keeps the Sitio members they represent be informed about the GOTS activities.

ARTICLE VII STANDING COMMITTEES

SECTION 1. To ensure coordination and efficiency in the activities and transaction of GOTS affair and in order to realize the objectives of this Constitution, the following five (5) standing committees are hereby created: (a) SPORTS COMMITTEE- the Sports Committee shall be responsible for the promotion and pursuance of all physical sporting matters including competitive activities which may include basketball, volleyball, table tennis or long tennis and other indoor games as may prescribe by them. (b) GRIEVANCE COMMITTEE- the Grievance Committee shall investigate internal disputes and shall assist in the presentation and settlement of members grievance with respect to the organization. It shall be responsible for the adoption and implementation of programs, projects and activities that will promote and protect the general welfare of the members. (c) DEVELOPMNENT AND MEMBERSHIP COMMITTEE- shall receive and process application for membership and make recommendations thereon to the president. It shall implement rules, regulations and decisions as may be promulgated by the general membership for the admission of members in the organization. (d) COMMUNITY SERVICE COMMITTEE- is responsible for the development, promotion, and implementation of community service programs on the local, state, and national levels. It shall strive to make significant and positive contributions to the community through a collective effort. (e) FUND RAISING/ FINANCIAL COMMITTEE- It shall develop ideas for fundraising events and activities, and raise awareness and visibility for the youth. It shall initiate and cultivate donating relationships that may lead to a long-term partnership and support for GOTS ongoing programmatic work or activities. (f) INFORMATION COMMITTEE- It shall do advance research relevant to the general welfare of the GOTS and to collate information and disseminate it to members. It shall be responsible in propagating the time and date of special or regular assembly of the organization to its members. And shall be accountable in informing the members for any upcoming events or activities by GOTS.

ARTICLE VIII MEETINGS

SECTION 1. Meetings shall be held regularly at a time to be specified by the organization at the beginning of each semester. There should be at least one general assembly/meeting per semester. SECTION 2. Special meetings of the officers or the organization may be called at any time, either at the call of the President, upon request of any of the standing committees. SECTION 3. Notices of the meeting shall be sent out by the information committee headed by the public relation officer five (5) days prior to such meeting by posting in conspicuous places preferably inside office premises, said notices. SECTION 4. Any member who absents himself from any regular or special meeting of the general membership shall submit a written explanation to the Committee on Membership as to the reason or reasons for his failure to attend the meeting. The Committee on Membership shall evaluate the explanation and render a report thereof to the President. SECTION 5. In the event reason or reasons are unacceptable to the Executive Board for being unjustified, the erring member or members shall pay at the discretion of the President and the Fundraising/ Financial Committee a fine of not less than 50 PESOS nor more than 200 PESOS to the organization, through the Treasurer. SECTION 6. Any officer who absents his/herself without a valid reason will be penalized for additional fine of not less than 20 PESOS nor more than 50 PESOS other than that of section 6 hereof to the organization, through the Treasurer. SECTION 7. An absence of three (3) consecutive meetings or five (5) cumulative meetings of any member without a valid reason shall be a ground for his/her disqualification from the GOTS.

ARTICLE IX QUORUM and RULES OF ORDER

SECTION 1. A majority of the members of the GOTS shall constitute a quorum to officially transact any business. SECTION 2. Except when a greater proportion is required hereon or by law, a majority vote shall prevail at meetings and deliberations of the GOTS. SECTION 2. Meetings of the GOTS, shall whenever practicable be governed by the Roberts Rules of Order.

ARTICLE X DUES and OTHER PAYMENTS

SECTION 1. An admission fee of 100 pesos shall be paid by an applicant before he becomes officially a member of the GOTS. SECTION 2. Every member shall pay semestral dues to the GOTS in the amount of 100 pesos, which may be collected through written authorization of the member or committee concerned. SECTION 3. All amounts collected pursuant to the two preceeding sections shall constitute the General Fund of the GOTS to be applied to the operational and organizational expenses of the organization or for any purposes or object as may be authorized by the President in a written resolution adopted at a meeting duly called for the purpose. SECTION 4. Every payment of fees, dues or other contributions by a member shall be evidenced by a receipt signed by the Treasurer or the authorized proper committee making the collection and entered into the records of the GOTS to be kept and maintained for the purpose. SECTION 5. Every expenditure of the funds of the Organization shall be evidenced by a receipt from the person to whom the payment is made which shall state the date, place and purpose of such payment. Such receipt shall form part of the financial records of the GOTS. SECTION 6. The books of accounts and other records of the financial activities of the union shall be open for inspection by any officer or member anytime during office hours.

ARTICLE XI GROUNDS FOR RECALL

SECTION 1. officers:

Any of the following shall be a ground for the impeachment or recall of GOTS

(a) Committing or causing the commission directly or indirectly of acts against the interest and welfare of the GOTS. (b) Malicious attack against the GOTS, its officers or against a fellow GOTS officer or member. (c) Gross misconduct unbecoming of any member or officer of the organization. (d) Misappropriation or malversation of GOTS funds and property. This is without prejudice to the filing of an appropriate criminal or civil action against the responsible officer or officers by any interested party.

(e) Willful violation of any provisions of this Constitution or rules, regulations, measures resolution and decision of the GOTS.

