Detailed Gantt Chart (MS Project)

Detailed Gantt Chart (MS Project)

The Facility Renovation Project is done during Mondays to Fridays, 8am 5pm. This Plan will be completed in 16.5 weeks from June 3, 2013 to September 25, 2013. Having said this, the operation of LZM Restaurant will be stop. Ideally, the Marketing and Advertising of LZM Restaurant will first take place due to set a stage for market foundation. The Plan starts from June to September because this is a time of a year where in people are busy for schools and less time for taking vacations. LZM Restaurant is gearing up for a peak season which is the Christmas Season, wherein many tourists visits the Restaurant. It is because Tagaytay is known for cold breeze and hot and delicious bulalo, a perfect combination.

The Critical Paths for Facility Renovation Plan are the following:
Activity Proposal Review Survey whole restaurant and its need Conceptual Architect's Plan Cost Estimating Deliver Plans to stakeholders Interior Design Consultation Design Drawings Site Preparation Construction Start Deep Foundations Building Structure in place Interior Build out Building Inspections Occupancy TOTAL DURATION Duration 1 week 1 week 1 week 2weeks 1 week 1 week 2weeks 2weeks 2 months = 0.5 weeks 1week 2weeks 1.5 month= 0.75 weeks 1week 1 month = 0.25 weeks 16.5 WEEKS

1 3 4 5 6 9 10 12 13 15 16 18 19 20

The Critical Paths Marketing and Advertisement Plan are the following:

Activity 1 Proposal Review Talk to Professional for the specific form of advertisement Take updates with the operations of the advertisements Advertisement Post Presentations to the LZM such as a copy of news paper ad Ad Unveiling and Release Finish TOTAL DURATION

Duration 1 week

3weeks

3 weeks

8 9 10

1 week 1 week 3weeks 14 WEEKS

Network Diagram (Manual Method: MS Excel)

Using Microsoft Excel, critical paths can be identified manually. Microsoft Excel has no components that can help users identify the critical path or a critical path add-in. However, with a little customization in Microsoft Excel 2007, we were able to identify the critical path. It is ideal for small projects. MS Project must be considered. The steps we used in Excel 2007 for critical path calculations are: 1. 2. 3. 4. Create a Precedence Diagram Prepare the Excel 2007 Spreadsheet Identify the Critical Path Create a Gantt Chart

We create an MS Excel version for Facility Renovation plan in absence of having a Microsoft Project and having it check. The following are the sample computations.
Path 1-3-5-8-11-14-19-20 1-2-5-6-9-10-11-14-19-20 1-3-4-5-6-9-10-12-13-15-16-1819-20 Total Duration (wks) 7.5 11.5 16.5

1 2 3

Based from the Figure of Microsoft Excel, the 3rd path was the Critical Path. It is because it has the longest duration to complete the plan. It is verified that 16.5 weeks is the total duration to finish the plan, it can be compared through the results from MS Excel and MS Project. Sample Computation: Converting of 16.5 weeks to its equivalent month. Assume that 1 month is equivalent to 0.25 weeks.

16.5 weeks x

= 4.125 months

A total of 16.5 weeks or 4.125 months was the total duration.

EFFECTS OF THE PROPOSED LAYOUT The kitchen space is maximized to improve operations inside the kitchen and

avoid bottlenecks in food preparation and unsatisfied kitchen staff that would not be able to prepare quality foods for the guests. More tables are available to accommodate larger volume of customers. Comfort rooms are divided into two to avoid queuing of customers. Equipments inside the kitchen are arranged systematically according to their

functions and are located on their right places. Satisfied customers With these improvements on the layout of LZM, the flow of process from production to delivery of orders will be more efficient because bottlenecks inside the kitchen will be eliminated. The physical appearance of the restaurant is also improved in a way that it looks more spacious compared to the actual layout. Staffs will be able to move comfortably and they will become more productive. Training and Incentive Program would motivate them and improve their skill set and knowledge of their craft. LZM food presentation to make it more attract to the eyes of the customers. As the best alternative had been chosen, the proposed plan will be given by the General Manager of LZM. It will add cost for the hiring of Construction Manager and

Interior designer, acquisition of furniture and etc. and also the renovation of the facility. The major objective was to upgrade the total area of kitchen from 17sqm to 21.12sqm. When the Renovation was already finished, the changes will take place as soon as LZM starts their operations. The changes will be seen and felt in the atmosphere and the service that LZM offers such as serving time which has direct effect on lower sales. The main focus of this decision is to achieve and complete the objective which is to increase sales up to 4% the next year and to have the capacity to prevent the sales from going below the desired minimum of 4% sales growth rate the following years. After implementing the changes manager will closely monitor the process of job flow in the kitchen and also the serving time to the customers; this is to ensure that 30 minutes to 45 minutes serving time.