ARTICLE XII AMENDMENTS TO THE CONSTITUTION

SECTION 1. Proposals for amendments to this Constitution may be made by any of the standing committees or upon formal petition of at least ten (10) percent of the general membership. SECTION 2. No proposal shall be considered an amendment and become a part of this constitution until after the same shall have been ratified by two-thirds 2/3 vote of all the members of the Organization either at special meeting or a referendum called for such purpose.

BY-LAWS

ARTICLE I DUES
SECTION 1. SECTION 3. Dues will be 100 pesos per semester or collection by each member. There shall be two collections every school year for each member.

SECTION 2. Dues will be collected every 2nd Sunday of June and second collection will be every 2nd Sunday of November each school year, through the Treasurer or the Fund raising/ Financial Committee. SECTION 3. Dues will be considered delinquent if not paid within forty-five (45) days from the date of payment.

ARTICLE II MEETINGS

SECTION 1. A general membership meeting or general assembly shall be held every 2nd Sunday of June and 2nd Sunday of November. SECTION 2. An assembly of the officers shall be held every 3rd Sunday of each month during school calendar year. However upon the request of the President or any of the standing committees a special assembly shall be held.

ARTICLE III AMENDMENTS TO BY-LAWS

SECTION 1. Proposals for amendments to these By-laws may be made by any of the standing committees or upon formal petition of at least ten (10) percent of the general membership. SECTION 2. No proposal shall be considered an amendment and become a part of this Bylaws until after the same shall have been ratified by two-thirds 2/3 vote of all the members of the Organization either at special meeting or a referendum called for such purpose.

Adopted by Gambang Organization of Tertiary Students at La Trinidad, Benguet, Philippines, on 14th day of July year 2012.

ADVISERS:

________________ Hon. Luis Lasuden Adviser

________________ Alvin G. Comila Brgy. Clerk Adviser

__________________ Aaron Cris C. Tokias Law Student Adviser

OFFICERS:
POSITION
PRESIDENT

NAME
1) DANIEL PILAGAN 2) JINKY DUMPAYAG

COURSE/SCHOOL
BSCRIM/CCDC

SIGNATURE

VICE-PRESIDENT

BSOA/KCP

SECRETARY

3) KRISHA PUDICO

BSED/BSU

TREASURER

4) EDSON SORIANO

BSA/CCTY

AUDITOR

5) MAGIELYN BALACANG

BEE/BSU

PUBLIC RELATION OFFICERS:

6) JESSA MAE GAPIAO

BSP/PCC

7) CHESTER COMILA

BSA/BSU

BUSINESS MANAGERS:

8) ALLAN COMILA

BSA/BSU

9) DENCIE ABAN

BLIS/

10) FRANGIE LABINIO

BMLS/UB

11) VRONIT MARIANO

BSN/BCU

SITIO REPRESENTATIVES:

SITIO BAGTANGAN

12) MARY-ANN BONTAYON

BSHRM/KCP

SITIO LIWANG,TAKAYAN

13) JEANERLYN LESTINO

BSHRM/UB

SITIO MOGAO

14) LUCRIS-ANN TITIWA

BSBA/KCP

SITIO GOLDSTAR

15) KRISAH PILAGAN

BOOKKEPING/KCP

SITIO PULAG

16) CHARRY DIWAS

BSDC/BSU

SITIO BATANES

17) VENUS PASCUAL

BSDC/BSU

SITIO SOOKAN

18) GINARILLE GUINYAWAN

BSE/BSU

SITIO PROPER GAMBANG:

19) JIMAR NGINA

BSA/UC

20) ARNOLD DECLASEN

BSCOF/UB

SITIO ALIBACONG, BAY-O

21) GRATLE JOY CAYAPA

BSED/KCP

SITIO YUGO,PILANDO

22) JOHANI TICUALA

BSED/BSU

MEMBERS
NAME
23) ACQUISIO,GYLE

COURSE

SCHOOL

SIGNATURE

24) BALACANG,JUVY

BSA

BSU

25) BUDAS,WILMA

BSF

BSU

26) BAGUITAN,RICHELLE

BEE

BSU

27) BACTAO,JUNNEL

BSE

BVS

28) CANUTO, JOE PATRICIO

AS

KCP

29) DIWAS,CHARRY

BSU

30) DOMOSLOG,JEANELYN

BSE

KCP

31) DES-EWEN,IVY

BSBA

BCU

32) GUINYAWAN,CHARLOTTE

BSP

PCC

33) GUINYAWAN,SAMUEL

KCP

34) NGINA,LEVY RIZA

BSED

UC

35) PALA-OG,JESFER

BSCRIM

36) DAMOSLOG, EMILY S.

BSP

PCC

37) DAMOSLOG, SERLOINE

BSA

BSU

38) DUMPAYAG, BETZI

BSOA

KCP

39) POCSOL,BRIGETTE

BSAS

UC

40) PUDICO,JEYRIEL

41) SEGUNDO,AIME

BEE

BSU

42) SUBILAN,JORDEN

BSP

PCC

43) SANTOS,KLARIZ

BSA

BSU

44) TOKIAS, CHARLES JR.

BSBA

UC

45) YUBOS, AZANETH GRAIL

Midwifery

CCDC

46) YUBOS, KENT IVAN

BSBT