Restaurant Operation would be stop due to renovation of the entire facility. Potential Problem Likely Causes Preventive Actions -Have a made to order delivery Restaurant Operation would be stop due to renovation of the entire facility. - Renovation of Entire Facility (The following made to order food was to be cook with their own home or else with other branches) before the construction would be execute Contingency Plan Set an informative signage 2 weeks

Advertise other branches of LZM Restaurant through Social Media and Signage

Implementation Activities of Alternative 1: Facility Renovation

Activity 1 2 Proposal Review Establish Master Schedule Survey whole restaurant and its need Conceptual Architect's Plan Cost Estimating Deliver Plans to stakeholders Surveys Review Construction Manager Selection Interior Design Consultation Design Drawings Construction Documents Site Preparation Construction Start Relocation Utilities Deep Foundations Building Structure in place Exterior Skin Interior Build out Building Inspections Occupancy Duration 1 week 2weeks Precedence Activity -----1

3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

1 week 1 week 2weeks 1 week 1 week 1 week 1 week 2weeks 1month = 0.25 weeks 2weeks 2 months = 0.5 weeks 1week 1week 2weeks 1.5month = 0.75 weeks 1.5 month= 0.75 weeks 1week 1 month = 0.25 weeks

1 3 2,3,4 5 5 5 6,7 9 8,10 10 11,12 11 13 15 16 16 14,18 19

Implementation Activities of Alternative 2: Marketing and Advertisements

Activity 1 2 Proposal Review Establish Master Schedule Talk to Professional for the specific form of advertisement Set the deal Comply with the necessary documents, letters and etc Deliver Plans to stakeholders Take updates with the operations of the advertisements Advertisement Post Presentations to the LZM such as a copy of news paper ad Ad Unveiling and Release Finish Duration 1 week 2weeks Precedence Activity -----1

3 4

5weeks 2 week

1 3

5 6

3weeks 1 week

3,4 5

3 weeks

8 9 10

1 week 1 week 3weeks

7 8 9

The Facility Layout instill was the Process layout which all the equipments performing similar tasks are grouped together.

Advantage
A high degree of variety of Products can be manufactured Flexible and adaptability to change is high Machine breakdown do not cause of stoppage It is easier to instil job satisfaction to workers Coordination and Supervision is simpler

Disadvantage
Higher flow time of the produc due to zigzag flow through system Larger of machine set ups Low machine utilization More material handling

The basic materials of the LZM restaurants are just Refrigerators and Basic utensils that are used in cooking. There is no State of the Art of the Equipment to be used in preparation.

Intangible Benefits 1. Reduce time of Serving Time due to Facility Revamp 2. Improve customer satisfaction because of prompt actions on customers order 3. Strengthen relationship and cooperation between the management, employee and customer through their incentive programs 4. Help Management in the apprehension of service irregularities. 5. Improve Employee morale because of ease in work flow 6. Better Improved Utilization of Employees 7. Reducing accidents and hazards to personnel 8. Reducing congestions and bottleneck 9. Improvement in productivity 10. To provide enough production capacity 11. Improvement of Quality Control through ease of supervision 12. To improve sales because of more spacious it can be, the more it can serve the clientele

Scheduling of Implementation for Facility Renovation and Marketing & Advertisement through MS Project Chosen our best alternative for LZM Restaurant, our implementation for our proposed plan will be passed to the owner of the Restaurant who is Merle Maalac. We will use Microsoft project for implementation. It is a project management software program developed by Microsoft which is designed to assist project managers developing plans, assigning resources to tasks, tracking progress, managing budgets and analyzing workloads. It creates critical path schedules visualized in a Gantt chart. Therefore, users will uunderstands and control project schedules and finances, Communicate and present project information and Organize work and people to make sure that projects are completed on schedule. The additional cost for the Renovation and Marketing Plans will benefit the entire LZM Restaurant Lay out, service and as a whole. It is costly but it is all worth it. Brand Imaging and Customer Loyalty through Market Penetration and Expansion. The main focus of this decision is to achieve and complete the objective which is to improve the sales up to at least 4% next year and market recognition. The changes after it would be implemented would be felt through strictly monitoring the operations from the job activities. Operations of the LZM Restaurant will be stop due to Facility Renovation.

References: http://www.mpug.com/Pages/whatismicrosoftproject.aspx MS Project